IV.11. Approve Agency Agreement with MNDOT for Federal Participation in Construction; Stanley (CR2018-007)
January 2, 2018 Council Report 2018-007
APPROVE AGENCY AGREEMENT BETWEEN CITY OF HOPKINS AND
MINNESOTA DEPARTMENT OF TRANSPORATION
FOR FEDERAL PARTICIPATION IN CONSTRUCTION
Proposed Action
Staff recommends the following motion: “Adopt Resolution 2018-003, Approving Agency
Agreement No. 1029956 between Minnesota Department of Transportation and City of
Hopkins for Federal Participation in Construction.”
Overview
The Minnesota Department of Transportation (MNDOT) issues a general agreement to cities
that are eligible to participate in federally funded construction projects. The agreement is not
project specific, and covers all projects that have federal funding in whole or in part.
Periodically, changes are made to the agreement, which requires the document to be
reapproved by cities; this version of the agreement is the most recent update.
The terms of the agreement specify that Hopkins must manage and administer project design
and construction, and that it must comply with all federal rules. The agreement also specifies
that MNDOT act as the City’s agent for accepting federal funds, and will reimburse the City
for eligible costs. The reimbursement process is almost identical to the State Aid process,
which Hopkins participates in frequently. The City Attorney and City Engineer have
reviewed the agreement and find it acceptable.
Supporting Documents
• MnDOT Agreement No. 1029956
• Resolution 2018-003
_______________________________________
Nate Stanley, P.E.
City Engineer
Financial Impact: Budgeted Y/N Source: Related Documents
(CIP, ERP, etc.):
Notes: __________________________________________________________________
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2018-003
RESOLUTION APPROVING AGENCY AGREEMENT NO. 1029956
BETWEEN MINNESOTA DEPARTMENT OF TRANSPORTATION
AND CITY OF HOPKINS
FOR FEDERAL PARTICIPATION IN CONSTRUCTION
WHEREAS, it is recommended that the City of Hopkins and the Minnesota Department
of Transportation (MnDOT) enter into an agreement authorizing MnDOT to act as the City’s
agent in accepting federal funding for any transportation project financed in whole or in part by
federal funds, and
WHEREAS, the City Council of Hopkins deems it proper and in the public interest to
enter into an agreement with the Minnesota Department of Transportation for federal
participation in construction,
NOW, THEREFORE, BE IT RESOLVED by th e City Council of the City of Hopkins,
Minnesota:
1. Pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be
appointed as Agent of the City of Hopkins to accept as its agent, federal aid funds which
may be made available for eligible transportation related projects.
2. The Mayor and City Manager are hereby authorized and directed for and on behalf of the
City to execute and enter into an agreement with the Commissioner of Transportation
prescribing the terms and conditions of said federal aid participation as set forth and
contained in “Minnesota Department of Transportation Agency Agreement No.
1029956”, a copy of which said agreement was before the City Council and which is
made a part hereof by reference.
Adopted by the City Council of the City of Hopkins, Minnesota, this 2nd day of January, 2018.
By_______________________________
Molly Cummings, Mayor
ATTEST:
_________________________________
Amy Domeier, City Clerk