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1989CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 17, 1989 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on July 17, 1989 in the Council Chambers of Hopkins City Mall. I. Chair -person Hutchison called the meeting to order at 7:02 p.m. II. ROLL CALL y Present were members; John Hutchison, Christy Smith, Marcia Taubr, Connie Connors and Council Liaison Chuck Redepenning Absent was David Bangerter. Also present were staff members; Jon Thiel, Ray Vogtman and Dick Wilson. III. MINUTES OF THE JUNE 19, 1989 MEETING The minutes of the June 19, 1989 meeting were approved by consent. IV. BUSINESS A. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT J. Hutchison reported that the meeting consisted of a Goal Setting session given by facilitator Lyle Summack. The consensus at the meeting was an effort to enhance the joint cooperation of the two cities. B. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that there was no meeting this period. C. SPORTS DOME PROJECT PRESENTATION J. Kerrigan, Community Development Director gave some background on the proposal for the use of the landfill site as a possible location for an indoor softball sports dome facility. Areas of concern were soil suitability, financing and public desire for such a facility. Park Board Minutes July 17, 1989 Page 2 of 4 Representatives of Inside Sports Inc. were present to explain their proposal and financing for the Sports Dome for Hopkins and gave a background of studies and statistics for similar facilities in existence now. Dennis McEvon of Ellerbe -Becket was there to explain the architectural design, Donald Monson of Inside Sports Inc. presented the overall concept and Howard Silvers of Bankers Capital Financial Co. Inc. covered aspects of financing. Also present were Patrick Cullen, Inside Sports Inc. and Thure Johnson, Bankers Capital Financial Co. Inc. D. Wilson made comments that current City recreational needs are 7 outdoor ballfields. He did not feel this would adequately cover those needs. J. Hutchison stated an interest in the project from the stand point of it being a draw to the Hopkins area. R. Vogtman was interested in the concept but questioned the use of a former landfill as the site. He also questioned the accuracy of the statistics presented on maintenance costs, particularly roof snow removal during major snow falls. Consensus of the Board was that the concept deserved further consideration, however, particular concerns were the financial liability of the City and the landfill soil correction problems. D. PICNIC PAVILION/ICE ARENA J. Thiel reported that the picnic pavilion/ice arena will be discussed at the July 18 Council Meeting. He discussed the report done by RCM on the soil/drainage study and stated that all soils in the area planned are adequate for the building. The drainage was mentioned as an important issue and RCM is continuing to study the site for drainage to be sure there would be no adverse effects. There will be a public information meeting on the Bond issue next Tuesday. E. JOINT COUNCIL/SCHOOL BOARD MEETING UPDATE J. Thiel and C. Redepenning stated that many options for both Harley Hopkins and Maetzold Field were discussed. The School district wishes to sell Maetzold. Field and improve Harley Hopkins. A sub -committee of the Council and School board members will be formed to discuss these issues. Park Board Minutes July 17, 1989 Page 3 of 4 F. 5 -YEAR CIP REVIEW The draft copy of the 5 -Year CIP was discussed. M. Taubr questioned the responsibility of the improvements to Co. Road #3 feeling the Park Board should have some input into it at some stage. M. Taubr made a motion to Approve the Park & Recreation portion of the CIP taking exception to the Golf Course. C. Smith seconded. On the vote Hutchison, Taubr, Connors and Smith voted yes. The motion was approved. G. JOSEPH C. VESELY MEMORIAL PLAQUE DEDICATION D. Wilson discussed the activities and background relating to the plaque dedication. The dedication will take place on July 20th in the Downtown Park. H. PARK AREA ASSIGNMENT REPORTS R. Vogtman updated the Board that the Tree Trust group was working on the bridge in Valley Park and weeding the Daylilly bank on 2nd Avenue South. Also the drinking fountain in Valley Park should be completed this week. I. MISCELLANEOUS UPDATE ITEMS 1. Meeting at Community Center J. Thiel reported that the roof at the Community Center has a temporary patch and that the Renaissance is working with us on a permanent repair. The air conditioning should be in by late August. The Board decided to hold its next meeting at the Community Center and combine with it a tour of that facility to review current projects and discuss the proposed improvements. The meeting will be held on August 14 at 7:00 pm. 2. Shady Oak Outlot B Sign D. Wilson informed the Board that the City Council directed that the CUP for Outlot B improvements be withdrawn and that a sign be installed stating acceptable park rules. C. Redepenning reported that the Council had also discussed the possibility of selling the property. Park Board Minutes July 17, 1989 Page 4 of 4 3. Park Board Re -appointments Members J. Hutchison, M. Taubr, and C. Smith were approved for re -appointment at the July 11th Council meeting. J. NEW BUSINESS M. Taubr asked about the status of review of the City trail system. M. Taubr asked about the possible use of the gravel pit area for a winter hockey/skating rink. J. Thiel stated the space was needed for Public Work storage and R. Vogtman did not feel a rink in that location would get much use. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, August 14, 1989 at 7:00 p.m. at the Hopkins Community Center. VI. ADJOURNMENT C. Smith moved and M. Taubr seconded a motion to adjourn. On the vote; Bangerter,, Hutchison, Smith,, and Taubr voted yes. The motion was approved. The meeting adjourned at 8:58 p.m. ATTEST: John Hutchison, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 21, 1989 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on August 21, 1989 at the Hopkins Community Center. I. Chair -person Hutchison called the meeting to order at 7:05 p.m. II. ROLL CALL Present were members; John Hutchison, Christy Smith, Marcia Taubr, Connie Connors and David Bangerter. Absent was Council Liaison; Chuck Redepenning. Also present were staff members; Jon Thiel, Ray Vogtman, Susan Newville and Dick Wilson. III. MINUTES OF THE JULY 17, 1989 MEETING The minutes of the July 17, 1989 meeting were approved by consent. IV. BUSINESS A. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT D. Bangerter reported that no meeting was held during this period. B. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that no meeting was held during this period. C. COMMUNITY CENTER PROJECTS/IMPROVEMENTS S. Newville conducted a tour around the Community Center explaining its different uses, siting the proposed changes for the building and pointing out those already completed (i.e. Raspberry Patch room, air conditioning). D. Wilson and S. Newville presented the proposed Community Center budget and answered questions from the Board. The Board asked staff in what ways they felt the building was inadequate. S. Newville stated that it needed a major face lift, a space study, increased parking. In response to a question about relocating she felt strongly that it was important to remain at the same location. D. Wilson asked the Board to affirm the need for the space study at the Community Center. Park Board Minutes August 21, 1989 Page 2 D. PARK/RECREATION IMPROVEMENT BOND The bond referendum plan was approved and the date was set for November 7, 1989. D. Wilson asked for clarification of the Park Board position on support for the bond issue. J. Hutchison explained the intent of his letter was to emphasize that whether a bond issue passed or not the Park Board felt money for the park improvements should be pursued regardless. The Park Board was informed of a bond referendum planning meeting to be held on Wednesday, August 23th. E. PICNIC PAVILION/ICE ARENA UPDATE J. Thiel updated the board on the storm retention study done at the site of the picnic pavilion/ice arena. Two alternatives for storm water retention were feasible, both requiring the removal of the current park building to create a pond for the storm water. If these plans are accepted it may be necessary to increase the size of the pavilion slightly to make up for the building removal. F. VETERAN MONUMENT - MOVE FROM CITY HALL TO DOWNTOWN PARK The City Hall landscape architect, David Kirscht, was present to present a plan to move the veteran war memorial monument from the NW corner of the City Hall property to Downtown Park. He discussed the proposed move with the VFW and asked their feelings on possibly redesigning it. The VFW was very much in favor of both the move and redesigning. Possible location sites were discussed and the Park Board recommendation was to place it near the existing flag pole and designing it out of complementary materials. David Kirscht will get back with the VFW and discuss the Boards recommendations. C. Connors moved, and D. Bangerter seconded, a motion to place the monument in close proximity to the existing flag pole with the design being complimentary to the flag pole design. C. Connors, D. Bangerter, C. Smith, M. Taubr and J. Hutchison voted yes. The motion passed. M. Taubr moved and C. Smith seconded a motion to adopt a policy that all monuments should be placed at plaza level making them accessible from the walkway for all persons (including those handicapped). C. Connors, D. Bangerter, C. Smith, M. Taubr and J. Hutchison voted yes. The motion passed. Park Board Minutes August 21, 1989 Page 3 G. HARLEY HOPKINS POND AND PARK IMPROVEMENTS UPDATE The proposed plan was reviewed and different options were discussed. A pond with a minimum 8 foot depth is required for water retention during a 25 year storm event. The pond will be fenced so that it can be locked during a storm event. J. Thiel stated that residents in the area felt strongly about keeping the hockey rink and warming house and adding two recreational ball fields. The City and School District are negotiating a purchase arrangement for the property to allow the construction. H. PARK TRAIL SYSTEM STUDY Maps of existing Hopkins and Minnetonka trails were reviewed. The board felt strongly about the need to improve the trail system and to try to connect with Minnetonka, (St. Louis Park and Edina do not have a set trail system to connect with). The Board postponed action on this matter until the December meeting at which time members were directed to bring any information and ideas for improvements to the trail system. I. PARK AREA ASSIGNMENT REPORTS C. Connors asked when the trail behind Blake School would be swept, R. Vogtman said he thought it had been completed. C. Smith commented that she had received complaints that the Downtown Park fountain was not working properly, R. Vogtman said they had ordered a part that would take care of the problem and it would be in place next year. R. Vogtman reported that Shady Oak Beach is closed, the Valley Park bridge is complete and the mess created by the contractor while dredging the pond area of Valley Park will be repaired this winter. M. Taubr asked about the Greenhouse property at the east end of Valley Park and whether it was being considered for purchase by the City. J. Thiel stated that considering the expensive park improvements already in progress he did not think the Council would consider it. J. MISCELLANEOUS UPDATE ITEMS 1. Valley Park compliment The compliment letter regarding Valley Park was reviewed. Park Board Minutes August 21, 1989 Page 4 2. Shady Oak Park Rules Sign The proposed sign for Outlot B was reviewed. R. Vogtman reported that Minnetonka has placed 6 "parking by permit only" signs on Outlot B without the knowledge of Hopkins. K. NEW BUSINESS M. Taubr requested that the agenda format be changed to move regular meeting items to the end to accommodate guest attenders. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, September 18, 1989 at 7:00 p.m. in the Council Chambers at City Hall. VI. ADJOURNMENT D. Bangerter moved and C. Smith seconded a motion to adjourn. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. The meeting adjourned at 9:45 p.m. ATTEST: John Hutchison, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 18, 1989 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on September 18, 1989 at the Hopkins Community Center. I. Chair -person Hutchison called the meeting to order at 7:05 p.m. II. ROLL CALL Present were members; John Hutchison, Christy Smith, Connie Connors, David Bangerter and Council Liaison; Chuck Redepenning. Absent was Marcia Taubr. Also present were staff members; Jon Thiel, Ray Vogtman. III. MINUTES OF THE AUGUST 21, 1989 MEETING The minutes of the August 21, consent. IV. BUSINESS 1989 meeting were approved by A. 1990 PROPOSED PARK AND COMMUNITY CENTER MAINTENANCE BUDGETS 1990 Proposed Park and Community Center Maintenance Budgets were reviewed and discussed. New program type budgets were introduced. J. Thiel answered questions from the Board. B. PARK/RECREATION IMPROVEMENT BOND UPDATE J. Thiel and D. Wilson will get together this week to discuss the bond with the press. There will be at meeting September 21, to coordinate efforts for promoting the bond issue. Decision recourses is advising and working with D. Wilson who is the staff representative for the bond issue. It doesn't appear that the Raspberry Festival Committee will be coming through with the funds they talked of and it was the boards understanding that the bond will be raised to cover this loss. J. Hutchison recommended that C. Redepenning approach the Raspberry committee and find out where they stand on this. Park Board Minutes September 18, 1989 Page 2 C. VETERAN MONUMENT - MOVE FROM CITY HALL TO DOWNTOWN PARK C. Connors, J. Hutchison, J. Thiel and S. Mielke met with VFW representatives and David Kirsht to decide where to place the monument in downtown park. The Board suggested the area in the S.E. corner near the area where the flag pole is located and VFW and David Kirsht accepted the decision. The plaque and brick monument have already been removed from City Hall grounds. D. HARLEY HOPKINS POND AND PARK IMPROVEMENTS UPDATE J. Thiel reviewed the proposed plan layout of the improvements with the Board. The low bid came in at $280,000.00 for the improvements. Negotiations are continuing with the School board on the purchase of the property. The bid should be approved next council meeting with excavation starting this fall. E. PARK AREA ASSIGNMENT REPORTS R. Vogtman reported: That all parks have been fertilized and overseeded. The Storm sewer project is finished in Valley Park and the replacement bridge was delivered last week. The plaque for the time capsule in Downtown Park arrived and should be placed in the next two weeks. The satelite at Hilltop Park continues to be vandalized and will not be replaced there in the future as the need is not that apparent. No comments were made by Board members. F. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT D. Bangerter reported that the meeting was rescheduled because the goal setting seminar training consultant didn't show up. G. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT C. Smith reported that she was not notified of a meeting. She felt that it may have been caused by the restructureing of the board. V. Park Board Minutes September 18, 1989 Page 3 J. MISCELLANEOUS UPDATE ITEMS 1. City Hall Move J. Thiel informed the board of the City Hall temporary move to the old Napco building while reconstruction is completed. This will speed up the remodeling of the upper level of City Hall. The Park Board will be meeting in the Raspberry Room in the lower level of City Hall during the reconstruction period. K. NEW BUSINESS None. NEXT MEETING The next regular meeting Monday, October 16, 1989 lower level at City Hall. VI. ADJOURNMENT of the Park Board is scheduled for at 7:00 p.m. in the Raspberry Room, C. Smith moved and C. Connors seconded a motion to adjourn. On the vote; Bangerter, Connors, Hutchison, and Smith, voted yes. The motion was a proved. The meeting adjourned at 8:25 p.m. ATT ST,, - John Hutchison Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 20, 1989 HOPKINS CITY HALL A regular meeting of the Hopkins Park Board was held on November 20, 1989 in the temporary Council Chambers of Hopkins City Hall. I. Chair -person Hutchison called the meeting to order at 7:04 p.m. II. ROLL CALL Present were members; John Hutchison, Christy Smith, Marcia Taubr, Connie Connors, David Bangerter and Council Liaison Chuck Redepenning. Also present were staff members; Jon Thiel, Ray Vogtman and Dick Wilson. III. MINUTES OF THE SEPTEMBER 18, 1989 MEETING The minutes of the September 18, 1989 meeting were approved by consent. IV. BUSINESS A. HARLEY HOPKINS POND AND PARK IMPROVEMENTS UPDATE R. Vogtman reported that the project is progressing very well. There was a desire to modify the hockey rink area which involved moving the retaining wall back and making the hockey rink free standing. The original contractors bid was more than twice what was expected which resulted in hiring a separate contractor to make the changes. B. DEDICATED PARK FUND J. Hutchison renewed the request to establish a dedicated park fund. The question as to whether this was a good time to approach a dedicated park fund was discussed. The Board agreed on its importance and possible funding sources were mentioned. Staff recommended approaching this in two steps; the first would be to develop a proposed ordinance, the second to establish policy and rules directing where future funds will come from. A formal request will be presented to the Council. C. LETTER OF CONCERN OVER VALLEY PARK PROJECTED IMPROVEMENTS Board felt the letter from a Westbrooke resident was answered effectively by Chairman, John Hutchison. Park Board Minutes November 20, 1989 Page 2 D. PARK/RECREATION IMPROVEMENT BOND UPDATE The different areas of the bond issue were discussed and J. Thiel prioritized them as follows; o Picnic Pavilion/Ice Arena - length and scope of project puts this as a priority. Target opening by October 1, 1990. o Community Center - final planning, CBDG fund coordination and construction during low use period requires moving forward quickly. o Park Improvements - shorter planning period needed for the projects, but final plan development will take time. o Maetzold Field - purchase negotiations should continue as soon as possible. Discussion/planning with the Little League representatives is necessary. Construction can wait as there is no way to finish in time for this season. o P.W. Remodeling - low priority, P.W. staff will coordinate. o Landfill - dependent on current studies. Members would like to see the park improvements completed as soon as possible but concern was expressed for quality design and construction of the projects. J. Thiel will place the projected park improvements on maps depicting recommended locations and costs for each improvement. This will be presented at the next meeting. The negative impact of waiting too long to complete projected improvements were stated as; unsafe conditions of equipment, the impact of any possible changes of Council and Board members and the high expectations of voters. The impact of these improvements on existing staff was discussed. J. Thiel stated the desire to hire a temporary project coordinator to oversee all the projects instigated next year. Staffing needs of the Picnic Pavilion/Ice Arena were addressed when Board and Council approved its development, indicating a possible need to add personnel. Getting resident involvement in choosing park play equipment was discussed and the desire to have residents participate was strong but the Board felt their choices should be limited to color and material type. A suggestion was made to inform nearby residents what type of improvements are being made by placing an informational poster in the park area being improved. Park Board Minutes November 20, 1989 Page 3 D. Wilson reviewed the Community Center improvements study done in 1981. He was concerned about talk of finding meeting space and space for a cable TV studio within the Community Center. With space being limited for recreation's programs by the school districts, he strongly opposed any improvements for those purposes. He requested that the Board move to hire and architect to design plans according to staff recommendations and forget about doing another space study. M. Taubr moved and C. Connors seconded a motions requesting that the work projected for the Community Center be consistent with the plans presented to the Board prior to the bond referendum. On the vote; Taubr, Connors, Hutchison, Bangerter, and Smith voted yes. The motion was approved. D. Wilson provide background information on Maetzold Field. The Board asked what was being done at present for the purchase of the property. J. Thiel stated that no negotiations are in progress at this time. It is scheduled to be brought up at the staff meeting this week. C. Redepenning suggested that a formal request to begin negotiations on Maetzold Field purchase, be presented to the Council at the next meeting. Staff will provide the Park Board minutes to C. Redepenning to present to the Council. E. MISCELLANEOUS UPDATE ITEMS 1. Veteran Monument Move The Board was informed of the Councils approval of funds to move the Veteran Monument from City Hall to Downtown Park. F. NEW BUSINESS No new business was brought up. Park Board Minutes November 20, 1989 Page 4 G. PARK AREA ASSIGNMENT REPORTS Ray mentioned the Minneapolis Green House property adjacent to Valley Park may be available for purchase. The Board was interested in the property but no funds are available for its purchase, they also discussed the impact of its development on Valley Park. Ray reported that Fall clean-up at all the parks is complete, tables are stored and the hockey rinks are constructed. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT J. Hutchison reported that no meeting was held during this period. I. HOPKINS SCHOOL DISTRICT COMMUNITY SERVICES ADVISORY COUNCIL MEETING REPORT This item will be further discussed at the January meeting after the staff investigates the purpose and goals of this committee and can recommend a position on further participation. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, December 18, 1989 at 7:00 p.m. in the temporary Council Chambers at City Hall. VI. ADJOURNMENT C. Connors moved and D. Bangerter seconded a motion to adjourn. On the vote; Bangerter, Connors, Hutchison, Smith, and Taubr voted yes. The motion was approved. The meeting adjourned at 9:25 p.m. ATTEST: John Hutchison, Chair -person