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1988CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 25, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on January 25, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:02 p.m. II. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship, Marcia Taubr, and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, and Ray Vogtman. III. MINUTES OF THE DECEMBER 21, 1987 MEETING The minutes of the December 21, 1987 meeting were reviewed. C. Connors moved and M. Winship seconded a motion to approve the minutes as written. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. IV. BUSINESS A. JOINT RECREATION BOARD MEETING REPORT M. Taubr reported that no items of Park Board concern were discussed. B. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT Christy Smith reported that no items of direct concern to the Park Board were discussed. C. PARK AREA ASSIGNMENT COMMENTS Park Board members commented that the ice rinks were well maintained. Ray Vogtman reported on the progress of ice rink and warming house maintenance. 1 of 3 D. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Board continued discussions on review of all parks for future development and maintenance needs. Discussion at this meeting concentrated on Completing the establishment of Hopkins park categories and the guideline of facilities included for each category. The following categories were tentatively adopted along with Hopkins guidelines. - Playlot - Neighborhood Playground - Neighborhood Park - Community Playfield - Community Park - Special Purpose Discussion continued on appropriate guidelines and various other park requirements. The Recreation Department will be providing information on park needs from a recreation Perspective at the February meeting. After the guidelines are established the Park Board will review each Park for deficiencies and as to existing facilities condition and determine what projects and improvements should be proposed. E. BOARD CHAIRMAN AND VICE CHAIRMAN ELECTION M. Winship moved and M. Taubr seconded a motion to appoint Connie Connors as Chairman. On the vote* Hutchison, Smith, Taubr and Winship voted yes.' Connors Abstained. C. Smith moved and J. Hutchison seconded a Motion to appoint Marcia Taubr as Vice Chairman. On the vote; Connors, Hutchison, Smith and Winship voted yes. Taubr abstained. 2 of 3 F. HOPKINS-MINNETONKA JOINT RECREATION BOARD APPOINTMENT C. Smith moved and M. Winship seconded a motion to appoint John Hutchison to the joint Recreation board. On the vote; Connors, Smith, Taub r and Winship voted yes. Hutchison abstained. The appointment to be effective on February 2, 1988 if approved by the City Council. At this time C. Smith left. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, February 22, 1988 P.M. at 7:00 VI. ADJOURNMENT M. Winship Moved and C. Connors seconded a to adjourn. motion On the vote; Connors, Hutchison, Taubr, and Winship voted yes. The motion was approved. The meeting adjourned at 10:09 P.M. ATTEST: Constance B. Connors, Chairman 3 of 3 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF FEBRUARY 22, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on February 22, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7.-02 p.m. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship, Marcia Taubr, and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, and Ray Vogtman. III. MINUTES OF THE JANUARY 25, 1988 MEETING The minutes of the January 25, 1988 meeting were reviewed. C. Smith moved and M. Taubr seconded a motion to approve the minutes as written. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. IV. BUSINESS A. CATHERINE CURREN SCHOOL PLAYGROUND COMMITTEE REQUEST Committee representative, Lucy Larson, appeared to ask the park board to consider placing playground equipment at Central park to provide a recreation source for children at the Catherine Curren School. The park board took the request under advisement and indicated that Playground equipment had been identified as a deficiency at Central park during the present CIP review, and consideration would be made to coordinate with the Playground committee on equipment type, placement and finances if possible. B. JOINT RECREATION BOARD MEETING REPORT J. Hutchison reported that fees would be increased at Shady Oak Beach approximately 10%. 1 of 4 C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT Christy Smith reported that no meeting was held. D. DOWNTOWN PARK TIME CAPSULE Connie Connors reported that the 6th grade at Catherine Curren school would be doing a time capsule project at the Downtown park. E. PARK AREA ASSIGNMENT COMMENTS Ray Vogtman reported that all ice rinks were closed and hockey nets taken down. The new park regulation signs are in place, and the park maintenance crew is building picnic tables. F. VALLEY PARK SUN SHELTER Ray Vogtman discussed a memo he had prepared authorizing purchase of two prefabricated picnic shelters. The amount budgeted with grading, concrete, and erection accomplished by public works would allow for the construction of two versus one shelter. Staff asked for approval to place the second shelter at Oakes Park. M. Winship moved and C. Smith seconded a motion to place the budgeted shelter at Valley Park and the second shelter at Oakes Park. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. G. GOLF COURSE AND ICE ARENA/SHELTER PROJECTS The board discussed the proposed golf course and ice arena/shelter projects. 2 of 4 A report on the golf course feasibility will be given to the board for review before the next meeting and presented by Steve Mielke at that meeting. A cost summary was reviewed and discussion of the use and need of a golf course. The consensus was that the needs of the current parks as indicated in the CIP study being completed, are too great to justify funds diverted to a golf course. This opinion could be changed if the citizens indicated by a survey or a bond issue vote that they were willing to increase taxes to support such a venture. The ice arena/shelter received much more favorable comments as to demonstrated need. The Central Park location originally proposed may not be the best location. The 7th street landfill area was discussed as an alternative. This structure was felt to be a project that the City should pursue with funding help from the Jaycees and Raspberry Committee. H. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Board continued discussions on review of all parks for future development and maintenance needs. Discussion concentrated on completing the Hopkins guidelines and category titles, and began discussion on listing park deficiencies and replacements by a prioritizing system. The category title of Special Purpose Park was changed to Urban Green Space. No specific guidelines were established for this category. Information from the recreation department was reviewed and discussion on the various agreements being worked under at various sites was discussed. A prioritizing list was reviewed for all items deficient and or needing replacement and a list established. The updated list will be sent out to the board and returned the following week for tabulation and presentation at the next meeting. 3 of 4 V. NEXT MEETING The next regular meeting oi= the Park Board is scheduled for Monday, March 21, 1988 at 7:00 p.m. VI. ADJOURNMENT M. Winship moved and C. Connors seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, and Winship voted yes. The motion was approved. The meeting adjourned at lO:lO p.m. ATTEST: Constance B. Connors, Chairman 4of4 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MARCH 21, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on March 21, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:00 p.m. 11. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship, and Marcia Taubr. Also present were staff members; Jon Thiel, and Ray Vogtman. III. MINUTES OF THE FEBRUARY 22, 1988 MEETING The minutes of the February 22, 1988 meeting were reviewed. M. Winship moved and C. Smith seconded a motion to approve the minutes as written. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. IV. BUSINESS A. KATHERINE CURREN SCHOOL PLAYGROUND COMMITTEE REQUEST Connie Connors updated the park board on the current status of the request. The Committee is continuing to work on the addition of playground equipment. B. JOINT RECREATION BOARD MEETING REPORT Marcia Taubr and John Hutchison reported that a resident of Minnetonka had made several complaints on the Hopkins owned property on the west side of Shady Oak Lake known as Outlot B. The Hopkins -Minnetonka Recreation Board had referred the issue to the Minnetonka and Hopkins Park Bards for their review and recommendation. I of 4 The supporting documentation was reviewed and discussion followed on the present condition, use, and future use Of Outlot B. The consensus established was that the Property should remain Hopkins, but improvements should be made to alleviate some of the problems indicated by Minnetonka residents. J. Hutchison moved and M. Winship seconded a motion to recommend that Outlot B is maintained to Provide access to Shady Oak Lake and that the lot is cleaned UP9 parking lot repaired, signs installed to allow enforcement of rules, Posts and necessary barriers and gates be Placed to control access: and that the Minnetonka Police be requested to increase patrolling of the area. These cost to be shared with the City of Minnetonka. On the vote -' Connors, Hutchison, Smith, Taubr and Winship voted yes. The motion was approved. C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT Christy Smith reported that no items of interest to Hopkins were discussed. D. PARK AREA ASSIGNMENT COMMENTS Marcia Taubr mentioned the need for maintenance of the split rail fence and trails at Valley Park. Ray Vogtman reported that the Centennial Barn ice arena had been closed and that construction of Picnic tables was being accomplished. E. BURNES PARK SPRINKLER PROJECT UPDATE Jon Thiel reported on the Progress to date on the sprinkler project and indicated the bids would be opened March 28, 1988. Thiel requested permission to present the bid to the city council at their April 5th meeting without park board review to expedite the construction progress. 2 of 4 C. Smith moved and C. Connors seconded a motion to authorized that the staff Present the bid to the City counci I on Apr i 1 5, 1988 if within the budgeted amount with no Park board review. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. 'THe motion was approved. F. GOLF COURSE STUDY PRESENTATION Steve Mielke, Community Development Director, was Present to review the golf course feasibility. Thstudy of The document was reviewed and certain areas explained with more detail. Discussion centered around the need for this facility, the cost, and the trustworthiness of the report. The park board felt that it changed on the issue. 's Position was not The board indicated that he current repairs and deficiencies in the established Parks were of a higher Priority. The golf course would be supported only if a majority vote of the citizen established their desire to pay for such a facility. G. VALLEY PARK ARCHERY RANGE Dick Wilson, Recreation Director, Presented a report on the addition of an archery range to Valley Park. This was an item they have received requests for over the years. Discussion of the archery range location, safety hazards, Parking problems etc. followed. M. Winship moved and J. Hutchison seconded a motion to approve the installation of an archery range at Valley Park in the location requested. This on the condition Of signing that is approved by the City Attorney and a I i m i t of cost set at 500 dollars. On the vote; Connors, Hutchison, Smith, and Winship voted yes. Taubr voted no. The motion was approved. 3 Of 4 H. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Board continued discussions on review of all parks for future development and maintenance needs. Pi Discussion concentrated on review of a Prioritized list Of all established replacement and deficient items. No major changes were made to the list, the consensus was that items should be programmed over a 3 year Period. The need for purchase of the area next to Valley Park where the Hopkins greenhouse is situated was discussed. Discussion of funding sources such as State grants and donations followed. The final adoption of all Park guidelines and line item priority list was deferred to the next meeting to allow for a final review. M. Winship moved and J. Hutchison seconded a motion to investigate the feasibility of purchase of the property adjacent to Valley Park with assistance of grant funding and/or Private donation funds along with City funds. On the vote Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, April 18, 1988 at 7:00 p.m. VI. ADJOURNMENT M. Winship moved and C. Smith seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. The meeting adjourned at 10:31 p.m. ATTEST: Constance B. 4 of 4 6f Connors, Chairman CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 18, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on April 18, 1988 in the Council Chambers of Hopkins City Hall. Chairwoman Connors called the meeting to order at 7. 02 P.M. - 11. ROLL CALL Present were members; Connie Connors, Christy Smith, Michael WinshiJohn Hutchison, p, and Marcia Taubr, and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, and Ray Vogtman. III. MINUTES OF THE MARCH 21, 1988 MEETING The minutes of the March 21, 1988 meeting were reviewed. Connie Connors noted that on item G., Valley Park Archery Range, M. Taubr voted no. M. Taubr moved and M. Winship seconded a motion to approve the minutes as corrected. On the vote; Connors, Hutchison, Smith, Taubr and Winship voted yes. IV. BUSINESS A. KATHERINE CURREN SCHOOL PLAYGROUND COMMITTEE REQUEST Lucy Larson from the Katherine Curren Playground Equipment committee reported that they would like to coordinate installation of playground equipment with the City. They are contracting Robert Leathers, a Playground equipment designer, to help them design the best system and feel it would be beneficial to the City to participate in the design phase to ensure good coordination. The "design day" is tentatively scheduled for this fall. Connie Connors indicated the Central Park Playground equipment is number one on the newly developed priority list and that the Park board is interested in cooperating. M. Taubr moved and C. Smith seconded a motion to coordinate with the Playground committee in their design Phase and consider sharing costs of construction in the future. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. B. KNOLLWOOD POND AREA STATUS The status of the Knollwood Pond maintenance was discussed with representatives of the Knollwood Association. The existing situation was determined to be that the City had agreed by a verbal agreement approximately 20 years ago to mow the grass in the island and around the pond at no cost, and to maintain a pleasure skating rink on the pond if ice conditions would allow. No written agreement was ever formulated. The Association stated they have Paid for tree removal, the bridge, Pay real estate tax and carry insurance on the property. They stated they would prefer to keep the arrangement as it is. Discussion continued and arrived at the following options: 1. Leave the situation as is with a formal agreement. 2. Bill for the City service with a agreement. 3. Discontinue all service. 4. The Association could deed the property to the City as park. The Association will discuss the situation at its next meeting in May and will return in June to discuss it again with the Park board. Staff will request a review of the liability status of the situation by the City Attorney and review the cost of the current maintenance arrangement. K C. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B The Park board continued discussion of the situation at out I ot B. Public Works memo outlining estimated improvement costs and Dick Wilson's memo on the Minnetonka Park board and Hopkins -Minnetonka joint recreation board decision to recommend improvements to the lot were discussed. J. Hutchison moved and M. Taubr seconded a motion to recommend to the City Council and that Outlot B be upgraded as outlined in the memos at a cost not to exceed $6000.00 and shared on a 50% basis with Minnetonka, the improvements to be approved by the Hopkins Public Works and the work shared between Hopkins and Minnetonka to be negotiated by Public Works. On the vote; Connors, Hutchison, Smith, and Taubr voted yes. Winship voted no. The motion was approved. D. JOINT RECREATION BOARD MEETING Marcia Taubr reported that the Minnetonka Trail Master Plan was discussed and reviewed. E. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT Christy Smith reported that no recent meeting had been held. F. PARK AREA ASSIGNMENT COMMENTS Ray Vogtman reviewed the Burnes- Park ballfield infield reconstruction. Connie Connors mentioned the need for Painting on the Harley Hopkins warming house and the need for some trash clean up on the Blake Road to Harrison Avenue trail. The general consensus was that all Parks were in good condition. G. INTERLACHEN PLAYGROUND EQUIPMENT UPDATE The April 21st meeting scheduled for neighborhood input on the Playground equipment was discussed. 3 H. BURNES PARK SPRINKLER PROJECT UPDATE Jon Thiel reported on the progress to date on the sprinkler Project and indicated the bids opened March 28, 1988. had been The City Council had approved the recommendation on Apr i 1 .9, low bid J.T.contract to 1988 and awarded the Project Noonan Co. The contract for the is in the process Of construction should be signing and the completed by the middle of May. 1. VALLEY PARK ARCHERY RANGE The Park Board was informed that the archery range the range was approved by the City meeting and that Councas wil at its April .5 s construction by June 1_ cheduled for J. PARK DEVELOPMENT/CAPITAL IMPROVEMENTS The Board continued discussions on review of all Parks for future development needs. and of A final discussion Of the park categories and list of deficiencaies guidelines that were estblished and priority replfollowed. Theacements was slightly also discussed and changed sli additional items. to add The Possible use of Maetzold Field was discussed and determined to be a subject that should be part Of the Citizen Survey and reviewed in the f after the results Of the survey are known. rt The upgrade Of Valley Park to a full community Park was discussed and felt to be the correct decision. The Park should have another access from either 9th Ave S. or 2nd Ave S. its accessibility and to improve the Hopkins Floral Property Would improve the overall upgrade to a Park. This property, however, appears community value of 500,000 to have a to 600,000 dollars. The board felt that the Purchase Of the Property should be considered if it is at all feasible. state grantThe use of a Possible. to assist was recommended if at all EA J. Hutchison moved and M. Winship seconded a motion to adopt the Hopkins Park system categories and guidelines as established on the current list. On the vote Connors, Hutchison, Smith, Taubr, and Winship voted Yes. The motion was approved. J. Hutchison moved and C. Smith seconded a motion to adopt the Capital Improvement Priority list as modified at this meeting and recommend to the City Council that it be completed over a maximum of a 3 year period. On the vote Connors, Hutchison, Smith,, Taubr and Winship voted yes. The motion on was approved. K. MIKE WINSHIP TERM EXPIRATION (6/30/88) The expiration of the term of Mike Winship was discussed and a search for a replacement was reviewed. All members will recruit a new member for recommendation to the council. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, May 16, 1988 at 7:00 p.m. V I - ADJOURNMENT J. Hutchison moved and M. Taubr seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. The meeting adjourned at 10:21 p.m. ATTEST: --Constance B. Connors, Chairman 5 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MAY 16, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on May 169 1988 in the Council Chambers of Hopkins City Hall, I. Chairwoman Connors called the meeting to order at 7:05 p.m. 11. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Michael Winship and Council liaison; Chuck Redepenning. Absent was member Marcia Taubr. Also present were staff members; Jon Thiel, and Ray Vogtman. Ill. MINUTES OF THE APRIL 18, 1988 MEETING The minutes of the April 18, 1988 meeting were approved by consent. IV. BUSINESS A. KNOLLWOOD POND AREA STATUS UPDATE The Park Board discussed various options that could be considered for the Knollwood Pond area maintenance situation. The consensus of the Board was that the City should consider discontinuing maintenance of the Pond and turn it back to the Knollwood Association. The City could consider accepting the Pond area as additional Park space if it was offered by the Knollwood Association.' B. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B UPDATE The Park Board discussed the Proposal for improvements to Outlot B made by the Minnetonka Park board. Jon Thiel, indicated that he had met with Lloyd Pauly, Minnetonka Operations and Maintenance Director and discussed the proposed improvements. Minnetonka offered to do all the Paving if Hopkins would do all the landscaping. This would cost Hopkins under 2,000 dollars. 1 of 3 Discussion followed on the size Of the parking lot and the need for Outlot B (Minnetonka has proposed 8 Spaces maximum). The consensus was that the lot should be retained to allow access for light boats and shore fishing. The lot size seems somewhat limiting and should be larger. J. Hutchison moved and M. Winship seconded a motion to approve the Minnetonka Plan but that 4 parking spaces should be added for a total of 12 with one being handicap accessible. Costs to be shared as discussed by Lloyd Pauly and Jon Thiel. C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that no issues were discussed that related to Hopkins Parks. Christy Smith volunteered to represent the Hopkins Park Board for another year at this committee. At this time C. Redepenning left. D. PARK AREA ASSIGNMENT COMMENTS J. Hutchison reported the use of Park Valley by small children seems to be increasing. M. Winship indicated he had a call on the debris in the public right Of Way along the fence near Elmo Park. Ray Vogtman indicated that the area had recently been cleaned up. All parks appear to be in generally good condition. Ray Vogtman reported that mowing and spraying were progressing, the shelter at Burnes Park had been stained and Shady Oak Beach would be shortly. opening E. FUTURE PARK DEVELOPMENT/CAPITAL IMPROVEMENT PROGRAM The Park Board discussed the modified improvement list and various methods for Possible funding. 2 of 3 The following methods were discussed. Park dedication fund Park dedication fees on new and resold property bond issues wish list for donations charitable gambling funds from groups local land sold as previous park property surcharge Of gambling grants The Board felt that discussion should continue at the next meeting and requested that additional staff provide These to be information on the various methods. presented to the Council budget process. during the F. MIKE WINSHIP TERM EXPIRATION (6/30/88) The expiration Of the term of Mike Winship was discussed and several names were discussed as Possible appointment. Connie Connors will call Mayor Milbert and discuss these and other appointments. Possible V. NEXT MEETING The next regular meeting Of the Park Board is scheduled for Monday, June 27, 1988 at 7:00 p.m. VI. ADJOURNMENT J. Hutchison moved and C. Smith seconded a motion to adjourn. On the vote; Connors, Hutchison, Smith, and Winship voted yes. The motion w approved. The meeting adjourned at 9:53.Mas P. ATTEST: Constance B. Connors, Chairman .3 of 3 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 27, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on June 27, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:02 p.m. II. ROLL CALL Present were members; Connie Connors, John Hutchison, Christy Smith, Marcia Taubr, Michael Winship and Council liaison; Chuck Redepenning. Also present was staff member; Jon Thiel. III. MINUTES OF THE MAY 16, 1988 MEETING The minutes of the May 16, 1988 meeting were approved by consent. IV. BUSINESS A. KNOLLWOOD POND AREA MAINTENANCE The status of the Knollwood Pond area maintenance was discussed with representatives of the Knollwood Association. The representatives of the Association reported on the consensus of the area residents present at the June 14 Association meeting. They requested that the City continue the same maintenance program as had been established by informal agreement, but with a formal written agreement. The maintenance that was established to have been done was mowing of all grass around the pond and on the island and clearing and maintaining a recreational ice skating rink on the pond when feasible. They indicate they were not interested in donating the area to the City for park space. The Board discussed the situation again and the consensus was as at earlier meetings. That the City should concern itself with liability, precedent, and fairness issues. 1 of 3 M. Winship moved and M. Taubr seconded a motion to recommend to the City Council that mowing and ice rink maintenance be discontinued at Knollwood Pond and any other privately owned areas. On the vote; Connors, Hutchison, Smith, Taubr, and Winship voted yes. The motion was approved. B. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B UPDATE The Park Board was updated on the Council Action at their June 7th meeting, and informed that Minnetonka would be reviewing the requirement of increasing to 12 parking spaces at their next Park Board meeting. C. HOPKINS AREA LITTLE LEAGUE The Hopkins Little League was present to ask for help in relocating their present Little League field (M.B. Hagen field) along 11th Ave South. THis is seen as necessary because of the proposed 11th Ave South improvement projects and the Possible 6th St South construction directly south of their field. The Board discussed the various locations that may be feasible and the desirability of a Little League program. Staff was directed to investigate the ownership, value and Possible interest in the school donating or selling Maetzold Field to the City. The Recreation Department was to include in the review a recommendation of the recreational need and compatibility with the Little League. D. HOPKINS CITIZEN SURVEY The Citizen survey that is currently being completed was reviewed and commented on. a survey that the Eden Prairie Park and Rec is using was reviewed and discussed. E. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that no meeting was held during this Period. 2 of 3 F. PARK AREA ASSIGNMENT COMMENTS M. Taubr reported that the County was diseased trees to be allowing left along County Road 73 and that barrels of a creosote type Of material were near the 9 mile creek next to the Hopk 1 ns Green house 1n Valley Park. J. Hutchison reported that he had received complaints on the amount of goose droppings in the beach, at Shady Oak Beach Park. G. MIKE WINSHIP TERM EXPIRATION (6/30/88) Mike Winship was thanked by all present for his contribution to the Park board over the Past 5 years. Connie Connors reported that Mayor Milbert had indicated to her that a Person to replace Mike would be appointed in July. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday,, July 18, 1988 at 7:00 p.m. VI. ADJOURNMENT J. Hutchison moved and M. Taubr seconded a motion to adjourn. On the vote; Smith, Taubr and Winship votedConnors, Hutchison, yes• 9".e Miwas approved. The meeting adjourned.at 2 p.m. ATTEST: I Constance B. Connors, Chairman 3 of 3 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 18, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on Jul 18, 1988 in the Council Chambers of Hopkins City Hall. y 1. Chairwoman Connors called the meeting to order at 7:02 p.m. II. ROLL CALL Present were members; David Bangerter, Connie Connors, John Hutchison, Christy Smith, Marcia Taubr, and Council liaison; Chuck Redepenning. Also staff members; Jon Thiel and Ray Vogtman, present were MINUTES OF THE JUNE 27, 1988 MEETING The minutes of the June 27, 1988 meeting were approved by consent. IV. BUSINESS A. INTRODUCTION OF NEW MEMBER - David Bangerter David Bangerter was introduced as the new member to replace Mike Winship. B. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B UPDATE Jon Thiel updated the board on the current status Of Outlot B. It appears that Minnetonka will be Paving the lot within the next 2 weeks. Hopkins Park personnel will work with them before and after on the landscaping of the area. C. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that no meeting was held during this Period. 1 of 4 D. PARK AREA ASSIGNMENT COMMENTS C. Smith reported that the Burnes Park court has cracks and weed tennis probls i J- Hutchison indicated concernemn the cracks. on the par situation at Buffer Park and speculated that king it would be safer with no Parking Posted on side of 5th Street adjacent to the Park. the north The Park assignments were reviewed follows: and left as D. Bangerter Hilltop Oakes COttageville C. Connors Interlachen Blake Bike Trail Harley Hopkins J. Hutchison Buffer Park Valley Playground C. Smith Valley Burnes Central M. Taubr Downtown Elmo Elmo Bike Trail Shady Oak Beach E. HOPKINS CITIZEN SURVEY The Citizen Survey has been returned and presented to the Council will be 19. for Public review July Jon Thiel gave a brief overview of the res the survey and indicated a complete copy wults of ould be included in the August meeting Packet. F. PARK IMPROVEMENT FUNDING A memo submitted by Kathy Bodmer which des crbed i various funding methods used in other cities was reviewed. similar Several interesting methods were used. The Park Board indicated that a dedicated park fund should be established and various methods, surcharge on pull tabs, such as a the fund, should be used to Maintain 2 Of 4 G. 1988 PARK BUDGET The board reviewed the 1988 budget as Presented Staff. Line items were discussed and the capiby capital items reviewed. The Park board consensus Plan should be was that the origi followed nal improvements list wed to accomplish the in approximately 3 years. A change was requested to decrease the item to remodel the Shadconcession stand $5,capital y Oak from $20,0oo to 000 and add additional from the Cip items decrease. list to approximate the $15,000 M. Taubr moved and J. Hutchison seconded a motion to approve the budget as requested. presented with the change The budget to have a addendum on recommended funding sources submitted at a later date. On the vote: Banr, Hutchison, Smith and Taubr voted yes. Connors, gerte was approved. The motion H. HOPKINS AREA LITTLE LEAGUE A recent editorial in the Sailor newspaper and a letter in answer to the editorial fro Manager: Craig Rapp, was reviewed. m City Discussion followed that the board would review the Little League situation again at the Au or September meeting with input from Recreatgust Public Works on various alternatives. on and V. NEXT MEETING The next regular meetin scheduled for Mondag of the Park Board is y, August 22, 1988 at 7:00 p.m. 3 C) f 4 VI. ADJOURNMENT M. Taubr Moved and J. Hutchison seconded a motion to adjourn. On the vote Bangerter and Taubr voted , Connors, motion was Smith, yes. The 9:19 P.M. approved. The meeting adjourned at ATTEST: (Q- 7 Constance Q. Connorst Chair - man 4 Of 4 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 22, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on August 22, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:04 P.M. 11. ROLL CALL Present were members; David Bangerter, Connie Connors, John Hutchison, Christy Smith, Marcia Taubr, and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel and Ray Vogtman. Ill. MINUTES OF THE JULY 18, 1988 MEETING The minutes of the July 181, 1988 meeting were approved by consent. IV. BUSINESS A. PARK BOARD MEMBER APPOINTMENTS The City Council minutes Of July 5,1988 were reviewed. David Bangerter (1st term) and Connie Connors (2nd term) were appointed to the Park Board at that meeting. B. PARK BOARD MEMO TO CITY COUNCIL The memo drafted by Connie Connors from the Park board to the City Council explaining the method used and reasoning behind the Parks Capital Improvement list was discussed. Jon Thiel stated that he had discussed the Possibility of a meeting of the Park board and City Council and a meeting scheduled during the budget process was indicated by -the City Manager. C. KNOLLWOOD POND MAINTENANCE UPDATE The City Council minutes of July 19 and August 2, 1988 were reviewed. The Council discussed the maintenance of the pond at these meetings. The final decision has been delayed until the September 6, 1988 Council meeting. 1 of 3 D. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B UPDATE Jon Thiel updated the board on the revised current Status of Outlot B. It now appears that Minnetonka wi I I process the improvements through their Planning Commission and City CounciI as any other permit requirement for special construction. No information has been received on the scheduling of review by those bodies. E. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that no meeting was held during this period. F. PARK AREA ASSIGNMENT REPORTS Ray Vogtman reported that the Interlachen Park Playground equipment project was underway by Hennepin County Tree Trust and should be completed next week. The Tree Trust is also doing improvements on the Valley Park Trail system, clearing back tree branches and brush. No other comments by members were made. G. COMMUNITY SURVEY The Park & Recreation section of the Community Survey was reviewed and discussed. H. TASK FORCE - RECREATIONAL FACILITIES The memo from the City Manager, Craig Rapp was discussed at length. The options suggested; The Park Board acting as a task force A joint Park Board member and interested/concerned group task force were reviewed as to their Pros and cons. 2 of 3 The final consensus was that the Park Board would invite the groups to their next meeting and listen to all concerns and suggestions. The consultant that performed the Citizen Survey will be invited to assist in explaining the survey results and assembling the initial project list. The meeting was agreed to be arranged for September 19, 1988 at 7:30 p.m. The Park Board would assemble the final list and recommend it to the City Council. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday September 19, 1988 at 6:00 P. ITI. VI. ADJOURNMENT M. Taubr moved and J. Hutchison seconded a motion to adjourn. On the vote-lBangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. The meeting adjourned at 9:55 p.m. ATTEST: Constance B. Connors, Chairman 3 of 3 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 26, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on September 26, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 6:32 p.m. ROLL CALL Present were members; David Bangerter, Connie Connors, John Hutchison, Christy Smith, Marcia Taubr, and Council liaison; Chuck Redepenn 1 ng. Also present were staff members; Jon Thiel and Dick Wilson. III. MINUTES OF THE AUGUST 22, 1988 MEETING The minutes of the August 22, 1988 meeting were approved by consent. IV. BUSINESS A. KNOLLWOOD POND MAINTENANCE UPDATE Jon Thiel informed the Park Board that the City Council voted to discontinue maintenance of the Knollwood pond at the September 20, 1988 meeting. B. SHADY OAK PARK/SHADY OAK SHORES OUTLOT B UPDATE Jon 'Thiel updated the board on the current status of the OUtl0t B. Forms have been received from Minnetonka for a special use permit. Those will be processed in the next 2 to 3 months for approval. C. HOPKTNS SCHOOL DISTRICT COMMUNITY EDUCATION ADVISORY COUNCIL MEETING REPORT C. Smith reported that no meeting was held during this period. I of 3 D. PARK AREA ASSIGNMENT REPORTS Jon Thiel reported that the Oakes Park Picnic shelter project is underway and should be completed in the next week or two. The Centennial Barn Ice Arena is being Painted and preparation is being made for hockey and soccer. t No other comments by members were made. E. COMMUNITY SURVEY The Park & Recreation section of the Community Survey was presented by Decision Resources and then discussed. El. YEAR 2000 COMPREHENSIVE PLAN COMMITTEE MEMBER The Board reviewed a request from Nancy Anderson, City Planner, for a member to be appointed to the Year 2000 Comprehensive Plan Committee. Action was deferred to the next meeting. F. RECREATIONAL FACILITY PROJECTS MEETING The Park Board hosted a meeting of interested groups to discuss major recreational facility projects. The groups in attendance were the following: Hopkins Hockey Association Rick Sathre, Kay Bonnett Jaycees David Wi I I iams Hopkins School Board/ISD #270 George Holthust Mary Hepokoski, Ted Sauer Hopkins Little League Jerry Phillips, Harry Smith Hopkins Mainstreet Promotions Dick Stanley Hopkins -Minnetonka Recreation Dick Wilson Items that were discussed included the following: Ice Arena (year round and winter only) Little League fields to replace their existing field Softball fields (U.S. Tournament Class) Maetzold Field use/acquisition 2 of 3 M V I . Many comments were made in Support of the various projects. The general consensus of the Park Board was that negotiation on the, acquisition of Maetzold field and its use for ballfields appeared to have the most support. They also felt the Citizen survey supported their affirmed position of maintenance and upgrade of the existing parks. J. Hutchison moved and B. Bangerter seconded a motion tO recommend that the City Council acquire Maetzold Field and utilize the field for a covered ice sheet, softball field complex, and Little League fields. On the vote: Hutchison and Rangerter voted yes; Connors, SITlith and Taubr voted no. The motion was not approved. M. Taubr moved and C. Smith seconded a motion to recommend that the City Council acquire Maetzold Field for recreational purposes (ballfields etc.) and pursue assistance in funding from civic groups. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, October 17, 1988 at 7:00 p.m. ADJOURNMENT M. Taubr adjourn. Smith, and The meet 1 n� ATTEST: moved and J. Hutchison seconded a motion to On the vote; Bangerter, Connors, Hutchison, Taubr voted yes. The motion was approved. adjourned at 10:00 P.m. Constance B. Connors, Chairman 3 of 3 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 17, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on October 17, 1988 in the Council Chambers of Hopkins City Hall. I. Chairwoman Connors called the meeting to order at 7:07 p.m. ROLL CALL Present were members; David Bangerter, Connie Connors, John Hutchison, Christy Smith, Marcia Taubrt and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, Dick Wilson and Ray Vogtman. Ill. MINUTES OF THE SEPTEMBER 26, 1988 MEETING The minutes of the September 26,, 1988 meeting were approved by (-- - ic-) n s e n t . IV. BU!5, I NESS A. HOPKINS SCHOOL DISTRICT COMMUNITY EDUCATION ADVISORY COLINCJL MEETING REPORT C. Smith reported that no items pertinent to Hopkins were discussed and questioned the need to attend. She will continue to attend and recommend membership continuation at a later date. B. PARK AREA ASSIGNMENT REPORTS Ray Vogtman rc-.r)or-t,ed that the Oakes Park picnic shelter was completed, Painting of hockey rinks was in progress and that the Parks division had moved and reorganized their outdc)or- storage at the Public Works Facility. Connie Connors cor-timented that the Inter lachen neighborhood seemed very happy with the new Playground equipment and Tt seems to have increased the use of the park. No other comments by members were made. 1 C) F 5 C. PARK BOARD MEMBER APPOINTMENT TO YEAR 2000 COMPREHENSIVE PLANNING COMMITTEE Connie Connors reported on her discussion with City Planner, Nancy Anderson, on the purpose and direction of the committee. Marcia Taubr indicated she would volunteer to serve on the committee. D. Bangerter moved and C. Smith seconded a motion to appoint Marcia Taubr as the Park Board member on the Year 2000 Comprehensive Planning Committee with John Hutchison as the alternate. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. D. HOPKINS MAINSTREET REQUEST TO USE DOWNTOWN PARK The request for use of the Downtown Park for a Christmas celebration on Friday, November 25 was discussed. J. Hutchison moved and D. Bangerter seconded a motion tO aPProve a permit for the requested use and date. On the vote; Bangerter, Connors, Hutchison, Smith and Taubr voted yes. The motion was approved. E. COMMUNITY CENTER PROJECTS UPDATE Jon Thiel and Ray Vogtman updated the board on the Progress of the asbestos removal project and reviewed the Proposed budget schedule of projects and funding. Jon Thiel also updated the progress of the air handling and air conditioning project. F. RECREATIONAL FACILITY PROJECTS MEETING Jon Thiel updated the Park Board on the results of the Council workshop and the meeting with Raspberry Festival and Jaycee representatives. The Park Board discussed the various projects and focused on the Ice Arena/Picnic Shelter and softball field improvements at Central Park. A discussion of the concept of a major softball complex (4 fenced fields) at Central Park or the 7th Street landfill followed. 2 of 5 The board rev f ewed the pons i b 1 e recreat i on f ac i I i ty projects I ist and deleted several projects. Fol lowing th i S t h e re,-.!r-na i n 1 ng 1 tems were prioritized and a P(-.)s it i on staterfient oil the cons-1---ruction of a major 50f tt'--)a I I comp 1 ex was J. Hutchisot'i r -novel and M. Ta--(jL)r seconded a motion to delete the fol lowirjg I ist.,-,ed projects, prioritize as 1 1 s tt e d ei. r --id (J d r- e --,,s t h e s C) f t ba I I comp I ex i ssue as stat On the vote; Bangerter, Connors, Hutchison, Smith and T, (,.jbt- voted yes. The motion was approved. PROJECTS DELETED Outdoor Swimming Pool Indoor Swimming Pool Ice Arena/Year, ROUnd 7th Street. Landfill Golf Course Development 7th Street Landfill Park Development Hilltop Park Land Purchase 3 of 5 REASON City not able to support both pool and beach. Need was not strongly demonstrated by Citizen Survey, cost to operate too high for size of City, Shady Oak Beach desired in survey. Same as Outdoor Pool Base of support not large enough, use level probably not high enough maintenance costs excessive for City size. Not supported by Citizen Survey, Park Board Consensus does not support, cost seems excessive for benefit received. Removed as concept to prioritize athletic field/park development at landfill. Purchase not supported by current staff or Park Board, cost seems V. Recreation Center Not strongly supported in focus or dollars by citizen survey, current programs at Eisenhower, Harley Hopkins and City Community Center provide nearly all of items desired. Disposal of current center a problem. Cost seems too high for City size and finances. PROJECT PRIORITIZATION ESTIMATED COST I. Upgrade of Existing Parks 360v000 2. Ice Arena (winter)/Picnic 11000,000 Pavilion (summer) at Central Park 3. Maetzold Field Acquisition from UNKNOWN School District 4. Little League Field with Concession 50,000 Stand (site to be determined, Maetzold Field seems best prospect if acquired) 5. 7th Street Landfill Athletic 11000,000 Fields/Park 6. Fishing Pier - Shady Oak Lake 10,000 7. Hopkins Greenhouse Land Purchase 850,000 MAJOR SOFTBALL COMPLEX The concept of a major softball complex (4 fields) at Central park does not appear feasible. The area does not appear to be large enough, the impact on the surrounding area may not be acceptable, the need from an overall program use does not appear justified,, and the park would lose the general recreation flexibility and other program uses, such as soccer. It seems that a complex of this type would be better suited for a site such as the 7th street landfill. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, November 7, 1988 at 7:00 p.m. 4 of 5 VI. ADJOURNMENT M. Taubr moved and C. Smith seconded a motion to adjourn. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. The meeting adjourned at 9:10 p.m. ATTEST: ------------ Constance B. Connors, Chairman 5 of 5 CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 7, 1988 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on November 7, 1988 in the Council Chambers of Hopkins City Hall. 1. Chairwoman Connors called the meeting to order at 7:06 p.m. II. ROLL CALL Present were members; David Bangerter, Connie Connors, John Hutchison, Christy Smith, Marcia Taubry and Council liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, Dick Wilson Ray Vogtman, and Susan Newville. Ill. MINUTES OF THE OCTOBER 17, 1988 MEETING The minutes of the October 17, 1988 meeting were approved as amended. IV. BUSINESS A. HOPKINS SCHOOL DISTRICT COMMUNITY EDUCATION ADVISORY COUNCIL MEETING REPORT C. Smith reported that she attended the last meeting and no items pertinent to Hopkins were discussed. She again questioned the need to attend. B. PARK AREA ASSIGNMENT REPORTS Ray Vogtman reported that the Park Valley Playground has been aerated, preparation of hockey rinks is nearing completion, leaf Pick up was completed and that all tennis nets are down. No other comments by members were made. C. RECREATIONAL FACILITY PROJECTS MEETING Jon Thiel, Dick Wilson and Ray Vogtman updated the Park Board on the results of the November I meeting with the Raspberry Festival and Jaycee representatives. I of 3 The Jaycees and Raspberry Committee were not present, but their statements Of Possible involvement in projects from the November I meeting were used. The discussion of the Board centered on the project prioritization for a recommendation to the Council. The consensus remained that The upgrade of existing parks was number 1, that the ice arena/picnic pavilion at Central Park was the most viable of the major projects and that Maetzold Field acquisition should continue to be pursued. M. Taubr moved and J. Hutchison seconded a motion to recommend that the City Council approve the following park/recreation projects: 1. Upgrade of Existing Parks 360,000 2. Ice Arena/Picnic Pavilion 11000,000 at Central Park They also strongly recommend that the acquisition of Maetzold Field continue. The projects to be funded by financing methods yet to be determined, but probably a general obligation bond. D. COMMUNITY CENTER OPERATING BUDGET Susan Newville and Dick Wilson presented the approved 1989 Community Center operating budget. Discussion on the various improvement projects that are in progress and planned followed. Susan Newville also presented statistics on the use of the Center and other information items. The Possibility of a Park Board meeting being held at the Center was discussed and will be arranged in the early part of next year. E. YEAR 2000 COMPREHENSIVE PLANNING COMMITTEE Marcia Taubr reported that she attended the Year 2000 committee meeting facilitated by BRW Consultants. She stated that the update of the 1990 Comprehensive Plan had started and several more meetings will be held over the next year. 2 of 3 V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, January 17, 1989 at 7:00 p.m. No meeting is scheduled for December. VI. ADJOURNMENT M. Taubr moved and D. Bangerter seconded a motion to adjourn. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. The meeting adjourned at 9:12 p.m. ATTEST: Constance B. Connors, Chairman 3 of 3