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1987HOPKINS PARK BOARD E1rue Dunsmore MEETING MINUTES MARCH 16, 1987 HOPKINS COMMUNITY CENTER CALL TO ORDER The monthly meeting was called to order by Chairwoman AND ROLL CALL Connors at 7:35 p.m. Present were members Connie Connors, Tom Hance and Michael Winship, and staff Richard Wilson. Also present were Hopkins Historical Society members Clint Blomquist and Al Larson. MINUTES OF The minutes of the February 23, 1987 meeting were previously FEBRUARY 23, 1987 distributed. Mr. Hance moved and Mr. Winship seconded a MEETING motion to approve the minutes as written On the vote, Connors, Hance and Winship voted aye. The motion was approved. NOTICE OF A copy of a memorandum to the Mayor and City Council notify ELECTION TO them of the new Park Board officers and representatives on CITY COUNCIL the Joint Recreation Board, was acknowledged. HISTORICAL Clint Blomquist described how the Hopkins Historical Society SOCIETY began and the efforts of the original seven incorporators and that they stored most of the original historical items in their private homes before the Society was given the use of a former home on park land purchased adjacent to Hilltop Park. That site, 2020 -Fourth Steet North, was the Historical Society's home for many years and until the City of Hopkins acquired the current Hopkins Community Center. It was then that the City offered to renovate the former school bandroom to meet the Society's needs, and made provisions to have the Society transfer to the Community Center. Mr. Blomquist related the large number of pictures, documents, newspapers, artifacts, books, etc. that the society now owns and has cataloged. Much of it is on display. He described some of the activity of historical research that takes place at -this site, by community residents. The Historical Society room is open to the public officially, Sundays 2-5 p.m. ZION LUTHERAN The Zion Lutheran Church ministerial staff has applied to use CHURCH REQUEST Burnes Park on Sunday, May 24 for an outdoor church service TO USE BURNES followed by a pot luck lunch. Mr. Wilson had provided a PARK report regarding the request. The church's youth Pastor Andy Malendez was in attendance to describe the request and answer questions. In addition to the concerns listed in Mr. Wilson's report, members of the Board recommended that the specifics of the church's electrical needs be coordinated with the City's electrical inspector and that the City Attorney be informed of the proposeal and invited to advise the City Council as to whether insurance will be necessary for this activity. Hopkins Park Board Meeting Minutes March 16, 1987 Page 2 ZION LUTHERAN CONTINUED Mr. Hance moved and Mr. Winship seconded a motion that the Park recommend nn -"oval of the Zion Lutheran Church _request to use Burnes Park on May 24, 1987, including the use of a public address system, subject to the church distributiniv information fliers to all homes within one block in any direction of the park no later than May 16, 1987, announcing the upcoming event and the fact that a public address system will be used. On the vote, Connors, Hance and Winship voted aye. The motion carried. Ms. Connors suggested that if the City Council approve this request and the church goes ahead with the service, that the advance flier through the neighborhood include the message that the use of a public address system has been approved by the Park Board and City Council. PARK ORDINANCE CHANGES Mr. Wilson presented a proposal to amend the Hopkins Park Ordinance in four places. Following discussion, Mr. Winshi moved and Mr. Hance seconded a motion that the p proposed changes in the Park use ordinance be recommended to the City Council by the Park Board On the vote, Connors, Hance and Winship voted aye. The motion was approved. COMMUNITY CENTER FACILITY USE FEE Mr. Wilson explained the proposed new use fee schedule. The SCHEDULE CHANGE current schedule was established in 1982 and the hourly fees no longer cover the City's cost. Mr. Winship moved and Mr. Hance seconded a motion to approve the fee schedule as submitted. On the vote, Connors, Hance and Winship voted aye. The motion was approved. PARK BOARD BYLAWS Mr. Hance moved and Ms. Connors seconded a motion to approve the Park Board by-laws amendments On the vote, Connors, Hance and Winship voted aye. The motion was approved. NEXT MEETING The next regular scheduled date for a meeting of the Hopkins Park Board is April 20, 1987. ADJOURNMENT Mr. Hance moved and Mr. Winship seconded a motion to adjourn this meeting. On the vote, Connors, Hance and Winship voted yes. The meeting was adjourned at 9:50 p.m. Hopkins Park Board Meeting Minutes February 23, 1987 Page 2 PARK SYSTEM HAPPENINGS ELECTION OF OFFICERS NEXT MEETING ADJOURNMENT A two months report had been Previously distributed. Mrs Connors asked about a need for "no dogs allowed" signs in buildings. park Mr. Wilson reported the Hopkins Ice Arena (Barn) closed f the 1986-87 as of February 23. or Mr. Winship and Mr. Milbert seconded a motion to elect Con as chairwoman. On the vote, Hance Maxwellnors Winship voted aye. Connors obstained. The, ed. Mr. Maxwell moved and Mr. Hance seconded a motion to elect Michael Winshi as vice-chairman. o Hance, Maxwell, Milbert and WinshipOvoted ayen the s, Tnnors, carried° e motion Following discussion, it was agreed that membership on the Joint Recreation Board unde�rtheill assume Pro that one member from each city shall be the Park Boardvision chairperson. Mr. Milbert and Mro Winship were previously appointed by the Hopkins City Council to be representatives. They will continue. The next regular scheduled date for a meeting of the Hopkin Park Board is March 16, 1987.s Mr. Milbert moved and Mr. Maxwell seconded a motion to adjourn this meetin . On the vote, Connors, Hance, Maxwell, Milbert, and Winship voted aye. The meeting adjourned at " 905 p.m. HOPKINS PARK BOARD MEETING MINUTES APRIL 20, 1987 HOPKINS CITY HALL CALL TO ORDER The monthly meeting was called to order b Chair AND ROLL CALL at 7:30 y woman Connors p.m. Present were members Connie Connors, Tom Hance, Eugene Maxwell and Michael Winship. Also present were staff Richard Wilson and Susan Newville, and Hopkins Historical Society president Alfred Larson. Donald Milbert arrived at 7:45 p.m. MINUTES OF The minutes of the MarcH 16, 1987 meeting were MARCH 16, 1987 distributed. Ms. Connors moved and Mr. Winshippreviously MEETING motion to a rove the minutes as written. Ontsec vote, a Connors, Hance, Maxwell and Winshipvoted Th vote, approved. ,Yes. The motion was COMMUNITY SERVICES The Board acknowledged receipt of a letter from e schools Community Services inviting the Park Board tooa poi a member to serve on the Community Services Advisory Council• Board members discussed the roll of members on this council and committment for participation. Mr. Maxwell moved and Mr. Hance seconded a motion to table this item for one or two months, until new a ointments are made to the Park Board. On the vote, Connors, Hance, Maxwell and Winship voted yes. The motion was approved. Mr. Milbert arrived at this time. HOPKINS SENIOR Minutes of the Senior's Advisory Board meetin m' ADVISORY BOARD April 3, 1987 had been distributed. g mutes from OPEN CIRCLE The Open Circle Adult Day Center proposed to the ADULT DAY that they be allowed to OccupyCity Council currentlCENTER Historical Society room in the Hopkins Community Che Hopkins enter. his proposal was refered to the Park Board for a recommendation. Staff had previously distributed a report on the background of each of these two organizations, an analysis of the proposal and alternatives, and a recommendation that the proposal be rejected. Board members discussed the proposal, the source of the Open Circle clients, other alternatives for Open Circle, etc.. Mr. Hance moved and Mr. Winship seconded a motion that the Hopkins Park Board recommends the City Council----------------re'ect the ro osal of Open Circle Adult Da Pro ram to rent the room in the Ho kins Community Center, currently occu ied b the Hopkins Historical Society. On the vote, Maxwell, Milbert and Winship voted Connors, Hance, approved. Yes. The motion was Board members expressed a hope that the Open Circle find a way to continue the Droaram they orovide. Hopkins Park Board Meeting Minutes April 20, 1987 Page 2 ZION LUTHERAN The Park Board hadreviousl USE OF BURNES recommended a p Y considered this item and pproval. Mr. Wilson reported the City Council has approved the Zion Lutheran Church proposal, subject to rules of conduct listed in the application and the the distribution of fliers, as recommended by the Park Board. SIX MONTH WORK These two reports had been distributed PLAN AND PARK They discussed the status of some of thio the Board members. SYSTEM HAPPENINGS a items. HILLTOP PARK Mr. Wilson reported that two vacant lot ,- + s adjacent to Hilltop Park are on the ma. ke t to be sol m part V adjacent property that has been identifiedrasapaPotential V l tilZ expansion of the park. No action was recommended.Th took no action on this subject. The Board NEXT MEETING Mr. Wilson noted that the City Council ffieetin of the Council to May 18 has rescheduled a g Y the date of the next regular meeting. He recommended there be no meeting in May unless it is determined to call for a special meeting. The next meeting of the Park Board will be June 15. ADJOURNMENT Mr. Hance moved and Mr. On the vote, Connors, Hance�,ell MaxwellndMdla motion to adjourn< voted yes. The motion was approved. Themeetert ingd Winship 9 P.M. g adjourned at HOPKINS PARK BOARD MEETING MINUTES JUNE 15, 1 987 HOPKINS CITY HALL CALL TO ORDER AND ROLL CALL The monthly meeting was called to Ord at 8:10 er by Chairwoman Connors p.m., following a joint work session meeting with the ^ity Council. Present were members: Connie Connors, Eu ene Maxwell, Christy Smith and Michael Winship.g lm Milbert arrived at 9:55 p.m. following the City Councilber work session. Also present were staff Richard Wilson l.ewville. and Susan Ms. Connors welcomed Christy Smith MINUTES OF as a member of this Board. APRIL 20, 1987 The minutes of the April 20, 1987 meeting ng were previously Mr. MEETING Maxwell moved and Ms. Connors seconded a motion to a rove the minutes as written. Connors, Maxwell, Smith and Winshipvoted On the vote, was approved. yeS• The motion HANCE A RESIGNATION COPY of correspondence from Tom Hance to Mayor Lavin, resigning from the Park Board, was read. The Board discussed the new City legislation limiting the number of terms a Board member is allowed to serve. FAMILY GARDENS A letter has been received from Frank Snyder, thanking the park department for maintenance at the family gardens. JAYCEE PROJECT SUGGESTIONS Board members discussed potential projects to be recommended to the Hopkins Jaycees. The Jaycees have suggestions as a result of their having substa.ntialrfundsted available from charitable gambling. PARK USE REGULATION Board members discussed the status of the ordinance in 1986 ORDINANCE approved and the changes recommended in ea changes early 1987. are scheduled to be reviewed b July, y the City Council in Cil HOPKINS COMMUNITY Earlier this CENTER evening Park Board had met w' the City Council to review a report submitted by staff. The recommended a report goals and objectives for the Hopkins Center. Community Following discussion, the Board agreed to su the Hopkins Community Center becominga Pport the goal of focal point" as described by the Metrropolitanfied Councilmmanity Committee in Aging. In regards to ,marketing" the community center for increased use, there was agreement that the proposed renovation would be necessary first and would be a tool of the marketing process. Hopkins Park Board Meeting Minutes June 15, 1987 HOPKINS COMMUNITY Staff will CENTER (CONT.) consult with City Manager R suggesting to propose in the 1988 budget increased staffing taffing and extensive capital improvements as necessary ' y to accomplish the desired increased/diverse use of the center. PARK SYSTEM HAPPENINGS A printed report regarding HAPPENINGS in the park system was s 1988 BUDGET PROPOSAL Staff and Board members discussed needs contractual services ana capital im rovemf manpower, supplies P ent. The capital improvement priority list, prepared in 1986, was reviewed. There were no changes proposed. Board member-. discussed relamping the softball field lights at Central Park. The lights are eighteen years old and considered considerably outdated as compared to new technology. It was suggested that this amount should be proposed in the contractual maintenance budget. portion of the Mr. Milbert arr_ved at this time. MAXWELL/MILBERT It was pointed out that Mr. FINAL MEETING on the Park Board will expire atethe send d Mr. June. Mr. s terms Mllbert will become Mayor on Jul 1 of June. Mr. appoint replacements. He invited members nof the 1Park Bo to recommend replacement candidates to him. Board NEXT MEETING The next regular m-eting of the Park Boar 7.30 p.m. Monday July 20, 1987 d is scheduled for ADJOURNMENT Mr. Maxwell moved and Mr. Winship seconded ed a motion to On the vote, Connors, Milbert, Maxwell, Sm Winship voted yesSmith and . The motion was approved. The meetin adjourned at 10:15 p.m. g CITY OF HOPKINS PARK BOARD MEETING MINUTES JULY 7.0 1987 HOPKINS CITY HALL CALL TO ORDER The monthly meeting was called to order by AND ROLL CALL Chairwoman Connors at 7:30 p.m. Present were members: Connie Connors, Christy Smith, Michael Winship, Marcia Taubr and Chuck Redepenning. Also present were staff Richard Wilson, Susan Newville, Jon Thiel, and Craig Rapp. Ms. Connors welcomed new members and staff and gave an overview of the Park Board functions. CITY MANAGER City Manager, Craig Rapp, explained the move of ANNOUNCEMENT Parks Maintenance from Parks and recreation to INTRODUCTION the Public Works Department. He explained the reasoning behind the change and introduced Jon Thiel, Public Works Director, as the new designated Park Board liaison. He further explained what the roles of the Public Works Parks and Recreation Department would be at the beginning of transition. At this time Craig Rapp left. MINUTES OF The minutes of the June 15, 1987 meeting were June 15, 1987 reviewed. Mr. Winship moved and Ms. Connors MEETING seconded a motion to approve the minutes as written. On the vote, Connors, Taubr, Smith and Winship voted yes. Council member Redepenning abstained. JAYCEE PROJECT Board members discussed the status of project SUGGESTIONS requests to the Hopkins, Jaycees. The Jaycees have recently requested suggestions as a result of their having substantial funds available from charitable gambling. INTERLACHEN Board members discussed the request by several PLAYGROUND residents in letter form of the possibility of EQUIPMENT replacement of the playground equipment at Interlachen Park. 1988 COMMUNITY Staff members Susan Newville and Richard Wilson CENTER OPERATING presented the proposed operating budget for the BUDGET Community Center. Discussion followed on the requests for staff increases and the Community Center improvement item. A motion was made by Mr. Winship and Ms. Connors seconded to recommend the budget a proposed with the exception of the $285,000 improvement request. This request was to be reviewed again at. the August meeting for budget consideration. The motion included a request to the City Manager to provide the Board with a list of revenue sources that may be available to the Parks and Recreation for capital improvements, especially from sale of "Park" owned property on the vote Connors, Smith, Winship, and Taubr voted yes. Redepenning abstained. 1988 PARK MAINTT. Staff member Jon Thiel presented the proposed BUDGET Park Maintenance budget. Discussion followed on the requests for capital items, specifically in what priority they should be listed. It. was determined that $500 should be added to the 306 account to allow installation of a drinking fountain in Oakes park and $2000 for a new ballfield for Valley park in the 530 account. A motion was made by Mr. Winship and seconded by Ms. Taubr, to recommend the budget as amended. On the vote Connors, Smith, Winship and Taubr, voted yes. Redepenning Abstained. NEXT MEETING The next regular meeting of the Park Board is scheduled for 7:30 p.m. Monday August 17, 1987. ADJOURNMENT Mr. Redepenning moved and Ms. Smith seconded a motion to adjourn. On the vote, Connors,' Redepenning, Taubr_ , Smith and Winship voted yes. The motion was approved. The meeting adjourned at 10:45 p.m. ATTEST: ix, �V.' Connie Connors, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 17, 1987 HOPKINS CITY HALL CALL TO ORDER The monthly meeting was called to order by AND ROLL CALL Chairwoman Connors at 7:30 p.m. Present were members: Connie Connors, Christy Smith, Michael Winship, Marcia Taubr and Chuck Redepenning. Also present were staff Jon Thiel, Susan Newville, Richard Wilson MINUTES OF 'The minutes of the July 20, 1987 meeting were JULY 20, 1987 reviewed. Ms. Taubr moved and Mr. Winship MEETING seconded a motion to approve the minutes as written. On the vote, Connors, Taubr, Smith, Winship and Redepenning voted yes. Representatives from the MERF organization (Jim Schwietz, Jim Mahady), current owners of Peaceful Valley Townhomes, were present to request that floodplain rights from Valley Park be given to the townhome site to meet the requirements of the 9 --Mile Creek Watershed District. These requirements date to the original permit for construction of the townhomes which was not complied to. Extensive discussion followed on the future uses and needs of the Valley Park and what could be the affects if the transfer is allowed. Board members requested more research be pursued by staff on the floodplain ordinance and 9 -Mile Creek district rules. Specifically the before and after affect if the exchange of rights is approved. This item was continued to next meeting. 1988 COMMUNITY Staff members Richard Wilson and Susan CENTER OPERATING Newville presented an update on the Proposed BUDGET operating budget for the Community Center. Also presented were a capital improvement Plan for 1988 of $300,000 dollars. Discussion followed on the specific requests and needs. A motion was made by Mr. Winship and Ms. Smith seconded to recommend the capital improvement plan as propose to the City Council and recommend the funding be made from the Real Estate Fund. This Plan is to be Proposed by a report from Mr. Wilson witf-I alternates as discussed. On the vote, Connors, Smith , Taubr and Winship voted yes. Redepenning abstained. At this time Richard Wilson and Susan Newville left. I 1988 PARK MAINT. Staff member Jon Thiel presented an update BUDGET of the Status of the proposed Parks Maintenance budget. PARKS SUPERINTENDENT Staff member Jon Thiel indicated to the Park HIRE board that a new superintendent had been hired. That person being Ray Vogtman, present Assistant Park Superintendent and City forester in St. Louis Park. HOPKINS SCHOOL Board members discussed the Possibility of a DISTRICT COMMUNITY member being appointed. This item was SERVICES ADVISORY continued to next meeting. COUNCIL APPOINTMENT PARKS BACKGROUND Various background information was discussed INFORMATION and questions answered on information Provided. HOPKINS PARK SYSTEM The desirability of providing the Park Board HAPPENINGS with a monthly update of park maintenance activities was discussed and a decision to continue the update was made. PARK AREA Board members discussed the Possibility of ASSIGNMENTS TO assigning certain park areas to each member BOARD MEMBERS to review and make comments on at each meeting. A decision was made to assign the parks to members as discussed. PARKS TOUR Board members discussed the desirability of a - tour to familiarized new members to the system. A tour was set for September 12, 1987, beginning at 9:00 a.m., and directed by staff member Richard Wilson. CHANGE OF Board members discussed changing the meeting MEETING DATE date but no consensus was reached. Item continued to the next meeting. NEXT MEETING The next regular meeting of the Park Board is scheduled for 7:00 p.m., Monday September 14, 1987. ADJOURNMENT Mr. Winship moved and Mr. Redepenning seconded a motion to adjourn. On the vote, Connors, Redepenning, Taubr, Smith and Winship voted yes. The motion was approved. The meeting adjourned at 10:55 p.m. ATTEST: Connie Connors, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 14, 1987 HOPKINS CITY HALL. CALL TO ORDER The monthly meeting was called to order by AND ROLL CALL Chairwoman Connors at 7:10 p.m. Present were members: Connie Connors, Christy Smith, Michael Winship, Marcia Taubr and Chuck Redepenning. Also present were staff members Jon Thiel, and Ray Vogtman. MINUTES OF The minutes of the August 17, 1987 meeting August 17, 1987 were reviewed. Mr. Winship moved and Ms. MEETING Smith seconded a mot -ion to approve the minutes as written. . On the vote, Connors, Redepenning, Smith, Taubr and Winship voted yes. VALLEY PARK FLOODPLAIN Gordon Anderson, Director of Engineering, and RIGHTS TRANSFER MERF representative Jim Mahady, were present to explain in further REQUEST BY detail the effect of a transfer of floodplain rights from Valley MERF ORGANIZATION Park to the Peaceful Valley Townhouse property. This was discussed at the August Park Board Meeting. The result of the discussion was that it appears no major loss to any foreseeable future development would be made by approving a transfer of rights. The Park Board expressed concern about how this situation came to happen and recommended that they be Placed in the approval circuit for projects bordering parks in the future. A motion was made by Mr. Winship and Ms. Connors seconded, to recommend that the City Council approve the transfer of the requested Floodplain rights by MERF with a request that any funds recovered by the City be used for Park projects. On the vote, Connors, Smith and Winship voted yes. Taubr voted no. Redepenning abstained. At this time Mr. Anderson and Mr. Mahady left. 1988 COMMUNITY Jon Thiel and Chuck Redepenning updated CENTER OPERATING the Board members on the results of the BUDGET September 8, 1987 budget meeting. 1988 PARK MAINT. Jon Thiel and Chuck Redepenning updated the BUDGET Board members on the results of the September 8, 1987 budget meeting. A consensus was reached that the Park Board was concerned about the funding of the Valley Park sun shelter and would.attend the September 22, 1987 budget meeting and express that concern to the Council. HOPKINS SCHOOL Christy Smith accepted the appointment DISTRICT to the Adv1s0rY Council with Connie Connors COMMUNITY SERVICES accepting as the alternate. ADVISORY COUNCIL APPOINTMENT PARK AREA ASSIGNMENT COMMENTS The Park Board general consensus was that the parks are in good condition. Playing fields; Playground equipment and buildings located at various parks were discussed. Consensus Was reached that a review by the current Board should be done of all parks in preparation for the 5 year CIP. This is to begin in November. PARKS TOUR The tour conducted on September 12, 1987, was discussed. Members concurred that it was a valuable experience and very useful. HOPKINS/MINNETONKA Marcia Taubr accepted the JOINT RECREATION BOARD APPOINTMENT one year appointment to the joint Recreation Board. NEXT MEETING The next regular meeting of the Park Board is scheduled for 7:00 p.m., Monday, October 19, 1987. ADJOURNMENT Mr. Winship moved and Ms. Connors seconded a motion to adjourn. On the vote, Connors, Redepenning, Smith, Taubr and Winship voted yes. The motion was approved. The meeting adjourned at 9:24 p.m. ATTEST: Connie Connors, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 19, 1987 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on 19v 1987 in the Council Chambers of Hopkins City Hall. October Present were members; Connie Connors, John Hutchinson, Christy Smith, Michael Winship, Marcia Taubr and Council liaison; Chuck Redepenning. Also present were staff members- Vogtman. I Jon Thiel, and Ray I. Chairwoman Connors called the meeting to order at 7.-03 p.m. 11. MINUTES OF THE SEPTEMBER 14,1987 MEETING The minutes of the September 14, 1987 meeting were reviewed. M. Winship moved and C. Smith seconded a motion to approve the minutes as written. On the vote, Connors, Redepenning, Smith, Taubr and Winship voted yes. Ill. PARK SYSTEM HAPPENINGS; OCTOBER 16, 1987 The Park systems happenings memo Of October 16, 1987 presented by Parks Superintendent, Ray Vogtman. was IV- BUSINESS A. Valley Park Floodplain rights Transfer request by MERF Organization. Jon Thiel, Director Of Public Works, reviewed the progress of the request at the October 6, 1987 City Council Meeting. The City council had moved to allow the transfer with a cash contribution in return from MERF of $40,000.00 to be used for the Park Valley Sun Shelter and other Park projects and creek improvements. Members were also informed that MERF had called on 10/19/87 and indicted they Would contribute only up to $20,000.00 or they would remove the excess 4,500 cu. Yd. Of fill and comply with the 9 -mile Creek permit. A motion was made by M. Winship and C. Smith seconded, to reaffirm the City Council action to transfer the floodplain rights for a minimum contribution of $40t000.00. On the vote, Connors, Smith and Winshi voted yes. Hutchinson and Taubr voted no. The mot Pon was approved. B. 1988 Parks Maintenance and Community Center Operatin Budgets update. g Jon Thiel and Chuck Redepenning updated the board members on the results of the September 22, 1987 budget meeting. C. 1988-92 Capital Improvement Program Review. The Park Board discuss the proposed 5 -year CIP program summaries provided by the City Manager. Consensus was reached that the current Park Board should make a complete review of all parks and projects and develop a new list for the next 5 year CIP. The proposed golf course and ice arena/recreation center were specifically reviewed. The Park Board felt the golf course should be reviewed much more thoroughly by Staff, Council, Park Board and the public before any final decision is made. The concept of the ice arena/recreation center was reviewed with positive comments. However, more information and study was felt to be needed before a final decision was made. The Park Board felt that a would be of public information survey great benefit in determining which projects are desired by the majority. A motion was made by M. Winship and C. Connors seconded, to accept the 5 -year Capital Improvement Plan summaries as presented. On the vote; Connors, Hutchinson, Smith, Taubr and Winship voted motion was approved. yes. The D. Hopkins/Minnetonka Joint Recreation Board Appointment. Connie Connors announced that Marcia Taubr was appointed by the Hopkins City Council, at its October 6, 1987 meeting, to the joint recreation board. E. F. Hopkins School District; Community Service Advisory Council. Christy Smith gave a report on the last meeting she attended. Park Area Assignment Comments. The Park Board general comments were that the well maintained. John Hutchinson Parks are es Buffer Park, any future Plans for itand nthe tpa use of along 5th Street South ad/or any other parking Parking may be planned for Buffer Park. P n9 that G. Park Development/Capital Improvement Meetings. The Park Board discussed various concerns and programs for the park system. The consensus was that the park system should be reviewed again, and a systematic method used to determine a Capital Improvement Plan. Work sessions at Park Board meetings will be scheduled beginning in November, 1987 to accomplish this goal. H. Meeting Schedule Change. Changing the schedule of Park Board meetings was discussed. The Board decided to continue the same schedule; the third Monday of each month, at 7:00 p.m. VI. Next Meeting. The next regular meeting of the Park Board is scheduled for 7:00 p.m., Monday, November 16, 1987. VII. Adjournment. M. Winship moved and J. Hutchinson seconded a motion to adjourn. On the vote; Connors, Hutchinson, Smith, and Winship voted yes. The motion was approved. The meeting adjourned at 9:37 p.m. ATTEST: Constance B. Connors, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 16, 1987 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on November 16, 1987 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:01 P.M. 11. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship, Marcia Taubr and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, and Ray Vogtman, III. MINUTES OF THE OCTOBER 19, 1987 MEETING The minutes of the October 19, 1987 meeting were reviewed. C. Smith moved and C. Connors seconded a motion to approve the minutes as written. On the vote; Connors, Hutchison, Redepenningt Smith, Taubr and Winship voted yes. IV. BUSINESS A. VALLEY PARK FLOODPLAIN RIGHTS TRANSFER REQUEST BY MERF ORGANIZATION Jon Thiel, Director of Public Works, reviewed the Progress of the request at the November 3,, 1987 City Council meeting. The City Council tabled the request for more information on the Possibility of a buy back option of the rights transfer. A final decision is to be made at the November 17, 1987 Council Meeting. B. JOINT RECREATION BOARD MEETING REPORT A meeting requiring a report had not been held. C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT A meeting requiring a report had not been held. D. PARK AREA ASSIGNMENT COMMENTS Park Board members commented that the parks were well maintained. Christy Smith commented that the trails in Valley Park were much improved. E. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Park Board began discussions on review of all Parks for future development and maintenance needs. A review of all park areas, structures, equipment and uses of all parks was presented by Jon Thiel and Ray Vogtman. The Park Board felt that several items should be used in the review of the Park System. Some of the items are as follows: - Standards for each park type - Current Recreation Department Shown deficiencies - Demographics - Liability, - Citizen input The next meeting will be used to establish a list of items to be used. These will be and used in a systematic method to establish sh prioritized system needs. The Staff will provide information on rk standards, recreation needs, and demographics a to assist in these decisions. At this time C. Redepenning left. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, December 21, 1987 at 7:00 P.M. VT. ADJOURNMENT M. Winship moved and C. Smith seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. The meeting adjourned at 9:20 p.m. ATTEST: Constance B. Connors, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF DECEMBER 21, 1987 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on December 21, 1987 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:03 p.m. II. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship, and Marcia Taubr. absent was Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, and Ray Vogtman. III. MINUTES OF THE NOVEMBER 16, 1987 MEETING The minutes of the November 16, 1987 meeting were reviewed. M. Taubr moved and C. Smith seconded a motion to approve the minutes as written. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. IV. BUSINESS A. VALLEY PARK FLOODPLAIN RIGHTS TRANSFER REQUEST BY MERF ORGANIZATION Jon Thiel, Director of Public Works, reviewed the minutes of the November 17, 1987 City Council meeting. The City Council approved the transfer of the Floodplain rights, subject to requiring MERF to prepare legal documents that would place a deed restriction on the property, allowing the City to take back their Floodplain rights, when needed. B. JOINT RECREATION BOARD MEETING REPORT A meeting requiring a report had not been held. C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT Christy Smith reported on discussions related to youth recreation programs in the School District. 1 of 3 t D. PARK AREA ASSIGNMENT COMMENTS Park Board members commented that the Parks were well maintained. Comments were made on the lighting of sledding hills. Ray Vogtman reported on the progress of ice rink development. E. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Park Board continued discussions on review of all parks for future development and maintenance needs. A review of all park areas, structures, equipment and uses of all parks was presented by Jon Thiel and Ray Vogtman. Discussion of this meeting concentrated on a completion of reviewing the inventory of existing Parks and establishing the proper category titles for the Hopkins Park system. After discussion and review of several example standards the following was tentatively adopted. - Playlot - Neighborhood Park - Neighborhood Playground - Community Playfield - Community Park - Special Purpose Discussion continued on the appropriate standards for each park category. Tentative standards were discussed and will be reviewed by each member for continued discussion at the January meeting. Staff will continue developing a recommended guideline for each category and research other cities for example guidelines and the School district for demographic information. The Recreation Department will be providing information on recreation needs at the January meeting. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, January 25, 1988 at 7:00 p.m. 2 of 3 VI. ADJOURNMENT M. Winship moved and C. Connors seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. The meeting adjourned at 9:52 p.m. ATTEST: Constance B. Connors, -Chairperson 3 of 3