VI.2. Approve Final Plans and Order Bids – Blake Road Improvements, City Project 2013-06; Stanley February 5, 2018 Council Report 2018-026
APPROVE FINAL PLANS AND ORDER BIDS
BLAKE ROAD IMPROVEMENTS
CITY PROJECT 2013-06
Proposed Action
Staff recommends the following motion: adopt Resolution 2018-016, Resolution Approving Plans and
Specifications and Authorizing Advertisement for Bids, Blake Road Improvements, City Project 2013-06.
Overview
At its May 17, 2016 meeting, the Hopkins City Council directed the Blake Road project to proceed and
authorized the preparation of final plans and specifications. The final plans are substantially complete, staff
now asks the council to approve these plans and authorize advertisement for bids.
Primary Issues to Consider
Scope of Improvements
Public Input
Right-of-way
Construction Coordination and Phasing
Estimated Costs and Funding
Project Schedule
Staff Recommendation
Supporting Information
Final Plans (available upon request)
Project Location Map
Resolution 2018-016
_________________________________
Nate Stanley, P.E., City Engineer
Financial Impact: $16,803,700 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm, HC
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2018-026
Page 2
ANALYSIS OF ISSUES
Scope of Improvements
Blake Road will be reconstructed from south of Excelsior Boulevard to Stare Trunk Highway 7 (TH 7).
The road will remain a two-lane section with on-road bike lanes south of Boyce Street. A sidewalk will
be added on the west side of the roadway from the southern city limits to the Blake School entrance, and
a trail will extend from the school entrance to Excelsior Boulevard.
Between Excelsior Boulevard and TH 7 road will be rebuilt as a four-lane divided roadway with a multi-
use trail on both sides of Blake Road. An additional left turn lanes are proposed at Excelsior Boulevard
and TH 7 to mitigate traffic queuing. Left and right turn lanes are provided as needed along the length of
the corridor. Signalized intersection control will remain where it currently exists. Marked pedestrian
crossings away from fully controlled intersections are proposed at high pedestrian traffic locations. It is
recommended that at these crossings that pedestrian actuated flashing beacons be installed, which have
been found to have a positive affect for pedestrians.
Traffic lanes through the corridor are recommended to be narrowed to 10.8-feet in width, which is
considered the minimum able to accommodate a bus or truck. Boulevard space to accommodate
landscaping, hardscape treatments, and street lighting will be created to enhance a more pedestrian and
bicycle friendly environment.
Proposed street improvements include full reconstruction of streets and new curb and gutter throughout
the project area.
Water main is proposed to be replaced throughout the project area. All water services will be replaced
from the main to the property line.
Sanitary sewer improvements include the removal and replacement of the main, manholes and service
lines to the property line. Some segments are also proposed to rehabilitated via trenchless means, such as
new pipe beneath Minnehaha Creek.
Proposed storm sewer improvements include removal and replacement of the storm sewer main, addition
of storm sewer inlets to reduce water ponding in the street and improvements to reduce sediment
accumulation.
Public Input
Extensive public engagement was done in during the preliminary design phase of this project. A
Community Advisory Committee (CAC) of area residents and business owners was created to inform the
landscaping improvements and corridor aesthetics. A public informational meeting was held shortly after
final design began to provide information on various project improvements and elements. A public
informational meeting will be held this spring in advance of construction to provide specifics regarding
the planned work and schedule.
Council Report 2018-026
Page 3
Right-of-Way
Negotiation for easements and right-of-way is ongoing. Fortunately, we have been able to come to terms
with several owners, some have signed and we are awaiting signature on several others. That being said,
at this time staff is recommending authorization to condemn any remaining parcels that are needed for
the project. This will not halt the negotiation process and staff believes that most will be resolved
without proceeding to condemnation.
Construction Coordination and Phasing
The project is planned to be completed over a 2-year span, beginning this spring and completing the fall
of 2019. Generally, the eastern half of the road will be reconstructed in 2018, along with the majority of
city utilities and storm sewer. In 2019, the remaining road work, which will be primarily on the west side
of Blake Road, is scheduled to be completed.
There are several other projects and issues that affected the design and phasing. Through coordination
we are attempting to accommodate and minimize inconveniences for area residents, businesses and the
travelling public. The following are projects and challenges that have been addressed to coordinate with
the Blake Road Improvements, MNDOT TH 7 Pavement Rehabilitation Project, 2018 Street and Utility
Improvements, MCES L27 Lift Station and Force Main Project, Rehabilitation of the Blake Road
Bridge, SWLRT Project, and the Cold Storage Site redevelopment.
Project Budget and Costs
The estimate for this project, which includes contingency (5%), legal, administrative, and engineering
for all the work totals to $16,803,700. Project costs and funding sources are as follows:
Cost Source Hopkins Hennepin County Total Project Cost
Construction $5,649,800 $5,819,300 $11,469,100
Engineering 1,327,600 1,120,000 2,447,600
Right-of-Way 1,000,000 1,000,000 2,000,000
Overhead Utility Burial 887,000 887,000
Total $8,864,400 $7,939,300 $16,803,700
The original amount budgeted in the CIP for Blake Road was $18,398,600, so the total project cost is
currently down about 9% from the original estimate. Estimates have largely remained consistent since
final design began.
Costs eligible for reimbursement through the Municipal State Aid (MSA) program will be submitted. It
is currently estimated that about $3,180,000 of the city’s total will be eligible for reimbursement.
The city continues to search for other sources to help offset costs and currently has applications into
Hennepin County for Roadside Enhancement Participation Policy (REPP) funding and MNDOT’s Local
Road Improvement Program (LRIP).
Council Report 2018-026
Page 4
An explanation of the above items will be provided at the City Council meeting.
Project Schedule
Approve final plans/order bids February 5, 2018
Receive and Open Bids March 6, 2018
Award Contract March 20, 2018
Begin Construction April, 2018
Complete Construction November, 2019
Staff Recommendation
Staff recommends approving final plans and ordering bids with adoption of resolution 2018-016.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2018-016
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS
BLAKE ROAD (CSAH 20) IMPROVEMENTS
CITY PROJECT 2013-06
WHEREAS, pursuant to a resolution of the City Council adopted the 19th day of May
2016, plans and specifications were developed for improvements along Blake Road (CSAH 20)
including pavement, curbing, sidewalk, trail, bridge, signal, lighting, signage, drainage, water,
sanitary sewer and landscaping improvements and all necessary appurtenances, and
WHEREAS, plans and specifications for City Project No. 2013-06 have been prepared
by WSB & Associates, Inc., and have been presented to Council for approval, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hopkins,
Minnesota:
1. Such plans and specification, a copy of which are attached hereto and made a part hereof;
are hereby approved and ordered placed on file in the office of the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement
under such approved plans and specifications. The advertisement shall be published three
times, at least three weeks before date set for bid opening, shall specify the work to be
done, shall state that bids will be received by the clerk until 10:00 a.m., on the 6th day of
March, 2018, at the City Hall and that no bids shall be considered unless sealed and filed
with the clerk and accompanied by a certified check or bid bond, payable to the City of
Hopkins, Minnesota for 5% of the amount of such bid.
3. The clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The Council will consider the bids and award of contract at the March 20, 2018
meeting in the Council Chambers.
Adopted by the City Council of the City of Hopkins, Minnesota, this 5th day of February, 2018.
By_______________________________
Molly Cummings, Mayor
ATTEST:
_________________________________
Amy Domeier, City Clerk