IV.5. Approve Temporary Liquor License for Hopkins Elks Lodge #2221; Domeier (CR2017-097)
July 31, 2017 Council Report 2017-097
Approve Temporary Liquor License for Hopkins Elks Lodge #2221
Proposed Action
Staff recommends adoption of the following motion: Approve the Issuance of a Temporary On-Sale Liquor
Licenses to Hopkins Elks Lodge #221.
Passage of this motion will result in the ability of the organization to serve alcoholic beverages at their pig
roast event on September 9, 2017.
Overview
Hopkins Elks Lodge #2221 (the “Elks”) has submitted an application for a temporary on-sale liquor license
at their pig roast event on September 9. The liquor service will be limited to parking lot from Noon to 9
p.m.
The Elks personnel will provide security to identify and wrist band or hand stamp those of legal age to
consume alcohol and monitor the entrances to ensure that alcohol is not taken out of the designated areas.
The Elks is required to follow all other regulations set forth in Policy 4-C Temporary Liquor Licenses.
Temporary on-sale liquor licenses must be approved by the State of Minnesota, Alcohol & Gambling
Enforcement Division.
The Hopkins Police Department has no objection to the issuance of a temporary liquor license to the Elks,
subject to the attached stipulations.
Primary Issues to Consider
What measures will be taken to assure that persons under the age of 21 will not have access to alcohol?
(See attached stipulations)
The applicant meets the requirements set forth by State Statute to obtain a temporary on-sale liquor
license. A liquor liability policy naming the City of Hopkins as an additional insured has been
submitted.
As required by State Statute, the application must be approved by the City before submitting to the
State of Minnesota, Alcohol & Gambling Enforcement Division.
Supporting Documents
Copy of Policy 4-C Temporary Liquor License
Complete application and certificate of insurance are on file in the City Clerk’s office.
Amy Domeier, City Clerk
Financial Impact: $_______ Budgeted: Y/N ____ Source: ________________
Related Documents (CIP, ERP, etc.): ______________________________________
Notes: ______________________________________________________________
Stipulations for Hopkins Elks Lodge #2221 (the “Elks”) – September 9, 2017 Event
Fencing shall be erected around the designated beer garden area to control access to the event so
that those of legal age to consume alcohol can be identified.
Alcohol sales are allowed within the designated beer areas only by the Elks.
Alcoholic beverages may not be taken out of the designated area. All exits shall be staffed by Elks
personnel to prevent this from happening.
The Elks personnel shall be provided to control access to the event area, identify and wrist band or
hand stamp those of legal age to consume alcohol.
The closing time shall be prominently displayed throughout so there is no confusion at the end of
the evening when patrons are asked to leave.
The Police Chief/Fire Chief or designee has the ability to direct the event manager to cease all
alcohol sales and/or terminate the event at any time.
POLICY 4-C
TEMPORARY LIQUOR LICENSE
1. PURPOSE
1.01 The Hopkins City Council recognizes that the issuance of temporary liquor license may result in
events which disturb surrounding businesses and residents and also may provide an opportunity for
underage drinking. The City Council believes that by creating a set of rules and regulations in
regard to the issuance of these licenses, problems can be avoided and the responsible consumption
of liquor or 3.2 beer can be encouraged.
2. REGULATIONS
2.01 A temporary liquor license will be issued on a per event basis, each event not lasting more than
three days.
2.02 Sales may only be conducted between the hours of 12:00 p.m. and 12:00 a.m.
2.03 A separate license is required for each location where liquor or beer is sold.
2.04 Application for a temporary liquor license must be received at least five weeks prior to the event.
2.05 Applicants for a temporary liquor license must be an organization whose principal location or
office is within the City of Hopkins, has been located in Hopkins for at least two years, and has at
least 30 active members.
2.06 Sales and/or consumption of liquor or beer will only take place in enclosed building or a fenced
area.
2.07 Individuals under the age of 21 will not be allowed in any designated area where liquor or beer is
sold or consumed, except if accompanied by a parent or guardian.
2.08 All organizations which have a temporary liquor license must use the following method for
checking identification to ensure that underage individuals do not purchase liquor or beer:
Anyone wishing to purchase beer must have a either a driver's license, or a Minnesota ID with their
picture. Individuals with the proper ID will have their hand stamped so that the actual sellers of
the liquor or beer will not have to check IDs. If the event exceeds one day, a different color of ink
must be used on subsequent days.
1
2.09 No temporary liquor license shall be issued in conjunction with a youth activity.
2
2.10 The number of temporary liquor licenses issued in conjunction with all public events during any
calendar year will be limited to twelve (12).
2.11 The City Council reserves the right to deny any liquor license at its sole discretion.
2.12 The applicant for any temporary liquor license will provide the City Clerk with a certificate of
insurance showing $1,000,000 of liquor liability coverage and showing the City as co-insured.
Established: 3/19/96
Revised: 4/1/2008
1 A "youth activity" is an activity that is designed primarily for individuals under the age of 18 or the
majority of the participants are under the age of 18.
2 A "Public event" means an event where the public is invited or permitted to attend.