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1991CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 14, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on January 14, 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson John Hutchison called the meeting to order at 7:02 p.m. II. ROLL CALL Present were Park Board members; John Hutchison, Darrel McAnnany, Bill Schumacher, and Christy Smith. Marcia Taubr arrived at 7:55 along with Council Liaison; Chuck Redepenning. Also present were Mayor Nelson Berg and staff members; Steve Mielke and Ray Vogtman. III. MINUTES OF THE NOVEMBER 191 1991 MEETING The minutes of the November 19, 1991 meeting were approved by consent. IV. BUSINESS A. MAETZOLD FIELD UPDATE S. Mielke met with Art Brunning of the Hopkins School District, Mayor Nelson Berg and Councilman Jim Shirley to discuss Maetzold Field purchase. Mielke recanted the history of the Maetzold Field property. $600,000 was mentioned as the amount needed in order to move the facilities to another site. The first two meetings were spent discussing the positions of both parties. The property has been appraised by the City at $280,000. The school district is asking $600,000 because of a past offer made for the property. At this time the school district has budgeted $150,000 for 1991-92 to place; lights, scoreboard, etc. all but the bleachers on their new site. Therefore the difference is realistically $170,000. We may be closer to a purchase agreement in year 1992-93 if the school continues to budget in this or a similar manner. S. Mielke recommended to the Council and Park Board that we be patient and/or find donations of $100,000 or more for purchase sooner. S. Mielke does not support or recommend condemnation proceedings. We already use the area for storm water retention, he does not feel legal action would support condemnation. J. Hutchison stated that he wants to reaffirm the Park Boards strong feelings of commitment regarding this purchase to the Joint Recreation Board and the Little League. Mayor Berg stated that the City Manager's approach is fair and that the incremental approach is in the best interest of the City. Possible funds from the Little League was discussed. It does not appear would have any funds available as they intend to keep their present field. R. Vogtman reported that in order to proceed with requesting grant funds from the MN Dept of Trade and Economic Development, we would have to have a purchase agreement prior to resubmitting the grant request. Park Board Minutes January 14, 1991 Page 2 D. McAnnany moved and C. Smith seconded a two part motion that the City Manager's office solicit funding to make up the $100,000 difference in cost and to re -submit the Maetzold Field grant in the fall. On the vote, D. McAnnany, B. Schumacher, C. Smith, M. Taubr and J. Hutchison voted yes. The motion was approved. B. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman updated the Board on the current status of pavilion payments. When the list is complete it will be submitted to the Council for approval. C. PAVILION/ICE ARENA PROJECT UPDATE The need and time slots available in regard to open skating were discussed. J. Strachota reported that there is not a current need for more open skating time. D. CENTRAL PARK OUTDOOR RECREATION GRANT R. Vogtman presented and discussed a letter modifying the original Central Park grant. C. Smith moved and D. McAnnany seconded a motion to approve submittal of this letter to MN Dept of Trade and Economic Development. E. PARK BOARD INTERIM LIAISON R. Vogtman informed the Board that he would be the interim liaison in the absence of the Public Works Director. F. RAILROAD RIGHT-OF-WAY REGIONAL TRAIL EXPANSION UPDATE R. Vogtman discussed preliminary possibilities for trail expansion. Further plans for discussion will be presented to the Board no later than June. G. PARK AREA ASSIGNMENT REPORTS B. Schumacher reported that the sign at Hilltop park is missing. R. Vogtman will check on this and replace. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT The November 14 & 30 and December 12 recreation Board minutes were reviewed. No comments or discussion. I. PAVILION OPERATION POLICY COUNCIL REPORT R. Vogtman reviewed with the Board the report to be submitted to Council on January 15 in regard to Pavilion dry floor polices. D. McAnnany moved and B. Schumacher seconded a motion to approve report as submitted. On the vote; D. McAnnany, B. Schumacher, C. Smith, M. Taubr and J. Hutchison voted yes. The motion was approved. Park Board Minutes January 14, 1991 Page 3 J. NEW BUSINESS ITEMS 1. J. Hutchison requested that replacements for Chair erso Vice Chairperson be voted on. C. p n and andTaubr seconded a motion to nominate D. McAnnany for Chair rson. On the vote; C. Smith, M. Taubr, J. Hutchison, andBeson Schumacher voted yes. The motion was approved. 2. J. Hutchison moved and M. Taubr seconded a motion to nominate B. Schumacher for Vice Chairperson. On the vote; C. Smith, M. Taubr, J. Hutchison and D. McAnnany voted es. The motion was approved. Y 3. The Board recommended that B. Schumacher and D. McAnnan appointed to replace M. Taubr and C. Smith as Y be representatives to the Joint Recreation board whose Joint Recreation Board terms expired on January 1, 1991 and that J. Hutchison continue on the Joint Recreation Board unti his Park Board term expires on June 301 1991. 1 V. NEXT MEETING The next regular meeting of the Park Board is schedule Monday, February 251 1991 at 7:00 p.m. in the Council Chambe for City Hall. rs at VI. ADJOURNMENT J. Hutchison moved and B. Schumacher and seconded a motion adjourn.. On the te; Hutchison, Taubr, McAnnany and Schumacher°n to voted The rF ion,as 'proved. The meetin 9:10 p. `. J �1 n � // g adjourned at ATTEST: FEN -�WXVAWAV= CITY OF HOPKINS PARK BOARD MEETING MINUTES OF FEBRUARY 25, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on Februar, 25 in the Council Chambers at Hopkins City Hall. Y 1991 I. Chairperson Darrel McAnnanv called the meeting to order at 7:02p .m. II. ROLL CALL Present were Park Board members; John Hutchison, Darrel McAnnanv, Christy Smith and Council Liaison; Chuck Redepenning. Also resent was staff member Ray Vogtman. Absent were members; Marcia Ta br and Bill Schumacher. III. MINUTES OF THE JANUARY 14, 1991 MEETING J. Hutchison moved and C. Smith seconded a motion to approve the minutes of the January 14, 1991 meeting, on the vote D. McAnnan C. Smith and J. Hutchison voted yes. Y, IV. BUSINESS A. ALICE SMITH SCHOOL REFORESTATION PROJECT Ray explained a request for city support on proposed reforestation improvements at Alice Smith school. Pat Tollefson, Mike Opitz and Brenda Wynn were present to issue the request to the Park Board. Mike Opitz gave the history of the project, the project concept plans were reviewed and other general information was relayed to the Board. The nature of the request was for the City to contact the State Highway Dept and request them tot trees along Highway 7, north of Alice Smith School, creat p a buffer for the school. R. Vogtman reported that he had contacted the D.O.T. and that they would probably be willing to do something, he will research it further. hey requested R. Vogtman's time and labor forces to Additionally take care are o ftthe watering of the new plantings the school proposed as outlined in the concept plan. This request was made as their available funds from the School Board and Fund raisers would not cover that care. The Board discussed the requests and questioned whether this was in their area of responsibility. The Board felt that they could support a letter requesting the planting by the State Highway Department but that a request of time and labor from City forces should be made to the City Council. They suggested that Ray hel them to decide on an approach to take to the Council. p J. Hutchison moved and C. Smith seconded a motion to recommend that the Council solicit support for this project by writin a letter to the State Highway Department requesting g Highway 7, north of Alice Smith School. On the n v ge.alon. McAnnany, C. Smith and J. Hutchison voted yes. The motion was approved. r al n z)uaru minuzes February 25, 1991 Page 2 B. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman reviewed the Central Park redevelopment grant items and associated costs. He reported that demolition work has already started and reviewed the breakdown of bond referendum funds. C. PAVILION UPDATE R. Vogtman reviewed a letter from our insurance carrier, North Star Risk, regarding recommendations to decrease insurance risk at the Hopkins Pavilion. Ray briefly went over each item and explained that some items have already been addressed and he will be responding to each item in a return letter to North Star Risk. R. Vogtman updated the Board on the current standing of costs involved with the Pavilion construction but stated that the final figures have not been tallied yet. Ray also reported that the Pavilion staff is working diligently on the indoor soccer program but that the response at this point is not real high. D. DECORATIVE FOUNTAIN PROPOSAL BY LIONS CLUB The history of this request was reviewed and current information was relayed to the Board. A question as to policy came up in regard to donations for memorials in City parks and on City property. The Board felt that a policy should be developed to address requests of this nature. However, if funds wish to be donated to an existing project the Board felt that it would not be inappropriate to allow a plaque noting the donation. The Board requested that staff do more research in regard to this offer and report at a future meeting. E. PARK AREA ASSIGNMENT REPORTS R. Vogtman reported to the Board that the sign at Hilltop Park will be replaced. He had hoped to have funds available for all new signs at the parks but this request did not survive the budget process, therefore, the existing signs will be renovated before Spring. F. HOPKINS-MINNETONKA JOINT RECREATION BOARD REPORT D. McAnnany reported that he had met with both the Minnetonka City Council and the Hopkins City Council at work sessions regarding the recent budget cuts and their effect on the recreation programs. The Hopkins Park Board expressed their dismay that the decision to increase program costs was made without regard to or input from the Hopkins Park Board or Council. The current status of the Hopkins -Minnetonka Joint Recreation Agreement was discussed. J. Hutchison expressed concerns regarding the effectiveness of the joint board concept and suggested possibly seeking alternatives. rarK Board Minutes February 25, 1991 Page 3 G. NEW BUSINESS ITEMS 1. C. Redepenning reviewed the current plans and formation of a County Road #3 Task Force to address the beautification of the portion of County Road #3 from Hwy 18 to Shady Oak Road. He inquired as to how involved the Park Board desired to be with this project. He reported that the Task Force is looking at a long range goal of completion in 1992-1995 but a possible immediate goal to see some improvements in the Fall of 1991. J. Hutchison suggested that this type of project may be beyond the scope of Park Board responsibility in the design phase. D. McAnnany responded with a request that the Board be kept updated on the project and give input where desired. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, March 18, 1991 at 7:00 p.m. in the Council Chambers at City Hall. VI. ADJOURNMENT J. Hutchison moved and C. Smith and seconded a motion to adjourn. On the vote; Hutchison, Smith and McAnnany voted yes. The motion was approved. The meeting adjourned at 8:50 p.m. ATTEST: Darrel McAnnany, C air-pers CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 15, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on April 151 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:03 p.m. II. ROLL CALL Present were Park Board members; John Hutchison, Darrel McAnnany, Christy Smith, Bill Schumacher, Marcia Taubr and Council Liaison; Chuck Redepenning. Also present was staff member Ray Vogtman. III. MINUTES OF THE FEBRUARY 25, 1991 MEETING J. Hutchison moved and M. Taubr seconded a motion to approve the minutes of the February 25, 1991 meeting, on the vote D. McAnnany, C. Smith, M. Taubr, B. Schumacher and J. Hutchison voted yes. IV. BUSINESS A. ALICE SMITH SCHOOL REFORESTATION PROJECT The project is to take place on Monday, April 221 1991. The city has offered part-time help for the project. The proclamation supporting this project will be presented to the City Council at the next council meeting. A copy will then be set to the State in the hope that they will provide funds to put a barrier between hwy #7 and Alice Smith School. C. Redepenning asked about the request for use of the city's water truck. R. Vogtman reported that they plan on using hose off a fire hydrant and have not requested further assistance at this time. A suggestion was made to call the Sailor newspaper to get publicity on this cooperation of City and School district. B. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman updated the board on the status of the Central Park improvements. Bid advertisements should be out this week. Westwood's landscape plan, Hockey rink specs, play equipment specs and irrigation specs are completn. As is, the entire project should be complete by September 1, and ready for use next spring. R. Vogtman reported that the Pavilion was host to a Baseball Card Show last weekend which was very successful. The event was well organized, well publicized, and very well run. Over 41000 people attended the 3 day event. The only problem was limited parking. R. Vogtman reported that the indoor soccer program has been very well received after a slow start up. The fee charged and rental of practice time has already paid for the program costs, including the carpet. There have been many positive comments which would indicate a larger more expanded program next year. Park Board Minutes April 15, 1991 Page 2 C. PROPOSED CIVIC DONATIONS R. Vogtman brought up the question of how to deal with offers of donations from civic groups for city projects/programs. He reviewed the 3 year improvement plan for park projects and most of them are already funded. He asked for direction in how to deal with these requests, suggesting that a list of items be developed for this purpose. The board directed Ray to devise a list of items that civic groups could donate funds to for their review at the next meeting. M. Taubr suggested that funds could possibly go toward land purchase and mentioned a possible property next to the nursing home which could be used as a nature study area and the Honeywell property next to Oakes Park for Possible expansion of that park. The board directed Ray to check into possible purchase of these properties. The board reviewed and discussed the 9th and Main Plaza/Clock tower project. D. NORTH STAR RISK PAVILION UPDATE R. Vogtman reported that all issues mentioned in the North Star Risk evaluation of the Pavilion have been addressed or completed. E. ADOPT -A -PARK, ADOPT -A -TRAIL R. Vogtman reviewed the information available on Adopt -A -Park, Adopt -A -Trail. He reported that the Park Valley Association is working on a clean up of Valley Park and another group is interested in Burnes Park. He indicated that with a high use park such as Burnes this type of program would not provide the continual clean up required but felt that Valley Park could benefit from such a program. J. Hutchison brought up two issues of concern discussed at a previous meeting; liability risk and Union labor conflict. J. H. moved and M. Taubr seconded a motion to make Valley Park available, in whole or in part to the Adopt - A -Park program, with availability being consistent with available staff time. On the vote; M. Taubr, J. Hutchison, C. Smith, B. Schumacher, and D. McAnnan voted Y yes. The motion was approved. F. MAETZOLD FIELD UPDATE R. Vogtman reviewed the news article regarding the Hopkins High School plans for relocating their football field to the current school site. Ray indicated that because of this the school district might be in a position to lower the price of Maetzold field. If that is the case it would open up the chance for re- applying for a Trade & Economic Development grant this fall. M. Taubr reviewed the grant process and stated they are experiencing a lower application level for grants and suggested this might be a good year to apply again. C. Redepenning suggested that an audit of Bond funds still available be prepared and a breakdown of the original Bond promises be prepared for the next meeting. Park Board Minutes April 15, 1991 Page 3 G. PARK AREA ASSIGNMENT REPORTS M. Taubr questioned the poor condition of the trails in Valle Park. R. Vogtman reported that due to high water levels due to the beaver population crews have been unable to get access for clean up and repair. As soon as it drys up they will be worked on. D. McAnnany asked when the trails south of Blake Road would be cleaned. R. Vogtman reported they are scheduled. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD No meeting was held this past month. D. McAnnany reviewed the minutes of the last meeting. I. NEW BUSINESS ITEMS 1• M. Taubr updated the board on the County Rd #3 Taskforce Committee meetings. She explained that various studies are in process and related the effects of member attitudes and budget cuts. 2. R. Vogtman reported that the city took aggressive action towards cleaning up the dump area behind Minneapolis Floral Property that abuts Valley Park nature area. They reportedly are being cooperative in efforts to get it cleaned up. 3. R. Vogtman updated the board on the Landfill problem alon the Westbrooke property abutting the old landfill. g 4. R. Vogtman offered to open the Pavilion so the Park Board could see the indoor soccer surface after the meeting was adjourned. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, May 20, 1991 at 7:00 p.m. in the Council Chambers at city y VI. ADJOURNMENT J. Hutchison moved and C. Smith and seconded a motion to adjourn. On the vote; Hutchison, Smith, Taubr, Schumacher and McAnnany voted yes. The motion was approved. The meeting adjourned at 8:50 p.m. ATTEST: a r r e 1 McAnnany, hair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MAY 20, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on May 20, 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:05 p.m. II. ROLL CALL Present were Park Board members; John Hutchison, Darrel McAnnany, Christy Smith, Bill Schumacher, and Council Liaison; Chuck Redepenning. Absent was member M. Taubr. Also present were staff members Lee Gustafson and Ray Vogtman. III. MINUTES OF THE APRIL 151 1991 MEETING J. Hutchison moved and B. Schumacher seconded a motion to approve the minutes of the April 15, 1991 meeting, on the vote D. McAnnany, C. Smith, B. Schumacher and J. Hutchison voted yes. The minutes were approved. IV. BUSINESS A. ALICE SMITH SCHOOL REFORESTATION PROJECT R. Vogtman reported that this project was completed with help from himself and two of his crew along with school personnel. The job went well and the results are an attractive addition to the school. Ray also stated that he had recently checked the trees and that they were all doing well. B. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman reviewed bid results for the.hockey rink, turf irrigation and play equipment at Central Park. Field rehabilitation and lighting are being handled by Westwood Professional Services and bids will be opened on May 23. Ray reviewed the concept plan layout for the Central Park improvements and discussed costs. Work on Central Park should begin around June 9 with a completion date of September 30. Pavilion landscape plans and materials have been designed and ordered and work will begin as soon as shrubs are delivered. Park Board Minutes May 20, 1991 Page 2 C. TRAIL SYSTEM UPDATE L. Gustafson updated the board on conversations with the railroad in regard to developing a trail system on the abandoned railroad right-of-way. He discussed the Possibility of the Regional Railroad Authority working together with cities and counties to develop trails west Hwy 169 and possible county funding. Lee, in speaking to Tim Erkkila of Westwood Professional Services, mentioned Possibility of the county or MnDot funding up to 500 of trail costs in areas where proposed road improvements are scheduled if a city has in place an adopted trail system Policy. Lee will research whether our +--j1 of the been officially adopted. ai system has ever Trail connections with other cities, trail development costs and maintenance aspects were discussed. B. Schumacher stated that conversations he has had with the Jaycees indicated that they might be interested in funding trail improvements. R. Vogtman stated that the Rotary has already been asked for funding and that before the Jaycees are asked he will check on the status of funds from the Rotary. R. Vogtman suggested that one entire Park board meeting be devoted to a work session on trails. Lee su gested map be developed which includes trails and railroad right- of-ways located in surrounding communities. The map could be reviewed for possible connections to trails in other cities. Lee will also check into the possibility of hiring a Landscape Architect student who could help design a trail system as part of a school requirement. D. SHADY OAK BEACH UPDATE R. Vogtman complied with the request from the Park board to remove the cable from the parking lot gate at Shady Oak beach. The parking lot will now be accessible at all times. A new lock has been installed on the fence access to the beach area so access can be restricted. Board members informed staff that the Recreation department plans to have umbrellas available for rental at the beach this summer. E. MAETZOLD FIELD UPDATE R. Vogtman included an article to update the board on the vacation of the High school from Maetzold field. Negotiations have not been completed as yet. F. BOND REFERENDUM R. Vogtman reviewed a memo from John Schedler, Finance Director, in response to the Park board request for information on fund status. Park Board Minutes May 20, 1991 Page 3 G. PARK AREA ASSIGNMENT REPORTS C. Redepenning stated his surprise over the age of the play equipment at Burnes Park. R. Vogtman responded stating that this park gets excessive use and this takes its toll on the play equipment. Hopefully as the other parks get updated with new play equipment, use of Burnes park will be reduced. D. McAnnany asked about the availability of funds for future park equipment replacement needs. R. Vogtman responded by suggesting the Park board re-evaluate the need for a dedicated park fund. Discussion followed regarding previous park fund accounts and methods of fund accrual. Staff was directed to survey other cities to find out how they handle their dedicated park funds. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD D. McAnnany reviewed highlights of the Joint Recreation board meeting. Topics included were: o Minnetonka's interest in both Central Park and Maetzold field o Trail expansion/connections to Hopkins o Shady Oak Beach Grand Opening I. NEW BUSINESS ITEMS 1. L. Gustafson reminded the board and requested recommendations from the board on replacements for Marcia Taubr, Christy Smith and John Hutchison. Their terms expire on June 301 1991 and each has completed the maximum two consecutive terms. 2. The June Park board meeting will be held on June 26th at 6:00 p.m. It will be incorporated into a picnic with both in -coming and out -going members to be invited. R. Vogtman will plan the details. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Wednesday, June 26, 1991 at 6:00 p.m., details to follow. VI. ADJOURNMENT C. Smith moved and B. Schumacher seconded a motion to adjourn. On the vote; Hutchison, Smith, Taubr, Schumacher and McAnnany voted yes. The motion was approved. The meeting adjourned at 9:11 p.m. ATTEST: Darrel McAnnany, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 26, 1991 HOPKINS CITY HALL I. The Park Board meeting/picnic/tour was called to order at 6:05 p.m. Park Board members were taken by van on a tour of various parks in Hopkins. The tour was followed by a meal at Hilltop Park. II. ROLL CALL Present were Park Board members; John Hutchison, Darrel McAnnany, Christy Smith, Marcia Taubr and Council Liaison; Chuck Redepenning. Bill Schumacher arrived at 7:30 p.m. Also present were staff members Lee Gustafson and Ray Vogtman. III. BUSINESS A. PARK TOUR The park tour was conducted using a conversion van donated for use by Ray Vogtman. As the weather and humidity were both approaching 95 it was noted that the air conditioning was somewhat less humid. The park board was given a driving tour and discussion of the following parks; 1) Downtown Park 2) Burnes Park 3) Oakes Park 4) Hiawatha property 5) Cottageville Park 6) Interlachen Park 7) Harley Hopkins 8) Valley Park Trails/ponds 9 ) Buffer Park 10) Park Valley Playground 11) Hilltop Park It was noted that the board was pleased with the overall condition of the parks. It was suggested that the restrooms at Burnes park be repainted. The tour ended with a look at the new play equipment and landscaping at Hilltop park and a picnic dinner. Park Board Minutes June 26, 1991 Page 2 B. HIAWATHA PROPERTY (Discussion) D. McAnnany updated the board on a request he had from property owners next to a proposed development off of Hiawatha Avenue. Discussion followed regarding this 103' X 600' strip of land adjacent to the Ramsgate Apartments. Residents were requesting assistance from the Park Board to help them keep this strip of land in its natural state and prevent development by the owner. After neighborhood request, the board determined that review of this did not require Park Board action in as much as this area was not identified by the city as a high priority park facilities. The Park Board furtherco area requiring although saving trees is a strong concern f lthed Cityt saving trees on this property did not require Park board action. C. MINUTES OF THE MAY 20, 1991 MEETING J. Hutchison moved and M. Taubr seconded a motion to approve the minutes of the May 20, 1991 meeting, on the vote D. McAnnany, C. Smith, M. Taubr, B. Schumacher and J. Hutchison voted yes. The minutes were approved. D. THANK YOU TO OUTGOING MEMBERS D. McAnnany thanked John Hutchison, Marcia Taubr and Christ Smith for their years of service on the Park Board and for the guidance they have given him to continue on the board with three new members. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, July 15, 1991 at 7:00 p.m. VI. ADJOURNMENT C. Smith moved and B. Schumacher seconded a motion to adjourn. On the vote; Hutchison, Smith, Taubr, Schumacher and McAnnany voted yes. The motion was approved. The meeting adjourned at 8:20 p.m. ATTEST: Darrel McAnnany, plc.•,. .. air-pers CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 151 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on July 15, 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:00 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Paul Ahles, Tom Schmidt, Benjamin Cohen and Council Liaison; Chuck Redepenning. Also present was staff member Lee Gustafson. III. WELCOME TO NEW PARK BOARD MEMBERS L. Gustafson welcomed new members and reviewed items included in a general information packet dealing with Park Board issues. B. Schumacher and D. McAnnany also welcomed the new members and shared some insights into the responsibilities of the Park Board. IV. MINUTES OF THE MAY 26, 1991 MEETING B. Schumacher moved and B. Cohen seconded a motion to approve the minutes of the May 26, 1991 meeting, on the vote D. McAnnany, B. Schumacher, P. Ahles, T. Schmidt and B. Cohen voted yes. The minutes were approved. V. BUSINESS A. PARK BOARD INVOLVEMENT ON RECREATION ISSUES L. Gustafson reviewed the memo with the Park Board and provided some history on the issue. He recommended that Dick Wilson be requested to attend quarterly meetings to help keep the Board up to date on recreation issues. L. Gustafson also informed the board that they should prepare to review the Park CIP at the next meeting and that it would be of value to have Dick Wilson at that meeting. B. Schumacher supported the idea of having Dick Wilson more involved with the Hopkins Park Board. D. McAnnany updated new members on the Hopkins and Minnetonka joint recreation board. Discussion and questions followed. P. Ahles moved and B. Schumacher seconded a motion to request that Dick Wilson, the Recreation Director, attend Hopkins Park Board Meetings on a quarterly basis. On the vote; P. Ahles, T. Schmidt, B. Cohen, B. Schumacher and D. McAnnany voted yes. The motion was approved. Park Board Minutes July 15, 1991 Page 2 B. CENTRAL PARK IMPROVEMENTS UPDATE L. Gustafson updated the Board on the status of the Central Park improvements. He reported that Tree Trust has started working on the play equipment area and that the lighting and electrical are nearing completion. When those projects are complete, fine grading work will be finished after which fencing, backstops and tennis court work will be completed. L. Gustafson reviewed the Central Park concept plan with new members and reported that all work is on schedule and should be completed for active programs to begin as planned, next spring. C -D. TRAIL SYSTEM UPDATE/COUNTY RD 3 TASK FORCE UPDATE L. Gustafson reviewed the memo and combined discussion with Item D; the County Rd #3 Task Force update. He reviewed with the Board discussions from both the County Rd #3 Task Force and the joint meeting held with the Hennepin County Regional Railroad Authority and local cities. It has been suggested that a consultant be hired to evaluate the County Rd #3 corridor and also look at possible trail expansion points. By combining the trail system with the Co Rd #3 improvements and overall package could be developed. D. McAnnany stated that the trail system issue would be a good project for the Park Board at this time since most of the bond referendum items have been completed. Discussion followed on possible connections and areas to begin work on a trail system in Hopkins. L. Gustafson reported that he is checking on the possibility of hiring a Landscape Architect intern to look at the trails if the Co. Rd #3 consultant idea falls through. A funding source and acquisition responsibilities would have to be determined. Once a main plan is developed upgrades could be phased in over time to help spread out costs. D. McAnnany requested that staff prepare a map indicating the Hopkins existing trails and possible connections to trails of surrounding cities. E. MAETZOLD FIELD UPDATE L. Gustafson reported that according to the City Manager we are getting very close to agreeing on the price for the purchase of Maetzold Field. He stated that the purchase agreement should be completed in time to apply for the Dept. of Trade and Economic Development Grant for which the deadline is September 1st. M. Taubr was present and explained the grant process stressing the importance of applying for the grant before completing the purchase of the property. Park Board Minutes July 15, 1991 Page 3 Questions regarding policy for the Maetzold complex when completed were raised and deferred to a later date, after purchase and concept plans are complete. Meetings will be held at that time with interested parties, after completion of field work, to set policy. F. PARK DEDICATION FUND UPDATE L. Gustafson updated the Board on what this fund is and ways of securing funds to support it. Staff will review possible ways of securing funds to fit with Hopkins demographics. M. Taubr explained that grant applications to the Dept of Trade and Economic Development require cities have a dedicated fund for improving parks. G. PARK AREA ASSIGNMENT REPORTS L. Gustafson reviewed the list of park assignments and explained the purpose behind them. The Park Assignment list was updated as follows; BUFFER PARK P. Ahles BURNES PARK B. Schumacher CENTRAL PARK T. Schmidt COTTAGEVILLE PARK B. Schumacher DOWNTOWN PARK B. Cohen ELMO PARK B. Cohen HARLEY HOPKINS PARK D. McAnnany HILLTOP PARK T. Schmidt INTERLACHEN PARK D. McAnnany MINNEHAHA CREEK PRESERVE R. Vogtman OAKES PARK B. Schumacher PARK VALLEY PLAYGROUND P. Ahles SHADY OAK BEACH R. Vogtman SHADY OAK NATURE AREA B. Cohen VALLEY PARK P. Ahles P. Ahles reported on the need to make changes to the parking area near Buffer Park. There is only on street parking and when cars park on both sides of the street there is room for only one car to get through. L. Gustafson responded that staff is aware of the problem and that this area is under review. L. Gustafson reported that the DNR has plans to place gill nets and traps in Shady Oak Lake to take a fish count. He also reported that benches are in the process of being installed next to the play equipment at Park Valley Playground, Interlachen, Cottageville and Hilltop parks. Park Board Minutes July 15, 1991 Page 4 L. Gustafson asked the Board's opinion on an idea of having a picture album showing all parks. D. McAnnany responded that it might be helpful to have photos of parks where there is a problem or need. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD D. McAnnany reported the this months meeting was postponed until next week. He reported that the agenda for that meeting will be a discussion on the proposed budget for 1992. L. Gustafson requested that the Board fill the vacancy on the Joint Recreation Board. D. McAnnany asked for a volunteer and P. Ahles offered to fill the position until January. B. Schumacher motioned and B. Cohen seconded a motion to appoint Paul Ahles as representative to the Joint Recreation Board. On the vote; B. Schumacher, D. McAnnany, B. Cohen, P. Ahles and T. Schmidt voted yes. The motion was approved. I. NEW BUSINESS ITEMS 1. C. Redepenning took the opportunity to welcome new members on behalf of the City Council and to thank previous members M. Taubr and J. Hutchison who were present at the meeting. This welcome was planned for the previous meeting (park tour and picnic) however at that time no replacements had been appointed. VI. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, August 19, 1991 at 7:00 p.m. VII. ADJOURNMENT P. Ahles moved and B. Schumacher seconded a motion to adjourn. On the vote; Schumacher, McAnnany, Ahles, Cohen and Schmidt voted yes. The motion was approved. The meeting adjourned at 8:40 p.m. ATTEST: Darrel McAnnan , Chair-perso CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 19, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on August 19, 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:02 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Paul Ahles, Benjamin Cohen and Council Liaison; Chuck Kritzler. Absent was member Tom Schmidt. Also present were staff members Lee Gustafson, Dick Wilson and Ray Vogtman. III. MINUTES OF THE JULY 15, 1991 MEETING B. Schumacher moved and B. Cohen seconded a motion to approve the minutes of the July 15, 1991 meeting, on the vote D. McAnnany, B. Schumacher, P. Ahles, and B. Cohen voted yes. The minutes were approved. V. BUSINESS A. PARK BOARD APPRECIATION LETTERS Letters were sent to Marica Taubr, John Hutchison, and Christy Smith recognizing and thanking them for their contributions while serving on the Park Board. B. HIAWATHA PROPERTY L. Gustafson gave a history and update on the Hiawatha property, and why the Park Board was asked to review this request. Attachments were reviewed re: eminent domain etc. L. Gustafson asked the board to take action on items 1-4 on letter dated 8/14/91 from L. Gustafson to all Park Board members. Testimony from residents re: the Hiawatha issue. 1) Larry McNeff from 413 Hiawatha, represents the Minnehaha Oaks Association, gave petition holding approximately 800 signatures against the removal of these trees, previously had another 400. Indicated that they may be helpful as a funding mechanism to purchase this site. Grant application may be forth coming. Has copies from area senators & representatives to support the purchase. Park Board Minutes August 19, 1991 Page 2 McAnnany questioned the Park board's jurisdiction over this matter as no park ordinance or park identifying category that fits the Hiawatha parcel. 2) Joey Carlson of 435 Hiawatha & V.P. of Minnehaha Oaeks Assocation, questioned why Hopkins doesn't have an urban forest ordinance. Identified the problems with new little trees, vs protecting "virgin" spaces. 3 Archie Carter of 225 West Park Road, submitted maps of state forests (56 forests), showing the interest in preserving forests etc. Also a 1957 map of Hopkins showing the contours of the Hiawatha site prior to original Ramsgate development. Discussion followed. R. Vogtman advised the Park Board that it does have jurisdiction in this matter as the Board reviews and recommends forestry budget to council. Also other communities do have tree preservation ordinances under Park Board jurisdiction. Board has many concerns i.e. favoring saving the trees, but not necessarily question #1 concerning public need. P. Ahles moved and B. Cohen seconded a motion that the Park Board recommend to Council that the property be preserved in current state providing that no park board funds be used in the purchase. On the vote; D. McAnnany, B. Schumacher, P. Ahles, and B. Cohen voted yes. The motion was approved. D. McAnnany requested staff to develop the Park Boards role in the entire area of forestry responsibilities. C. RECREATION UPDATE D. Wilson was present and reviewed briefly the current activity report. He provided an overview of the proposed budget for 1992 which will provide a recreation program based on fees, which exceed cost whenever possible. Hopkins and Minnetonka will share net profits of the programs 1/3 - 2/3 basis. Historically park Board only dealt with outdoor functions in parks. Would like the Board to be more involved with indoor programming/features. D. Wilson in response to a request from D. McAnnany clarified the Minnetonka fee structure explaining that non- residents pay higher user fees vs school district users. So Minnetonka and Hopkins residents are the only users now to get resident rates. D. Wilson in response to questions regarding the umbrellas stated that administration of the distribution is difficult however it is very well received by users. Park Board Minutes August 19, 1991 Page 3 D. MAETZOLD FIELD UPDATE Representatives of the Little League were present to endorse concept plan 3C. L. Gustafson reviewed and compared this concept plan with 3A. Discussion followed. The main components are the same as in the original concept plan 3A, approved by the prior Park Board. B. Schumacher moved and P. Ahles seconded a motion to accept concept plan 3C for approval. On the vote; D. McAnnany, B. Schumacher, P. Ahles, and B. Cohen voted yes. The motion was approved. E. PARK DEDICATION FUND L. Gustafson reviewed Minnetonka's Park Dedication Ordinance and the Park Board approved the general format. F. CIP DISCUSSION R. Vogtman updated the board on the 3 year park improvement CIP and the 53 item list. He discussed the problem of being $30,000 over in improvement costs in 1991 and recommended that we put on "hold", the Valley Park tennis courts and wading pool. The Board agreed with this proposal. G. TRAIL SYSTEM UPDATE Both trail options presented were discussed. B. Schumacher moved and B. Cohen seconded a motion that staff recommend to Council that the center crosstown trail be developed as a CIP item for 19921 at a cost not to exceed $15,000. On the vote; D. McAnnany, B. Schumacher, P. Ahles, and B. Cohen voted yes. The motion was approved. H. PARK AREA ASSIGNMENT REPORTS P. Ahles asked about the plantings placed in the past on the 2nd Ave South berm. He wondered where the plantings were. R. Vogtman stated that the tiger lilies were placed on the west side, and crown vetch on the east side. B. Schumacher asked whether the Burnes Park shelter had been painted and R. Vogtman reported that yes it had. I. HOPKINS-MINNETONKA JOINT RECREATION BOARD Discussed during Item Cr Recreation Update. J. NEW BUSINESS ITEMS NONE Park Board Minutes August 19, 1991 Page 4 VI. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, September 16, 1991 at 7:00 p.m. VII. ADJOURNMENT B. Schumacher moved and P. Ahles seconded a motion to adjourn. On the vote; Schumacher, McAnnany, Ahles and Cohen voted yes. The motion was a ' adjourned at 9:30 p.m, "approvedThe meeting ATTEST: f/ Darrel McAnnany, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 16, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on September 161 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:02 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Paul Ahles, Tom Schmidt and Council Liaison; Chuck Kritzler. Absent was member Ben Cohen. Also present were staff members Lee Gustafson and Ray Vogtman. III. MINUTES OF THE AUGUST 19, 1991 MEETING P. Ahles moved and B. Schumacher seconded a motion to approve the minutes of the August 191 1991 meeting, on the vote D. McAnnany, B. Schumacher, P. Ahles, and T. Schmidt voted yes. The minutes were approved. V. BUSINESS A. PETITION REQUESTING NAME CHANGE FOR PARK VALLEY PLAYGROUND L. Gustafson updated the Board on the status of a petition to change the name of Park Valley Playground to Koppelman Park. He gave some background on the property and how it came to be Park Valley Playground through the 1963 park naming procedure. The basis for this name change seems to be the confusion between the park names; Park Valley Playground and Valley Park. The petition and a map showing the properties of those residents that signed the petition was reviewed. L. Gustafson recommended that the petition be accepted by the Park Board for further investigation. C. Kritzler suggested that Clint Bloomquist be contacted as a possible source of more information. T. Schmidt moved and P. Ahles seconded a motion to accept the petition for further investigation. On the vote; D. McAnnany, B. Schumacher, P. Ahles, and T. Schmidt voted yes. The motion was approved. B. PARK BOARD APPRECIATION LETTER TO CHUCK REDEPENNING A letter was sent to Chuck Redepenning recognizing and thanking him for his contributions while serving as Council Liaison for the Park Board. Park Board Minutes September 16, 1991 Page 2 C. HIAWATHA PROPERTY L. Gustafson reviewed the Council minutes to update the Board on the Hiawatha property action by Council. D. MAETZOLD FIELD UPDATE L. Gustafson reviewed the grant components and grant process. He indicated that we should know sometime in November what the chances are of receiving the grant. He explained that it is the city's intention to apply again next year for a grant if we receive one this year. This would be done in order to fund the completion of Phase III and IV of the Maetzold Field project. Also discussed was the storm sewer in this area which is being reviewed by RCM, results of that review should be available in 2-3 weeks. If the grant is received, the first two phase of the field should be completed by September 1992. E. PARK DEDICATION ORDINANCE UPDATE L. Gustafson reported that the first reading of the Park Dedication Ordinance was approved at the September 3, Council meeting. He also stated that some minor changes would have to be made and those proposed changes are being reviewed by the City Attorney. The second reading with the changes should be October 1. F. TRAIL SYSTEM UPDATE L. Gustafson reported that an RFP has been developed for the Co Rd #3 improvements and is being reviewed by the Planning department. Once the RFP is sent, and bids come back at reasonable costs, additions to the trail portion of that bid will be investigated. One area that will be reviewed is connections supporting a regional trail system. L. Gustafson reported that $15,000 has been budgeted in 1992 for trails to be completed in that year. Board members suggested developing a 5 year trail improvement plan to project costs. How Hopkins could connect to surrounding trail systems was discussed. L. Gustafson will have copies of the Minnetonka Trail System maps for the board for reference. The Board directed staff to investigate the lease arrangements with properties along the railroad right of way as a first step towards development of the trails. Park Board Minutes September 16, 1991 Page 3 G. GOALS AND OBJECTIVES L. Gustafson reviewed items he listed as possible goals to accomplish in 1992. Adopt a Park/Adopt a Trail This item was reviewed and determined to be adequately handled by an informal clean up policy. Typical of the Adopt a Park/Adopt a highway, signs are posted showing that a certain group is responsible for maintaining a certain area. Due to the type of parks and high visibility of them, Hopkins will coordinate on a request basis, clean up programs in the parks for volunteers. Adopt a Trail programs will be evaluated when a more substantial trail system is in place. H. FALL TREE PLANTINGS R. Vogtman reported that this it the time that the city plants trees on boulevards and in parks to replace those lost to drought, disease or other natural causes. He informed the board that this year he applied and received a $5000 dollar grant which will allow the planting of more trees this year. I. UPCOMING PAVILION EVENTS A list of the last of the dry floor uses in the Pavilion was provided for the Boards information. Ice preparations to the pavilion floor will be made next month. The Pavilion informational sign has been installed and trees were trimmed to make it more visible. P. Ahles asked staff what plans for improving the acoustics in the Pavilion were being made if any. R. Vogtman reported that $40,000 worth of acoustical amenities were cut from the original plan due to cost over runs and unproven technology with regard to how much the acoustical plans would solve the problems. R. Vogtman also reported that the noise was not a problem for most functions and that for the music functions having bands play at a lower decibel rate would reduce those problems. Overall the Pavilions first years use was beyond expectation. J. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman updated the Board on the Central Park sod problems and that the project was on schedule but about $19,000 over budget due to ballfield rehabilitation costs. Park Board Minutes September 16, 1991 Page 4 R. Vogtman reported that the Elmo park play equipment has been started, the Valley park asphalt trails are complete with only the aglime trail to the gardens left. New rock replaced the woodchips in Downtown park in order to eliminate the weed problem in that area. K. FUTURE MEETING SCHEDULE L. Gustafson requested that the Board review the next three months meetings and consider elimination of the December meeting and plan on a tour for the November meeting. The Board will finalize this at the next meeting. L. PARK AREA ASSIGNMENT REPORTS T. Schmidt inquired about a bad smell problem with the slide at Hilltop Park, R. Vogtman reported that it had been taken care of. M. HOPKINS-MINNETONKA JOINT RECREATION BOARD Did not meet. N. NEW BUSINESS ITEMS NONE VI. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, October 21, 1991 at 7:00 p.m. VII. ADJOURNMENT T. Schmidt moved and B. Schumacher seconded a motion to adjourn. On the vote; Schumacher, McAnnany, Ahles, and Schmidt voted yes. The motion was approved. The meeting adjourned at 9:24 p.m. ATTEST: Darrel McAnnany, air-pers CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 21, 1991 HOPKINS CITY HALL The regular meeting of the Hopkins Park Board was held on October 21, 1991 in the Council Chambers at Hopkins City Hall. I. Chairperson Darrel McAnnany called the meeting to order at 7:00 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Paul Ahles, Tom Schmidt, Ben Cohen and Council Liaison; Chuck Kritzler. Also present were staff members Lee Gustafson and Ray Vogtman. III. MINUTES OF THE SEPTEMBER 16, 1991 MEETING B. Schumacher moved and P. Ahles seconded a motion to approve the minutes of the September 161 1991 meeting, on the vote D. McAnnany, B. Schumacher, P. Ahles, Ben Cohen and T. Schmidt voted yes. The minutes were approved. V. BUSINESS A. PETITION REQUESTING NAME CHANGE FOR PARK VALLEY PLAYGROUND L. Gustafson reviewed the name change request process which had been carried over from the last meeting. He also related some history of the property in that area and commented on the fact that this property was never owned by Koppelman as some residents of the area had thought. Gretchen Olson and Ellen Levernier, members of the Park Valley Homeowners association, were present and reported to the Board that the park has traditionally been referred to, by local residents, as "Koppelman Park". Koppelman was a developer of the area and was well liked. L. Gustafson passed on comments from Dick Wilson which indicated that an extensive process was used in the early 1960's in deciding on the Park Valley Playground name. In copies of minutes dating back to 1964, references were made to the fact that the Park Valley Homeowners Association did request a change at that time and the Board took it into consideration in the original process. Staff recommended not changing the name due to the extensive process used to arrive at the name originally and the fact that the change to Koppelman Park has no significant historical basis. L. Gustafson stated that no City policy exist for renaming a park and a report will need to be presented to Council on this matter. Park Board Minutes October 21, 1991 Page 2 D. McAnnany moved and P. Ahles seconded a motion to table action on this matter until the January meeting to allow the Park Valley Homeowners Association, and Staff, time to further review this matter. On the and D. McAnnany, B. Schumacher, P. Ahles, Ben Cohen and T. Schmidt voted yes, the motion was approved. B. CITY OF EDINA REQUEST TO SUPPORT BRYANT LAKE REGIONAL PARK DEVELOPMENT L. Gustafson reviewed the City of Edina request for a statement of support for development of the Bryant Lake Regional Park. This letter did not come in time to address this issue at the last meeting and it has since already been voted on by Hennepin County. The result of that vote was allocation of 2.6 million dollars towards this development in two phases. Although their original request is no longer an issue they did suggest that a letter of support for this development would be of value for future improvement requests of this nature. C. PARK DEDICATION ORDINANCE - FINAL VERSION L. Gustafson reviewed the Final draft of the ordinance which was presented to Council at the October 22 Council meeting. L. Gustafson reviewed the changes made between the first and second readings. These changes were recommended by the City Attorney to make this ordinance come more into line with statutes and make it more workable within our system. A copy has been sent to the Dept of Trade and Economic Development to fulfill our grant requirement. D. MAETZOLD FIELD STORM SEWER UPDATE L. Gustafson reviewed the report prepared by RCM, of the storm sewer system located on this site. Three beehive systems have been proposed for this area to accommodate future development. E. 1992 PROPOSED PARKS BUDGET The Proposed 1992 budget was reviewed and briefly discussed. F. TRAIL SYSTEM UPDATE A map of the Minnetonka Trail system was given to board members and reviewed. The RFP proposed by the County Road 3 Task Force are on hold. Staff may be asked to remove the $15,000 for trail improvements in 1992 due to the large number of improvements already scheduled for 1992 through the bond referendum. Park Board Minutes October 21, 1991 Page 3 G. PAVILION UPDATE A tour of the Pavilion is scheduled for November 18. At that time the Park Board will receive a thorough update. H. GENERAL PARK IMPROVEMENTS UPDATE R. Vogtman reported on the condition of the trails in Valley park. He also stated that Elmo play equipment and Central Park renovations have been completed. I. PARK AREA ASSIGNMENT REPORTS P. Ahles questioned the high water on the trails in Valley Park and R. Vogtman responded that it is caused by the beaver dams. J. HOPKINS-MINNETONKA JOINT RECREATION BOARD Discussed residency questions and concerns. Also use of school facilities i.e. children until 9:00 p.m., adults then after 9:00 only. Replacement of facilities usage by children sports versus adults. School district is getting pressure to allocate more time to special interest groups (i.e. basketball association). K. NEW BUSINESS ITEMS T. Schmidt brought up that the timing of phases does not meet Little League needs for field play by April 1993. He submitted a project development plans summary and would like it on the agenda for next working meeting of the Park Board in January 1992. P. Ahles suggested that staff develop a park naming policy to address problems like the Park Valley Playground situation. L. Gustafson indicated he would attempt to have some form of policy by the January 1992 meeting. VI. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, November 18, 1991 at 7:00 p.m. and will be held at the Public Works Building located at 1601 2nd Street South. VII. ADJOURNMENT T. Schmidt moved and B. Cohen seconded a motion to adjourn. On the vote; Schumacher, McAnnany, Ahles, Cohen, and Schmidt voted yes. The motion was approved. The meeting adjourned at 8:59 p.m. ATTEST: arrel McAnnany, Chair-pers CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 18, 1991 The regular meeting of the Hopkins Park Board was held on November 18, 1991 at the Public Works Facility, Conference Room. I. Chairperson Darrel McAnnany called the meeting to order at 7:02 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Ben Cohen and Council Liaison; Chuck Kritzler. Tom Schmidt arrived at 7:20 p.m, and Paul Ahles arrived at 7:40 p.m. Also present were staff members Lee Gustafson and Ray Vogtman. III. MINUTES OF THE OCTOBER 16, 1991 MEETING B. Cohen moved and B. Schumacher seconded a motion to approve the minutes of the September 16, 1991 meeting, on the vote D. McAnnany, B. Schumacher, and Ben Cohen voted yes. The minutes were approved. V. BUSINESS A. 6 WEBSTER PLACE, WAIVER OF PLAT - PARK DEDICATION REQUIREMENTS B. Cohen moved and B. Schumacher seconded a motion to recommend to Council that the applicant for this waiver of plat be required to pay cash in lieu of contributing land as required by the Park Dedication Ordinance. On the vote B. Cohen, B. Schumacher and D. McAnnany voted yes, the motion was approved. B. MAETZOLD FIELD UPDATE L. Gustafson reviewed the study by RCM regarding the storm sewer work. The cost is estimated at $24,500. Also reviewed were the new developments regarding purchase of the property and status of the state grant. C. VALLEY PARK TRIAL/WATER PROBLEMS UPDATE L. Gustafson reported that four beaver were removed from the Valley Park ponding area and the present dam should be removed by the end of November. Hopefully this will resolve the water problems. D. 1992 PARKS BUDGET UPDATE: TRAILS & SIGNS L. Gustafson reported that the trails were removed from the general budget recommended by the City Manager, but left in the 1992 CIP. New signs also were cut from the Manager recommended budget. Park Board Minutes November 18, 1991 Page 2 E. RECREATION UPDATE D. Wilson updated the board on the activity report. December 4th the recreation brochure will be distributed. 65 people have been hired for warming house attendents. The biggest problem, requiring the most effort for recreation is the policy being considered by the school district for use of the schools and school fields by Hopkins-Mtka recreation. The policy proposes that school facilities and fields be used for youth only until 9:00 p.m. This will have major negative impacts on the adult programming by recreation. Although this policy is not in effect, it now appears that Community Education will be bringing this issue to the school board. D. Wilson indicated that the school district has to vote to decide who will use the building facilites and fields and he feels that in the next 2-3 years the youth will have major use of these facilties. Community Education appears to feel that youth athletics should fall under their control and are attempting to offer programs in these areas. D. Wilson also informed the board that they made a small cut back in warming house hours. New hours are until 9:00 p.m. Monday - Saturday and 6:00 p.m. on Sundays. F. PARK AREA ASSIGNMENT REPORTS R. Vogtman updated the board on how the snowfall eliminated many of the park winterizing programs, ie. leaf pick up, tree planting, fall fertilizing, boulevard stump removal. The parks crews will have to try and catch up next spring. J. HOPKINS-MINNETONKA JOINT RECREATION BOARD See Recreation Update Item E, same issue discussed. K. NEW BUSINESS ITEMS No new business VI. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, January 27, 1991 at 7:00 p.m. No meeting will be held in December. VII. PAVILION TOUR J. Strachota and R. Vogtman conducted the tour of the Pavilion. All members expressed great satisfaction with the facility and its programs. Park Board Minutes November 18, 1991 Page 3 VII. ADJOURNMENT B. Schumacher moved and B. Cohen seconded a motion to adjourn. On the vote; Schumacher, McAnnany, Ahles, Cohen, and Schmidt voted yes. The motion was approved. The meeting adjourned at 8:10 p.m. after which members went on the pavilion tour which ended at 9:20 p.m. ATTEST: Darrel McAnhany, Cham person