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1986HOPKINS PARK BOARD Meeting Minutes January 27, 1986 Elrue Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:35 p.m. Present were members Tom Hance, Eugene Maxwell and Rodney Young. Councilman Donald Milbert arrived at 8:02 p.m. Absent was Michael Winship. Staff members present were Richard Wilson, Peggy Holsather and Assistant City Engineer Gordon Anderson. MINUTES OF The minutes of the November 18, 1985 meeting were previously NOVEMBER 18, 1985 distributed. Mr. Maxwell moved and Mr. Young seconded a MEETING motion to approve the minutes as written. On the vote, Hance, Maxwell and Young voted aye. The motion was approved. MINUTES OF _ The minutes of the December 9, 1985 meeting were previously DECEMBER 9, 1985 distributed. Mr. Young moved and Mr. Maxwell seconded a MEETING motion to approve the minutes as written. On the vote, Hance, Maxwell and Young voted aye. The motion was approved. ADOPTED 1986 Members received copies of the adopted 1986 budgets for the BUDGETS Hopkins Community Center and Hopkins Park Department. HOPKINS ICE ARENA Board members received copies of the calendar of current use of the Hopkins Ice Arena (Barn). LETTER FROM A copy of a letter from Super Valu Stores had been SUPER VALU previously distributed. Super Valu requested weekly use of Oakes Park for their broomball league. Mr. Wilson reported that Super Valu is using Oakes Park this winter. Requests of this nature will have to be addressed at the season's end or prior to budget recommendation time as to whether or not to charge a fee in the future. HILL TOP PARK Mr. Gordon Anderson, Assistant City Engineer, was in (FOURTH STREET NORTH) attendance to present the recommended plans and alternatives STREET DEVELOPMENT for street development at Hilltop Park (Fourth Street North). The estimated costs to come out of the City/Park budget are $6,269. This would include curb, gutter, blacktop and restoration (sod and seed) of the area in the park that has been disturbed. Mr. Anderson explained that at the present time there is parking for twenty-one cars, however, after the improvements are made, there will be parking for ten cars. Councilman Milbert arrived at this time. Mr. Anderson said that an alternative would be to leave the posts and gate where they are, then this area could be blacktopped, but at an additional cost to the City/park budget of $3,000. Mr. Maxwell expressed concern that the new development across from the park will not have enough parking and therefore the excess cars would be parking on the street and causing a "hassle" with oeoole in the neighborhood. Hopkins Park Board Meeting Minutes Page 2 January 27, 1985 HILL TOP PARK Members discussed the issue as to whether or not providing (FOURTH STREET NORTH) additional parking would benefit the neighborhood or the STREET DEVELOPMENT developer. (CONTINUED) Mr. Maxwell moved and Mr. Young seconded a motion to recommend to City Council that the proposed Fourth Street North development project be amended to include provision of the current off street parking. On the vote, Hance, Maxwell, Milbert and Young voted aye. The motion was approved. PARK SYSTEM Board members continued their review of parks in the PLAN REVIEW system. Mr. Anderson was on hand to assist the members by providing visual aids, including aerial photos, and answering their questions. Tentative decisions were made for the following parks: VAT.T.P.V PAQV Mr. Wilson pointed out that Valley Park, although classified as a "neighborhood" park, has become more widely used by the community due to the family gardens, sand volleyball courts, cross country ski trails and new for this year, the hosting of small group picnics. Developments to be considered are: Footbridge. Access/parking lot to serve the gardens. -Trees and bushes. Water lines to the gardens. Major play apparatus similar to the Mark IV at Burnes Park. Sun shelter. Split rail fence and wire through nature area. PARK VALLEY PLAYGROUND Members agreed that this park should remain a "passive" park. No improvements should be made, although the park should be kept neat, clean and safe. As equipment deteriorates, it will be removed and not replaced. Mr. Hance recommended for long range planning that the park be converted to City lots. Board members discussed utilizing "time lapse photography" to monitor the actual use of this area. Hopkins Park Board Meeting Minutes Page 3 January 27,1986 PARK VALLEY BUFFER The City acquired this park from Hennepin County and may keep it as long as it remains a park. Board members agreed that the park sh"ould remain as it is for now. ELECTION Mr. Maxwell nominated Mr. Hance for Chairperson and Mr. Young seconded the nomination. On the vote, Hance., Maxwell, Milbert and Young voted aye. Mr'.. Hance -was elected Chairperson of the Hopkins Park board. Mr. Maxwell nominated Mr. Winship for Vice -Chairperson and Mr. Young seconded the nomination. On the vote, Hance, Maxwell, Milbert and Young voted aye. Mr. Winship was elected Vice -Chairperson of.the Hopkins Park Board. Mr. Young nominated Mr.: Maxwell for the Recreation Board Delegate. Mr.Maxwell declined the nomination. Mr. Maxwell nominated Mr. Winship and Mr. Young seconded the nomination. On the vote, Hance, Maxwell, Milbert and Young voted aye. Mr. Winship was elected Delegate to the Recreation Board. This will be recommenced to the City Council. JOINT POWERS Mr. Young asked Mr. Hance about his meeting with City AGREEMENT Manager Rapp regarding the terminology in the Joint Powers Agreement. Mr. Rapp assure -d Mr. -,Hance that he and Minnetonka City Manager Miller have -cleared the matter up, however, another problem has come up. and that is insurance liability. Mr. Hance offered to call"'a special meeting of the Park Board to review revisions, if desired. RODNEY YOUNG Mr. Young announced that due to a change in employment he will be moving and therefore will tender his resignation. He will be attending the February 10 meeting of the Interlachen Homeowners Association and wi.1.1 reportto the Board at the February meeting_ of the Hopkins Park Board., his last meeting. PARK SYSTEM- Parks to be -"reviewed and reported on at the next Board PLAN REVIEW meeting are Central Park, Shady Oak Nature Area and Downtown Park. NEXT MEETING The next regular meeting of the Park Board will be Monday, February 24, 1986, at 7:30 p.m. ADJOURNMENT Mr. Maxwell moved an"d."Mr. Young seconded. a motion to adjourn this meeting. On the vote, Hance, Maxwell, Milb-ert and Young voted aye. The motion was approved. The meeting adjourned at 10:42 p.m. Resp tively submitted, 74z",'u PegMHsather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes February 24, 1986 Elrue Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:35 p.m. Present were members Tom Hance, Eugene Maxwell, Donald Milbert, Michael Winship and Rodney Young, and staff Richard Wilson. MINUTES OF The minutes of the January 27, 1986 meeting were previously JANUARY 27, 1986 distributed. Mr. Winship moved and Mr. Young seconded a MEETING motion to approve the minutes as written. On the vote, HILLTOP PARK/ Hance, Maxwell, Milbert, Winship and Young voted aye. The FOURTH STREET motion was approved. INTERLACHEN PARK Mr. Young informed the Board that he had been invited to the ASSOCIATION MEETING Association's meeting as the local representative of the ARENA SCHEDULE Park Board. Mark Feinberg, 200 Interlachen Road, was in PARK SYSTEM attendance at the Park Board meeting to report on the HAPPENINGS interests of residents regarding the Interlachen Playground. The two men reported there is a neighborhood concern about the playground equipment. Specific concerns are: 1. A former glider unit had worn out, has been removed from the park and not replaced. 2. The merry-go-round and climber unit are old. 3. The newer playground units are okay but the swing set is located where errant golf balls hit from the Interlachen Golf Club threaten the safety of anyone using the swings or near them. 4. The basketball court is not needed because it is not used. Mr. Young reported he had informed the Association that the Park Board is currently reviewing the park system plan and Interlachen will. be reviewed in the near future. Mr. Feinberg stated he had volunteered to represent the Association at the Park Board meetings when the Interlachen Playground is reviewed. Chairman Hance told Mr. Feinberg that he would be informed of when the Park Board will officially review the Interlachen Playground. HILLTOP PARK/ The Park Board's recommendation for the Fourth Street North FOURTH STREET development were forwarded to the City Council. A copy of the report was distributed to each Board member. HOPKINS ICE Board members received a copy of the current calendar use of ARENA SCHEDULE the Hopkins Ice Arena. Use is anticipated through March 15. PARK SYSTEM A report of January -February 1986 activity had been HAPPENINGS previously distributed. Included in the report was noted that tentative arrangements have been made for the Thursdays Concert in the Park series. Mr. Milbert questioned whether the City of Hopkins specifically licenses the concession vendors at the concerts. or who does. There is a concern Hopkins Park Board Meeting Minutes Page 2 February 24, 1986 PARK SYSTEM that someone or some agency other than the City is approving HAPPENINGS vendors for specific activities in the Downtown Park but (CONTINUED) that the vendors mistakenly think they have the rights to sell at all activities conducted in the park, regardless of how arranged. Mr. Wilson will attempt to clarify this relationship. PARK SYSTEM Board members continued their review of parks in the system. PLAN REVIEW Tentative decisions were made for the following parks CENTRAL PARK Developments to be considered are: Major play apparatus similar to the Mark IV at Burnes Park, to replace the dirt hill and slides. Increased walkway lights on the south side of the park. A permanent attendant's office in the arena. Water line to the arena for flooding. Permanent volleyball court south of the general skating rink. Handicapped children's playground. Rehabilitation of the uneven turf area caused by underground settling will continue to be a maintenance activity rather than a major capital improvement effort. This applies also to the threat of damage to underground electrical wiring caused by settling of the earth around ballfield light poles. DOWNTOWN PARK A permanent public address system, perhaps incorporated in the construction of adjacent buildings. A gazebo was discussed but there was not a strong indication for a need of one. SHADY OAK NATURE AREA The Board spoke of leaving this area as natural as possible. No changes are recommended. Parks to be reviewed and reported on at the next Board meeting are Burnes, Elmo, Hilltop and Interlachen. Shady Oak Beach, Hopkins Community Center and Harley Hopkins remain to be reviewed after that. Hopkins Park Board Meeting Minutes Page 3 February 24, 1986 CENTRAL TENNIS The Recreation Department has received a letter from COURTS Hutton, boys' tennis coach for Hopkins High School,Tom requesting the use of the Central Park tennis courts, 9 a.m. - 4 p.m., Saturday, May 10. Hopkins High School is hosting a four -school tournament and desires the use of the eight courts at Central in addition to the eight courts at Hopkins High School. In support of approving the School District request, Mr. Wilson noted that the Central tennis courts are actually constructed on School District property, that by agreement the High School tennis teams are scheduled on the courts school days after school, that the Maetzold Field, Burnes Park and Oakes Park tennis courts will be available for the public on May 10 and that the School District has been very accommodating in providing facilities for the Hopkins - Minnetonka Recreation Department. Following discussion, Mr. Maxwell moved and Mr. Young seconded a motion to grant to Hopkins High School the use of Central Park tennis courts on Mav 10, 9 a.m. - 4 providing that the School Districtposts a notice two weeks in advance. On the vote, Hance, Maxwell, Milbert, Winship V and Young voted aye. The motion was approved. Board members requested that this approval be directed to the High School Athletic Director, George Reynolds. NEXT MEETING Board members indicated a conflict with the scheduled meeting date of March 17. Therefore, there wasan agreem to postpone the next meeting until Monday, March 24, 1986eat 7:30 p.m. ADJOURNMENT Mr. Winship moved and Mr. Maxwell seconded a mo adjourn this meetin tion to Winship and Young votedaye.The votemotionew Maxwell, Milbert, meeting adjourned at 10:30 p.m. as approved. This Rei ectfully submitted, WHols,ather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes March 24, 1986 Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:41 p.m. Present were members Tom Hance, Eugene Maxwell, and Michael Winship. Donald Milbert arrived at 8:12 p.m. Staff members present were Richard Wilson and Peggy Holsather. MINUTES OF The minutes of the February 24, 1986 meeting were previously FEBRUARY 24, 1986 distributed. Mr. Winship moved and Mr. Maxwell seconded a MEETING motion to approve the minutes as written. On the vote, Hance, Maxwell and Winship voted aye. The motion was approved. PARK SYSTEM A report of the February 20 - March 20, 1986 activity had HAPPENINGS been previously distributed. Members discussed the report. Board members also received a copy of the summer picnic reservation application and the Hopkins Valley Park Family Garden flyer. HOPKINS SENIOR The March 7, 1986 minutes of the Hopkins Senior Citizens CITIZENS ADVISORY Advisory Board had been previously distributed. It was BOARD noted by members that the Nutrition Program at the Hopkins Community Center is in need of more attendance and more funds. USE OF CENTRAL PARK Board members received a copy of a letter written to George TENNIS COURTS Reynolds, Athletic Director, Hopkins High School, granting permission for Tom Hutton to use the Central Park Tennis Courts on Saturday, May 10 for the purpose of hosting a tennis tournament. PARK SYSTEM Board members continued their review of parks in the system. PLAN REVIEW Tentative decisions were made for the following parks: PTTPV C V AATI Developments to be considered are: Automatic irrigation system. Increase hockey rink lighting. Increase walkway lighting. Other potential developments discussed were: Increase size of building for storage and maintenance equipment. Rearrangement of ballfield "B" backstop to give privacy to east neighbors. (Mr. Milbert arrived at this time.) Increase parking. Members discussed location of additional parking if and when it becomes necessary. Mr. Wilson said that an engineer's report had been prepared a couple of Hopkins Park Board Meeting Minutes Page 2 March 24, 1986 BURNES PARK (continued) years ago. The cost for a parking lot was approximately $9,500. The additional parking would be located on the north side of the park, north of the sidewalk. This would not disturb any of the existing trees or shrubs except for one honeysuckle bush. Members also noted that the re-stroom capacity is limited for large groups. The teeter totter may have to be removed if it becomes a liability problem. Mr. Wilson is checking into it. Mr. Hance questioned why the area around the fence and slide was dug up. Mr. Wilson explained that some of the area was on a slope and had to be leveled. This will be completed in the spring. Mr. Winship inquired as to the process of deciding what type of playground structures, wooden or metal, are purchased for the parks. He feels that aesthetically, wood looks better. Mr. Wilson pointed out that this is true only if a good grade of wood is purchased. Other criteria is also used. Mr. Wilson also informed Board members that the tire sand box will be removed. There will remain a sand pit with nothing around it. HILLTOP PARK Mr. Maxwell stated that he thought this park would be used a lot more once the new Homestead development is finished. Board members agreed that the less amount of fencing around the park, the better, with the exception of the existing fence at the top of the hill separating a neighbor's property from the park. Another improvement to be considered is the installation of charcoal burners in the picnic area. There have been proposals to purchase homes and land that indent on the east side of the park, north of 3rd Street extended. Estimated cost is $150,000. Mr. Maxwell said that that the Board may have to look at upgrading the play equipment in a couple of years because of the new development. INTERLACHEN PLAYGROUND Board members agreed that the swing set should be moved to a safer location. Hopkins Park Board Meeting Minutes Page 3 March 24, 1986 INTERLACHEN PLAYGROUND (continued) It has been proposed that the miscellaneous play equipment be removed and replaced with new units encompassing a single theme at an estimated cost of $10,0oo. Board members discussed this. They agreed that if the existing playground equipment is still functional, it should not be replaced. It was decided that a decision should not be made at this time until a representative from the neighborhood association could be in attendance. Building needs repainting. Board members discussed a former proposal for permanent restrooms at Interlachen. The proposal was rejected by the neighborhood association at that time. Mr. Wilson will investigate the availability of sanitary sewer lines at the park's elevation. Mr. Maxwell reported that he will be attending a neighborhood meeting on March 25 and also an April 15 assessment hearing. He will report back to the Board any additional comments from neighbors regarding Hilltop Park. Board members were in agreement that all four of the parks discussed this evening were to remain the same classification. COMMUNITY FACILITIES Mr. Wilson asked Board members to consider other additions to the parks, such as Frisbee golf, archery range, more softball fields, etc. This will be considered at the April meeting of the Park Board. Councilman Milbert asked Board members if there is interest in looking into a "par 3" golf course to be constructed at the City owned landfill area. Mr. Wilson agreed to check out what the standards are for a course. Councilman Milbert also said he has been approached by members of the community about a community swimming pool. NEXT MEETING The next regular scheduled date for a meeting of the Hopkins Park Board will be April 21, 1986. ADJOURNMENT Mr. Maxwell moved and Mr. Winship seconded a motion to adjourn this meeting. On the vote, Hance, Maxwell, Milbert, and Winship voted aye. The motion was approved. The meeting adjourned at 9:45 p.m. Resp ctfully submitted, Peggy olsather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes Elrue July 14, 1986 Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:37 p.m. Present were members Tom Hance, Donald Milbert and Michael Winship. Absent were Connie Connors and Eugene Maxwell. Staff members present were Richard Wilson, Susan Newville and Peggy Holsather. MINUTES OF The minutes of the May 19, 1986 meeting were previously MAY 19, 1986 distributed. Councilman Milbert moved and Mr. Winship MEETING seconded a motion to approve the minutes as written. On the vote, Hance, Milbert and Winship voted aye. The motion was approved. COMPREHENSIVE LONG Board members received a copy of the Comprehensive Long RANGE PARK PLAN Range Park Plan Recommendation memo to the City Council. PARK SYSTEM A report of the June 21 - July 10, 1986 activity had been HAPPENINGS previously distributed. Members discussed the report. Two diseased elm trees providing shade for play equipment at Elmo Park are scheduled for removal. The Board questioned if these trees would be replaced. Mr. Wilson said that he planned to meet with the City Manager on July 31 and request that tree replacement be included in the overall City reforestation project. Mr. Hance moved and Councilman Milbert seconded a motion that the City reforestation program include all of the City, including parks. On the vote, Hance, Milbert and Winship voted aye. The motion was approved. Councilman Milbert suggested that perhaps Honeywell, Rotary or other civic organizations or businesses might be interested in donating some trees for the parks. Mr. Winship questioned how the municipal garbage collection program would benefit the parks. Councilman Milbert said that not only would there be better service, but also larger containers. HOPKINS COMMUNITY The staff's 1987 proposed budget was discussed. It was CENTER 1987 noted that the Susan Newville's reclassification was BUDGET PROPOSAL effective July 7 and that a half-time employee has been approved in 1986. Mr. Hance questioned if the contractual maintenance for office equipment was really necessary. Mr. Wilson said that this also included preventive maintenance. Mrs. Newville said that they hoped to recoup $125 in receipts from seniors using the copying machine. Mr. Hance moved and Mr. Winship seconded a motion to recommend to the City Council the Hopkins Community Center operating budget as proposed. On the vote, Hance, Milbert and Winship voted aye. The motion was approved. Hopkins Park Board Meeting Minutes Page 2 July 14, 1986 PARK DEPARTMENT 1987 BUDGET PROPOSAL RASPBERRY FESTIVAL NEXT MEETING ADJOURNMENT The 1987 Park Department budget proposal had been previously distributed. Mr. Wilson explained the activity anticipated and details about the finances. Mr. Wilson said that with the codification of City ordinances, new signs for the parks will have to be ordered. Maintenance has been a large expense this year. Mr. Hance asked Mr. Wilson if he had ever considered a rotary type mower instead of the gang reel mower. Mr. Wilson said that it would take three rotary mowers and three employees to do what one gang reel mower could do. One of the major expenses in the proposed budget is the Central Park tennis courts. The courts need leveling, cracks repaired, color coating and lining. The estimated cost is $14,000. After further discussion, Councilman Milbert moved and Mr. Winship seconded a motion to recommend to the City Council the Park Department 1987 budget proposal as submitted. On the vote, Hance, Milbert and Winship voted aye. The motion was approved. Councilman Milbert urged Board members to participate in some of the tremendous events coming up during the Hopkins Raspberry Festival. There will not be an August meeting of this Board. The next regular scheduled date for a meeting of the Hopkins Park Board will be September 15, 1986. Councilman Milbert moved and Mr. Winship seconded a motion to adjourn this meeting. On the vote, Hance, Milbert and Winship voted aye. The motion was approved. The meeting adjourned at 8:44 p.m. Resp tfully submitted, iJ Peggy Holsather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes Elrue September 15, 1986 Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:30 p.m. Present were members Connie Connors, Tom Hance and Michael Winship. Councilman Milbert arrived at 8:15 p.m. Staff members present were Richard Wilson and Peggy Holsather. MINUTES OF The minutes of the July 14, 1986 meeting were previously JULY 14, 1986 distributed. Mr. Winship moved and Mr. Hance seconded a MEETING motion to approve the minutes as written. On the vote, Connors, Hance and Winship voted aye. The motion was approved. PARK BOARD Board members received a copy of the Hopkins City Council REAPPOINTMENTS minutes from the July 15, 1986 meeting in which Connie Connors and Michael Winship were reappointed to the Hopkins Park Board for a term to expire June 30, 1988. GEESE PROBLEMS A copy of a news article regarding a problem with geese at the Olympic Hills Golf Course in Eden Prairie was included in the agenda packet. Board members discussed the problem as it pertains to the Shady Oak Nature Area and Shady Oak Beach. No solutions were reached. VALLEY PARK Board members received a copy of an agreement between the NEIGHBOR City of Hopkins and Mr. Sohan Uppal, a resident whose property abuts Valley Park. Mr. Uppal requested that the City begin maintaining the park land abutting his property in a manner more comparable to land maintained as lawns. The City agreed to do this but only when free fill becomes available. RED OWL STORES Members received a copy of a letter from Red Owl Stores SOFTBALL CHARITY regarding the use of Central Park for an upcoming charity GAME softball game. PARK SYSTEM A report of the July 10 - September 12, 1986 activity had HAPPENINGS been previously distributed. Members discussed the report. The ISD170 exercise equipment was not installed at Central Park as originally planned but rather at Katherine Curren Elementary School. Mr. Wilson said that the contract between the School District and the City of Hopkins would not be cancelled in the event another exercise course could be obtained. Mr. Wilson said that the Harley Hopkins hockey rink will be the next rink to need some major repairs. Since it is used extensively by Edina residents, the Board will eventually have to make a decision as to whether or not this rink should be maintained in the future. Councilman Milbert arrived at this time. Hopkins Park Board Meeting Minutes Page 2 September 15, 1986 PARK SYSTEM Mr. Howard Harvey, a member of the Hopkins Lions Club, has HAPPENINGS indicated their interest in constructing a stairway from the (CONTINUED) parking lot to the sun shelter at Shady Oak Beach, and to increase the capacity of the electrical outlets at the sun shelter. Councilman Milbert suggested a ramp rather than a stairway. The Lions Club has been encouraged to work with the staff in preparing a proposal. Staff has been contacted to plow snow this winter, from the walkway south of Blake School, Blake Road to Harrison Avenue. Mr. Wilson said a decision would be made when it was determined how the walkway was primarily used (cross country skiing or walking). JOINT POWERS Mr. Wilson informed Board members that the Joint Powers AGREEMENT Agreement had been approved by the Minnetonka City Council this evening. The agreement will be effective September 1, 1986 through December 31, 1988. 1987 BUDGET Mr. Wilson brought Board members up-to-date on the status of PROPOSAL STATUS the 1987 Budget Proposal. In addition, the Mayor and several Council members indicated an interest in further research into the question of converting the landfill into a par 3 golf course. Mr. Wilson and City Manager Rapp will meet sometime this week to discuss this. The City Council began review of the City Budget Proposal on September 8 and will continue their review on September 22. RUSSELL JOHNSON Board members were invited to attend the retirement party RETIRING for Russell Johnson who worked in Hopkins Park Maintenance for 25 years. MRPA MEETING WITH Two Board and Commission Section members of the Minnesota RECREATION BOARD Recreation and Park Association will be leading a discussion at the next meeting of the Joint Recreation Board regarding the value of citizen participation. Mrs. Connors and Mr. Maxwell, along with regular Joint Recreation Board members, were invited to attend the meeting scheduled for October 8, 1986, 7:45 p.m. at the Minnetonka City Hall. NEXT MEETING The next regular scheduled date for a meeting of the Hopkins Park Board will be October 20, 1986. ADJOURNMENT Councilman Milbert moved and Mr. Winship seconded a motion to adjourn this meeting. On the vote, Connors, Hance, Milbert and Winship voted aye. The motion was approved. The meeting adjourned at 8:59 p.m. Res ectfully submitted, Peggy lsather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes Elrue October 20, 1986 Hopkins City Hall CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 7:35 p.m. Present were members Connie Connors, Thomas Hance and Eugene Maxwell. Councilman Milbert arrived at 7:36 p.m. and Michael Winship at 7:47 p.m. Staff Richard Wilson was also present. MINUTES OF The minutes of the September 15, 1986 meeting were SEPTEMBER 15, 1986 previously distributed. Mrs. Connors moved and Mr. Hance MEETING seconded a motion to approve the minutes as written. On the vote, Connors, Hance and Maxwell voted aye. The motion was approved. Councilman Milbert arrived at this time. HOPKINS SENIOR The minutes of September 5 and October 3 meetings of the CITIZENS ADVISORY Hopkins Senior Citizens Advisory Board were reviewed, as was BOARD their letter to the City Council regarding the Skills Bank project. It was noted that the Nutrition Diner attendance in Hopkins is quite high and that apparently only one person (non-resident) has voiced an objection to paying 25 cents to play bridge. In regards to the Skills Bank, Councilman Milbert noted that during budget deliberations the City Council turned down a number of requests totaling one-half million dollars. The Skills Bank project was one of many proposals that were not funded. Mr. Winship arrived at this time. Chairman Hance asked that the minutes of this meeting record that the Park Board had proposed the Skills Bank project in the 1987 budget recommendation. PARK SYSTEM A report of the September 13 - October 16 activity had been HAPPENINGS previously distributed. Mr. Wilson highlighted some of the projects listed. HOPKINS COMMUNITY Mr. Wilson reported that he had been informed by the CENTER RENOVATIONS Community Development Department that approximately $10,000- $15,000 of Community Development Block Grant funds might become available for renovation projects at the Hopkins Community Center. Staff is proposing three small renovation projects. They were described in a memo to the Park Board. Councilman Milbert noted that the City Council will on November 5 conduct a public hearing and will possibly receive recommendations for other projects. The third listed renovation project at the Hopkins Community Center involves removal of the remaining lockers in the former physical education locker room, and removal of some of the shower fixtures. Several members of the Park Board expressed a concern that this project, as described, would dictate for the future that public showers and a dressing area would not exist. Hopkins Park Board Meeting Minutes Page 2 October 20, 1986 HOPKINS COMMUNITY It was agreed that if the Community Center maintenance CENTER RENOVATIONS storage renovation project is approved, it should be (CONTINUED) developed in the east one-half of the shower room rather than in the west one-half. Therefore, shower fixtures will remain in the area closest to the gymnasium. Mr. Winship moved and Mrs. Connors seconded a motion that the Hopkins Park Board recommends the Hopkins City Council approve an amendment to the 1986 CDBG contract to provide funds for renovations at the Hopkins Community Center. On the vote, Connors, Hance, Milbert and Winship voted aye. Maxwell voted nay. The motion was approved. SHADY OAK/LIONS Chairman Hance inquired as to the status of the Hopkins CLUB PROJECT Lions Club proposal to make improvements at Shady Oak. Mr. Wilson responded that an electrician had reviewed the needs for the sun shelter and has submitted a proposal to the Lions Club. There has been no progress regarding a ramp to the shelter. HARLEY HOPKINS Board members briefly discussed the future of ice facilities ICE FACILITY being maintained at Harley Hopkins. The neighborhood "served" appears to be primarily Edina residents but the ice facility is a cost to Hopkins. BOARD MEMBERSHIP Councilman Milbert described the City Council policy TERM STATUS regarding a limit on the number of consecutive terms any one person may serve on an advisory board in Hopkins. GAZEBO FOR Mr. Winship initiated a discussion to determine whether DOWNTOWN PARK there is Park Board interest in installing a gazebo at Downtown Park. The consideration is appropriate now in anticipation of Hopkins' Centennial and that the Rotary Club of Hopkins might provide some funding and manpower. It was agreed that the staff will investigate uses, size, cost, compatibility in the park, etc., for a future meeting of the Park Board. NOVEMBER MEETING Board members agreed to transfer the next meeting to November 18 and conduct it in conjunction with the Minnesota Recreation and Park Association Board and Commission Section meeting. ADJOURNMENT Mr. Winship moved and Mr. Maxwell seconded a motion to adjourn this meeting. On the vote, Connors, Hance, Maxwell, Milbert and Winship voted aye. The motion was approved. The meeting adjourned at 9:50 p.m. Resp tfully submitted, 1 PeggylIr61sather Recreation Secretary HOPKINS PARK BOARD Meeting Minutes December 15, 1986 Elrue Hopkins Community Center CALL TO ORDER A regular meeting was called to order by Chairman Hance at AND ROLL CALL 9:48 p.m. Present were members Connie Connors, Tom Hance, Eugene Maxwell, Donald Milbert and Michael Winship. Staff members present were Richard Wilson and Peggy Holsather. MINUTES OF The minutes of the October 20, 1986 meeting were OCTOBER 20, 1986 previously distributed. Mr. Winship moved and Mrs. Connors MEETING seconded a motion to approve the minutes as written. On the vote, Connors, Hance, Maxwell, Milbert and Winship voted aye. The motion was approved. CENTRAL PARK Mr. and Mrs. Michael Lauseng along with their two children PLAY STRUCTURE were in attendance to discuss the Central Park "Lions Club Hill" play structure. Their son suffered a head injury which later required surgery. Mr. Lauseng requested that the Board act on a recommendation to either have the structure removed or have something done to make it safer. Mr. Wilson offered to do some research to work out some standards on the play equipment, stating that if it does not meet the standards, the equipment should be replaced. Board members discussed Mr. Lauseng's recommendation. Mr. Maxwell moved and Mr. Winship seconded a motion to recommend to City Council that the slide and poles be removed, all debris cleaned up and the hill be rounded out. On the vote, Connors, Hance, Maxwell, Milbert and Winship voted aye. The motion was approved. CORRESPONDENCE Board members received copies of several items of correspondence. These included: 1) A copy of the minutes showing Council action regarding use of CDBG funds for rehabilitation rather than Community Center renovations; 2) Information regarding a new Minnehaha Creek culvert under County Road 73; 3) A report regarding an accident on the Central Park "Lions Club Hill" play structure; 4) A news article regarding Regional park development at Bryant Lake Park; 5) Park System Happenings October 16 - December 10, 1986; 6) A memo to City Manager Rapp regarding Family Garden maintenance; 7) The Hopkins Arena (Barn) scheudle December 14 - January 3; and 8) Senior Citizens Advisory Board minutes. HOPKINS COMMUNITY The Hopkins City Council and Hopkins Park Board held a joint CENTER meeting this evening prior to the Park Board meeting to discuss the future direction/service of the Hopkins Community Center. The City Council and Park Board agreed that the staff should make a proposal as to what the services and programs should be at the Center and present the recommendation to the City Council. Hopkins Park Board Minutes Page 2 December 15, 1986 CODIFICATION OF Mr. Wilson provided Board members with a draft of a letter CITY ORDINANCES which will be submitted to the City Council regarding the consequences of the changes in the "parks and recreation areas" ordinance and the intention for opening and closing hours for each park. Board members approved the draft letter. NEXT MEETING The next regular scheduled date for a meeting of the Hopkins Park Board is January 19, 1987. Because the third Monday in January is Martin Luther King Day and by law a meeting may not be conducted on that day, the Board agreed to wait until closer to that time to see if an alternate date should be chosen or not have a meeting in January. ADJOURNMENT Mr. Milbert moved and Mr. Maxwell seconded a motion to adjourn this meeting. On the vote, Connors, Hance, Maxwell, Milbert and Winship voted aye. The motion was approved. The meeting adjourned at 10:46 p.m. Respectfully submitted, Peggy o sather Recreation Secretary