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07-11-2017 Work Session after City Council MeetingMINUTES OF THE CITY COUNCIL WORK SESSION PROCEEDINGS AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, July 11, 2077 CALL TO ORDER Pursuant to due call and notice thereof a work session of the Hopkins City Council was held on Tuesday, July 11, 2017 at 7:56 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Community Development Coordinator Beekman, Planning and Development Director Elverum, Assistant City Manager Lenz, City Planner Lindahl and Public Works Director Stadler. Public Works: Public Works Director Stadler discussed the Hopkins water drinking station that wili be available at public events. Public Works will be distributing water bottles at Raspberry Festival Family Days. Community Development: Comprehensive Plan update City Planner Lindahl discussed the proposed Steering Committee for the Comprehensive Plan. The Zoning & Planning Commission would guide the process and makes recommendation to the City Council. Mr. Lindahl discussed the public engagement process to recruit applicants for the Steering Committee. Staff received 30 applications for the 20 member and 1 alternate committee. Mr. Lindahl discussed the diverse representation on the committee and areas still in need of balancing. Council Members Campbell and Kuznia will fill the City Council spots. Community Development Coordinator Beekman and Planning and Development Director Elverum discussed the applications, community engagement process and meeting format. Council should send any suggestions regarding the Steering Committee to the Community Development staff. Update on Fagade Improvement Program Community Development Coordinator Beekman discussed the applications for the Fa�ade Improvement Program. Nine applications were scored based upon readiness, ability to match the grant, overall aesthetics and impact to the vitality of the downtown. The top four applications were Hance Hardware, Center Drug, Carpet One and Hopkins Pro Clinic. Staff will notify the businesses this week and begin the process. Mayor Cummings commented on the great program for the City. Update on Park and Ride Facility Planning and Development Director Elverum discussed the purchase of the park and ride facility. Ms. Elverum commented that the appraisai process has started and that project funds are moving forward. The parking facility will be transferred to the Met Council at the end of the year and they will own and maintain the parking and bike facility. Staff discussed the Development Agreement and are continuing to negotiate the hours of the park and ride facility. Ms. Elverum discussed the funding and project costs. Update on Marketing Committee Community Development Coordinator Beekman discussed the budget and marketing strategy of the Marketing Committee. Ms. Beekman discussed a proposal to hire a consultant to put a plan together for all the local community groups and businesses to be more efficient with their resources. Ms. Beekman discussed the $9400.00 cost that would be funded by the Marketing budget. There was Council discussion regarding engaging the consultant for a second year, business buy-in and committee structure. Ms. Beekman commented that the strategy would include a budget for future years and that staff would organize the committee and schedule two meetings. An Open Streets event is scheduled for October 14. City Council: • Council Member Campbell commented on the comprehensive listing of City Council and Board Members names and terms. . Council Member Campbell commented on damaged cars along 5`h Avenue. Staff will investigate. • There was discussion about the Tuesday Hopkins Farmers Market East. • Council Member Gadd gave an update on the Metro Cities Legislative Committee. • Council Member Gadd gave an update on the Met Council Corridor Management Committee meeting. • Council Member Halverson commented on a resident request for City Council appearance at a National Night Out event. • Council Member Kuznia commented on the great upgrades to Hilltop and Maetzold playgrounds. • Council Member Kuznia discussed an Interlachen resident concern about setbacks and that the resident was asked to contact City Planner Lindahl. • Council Member Kuznia commented on concerns of suspicious activity at Interlachen Park and commented that the 911 should be called for any suspicious activity. • Mayor Cummings commented on the Running of the Bulls event. . Mayor Cummings discussed the Avenues 4�h of July event. • There was discussion regarding construction activity at Burnes Park. • Mayor Cummings met with the owner of Costa Rica Dance Studio. • Mayor Cummings attended the Regional Council of Mayors meeting. The topic of discussion was water management. . The Order of the Purple Heart will be at Central Park on Monday, July 17 at 3 p.m. • Mayor Cummings read a thank you note from Barb Westmoreland. • Mayor Cummings went on a rental inspection ride along with Housing Inspector Zasada. Administration: City Manager Mornson provided the following updates: • Discussion of liquor license applications. . Discussion of the notice of election filing deadlines and election agreement. • Update on the Charter Commission. The City Attorney is reviewing the Charter. . Overview of upcoming events. . Work Session agenda for July 18. • Council is invited to attend the Police Department Procedural Justice training. . City Hall improvement plan update. • Assistant City Manager Lenz gave an update and timetable on the Class and Comp study. Council will be updated at a future Work Session. • Assistant City Manager Lenz will be on parental leave for 12 weeks. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, seconded by Campbell, the meeting was unanimously adjourned at 9:28 p.m. Respectfully Submitted, Debbie Vold ATTEST: � � � �G��� � �u��.o ����"� Vv " Molly Oummings, Mayor Amy Domeier, City Clerk