IV.1. Minutes of the October 17, 2017 City Council Regular Meeting ProceedingsHOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 17, 2017
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council
was held on Tuesday, October 17, 2017 at 7:00 p.m. in the Council Chambers at City
Hall, 1010 First Street South, Hopkins.
Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson,
Gadd and Campbell attending. Staff present included City Manager Mornson, Finance
Director Bishop, Director of Planning and Development Elverum , Assistant City
Manager Lenz and Public Works Director Stadler.
ADOPT AGENDA
Motion by Gadd. Second by Kuznia.
Motion to Adopt Agenda.
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
PRESENTATIONS
III. 1. Hopkins Westwind Concert Band; (Memo)
Representatives from the Hopkins Westwind Concert Band, Mr. Mike Anderson and Ms.
Kay Peltier gave an overview of the history, community involvement and upcoming
concert season. Mr. Anderson commented that the concerts are free and that the band
members enjoy sharing music throughout the Hopkins community and western suburbs.
Ms. Kay Peltier commented that the band is proud to represent the City of Hopkins. The
next concert on Sunday, October 29, 4:00 p.m. at the Hopkins Center for the Arts
features musical memories and a video featuring Director Emeritus Don Bates. Council
Member Gadd commented on an archived piece of music that the Westwind Concert
Band wrote for a National JCI Recognition event. Council Member Kuznia asked how
citizens could join the band. Mr. Anderson commented that there is an open invitation to
musicians. Mayor Cummings commented that the band is an important part of the
community and the Council is excited to hear about the upcoming season.
III.2. Hopkins JCI Donation
JCI Past President Kim Rausch came forward and gave an overview of the JCI
organization, community events and service projects. As a service to the community,
JCI presented three Little Free Libraries to the Hopkins Parks. Ms. Rausch commented
that JCI plans to continue the project as long as there is a need. Mayor Cummings
thanked the JCI organization for the incredible addition to the City Parks and that the
Little Libraries are very much appreciated by residents.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 17, 2017
CONSENT AGENDA
Motion by Kuznia. Second by Halverson.
Motion to Approve the Consent Agenda.
1. Minutes of the October 3, 2017 City Council Regular Meeting Proceedings
2. Minutes of the October 3, 2017 City Council Work Session following Regular
Meeting Proceedings
3. Minutes of the October 10, 2017 City Council Work Session Proceedings
4. Approval of the 2018 City Council Meeting Schedule; (CR2017-120)
5. Resolution Authorizing Submittal of the Blake Road Improvement Project
Application for 2017 Local Roads Improvement Program Funding; (CR2017-
121)
6. Resolution Adopting a Special Assessment for Sewer Repair for PID No. 24-
117-22-13-0121; CR2017-122)
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
PUBLIC HEARING
V.1. Adopt Assessment Roll – 2017 Miscellaneous Special Assessments;
(CR2017-123)
Finance Director Bishop gave an overview of the 2017 Misc ellaneous Special
Assessments. Hearing notices have been published and mailed to affected property
owners. Mr. Bishop gave an overview of the payment options. One appeal was received
at the City offices on October 17, 2017 from Ryan Liddiard at 733 8th Ave. S.
Mayor Cummings opened the public hearing at 7:20 pm. No residents came forward to
address the Council.
Motion by Kuznia. Second by Campbell.
Motion to close the Public Hearing at 7:20 pm.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
Motion by Gadd. Second by Kuznia.
Motion to adopt Resolution 2017-068 Resolution for Adoption of Assessment
Roll, 2017 Miscellaneous Special Assessments.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 17, 2017
NEW BUSINESS
VII.1. Mid-Year Financial and Investment Report; (Memo)
Finance Director Bishop reviewed the Second Quarter Financial and Investment Report
with the Council. Mr. Bishop gave an overview of the General Fund revenues &
expenditures, the Special Revenue Fund revenues, expenditures & financial position,
an overview of the Enterprise Fund revenues & expenditures and the cash & investment
balance & earnings as of June 30, 2017. Mr. Bishop gave an explanation of government
aid payments, discussed the permit fee trend and the planned deficit at the Hopkins
Center for the Arts. Assistant City Manager Lenz discussed the Center for the Arts
proposed deficit, capital costs and plan.
Mr. Bishop discussed the proposed utility rate increase, water and sewer revenues and
capital needs. The proposed rates would be effective January 1, 2018. Mr. Bishop
discussed the effects on residential and commercial users. Mayor Cummings asked
how users would be informed. Mr. Bishop commented that information would be in the
Hopkins Highlights and in billing statements.
Mr. Bishop discussed the Conduit Bonds for Blake School and Augustana. A public
hearing will be held at the City Council meeting on November 6.
Mayor Cummings thanked Finance Director Bishop for all his work.
VII.2. Construction management services – Pavilion Upgrade project; (Memo)
Public Works Director Stadler discussed the Construction Management services for the
Pavilion upgrade project. Mr. Stadler discussed the cost and services and commented
that the contractor would represent the City of Hopkins through the process. The City
received three proposals, the City Attorney has reviewed the report and staff is
comfortable moving forward with RJM Construction.
Mr. Brad Barickman, RJM Construction, came forward and discussed the company’s
extensive experience working with municipalities. Mr. Barickman commented that RJM
has completed similar projects and that the timeframe is the biggest challenge but
achievable. Mr. Barickman discussed the current bidding climate.
Mr. Stadler commented that staff is anxious to get RJM on board for the preconstruction
and design process. Mr. Stadler discussed the bidding process and commented that
there is a guaranteed maximum price added to agreement.
Motion by Kuznia. Second by Campbell.
Motion to approve a construction management agreement with RJM
Construction to provide construction services related to the Pavilion
Upgrade/expansion project and authorize the City Manager to execute the
agreement in the amount of $279,030.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
OCTOBER 17, 2017
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
ANNOUNCEMENTS
Hopkins Farmers Market at 16 9th Ave. S.: Saturdays from 7:30 a.m. to 12:00 p.m.
Next City Council meeting is Monday, November 6.
Absentee voting is open now at Hopkins City Hall.
Mayor Cummings welcomed students from Benilde High School Government Class.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by
Kuznia, second by Campbell, the meeting was unanimously adjourned at 7:52 p.m.
OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
Respectfully Submitted,
Debbie Vold
ATTEST:
______________________________ __________________________________
Molly Cummings, Mayor Amy Domeier, City Clerk