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2018 General Fund Budget; Bishop ActualProposed% Increase PurposeFY2017FY2018(Decrease) General Operations General Fund 10,281,666.00 11,130,231.008.25% Capital Levy 310,000.00 75,000.00-75.81% Arts Center Levy 250,000.00 250,000.000.00% Total General Operations 10,841,666.00 11,455,231.005.66% Debt Levy Debt Issued Prior to 2017 2,103,366.00 2,082,375.00-1.00% Debt Issued in 2017 - 1,066,848.00100.00% Total Debt Levy 2,103,366.00 3,149,223.0049.72% Total Levy 12,945,032.00 14,604,454.0012.82% City of Hopkins FINANCE DEPARTMENT MEMORANDUM th Date: August 8, 2017 To: Mayor & City Council From: Nick Bishop, Finance Director Subject: 2018 General Fund Budget Staff has been working to put together a 2018 budget based on the needs of the community and the services they have come to expect. The 2018 General Fund Budget being presented includes all department requests. It does not fit within the parameters of the Financial th Management Plan (FMP) presented during the June 20 work session. During this meeting we will review requests/changes that are in addition to what is included in the FMP and seek input from City Council. th The FMP presented on June 20 included assumptions for increases to the general fund expenditures and the actual levy increases needed to support significant debt issued during th 2017. The June 20 FMP included a $138 tax increase to the average home, the proposed budget being presented would require a $199 increase (Note: this is an estimate, FMP is still being finalized). This table shows the 2017 levy and the proposed 2018 levy. th The FMP presented during the June 20 work session included an general fund expenditure increase of 3% or $379,609 from 2017 to 2018. This is a general assumption based on inflation. The budget being presented includes a 6.71% increase or $863,517. This is based on actual requests. This is $483,908 higher than anticipated and will cause a larger than planned increase to the general fund tax levy. This is a summary of the additions:  $190,000 – Class. and Comp. Study Implementation  $88,000 – Inspection Employee  $71,000 – Fire Marshall  $44,000 – Increase ERP equipment charges by 10%  $19,000 Enterprise Software, off-site storage, mobile device management  $17,500 - Minor Equipment Requests  $10,000 – Lunchroom Seats/Furniture  $8,000 – Reconfigure Community Development/Inspections Office  $7,800 – Increase to Fire Relief Association Contribution by City  $7,200 - Replace 4 AED units - $7,200  $5,600 - Police Training o Additional revenue allocation from State  $5,100 – Activity Center Signage o Not ADA Approved  $4,200 – Police, Mental Health Services  $3,000 – Increase Tuition Reimbursement Fund  $2,000 – Police Recruitment We will discuss each of these items at the work session along with other factors impacting the 2018 budget. The Police Chief, Fire Chief and Public Works Director will be in attendance to answer any questions. Following the work session recommendations from the council will be factored into the budget and a final preliminary budget will be presented at the September work session. We are th planning to approve the preliminary budget on September 19. City of Hopkins General Fund Revenue Budget For the Year Ending December 31, 2018 Proposed August 8, 2017 Department 2017 Budget 2018 Budget % Increase (Decrease) Property Taxes 10,366,666 11,215,231 8.19% Intergovernmental Revenue PERA Aid 20,510 20,510 Local Government Aid 423,916 549,023 Intergovernmental Revenue - Other 584,000 587,500 Total Intergovernmental Revenue 1,028,426 1,157,033 12.51% Licenses, Permits & Fines Court Fines & Penalties 176,500 176,500 Building Permits & Inspections 385,660 463,700 Inspection Fines & Citations 8,000 8,000 City Clerk - Business Licenses 7,050 7,050 PD - Liquor, Animal Licenses & Penalties 95,600 95,600 Fire - Licenses & Permits 3,800 3,800 Public Works - Licenses & Permits 27,115 27,115 Planning & Zoning - Licenses & Permits 3,500 3,500 Total Licenses, Permits & Fines 707,225 785,265 11.03% Charges for Service Finance Department 9,750 9,750 Assessing 3,000 3,000 Inspections 74,850 87,850 Police 33,000 33,000 Fire 3,000 3,000 Public Works 2,750 2,750 Activity Center 66,500 71,500 Total Charges for Service 192,850 210,850 9.33% Miscellaneous Revenue Franchise Fees 290,000 290,000 Miscellaneous 20,250 15,250 Finance Department 5,100 5,100 Elections 20,000 - Police 2,000 2,000 Fire 3,500 3,500 Public Works 4,600 4,600 Activity Center 10,000 10,000 Planning 94,695 - Community Development 90,000 - Total Miscellaneous 540,145 330,450 -38.82% Total Revenues 12,835,312 13,698,829 6.73% City of Hopkins General Fund Expenditure Budget For the Year Ending December 31, 2018 Proposed August 8, 2017 Department 2017 Budget 2018 Budget % Increase (Decrease) City Council 82,898 103,559 24.92% Administrative Services Administration 199,194 244,868 Personnel 96,364 61,406 Wellness 2,500 2,550 Information Services 331,590 373,359 Total Administrative Services 629,648 682,183 8.34% Finance General Accounting 188,954 190,381 Payroll 82,809 82,847 Utility Billing 10,895 10,950 Total Finance 282,658 284,178 0.54% Legal 150,000 150,000 0.00% Municipal Building 343,282 379,764 10.63% History Center 3,450 3,465 0.43% Receptionist 43,044 - -100.00% Assessing 222,643 222,826 0.08% City Clerk City Clerk 110,120 69,568 Elections 58,935 83,900 Total City Clerk 169,055 153,468 -9.22% Inspections Building Code Inspections 290,272 390,062 Fire Inspections 42,025 42,120 Heating & Plumbing Inspections 99,552 101,242 Housing Inspections 185,796 190,052 Misc. Community Inspections 89,246 91,536 Vacant Property Management 4,927 4,927 Total Inspections 711,818 819,939 15.19% City of Hopkins General Fund Expenditure Budget For the Year Ending December 31, 2018 Proposed August 8, 2017 Department 2017 Budget 2018 Budget % Increase (Decrease) Police Police Administration 494,817 514,172 Patrol 3,396,561 3,417,435 SWAT 81,272 81,931 Reserves 20,788 20,897 Investigations 496,984 494,629 Metro Drug Task Force 138,146 143,756 Outreach 116,303 116,380 Reception-Records 286,140 286,370 Systems Management 64,091 65,500 Total Police 5,095,102 5,141,070 0.90% Fire 1,176,532 1,283,858 9.12% Public Works PW Building 54,109 64,444 Equipment Services 125,648 130,323 Administration 62,165 62,261 Engineering 148,278 160,324 Street & Alleys 1,114,847 1,118,497 Snow & Ice Removal 224,106 221,327 Parks 784,337 855,515 Forestry 287,442 299,364 Total Public Works 2,800,932 2,912,055 3.97% Recreation Playground 22,755 22,762 Ice Rink 31,618 31,636 Park Service 27,162 27,173 Joint Recreation 169,500 172,000 Skate Park 8,819 8,833 Total Recreation 259,854 262,404 0.98% Activity Center Community Use 335,497 343,861 Maintenance 72,430 76,042 Total Activity Center 407,927 419,903 2.94% Planning & Zoning 246,877 196,774 -20.29% Community Development 124,820 126,868 1.64% City of Hopkins General Fund Expenditure Budget For the Year Ending December 31, 2018 Proposed August 8, 2017 Department 2017 Budget 2018 Budget % Increase (Decrease) Tuition Reimbursement 15,200 18,200 19.74% Contingency 54,572 523,315 858.94% Transfer to Other Funds 15,000 15,000 0.00% Total Expenditures 12,835,312 13,698,829 6.73%