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VII.1. Order Public Improvement Hearing – 2018 Street and Utility Improvements, City Project 2017-10; Stanley (CR2017-130) November 6, 2017 Council Report 2017-130 ORDER PUBLIC IMPROVEMENT HEARING 2018 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2017-10 Proposed Action Staff recommends the following motion: adopt Resolution 2017-069, Resolution Ordering Public Improvement Hearing, 2018 Street and Utility Improvements. This action continues an assessable project for street and utility improvements. Overview At its June 20, 2017 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a feasibility report concerning street and utility improvements along Division Street, Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, Texas Avenue South, and the alley south of Lake Street. The report is complete and is now submitted to Council for review and further action. A summary of the issues is provided here, and staff will provide a detailed summary of the report at the Council meeting. Primary Issues to Consider  Scope of Improvements  Public Input  Assessments  Project Budget and Costs  Project Schedule  Staff Recommendation Supporting Information  Feasibility Report (Available Upon Request)  Project Location Map  Resolution 2017-044 _________________________________ Nate Stanley, P.E., City Engineer Financial Impact: $5,779,200 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm, MCES, St. Louis Park Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________ Council Report 2017-130 Page 2 ANALYSIS OF ISSUES Scope of Improvements This project includes reconstruction of the following streets: • Division Street • Cambridge Street • Oxford Street • Lake Street Northeast • Murphy Avenue • Texas Avenue South • Alley south of Lake Street The pavement condition index for most of the project area is below 40, which indicates failed pavement and warrants reconstruction. In recent years there has also been significant development work completed in the area, resulting in several street impacts which are accelerating pavement deterioration in the area. Proposed street improvements include full reconstruction of streets and new curb and gutter throughout the project area. Street width improvements were also considered with this project. Water main is proposed to be replaced throughout the project area. Most of the existing main is in excess of 60 years old and made from cast iron. New main will be ductile iron, which has better reliability and when properly installed a longer lifecycle than cast iron. All water services will be replaced from the main to the property line unless they are copper and less than 10 years old. Sanitary sewer improvements include the removal and replacement of the main, manholes and service lines to the property line. Proposed storm sewer improvements include removal and replacement of the storm sewer main, addition of storm sewer inlets to reduce water ponding in the street and improvements to reduce sediment accumulation. Bicycle facilities include installation of a bike lane on the Hopkins portion of Texas Avenue and “sharrows” on Lake Street Northeast. St. Louis Park has designated Texas Avenue South as a bicycle corridor, and will be installing bicycle lanes on their portion of Texas Avenue South. The bicycle improvements will provide continuity between existing bicycle lanes on Texas Avenue South and the proposed bicycle improvements on Blake Road. Additional sidewalks were considered for the neighborhood; however the vast majority of resident respondents indicated they did not want new sidewalks added. During the scoping for this project, it was determined that there was some other work that should be included in the project, due not only to proximity, but to capitalize on pricing. This additional work will be funded by separate items in the CIP and Budget and includes the following: • Storm manhole rehabilitation/replacement in the intersection of 17th Avenue South and 1st Street South • Sanitary Sewer Lining in areas across the City identified by the Public Works Department. • Citywide spot alley and sidewalk repairs Council Report 2017-130 Page 3 The municipal boundary between Hopkins and St. Louis Park runs down the middle of Division Street and Texas Avenue south of Division Street. Both of these streets will be reconstructed in their entirety, and to govern the work a Joint Powers Agreement was executed earlier this year. Hopkins will be the project lead for all work and coordinate with St. Louis Park. Metropolitan Council Environmental Services (MCES) is currently reconstructing the L27 lift station, which is currently located at 420 Blake Road. The new lift station will be located at 402 Hiawatha Avenue, approximately 600 feet west of Blake Road. As part of the project, a new force main needs to be extended from the lift station into St. Louis Park. Staff has been coordinating with MCES on the placement of the new force main along Lake Street, and plan to incorporate the work into the 2018 improvements scope. A cooperative agreement between Hopkins and MCES was established prior to construction of the lift station, and will be updated to account for the additional work. Public Input Public informational meeting regarding the improvements were held on September 27th and November 1st. The meeting format consisted of a presentation of the overall project scope and a detailed discussion on assessments. A questionnaire was sent to all properties in the project area in advance of the neighborhood meetings. Drainage concerns and a desire for improved street surface were the most notable comment in the responses. Bolton & Menk and City staff has met with individual property owners in person to discuss concerns and look at options to minimize issues; it is anticipated meetings will continue as design progresses. Assessments The proposed street assessments are based on the City’s assessment policy, whereby 70% of the street reconstruction cost and 50% of the water and sewer service replacement are assessed to benefiting properties. The policy also allows for assessments to be capped should assessments exceed previous year assessments by 20%; the costs for this project will trigger the assessment cap. A preliminary assessment roll has been calculated and can be found in the appendix of the attached Feasibility Report. The assessment cap for residential properties is $88.89 per front foot based on adding 3% to the 2017 cap. Without the cap assessments could be double the capped rate. Project Budget and Costs The estimate for this project, which includes 10% contingency and 21% for legal, administrative, and engineering costs for all the work totals to $5,779,200. Project costs and funding sources are as follows: Council Report 2017-130 Page 4 Funding Source CIP Budget Hopkins Costs Costs by Others PI-PIR/General Obligation Bonds $1,000,000 $1,085,600 Assessments 900,000 1,073,600 Storm Sewer Fund 350,000 194,200 Sanitary Sewer Fund 500,000 960,700 Water Fund 700,000 1,145,500 Metropolitan Council 818,600 City of St. Louis Park 501,000 Total 3,450,000 $4,459,600 $1,319,600 It should be noted that the current estimate exceeds the CIP budgeted amount for some items. The significant factors contributing to the overage at this time are the percentages applied for contingencies and design costs, these costs will be reduced as the project progresses. Costs for utilities have been increased due to further in-depth analysis of other factors that can affect construction costs, such as poor soil conditions, depth, and capacity upgrades. Public Works staff will be working with the Finance Director to assure the project as proposed can be funded. Staff will return to council with an update on costs prior to contract award. Project Schedule Accept feasibility report/order public hearing November 1, 2017 Public Informational Neighborhood Meeting #3 November 29, 2017 Public hearing/order final design December 5, 2017 Approve final plans/order bids March 6, 2018 Order Assessment Hearing April 17, 2018 Public Informational Neighborhood Meeting #4 Early May 2018 Conduct Public Assessment Hearing May 15, 2018 Adopt Assessment Roll/Award Contract May 15, 2018 Begin Construction June, 2018 Complete Construction November, 2018 Staff Recommendation Staff recommends accepting the feasibility report and ordering a public hearing for December 5, 2017. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2017-069 RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING FOR 2018 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2017-10 WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with reference to the aforesaid improvement, and WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements on Division Street, Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, Texas Avenue South, and the alley south of Lake Street, and this report was received by the City Council on November 6, 2017, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connec- tion with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels, NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota: 1. The Council will consider the improvement of such streets and utilities in accordance with the report and the assessment of benefitting properties for all or a portion of the cost of the improvement pursuant to Minnesota Statues Chapter 429 at an estimated total cost of $5,779,200. 2. A public hearing shall be held on such proposed improvement on Tuesday, the 5th day of December, 2017 in the Council Chambers of the City Hall at 1010 First Street South at 7:30 P.M. and the City Clerk shall give mailed and published notice of said hearing and improvements as required by law. Adopted by the City Council this 6th day of November, 2017. _________________________ Molly Cummings, Mayor __________________________ Amy Domeier, City Clerk PROJECT LOCATION MAP 2018 STREET & UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA SHEET 1.0NOVEMBER, 2017© Bolton & Menk, Inc. 2017, All Rights Reserved H:\HOPK\T19114259\CAD\C3D\LOCATION.dwg 10/31/2017 1:28 PM FEETSCALE HORZ. 200 4000 PROPOSED STREET/ALLEY RECONSTRUCTION OXFORD STREET LAKE S T R E E T N E MURPHY STREETCAMBRIDGE STREET DIVISION STREET TEXAS AVENUEALLEY 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR