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1993CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 25, 1993 The regular meeting of the Hopkins Park Board was held on January 25, 1993, in the Council Chambers at City Hall. No December meeting was held. I. CALL TO ORDER Chairperson Darrel McAnnany called the meeting to order at 7:07 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Ben Cohen, Tom Schmidt, and Council Liaison; Chuck Kritzler. Also present was staff members Ray Vogtman and Lee Gustafson. Paul Ahles arrived at 7:10 p.m. III. APPROVAL OF MINUTES OF THE NOVEMBER 16_, 1993 MEETING B. Cohen moved and B. Schumacher seconded a motion to approve the minutes of the November 16, 1993 meeting. On the vote; B. Schumacher, D. McAnnany, B. Cohen, and T. Schmidt voted yes. The minutes were approved. IV. BUSINESS A. HIAWATHA WOODS UPDATE L. Gustafson verbally covered major points of memo included in packet. B. SIDEWALK/TRAIL SYSTEM REVIEW L. Gustafson began discussion by reviewing the additions to the sidewalk/trail map. 1) Westbrooke Way trail w/the new reconstructed roadway. 2) 11th Ave has a restriction @ the bridge 3) Sidewalk along the Henn County facility on 5th Ave So. 4) A trail paralleling 169 on the east side north of Mtka Mills road under Hwy 7 and out to the Target store should be shown. 5) Flip sidewalk on Tyler to the east side along Oakes Park; avoiding the residential area. 6) Trail from Elmo Park to Hopkins Crossroads. 7) West side trail/sidewalk north of 7 on Oakridge Rd 8) Blake Road improvements, schedule on east and west sides, similar to the 8' wide improvements @ new Fina station, as development on Blake Road occurs. 9) Questioned need for sidewalks on 12th Ave So, south of Mainstreet. Park Board Minutes January 25, 1993 Page 2 Review of the Barton-Aschman memo followed; 1) Briefly discussed Town and Country Dodge issues, trail to be protected by bollards 2) Also discussed the issue of snow parking allowed on 1-2 blocks in the vicinity of 6th -8th Ave. 3) Reviewed and discussed alternate plans A through D. Staff recommended that the Park -Board pass the following motions; f irst to "recommend that the City Council approve the overall sidewalk/trail plan", second, "to use Alternate "D" as the connection between the two regional trails on 8th Ave So." P. Ahles moved and B. Cohen seconded the motions. On the votes; B. Y", Cohen, P. Ahles, B. Schumacher, D. McAnnany and T. Schmidt voted yes. Both motions were approved. C. MAETZOLD FIELD ISSUES Staff requested that the Board approve a motion to "schedule a public informational hearing on March 15 to discuss the Maetzold Field redevelopment" T. Schmidt moved and P. Ahles seconded the motion. On the vote;, P. Ahles, B. Schumacher, D. McAnnany, T. Schmidt and B. Cohen voted yes. The motion was approved. D. GENERAL PARK/PAVILION UPDATES R. Vogtman reported on the condition of the outdoor hockey rinks, Pavilion ice rental status aDd indoor soccer registration.. He indicated that projections for 1992 & 1993 revenue are favorable. E. PARK AREA ASSIGNMENT REPORTS None Reported F. HOPKINS-MINNETONKA JOINT RECREATION BOARD No meeting was held. The next meeting will be held in February. G. NEW BUSINESS ITEMS None. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, February 22, 1993 at 7:00 p.m. This is the 4th Monday due to the President's Day holiday. VI. ADJOURNMENT P. Ahles moved and B. Cohen seconded a motion to adjourn. On the vote; P. Ahles, D. McAnnany, B. Cohen, B. Schumacher and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 8:30 P.M. / ATTEST: (_,--LJ Y r d Darrel McAnnarfy, Chair-per$on CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MARCH 15, 1993 The regular meeting of the Hopkins Park Board was held on March 15, 19931 in the Council Chambers at City Hall. No February meeting was held. I. CALL TO ORDER Chairperson Darrel McAnnany called the meeting to order at 7:05 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Ben Cohen, Tom Schmidt, Paul Ahles, and Council Liaison; Chuck Kritzler. Also present was staff members Ray Vogtman and Lee Gustafson and consultant Tim Erkkila of Westwood Professional Services. NOTE: Attached is a list of residents who were in attendance at the meeting. III. APPROVAL OF MINUTES OF THE JANUARY 25, 1993 MEETING B. Schumacher moved and B. Cohen seconded a motion to approve the minutes of the January 25, 1993 meeting. On the vote; B. Schumacher, D. McAnnany, B. Cohen, Paul Ahles and T. Schmidt voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD INFORMATIONAL MEETING L. Gustafson explained the procedure for the informational meeting and gave a background and brief description of the project phasing. He reviewed the concept plan and informed the Board, and those in attendance, that funding for each phase of this project is dependent on the city receiving Local Government Aid from the State. At 7:15 p.m., P. Ahles moved and B. Schumacher seconded a motion to open the public hearing. On the vote; B. Schumacher, D. McAnnany, B. Cohen, Paul Ahles and T. Schmidt voted yes. The motion was approved. Initially time was alloted for audience review of the concept plan components. After plans were reviewed audience members were invited to ask specific questions and relay concerns to the Park Board. Park Board Minutes March 15, 1993 Page 2 Bob Krize of 102 - 12th Ave No. addressed the Board and informed them that he was against the Parking lot location and driveway access point as outlined on the concept plan. His concerns were; the additional traffic to the west side of his property, increased traffic on 1st St No., and possible vandalizm in parking lot. He suggested reconsidering one of the other concept plans which put the parking lot in the northeast corner. L. Gustafson informed the resident that part of the reason this area was chosen was because 1st St. No. is State Aid street and efforts are generally made to keep traffic concentrations on those streets. L. Gustafson offered an alternative of moving the parking lot more west and creating a 20 foot berm between alley and creating a separate parking lot access. Tim Erkkila offered another option of creating the berm where the exiting alley is and moving the parking lot and access driveway more west. Comments from other residents were: Could parking lot be chained off to prevent vandalism? - R. Vogtman responded that he has not had problems in any other city park parking lots and that it is expensive to pay a city employee to lock it up after hours. Appears there is no set funding mechanism in place to fund this improvement, where is money coming from and if it is lost before all phases completed what will the status of the park be? - L. Gustafson explained that as with any city budget item it is suseptible to cuts if local government aid to cities is cut. At the very minimum storm sewer will be installed and each phase of the project will aetheically not effect surrounding properties. Type of screening to be used - Both L. Gustafson and R. Vogtman informed residents of a desire to work with effected residents to come up with screening that is acceptable to those property owners. Picnic tables and charcoal grills R. Vogtman responded that picnic tables will be place throughout the site, including 6-8 tables in the picnic shelter. Charcoal grills have been considered also. Use of fencing on the site R. Vogtman reported that the fencing needs will be evaluated as the project progresses. It is the desire of staff and the Park Board to keep the site as open as possible but to fence all areas where safety is an issue. A resident suggested that when evaluating the area for fencing consideration should be given to provide access points around the park for people just dropping kids off. Park Board Minutes March 15, 1993 Page 3 Increased traffic making it difficult for property owners in the south east corner to get out of their driveways. Staff reported that each access point around this site was reviewed as to grade, traffic concerns, and pedestrian access. The plan shown was chosen as the most desireable due to number of parking stalls, access to a state aid street, access to Activity Center and cost. Other options cut parking space, as well as increased costs and safety concerns. Ball flight patterns - R. Vogtman and T. Schmidt explained that residents would see a decrease in the amount of balls hit outside the playing fields because the new configuration of the fields would decrease the foul balls which are more frequently hit than home runs. Prior to close of the public hearing, D. McAnnany thanked all those in attendence for their attendance and input. T. Schmidt moved and B. Cohen seconded a motion to close the public hearing. On the vote; B. Cohen, P. Ahles, B. Schumacher, D. McAnnany and T. Schmidt voted yes. The motion was approved. B. Cohen moved and P. Ahles seconded a motion to direct staff to develop at least two alternative parking lot and access options for presentation to the Board at their April meeting. on the vote; B. Cohen, P. Ahles, B. Schumacher, D. McAnnany and T. Schmidt voted yes. The motion was approved. B. PARK AREA ASSIGNMENT REPORTS None Reported C. HOPKINS-MINNETONKA JOINT RECREATION BOARD No issues of concern were discussed. D. NEW BUSINESS ITEMS None. V. NEXT MEETING The next regular meeting of the Park Board is scheduled for Monday, April 19, 1993 at 7:00 p.m. VI. ADJOURNMENT P. Ahles moved and B. Cohen seconded a motion to adjourn. On the vote; P. Ahles, D. McAnnany, B. Cohen, B. Schumacher and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 9:10 p.m. ATTEST:( -1-) f I l (? Darrel McAnnarfy, Chair -person PUBLIC ATTENDANCE AT MARCH 15, 1993 PARK BOARD MEETING 10.13 X 5,E �- /V'L Cs,�i�� We Z'7� no JO� - 2Y�_ A) AJ d� -lea CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 19, 1993 The regular meeting of the Hopkins Park Board was held on April 19, 1993, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Darrel McAnnany called the meeting to order at 7:03 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Ben Cohen, Tom Schmidt, Paul Ahles, and Council Liaison; Chuck Kritzler. Also present was staff member Lee Gustafson. III. APPROVAL OF MINUTES OF THE MARCH 15, 1993 MEETING B. Schumacher moved and B. Cohen seconded a motion to approve the minutes of the March 15, 1993 meeting. On the vote; B. Schumacher, D. McAnnany, B. Cohen, Paul Ahles and T. Schmidt voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD PARKING LOT L. Gustafson reviewed the three new parking lot concept plans. He concentrated on Plan C as this plan was supported by the neighbors. Plan C reduces the number of parking stalls by 20 and may increase costs more than anticipated unless free fill can be obtained. Staff has been investigating free fill options. The loss of parking should not significantly impact this project as on street parking is available. T. Schmidt moved and B. Cohen seconded a motion to incorporate Parking Lot Plan C into the Maetzold Field Plans. on the Vote; B. Schumacher, D. McAnnany, B. Cohen, Paul Ahles and T. Schmidt voted yes. The motion was approved. Final Board approval of the Maetzold Field Plan will be an item on the May or June agenda. B. SALE OF BLEACHERS AND BALLFIELD LIGHTING L. Gustafson informed the Board that the old bleachers and lighting from Central Park and Maetzold field are in the process of being sold. The sale will generate approximately $6,000 in revenue which will hopefully be used for the purchase of new, safer bleachers for Central Park and Maetzold. Park Board Minutes April 19, 1993 Page 2 C. A.D.A. REQUIREMENTS L. Gustafson updated the Board on recent A.D.A. requirements. All city buildings have been evaluated and efforts are being made to bring them into compliance. Staff is having some difficulty in adapting some buildings cost effectively. D. SKATE BOARDING AND ROLLER BLADING L. Gustafson informed the Board that the Mayor had received two letters regarding this issue which were prompted by a school assignment. The Mayor felt that the Park Board should respond to these inquiries. L. Gustafson explained that due to costs and liability issues the city could not fulfill their requests. B. Cohen moved and P. Ahles seconded a motion directing staff to respond to these students in a letter from the Park Board informing them that this type of activity is cost prohibitive to the city. On the Vote; B. Schumacher, D. McAnnany, B. Cohen, Paul Ahles and T. Schmidt voted yes. The motion was approved. E. PAVILION UPDATE L. Gustafson updated the Board on recent activities taking place at the Pavilion. Specifically he reported an impressive increase in the number of soccer teams signed up for this years program. Pavilion staff continues to do an excellent job promoting the pavilion programs. F. TERMS OF OFFICE L. Gustafson notified the Board that Ben Cohen had contacted him desiring reappointment for a second term. Tom Schmidt and Paul Ahles at the meeting also expressed a desire for reappointment. L. Gustafson will send a memo to the Mayor notifying him that all current first term members desire reappointment. G. PARK AREA ASSIGNMENT REPORTS T. Schmidt inquired about park rules regarding dogs and enforcement of rules. L. Gustafson responded that dogs are allowed in parks if leashed and cleaned up after. Violators when caught are notified of these rules. All park attendants are told to tell violators to comply or leave the park. Questions were asked regarding Hockey board removal at Interlachen and Burnes. L. Gustafson informed the Board that due to the wet ground removal has been delayed. As soon as the ground is hard enough they will be removed. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD Meeting was cancelled. Park Board Minutes April 19, 1993 Page 3 I. NEW BUSINESS ITEMS 1. Safe Zone signs were on the agenda for discussion however this discussion was held over to the next meeting due to limited information on the subject. 2. L. Gustafson informed the Board that Minneapolis Floral property, the three homes on the S.E. corner of Maetzold Field, and the Alliant Tech parking lot on 2nd St. N.E. have been added to the Official Map of the city. This listing process tracks properties through the Community Development department and when and if they come up for sale the city then can determine if they are interested in purchasing it by having the right of first refusal. V. NEXT MEETING The next regular meeting of the Park Board will be May 17, 1993. VI. ADJOURNMENT B. Cohen moved and P. Ahles seconded a motion to adjourn. On the vote; P. Ahles, D. McAnnany, B. Cohen, B. Schumacher and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 7:50 p.m. ,--) ATTEST: �.�'-�/ YV I ( I `./111,'6" Darrel McAnnany, Chair-pgtson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 21, 1993 The regular meeting of the Hopkins Park Board was held on June 21, 1993, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Darrel McAnnany called the meeting to order at 7:06 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Bill Schumacher, Ben Cohen, and Council Liaison; Chuck Kritzler. Also present was staff member Lee Gustafson. Absent were members Tom Schmidt and Paul Ahles. III. APPROVAL OF MINUTES OF THE APRIL 19, 1993 MEETING B. Schumacher moved and minutes of the April Schumacher, D. McAnnany, were approved. IV. BUSINESS A. MAETZOLD FIELD UPDATE B. Cohen seconded a motion to approve the 19, 1993 meeting. On the vote; B. and B. Cohen voted yes. The minutes L. Gustafson reported on the status of the Maetzold Field project. He reported that everything is going as scheduled and that the County will be hauling their excess fill from an area project sometime in the next week or two. The fill is needed to raise the parking lot portion of the field. R. Vogtman received a memo from Tom Schmidt, Hopkins Little League President, regarding some issues that he feels need to be addressed. Information was also included with the memo regarding new lighting standards for Little League Baseball fields. A copy of this memo was unavailable at the meeting but is included with these minutes. B. BUNGEE JUMPING/SPECIAL EVENTS UPDATE L. Gustafson reviewed Ray's memo and explained his recommendations and what had prompted those recommendations. The City Manager has notified the Jaycees and other affected parties of his decision to prohibit these activities on city property. The main reason for this being the liability issues. Park Board Minutes June 21, 1993 Page 2 C. 1994 BUDGET/CAPITAL IMPROVEMENT DISCUSSION L. Gustafson reviewed each capital improvement relating to parks. Discussion and questions followed each item. L. Gustafson stated that where possible, other sources of funding will be pursued and some improvements may be completed earlier if funds become available. The CIP will be back on the agenda sometime in August for final approval. D. SKATE BOARDING AND ROLLER BLADING L. Gustafson reviewed a letter he had sent in response to a citizen request to allow these activities somewhere in the Hopkins area. Discussion followed and the question was asked if there were any areas established in other cities for this activity. D. Wilson reported that the same topic had come up with the Minnetonka Park Board and that the risk manager working with Minnetonka was checking into this issue. E. SHADY OAK BEACH IMPROVEMENTS DISCUSSION D. Wilson gave a short history of ownership of Shady Oak Beach and how the joint support by both Minnetonka and Hopkins began. He reported that members of the Minnetonka Park Board feel that certain beach facilities are in need of improvement and recommended that Hopkins and Minnetonka share the cost (1/3, 2/3) on a study to re -design the beach facilities. The estimated cost of this study is $10,000. D. Wilson went on to explain how old the buildings were, how difficult they were to clean, and that there were parking lot safety issues that needed to be addressed. Also every aspect of this park area fails ADA requirements. Possible funding sources for Hopkins share of the study were discussed. B. Schumacher moved and B. Cohen seconded a motion to recommend that the Hopkins City Council find a funding source for 1/3 of the cost of a design study at Shady Oak Beach. On the vote: B. Cohen, B. Schumacher, and Darrel McAnnany voted yes. The motion was approved. F. RECREATION UPDATE D. Wilson briefly reviewed the status of various recreation programs; the Family gardens are popular this year, registration for swim lessons at Shady Oak are down about 100, evening T -ball is very popular, and they are in the process of working on the brochure for next fall. They continue to have problems working with the School District regarding facility use but are hopeful things can be worked out. The Minnetonka 1994 budget is due mid July so the Joint Rec Board will be meeting the 7th of July in order to beat this deadline. Park Board Minutes June 21, 1993 Page 3 G. TRAIL UPDATE L. Gustafson reviewed the memo included with the agenda and reported on discussions that took place at a Hennepin Parks meeting attended by B. Schumacher. Plans for the 8th Avenue trail connection were discussed and these issues will be finalized at a future meeting with Hennepin Parks. This meeting will be held to discuss where trails will go and to work through any problem areas that may exist. H. PARK AREA ASSIGNMENT REPORTS D. McAnnany reported that he had been told the basketball hoop at Interlachen Park was not 10 feet high and asked if someone could check it. Also the hoop itself has been bent and needs to be straightened. I. HOPKINS-MINNETONKA JOINT RECREATION BOARD A discussion was held regarding the development of a Facility Use Policy. It is hopeful that this policy will assist us in dealings with the School District. V. NEXT MEETING The next regular meeting of the Park Board will be July 19, 1993. VI. ADJOURNMENT B. Cohen moved and B. Schumacher seconded a motion to adjourn. On the vote; D. McAnnany, B. Cohen, and B. Schumacher voted yes. The motion was approved. The meeting adjourned at 8:20 p.m. ATTEST:` f Darrel McAnnany, Chair-pers CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 16, 1993 The regular meeting of the Hopkins Park Board was held on August 16, 1993, in the Council Chambers at City Hall. No July meeting was held. I. CALL TO ORDER Chairperson Darrel McAnnany called the meeting to order at 7:05 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Paul Ahles, Tom Schmidt, Ben Cohen, and Council Liaison; Gene Maxwell. Also present was staff member Lee Gustafson. Absent was member Bill Schumacher. III. INTRODUCTION OF NEW COUNCIL LIAISON; GENE MAXWELL L. Gustafson introduced Gene Maxwell to the Board members. IV. APPROVAL OF MINUTES OF THE JUNE 21, 1993.MEETING B. Cohen moved and P. Ahles seconded a motion to approve the minutes of the June 21, 1993 meeting. On the vote; P. Ahles, T. Schmidt, D. McAnnany, and B. Cohen voted yes. The minutes were approved. V. BUSINESS A. MAETZOLD FIELD UPDATE L. Gustafson updated the Board on the pre -construction meeting held on August 13. He reported that the facility improvements should begin on Monday, August 23. Bids came in low so some items have been added to this years improvements. The new entrance is scheduled to be installed as soon as possible and used as access to the site to avoid more damage to the alley caused by previous hauling operations. All fill needed to raise the parking lot area has been hauled to either the site or to county property for use later. The fill was received free from various milling operations done by Hennepin County and the city. The contractor doing the site work is Hardrives, a company which has done previous work within the city. R. Vogtman and L. Gustafson will be working on a phasing plan to condense the plan from a 3-4 year plan into a 1-2 year plan. This is being done to see if it is possible, and if there is any potential savings. T. Schmidt reported that a meeting was held with him, the new Little League President, and L. Gustafson to discuss issues relating to Maetzold Field. He stated that the discussion went well and most concerns of the Little League were addressed to their satisfaction. B. Cohen asked whether any of these issues should be addressed by the board. L. Gustafson stated that a Maetzold Field Use Policy will be developed to address use issues. Once the policy is written it will be formally presented Park Board Minutes August 16, 1993 Page 2 to the Board for input and approval. B. Cohen also asked whether T. Schmidt felt there was any conflict of interest with his new position as "Maetzold Field Liaison for the Little League". T. Schmidt assured the Board that is was not. G. Maxwell asked who would be striping the fields. Both L. Gustafson and T. Schmidt responded that city crews would take care of it during the week and Little League staff would take care of it on weekends. B. ELECTION OF NEW OFFICERS D. McAnnany explained that current rules prohibited him and B. Schumacher from serving in the positions of Chair and Vice Chair for another term. He followed that with a brief discussion on eligibility and terms and Joint Rec Board representation requirements. D. McAnnany also stated that he had no desire to serve as Vice Chair and relayed information from B. Schumacher that he did not desire the position of Chair due to other commitments. Discussion and questions followed regarding Joint Rec responsibility. B. Cohen requested that he be removed from consideration. Discussion continued between P. Ahles and T. Schmidt after which T. Schmidt nominated P. Ahles for the position of Chairperson, and B. Cohen seconded. On the vote; T. Schmidt, B. Cohen, D. McAnnany and P. Ahles voted yes. P. Ahles was elected new Chairperson. Nominations continued. P. Ahles nominated T. Schmidt for the position of Vice Chairperson, and B. Cohen seconded. On the vote; B. Cohen, D. McAnnany, T. Schmidt, and P. Ahles voted yes. T. Schmidt was elected new Vice Chairperson. The meeting was turned over to the new Chairperson. C. SHADY OAK BEACH COMPREHENSIVE REVIEW L. Gustafson reviewed plans for a comprehensive Review of Shady Oak Beach. City managers from both Hopkins and Minnetonka agreed that an RFP should be drafted for the September 8th Joint Recreation meeting addressing this issue. After presentation to the Joint Rec Board it will be brought to the Park Board for discussion and approval. Hopkins has been directed to draft the RFP and L. Gustafson will be working on it. He explained the need to be very specific in the RFP to make it easier to compare proposals. A consultant was asked to review the concept and results of that review were included for park board review. The Fishing Pier installation was discussed. L. Gustafson reported that no grant funds have been secured so alternate funding must be found. L. Gustafson stated that from results of the Comprehensive Review a master plan will be developed to encompass not only the beach area but also the fishing pier, outlot B and trail connections. 10 E. F. G. Park Board Minutes August 16, 1993 Page 3 P. Ahles asked how the results of a study has been low the last few years. L. nothing conclusive was found out through attribute it to the drought conditions 1989-91. STARTING TIME FOR PARK BOARD MEETINGS into why Shady Oak Lake Gustafson reported that this study other than to experienced over years L. Gustafson explained that a recent change by the Zoning & Planning Commission to begin their meetings at 6:30 p.m. prompted this agenda item. He felt it appropriate to discuss this item to see if the Board had any desire to change the Park Board meeting time. B. Cohen was in favor of such a change. Discussion followed. T. Schmidt moved and B. Cohen seconded a motion to change the official Park Board meeting time from 7:00 p.m. to 6:30 p.m. beginning with the September 20th meeting. on the vote; T. Schmidt, D. McAnnany, B. Cohen and P. Ahles voted yes. The motion was approved. G. Maxwell will inform the Council at their next meeting, staff will notify Jim Genellie so that the published information can be updated. DISTRIBUTE ORIENTATION PACKET L. Gustafson reviewed the information packet established to provide a background to new commission members on city functions and appointed and elected officials. This packet was put together by an intern working with the city this summer. TRAIL UPDATE L. Gustafson updated the of going out for bids on somewhat surprised as he on this issue prior to there was a possibility fall. More information Board meeting. Board that Hennepin Parks is in process the trail system. He stated that he was anticipated more discussions with them the bid process. He also stated that that they would begin construction this should be available by the next Park PARK AREA ASSIGNMENT REPORTS L. Gustafson reported that the poles for the nets at Central Park had been damaged in a storm. The nets have been removed temporarily however, most of the softball schedule is completed so the impact should be minimal. T. Schmidt asked if the city should consider putting up disclaimers like those on the back of Twins tickets. L. Gustafson responded that it would have very little impact on any litigation. He also stated that they have tried to limit this type of liability at Maetzold Field by specifying the installation of 30 foot backstops on all fields at Maetzold. H. HOPKINS-MINNETONKA JOINT RECREATION BOARD No meeting was held. Park Board Minutes August 16, 1993 Page 4 I. NEW BUSINESS ITEMS VI. NEXT MEETING The next regular meeting of the Park Board will be September 20, 1993. PLEASE NOTE THAT THE START TIME HAS BEEN CHANGED AND THE MEETING WILL BEGIN AT 6:30 P.M. VII. ADJOURNMENT B. Cohen moved and D. McAnnany seconded a motion to adjourn. On the vote; D. McAnnany, B. Cohen, P. Ahles, and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 8:12 p.m. �- ATTEST: i(_,�412/0 \/V"LI,Vu_� Paul Ahles, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 18, 1993 The regular meeting of the Hopkins Park Board was held on October 18, 1993, in the Council Chambers at City Hall. No September meeting was held. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:35 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Paul Ahles, Tom Schmidt, Ben Cohen, Bill Schumacher (arrived at 6:50 p.m.), and Council Liaison; Gene Maxwell. Also present were staff members Lee Gustafson and Ray Vogtman. III APPROVAL OF MINUTES OF THE AUGUST 16, 1993 MEETING D. McAnnany moved and B. minutes of the August 16, T. Schmidt, D. McAnnany, The minutes were approved. V. BUSINESS A. MAETZOLD FIELD UPDATE Cohen seconded a motion to approve the 1993 meeting. On the vote; P. Ahles, B. Schumacher and B. Cohen voted yes. L. Gustafson updated the Board on the status of the Maetzold project. Work on=this project has slowed somewhat from its rapid start, mainly due to the concrete contractor putting in the steps. However, this is not a concern as there are only a few days of work left to complete this phase of the project. The work yet to be completed is fencing, sodding, and paving of the trails. Board discussion following L. Gustafson's update. B. HIAWATHA OAKS PROPOSAL L. Gustafson reviewed with the Board, previous Council action on the Hiawatha Oaks purchase. He then reviewed the proposal by the Minnehaha Oaks Association to construct a nature trail on this site. After this review the Board was asked to answer the question; "Is it in the best interest of the city to construct a nature trail in this area regardless of how it is funded? At this point Joey Carlson of the Minnehaha Oaks Association came up to explain the proposal. Following his explanation B. Schumacher stated that he, Ben Cohen, and Darrel McAnnany, had visited the site. All three of them did not feel the topography was conducive to a nature trail stating that the site was small and steeply sloped. He also expressed concern over ADA accessibility requirements, lack of available parking, and liability and safety issues. Other statements made by the Board were that they felt there were other better nature trail options available and for the reasons previously stated they did not feel this area would be used by the general public. T. Schmidt moved and B. Cohen Park Board Minutes October 18, 1993 Page 2 seconded a motion to relay to the City Council that the Park Board does not support the Minnehaha Oaks proposal or any proposal to build a nature trail on the Hiawatha Oaks Site. on the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany and T. Schmidt voted yes. The motion was approved. Mr. Carlson was asked if he had any additional comments to make. Mr. Carlson thanked the Park Board for reviewing the proposal and for the sign which has been placed on the Hiawatha Oaks Preserve property. Mr. Carlson did however question the placement of the sign. After this discussion the Park Board was asked to prioritize a current list of Park Projects. B. Cohen asked for back-up information on the projects which was provided by L. Gustafson. The Board then discussed the benefits and cost effectiveness of each proposed project and with staff input developed the following priority list: 1) Maetzold Field 2) Shady Oak Beach 3) Pavilion Mezzanine 4) Valley Park Improvements 5) Pavilion Acoustics The Hiawatha Oaks Proposal was eliminated from the list. At this time the Board discussed whether funds from the sale of the Well #3 property would be made available for park projects. Discussion on this issue lead to a second motion regarding the Hiawatha Oaks proposal. D. McAnnany moved and B. Cohen seconded a motion to recommend to the City Council that any funds appropriated for park improvements follow the priority list developed by the Park Board and also that if any funds become available, specifically from the sale of the Well #3 property, that park improvements are made based on that same priority list. On the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany and T. Schmidt voted yes. The motion was approved. C. SHADY OAK BEACH COMPREHENSIVE REVIEW L. Gustafson updated the board on the RFP for the Shady Oak Beach study. He is anticipating allowing 30-45 days for proposal submittal and having a December date for consultant interviews. Final selection would tentatively be made in January. L. Gustafson highlighted the importance of the Council tour of city facilities, with regard to this project. The tour allowed Council members to see first hand the need for improvements at the beach. L. Gustafson suggested that the Park Board also tour the facilities for a better perspective on the needs at the beach. The RFP was reviewed as were the comments which were received from the Joint Recreation Board. Those comments are outlined in the October 13, 1993 minutes of the joint Recreation Board. Board members discussed the RFP and the cost sharing aspects of the project. Minnetonka has agreed to a 2/3 (Minnetonka) - 1/3 (Hopkins) cost sharing for this review process. Park Board Minutes October 18, 1993 Page 3 D. PAVILION UPDATE R. Vogtman updated the Board on current pavilion programs and reviewed a memo from Jay Strachota, Pavilion Manager. He reported that the ice is in now for the ice season and ice rentals have increased this year. He sited an increase in girls hockey teams as part of the reason. He also indicated that their have been inquiries into use of the mezzanine area for various uses. J. Strachota is following up on these inquiries with the idea that development of the mezzanine area could be a major source of revenue for the pavilion. E. COMMISSION DIRECTORY UPDATE A Commission Directory was made available by the City Manager's office. Board members reviewed the list and made updates and corrections to the information listed. These updates will be passed on to the city managers secretary. F. TRAIL UPDATE L. Gustafson reviewed the trail map of the proposed Hennepin Parks Trail system. In his review L. Gustafson explained that the area of the trail along 8th Avenue will have few if any improvements until after other portions of the trail are completed. Hennepin Parks feels a need to see how much use this section experiences before making major improvements. L. Gustafson also explained that the city would like Hennepin Parks to consider County Road 3 improvements along with the proposed trail improvements. Hennepin Parks is currently seeking ISTEA funding for the County Road 3 section. A final issue which was discussed was the section of the trail along the Burlington Northern railroad going from 2nd St. N.E. into St. Louis Park all the way to Cedar Lake. Both the city of St. Louis Park and a neighborhood association are pursuing this trail improvement. L. Gustafson reported that when completed Hopkins would have access to network of three regional trails within the city. The proposed start date for the first trail project has been postponed until next spring due to the fact that the low bidder pulled out his bid due to an error and the next low bid was $80,000 more. Steps will be taken to rebid this project in January 1994 for possible completion in the spring of 1994. G. PARK AREA ASSIGNMENT REPORTS G. Maxwell asked the Board what consideration was given to purchasing the property where a new home was just built at the end of 21st Avenue No next to the Hilltop Park parking area. R. Vogtman responded that previous park board members determined that the high cost to purchase that property and two other homes for expansion of Hilltop park could not be justified. Park Board Minutes October 18, 1993 Page 4 H. HOPKINS-MINNETONKA JOINT RECREATION BOARD Information relayed at this meeting was discussed previously during the Shady Oak Beach Comprehensive Review discussion. I. NEW BUSINESS ITEMS None. VI. NEXT MEETING The next regular meeting of the Park Board will be November 15, 1993. PLEASE NOTE THAT THE START TIME HAS BEEN CHANGED AND THE MEETING WILL BEGIN AT 6:30 P.M. VII. ADJOURNMENT B. Cohen moved and T. Schmidt seconded a motion to adjourn. On the vote; D. McAnnany, B. Cohen, B. Schumacher, P. Ahles, and T. Schmidt voted yes. The motion was approved. The meeting adjourned a ..5:_5 p.m. r" ATTEST: t: Paul Ahles, Chair -person CITY OF HOPKINS PARK BOARD, MEETING MINUTES OF NOVEMBER 15, 1993 The regular meeting of the Hopkins Park Board was held on November 15, 1993, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:35 p.m. II. ROLL CALL Present were Park Board members; Darrel McAnnany, Paul Ahles, Tom Schmidt (arrived at 6:43), Bill Schumacher, and Council Liaison; Gene Maxwell. Also present was staff member Ray Vogtman. Absent was member Ben Cohen and staff member Lee Gustafson. III. APPROVAL OF MINUTES OF THE OCTOBER 18, 1993 MEETING D. McAnnany moved and B. Schumacher seconded a motion to approve the minutes of the October 18, 1993 meeting. On the vote; P. Ahles, D. McAnnany, and B. Schumacher and voted yes. The minutes were approved. V. BUSINESS A. MAETZOLD FIELD UPDATE R. Vogtman reviewed the memo included with the agenda which outlined work completed and scheduled to be completed yet this year. Items highlighted and in addition to those listed were; The lighting for the NW corner of Maetzold is necessary due to chronic vandalism in that corner. It is hoped that light directed to that area will eliminate this problem. The homeowner of the southern most home located in the southeast corner of Maetzold has requested the fence be removed between their property and the park. Staff has concerns over removing it at this time and informed the homeowner that it will not be removed at this time however they will review it at a later date. Fence along the west side of Maetzold will be completely removed except for a portion directly west of the storage buildings. This portion will remain to protect pedestrians and bikes from running down the hill into the buildings. Sodding was scheduled to begin last week however hasn't started yet. There is still hope that weather will cooperate and it will be completed yet this fall. T. Schmidt expressed concern over the standing water in left field of the eastern most ballfield. R. Vogtman responded that this area still needs to be graded before sodding. Grading should eliminate the standing water. Park Board Minutes November 15, 1993 Page 2 R. Vogtman reviewed the Little League information he was given on field size and configuration. T. Schmidt explained that this information was taken from the Little League Rule book and provided field sizes required for hosting tournaments. B. PARKS ACTIVITY REPORT R. Vogtman reviewed memo listing recent park division activities. Board members D. McAnnany and B. Schumacher had very positive comments regarding the trail improvements at Burnes, Valley and Oakes parks. They stated it was a vast improvement over the previous trails which were cracking, sinking, and generally deteriorating. C. SHADY OAK BEACH COMPREHENSIVE REVIEW R. Vogtman reviewed the status of the RFP schedule with the board. He informed the board that after proposals are received in December they will be brought to the Park Board in January for review. D. PARK AREA ASSIGNMENT REPORTS Nothing specific was discussed. All members had no concerns with their park areas. E. HOPKINS-MINNETONKA JOINT RECREATION BOARD No Meeting was held. F. NEW BUSINESS ITEMS None mentioned. VI. NEXT MEETING There will be no December Park Board meeting. The January Park Board meeting will be scheduled for Monday, January 10th because of the Martin Luther King holiday on January 17th. VII. ADJOURNMENT D. McAnnany moved and B. Schumacher seconded a motion to adjourn. On the vote; D. McAnnany, B. Schumacher, P. Ahles, and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 7:00 p.m. _� ATTEST: Paul Ahles, Chair -person