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1994CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 10, 1994 The regular meeting of the Hopkins Park Board was held on January 10, 19941 in the Council Chambers at City Hall. No December meeting was held. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:34 p.m. II. ROLL CALL Present were Park Board member; Paul Ahles, Tom Schmidt, Ben Cohen, Bill Schumacher, Darrel McAnnany (arrived at 6:55 p.m.), and Council Liaison; Gene Maxwell (arrived at 6:37). Also present were staff members Lee Gustafson and Ray Vogtman. III. APPROVAL OF MINUTES OF THE NOVEMBER 15TH, 1993 MEETING B. Cohen moved and B. Schumacher seconded a motion to approve the minutes of the November 15, 1993 meeting. On the vote; P. Ahles, T. Schmidt, B. Schumacher, B. Cohen voted yes. The minutes were approved. IV. BUSINESS A. THERMOTECH WETLAND REMEDIATION REQUEST L. Gustafson Took this opportunity -to review the Nine Mile Creek Improvement project with the Park Board. He explained Phase I of this project and the impacts on the M.B. Hagen site (ie. construction trailers and culverts). Lee also highlighted Phase II briefly. L. Gustafson reviewed his memo regarding the Wetland Remediation Request from Thermotech that was brought before Council and referred to the Park Board for their consideration. Tom Lundgren from Thermotech, Erik Streed from Braun Intertec, and Walter Rockenstein II, Thermotech's Attorney were present. Thermotech is requesting the City to allow them to construct a small wetland between Nine Mile Creek and Westbrooke Way, just north of the archery range. Thermotech is building a parking lot on a current wetland site on their property, and State law requires them to construct a comparable wetland whenever one is filled. The replacement site was intentionally chosen to coincide with the Nine Mile Creek Improvement Project, which calls for the construction of a sedimentation basin to catch any sediment that flows down stream during construction of this project. The sedimentation site could easily be converted to a wetland site after the project is completed. Staff has reviewed this issue and has found that a wetland area may have some wild life benefit, but has some reservations about Park Board Minutes January 10, 1994 Page 2 approving this request with regards to how it would be perceived by the general public. Staff recommended that this matter be tabled until the February meeting to allow ample time to consider this matter. B. Schumacher moved and B. Cohen seconded a motion to return the issue to staff for findings of fact and directed staff to schedule this item on the February agenda for further consideration. On the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany, and T. Schmidt voted yes. The motion was approved. B. MAETZOLD FIELD ISSUES L. Gustafson reviewed his memo regarding three Maetzold Field issues. The first issue was to approve the improvements for 1994, consisting of constructing a multi- purpose ballfield with 250' fences, reconstructing the football/soccer field, landscaping, sodding, utility services, and trail construction. T. Schmidt moved and D. McAnnany seconded a motion directing staff to proceed with the 1994 improvements consisting of constructing a multipurpose ballf ield with fences, reconstructing the football/soccer field, landscaping, sodding, utility services, and trail construction. on the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany, and T. Schmidt voted yes. The motion was approved. The second issue was to approve a minor modification to the trail system. The original plan called for the trail to go from the parking lot and connect at the regional trail site at the north end. Staff would like to change this so that the trail is on the same grade as the adjacent fields as it heads north. When the trail gets to the north end it would turn east and follow the grade of the current service drive up to 12th Avenue. It would then connect to the regional trail system there instead of in the middle of the site. T. Schmidt moved and D. McAnnany seconded a motion directing staff to redesign the trail system within Maetzold Field to keep the trail on the same grade as the adjacent fields as it heads north, when the trail gets to the north end it would turn east and follow the grade of the existing service drive up to 12th Avenue and connect to the regional trail system at 12th Avenue. On the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany, and T. Schmidt voted yes. The motion was approved. The third issue asked the Park Board to provide the City Council with a recommendation regarding spending the money from the sale- of the Well #3 property on Maetzold Field. Staff would like the Park Board to consider recommending the money be spent to construct the concession building, and also to install the irrigation system at the same time the other 1994 improvements are made. T. Schmidt motioned and D. McAnnany seconded a motion to recommend to Council that the proceeds from the sale of Well #3 property be used to Park Board Minutes January 10, 1994 Page 3 construct the concession building and install the irrigation system at Maetzold Field. The motion is further intended to have these improvements completed as soon as possible even if the proceeds from the sale are not received by the city by the time construction begins. On the vote; B. Schumacher, B. Cohen, P. Ahles, D. McAnnany, and T. Schmidt voted yes. The Motion was approved. C. SHADY OAK BEACH STUDY L. Gustafson briefly reviewed the Shady Oak Beach Study findings and discussed the options available for the next step. 1) Staff could complete the interviews and bring back the results of the interviews for the Park Boards consideration in February; or 2) Complete the interviews and take staff's choice to the City Council for approval. B. Cohen motioned and D. McAnnany seconded a motion to have staff complete the interviews, choose a consultant and bring it before City Council for approval. The motion was approved. On the vote; B. Schumacher, B. Cohen, P. Ahles, and D. McAnnany voted yes. The motion was approved. D. SCHEDULE INFORMATIONAL MEETING FOR REGIONAL TRAILS L. Gustafson reviewed his memo dated January 6, regarding scheduling a public informational meeting regarding the regional trail system for the February Park Board meeting. B. Cohen motioned and D. McAnnany seconded a motion to direct staff to schedule an informational meeting on the regional trail construction for the February Park Board meeting. On the vote; B. Schumacher, B. Cohen, P. Ahles, and D. McAnnany voted yes. The motion was approved. E. PARK AREA ASSIGNMENT REPORTS B. Schumacher questioned the work going on at Burnes hockey rink today, R. Vogtman responded that the crew was chipping ice. F. HOPKINS-MINNETONKA JOINT RECREATION BOARD Has not met yet this month. G. NEW BUSINESS ITEMS B. Schumacher motioned and D. McAnnany seconded a motion that B. Cohen and T. Schmidt serve on the Hopkins -Minnetonka Joint Recreation Board along with P. Ahles. B. Schumacher, B. Cohen, P. Ahles, and D. McAnnany voted yes. The motion was approved. Park Board Minutes January 10, 1994 Page 4 VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be February 28, 1994 at 6:30 p.m. VII. ADJOURNMENT B. Schumacher motioned and D. McAnnany seconded a motion to adjourn. On the vote D. McAnnany, B, Cohen, B. Schumacher, and P. Ahles voted yes. The motion was approved. The meeting adjourne":15 p.m. ATTEST Paul Anles, cnair-person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF FEBRUARY 28, 1994 The regular meeting of the Hopkins Park Board was held on February 28, 1994, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:41 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Tom Schmidt, Ben Cohen, Darrel McAnnany (arrived 6:50), and Council Liaison; Gene Maxwell. Absent was Board member Bill Schumacher. Also present were staff members Lee Gustafson and Ray Vogtman. III. APPROVAL OF MINUTES OF THE JANUARY 10, 1994 MEETING T. Schmidt moved and B. Cohen seconded a motion to approve the minutes of the January 14, 1994 meeting. On the vote; P. Ahles, T. Schmidt, B. Cohen voted yes. The minutes were approved. IV. BUSINESS A. INFORMATIONAL MEETING FOR REGIONAL TRAILS (memo/Lee) L. Gustafson reviewed trail package briefly. Mr. Pokorny from 233 14th Ave N was present and commented that it was a good plan and that he was in favor of it. The only other resident that attended the meeting was Mark Kuhl of 241 - 11th Ave No. B. Cohen moved and T. Schmidt seconded a motion to recommend acceptance of the Regional Trail plan as presented. On the vote; B. Cohen, D. McAnnany, T. Schmidt and P. Ahles voted yes. The motion was approved. B. THERMOTECH WETLAND REMEDIATION REQUEST (memo/Lee) L. Gustafson reviewed the memo and Thermotech's request. After a brief discussion on this matter B. Cohen moved and T. Schmidt seconded a motion to recommend that the City Council approve the wetland Remediation Request from the Menasha Corporation (Thermotech Division) in accordance with the terms outlined in the February 14th 1994 proposal from Walter Rockenstein, Attorney for Thermotech, for the benefits and facts mentioned within staff's report. A second motion made by B. Cohen and seconded by D. McAnnany to recommend to the City Council that any funds received from Thermotech through this transaction be placed in the "Park Dedication Fund". Park Board Minutes February 28, 1994 Page 2 C. MAETZOLD FIELD UPDATE (verbal/Lee) L. Gustafson discussed Council's decision to allow use of the Well #3 proceeds for the Maetzold Field project in 1994. The Board showed their appreciation for Council's favorable decision. Mark Kuhl spoke representing HALL Concession building concerns. He provided the Board with a list of concerns and questions he had regarding construction, maintenance and operation of the Concession building. He mentioned that a building size of 8.5'x16' may be too small and suggested that wider would be more desirable. R. Vogtman reviewed the proposed building size on the plan and the plan proposes a building size of 8'311x 34' not 8.5' x 16'. D. MAETZOLD FIELD USE AGREEMENT (memo/Lee) L. Gustafson introduced the draft operating policy for Maetzold Field. T. Schmidt stated that overall he was pleased with how development was going. He stated a desire to see warm-up space on ballf ield #3. B. Cohen expressed concern that the discussion was concentrating too heavily on HALL needs and stated a desire that staff make sure the City's needs at Maetzold be evaluated and met also. Discussion followed on several points of contention and a recommendation was made to postpone further discussion on this item until the April 18th meeting. E. SHADY OAK BEACH UPDATE (verbal/Lee) L. Gustafson updated the Board on current status of the Brauer contract. F. PARK AREA ASSIGNMENT REPORTS P. Ahles commented on the Pavilion and how well it worked for a recent Hockey Tournament. G. HOPKINS-MINNETONKA JOINT RECREATION BOARD P. Ahles gave a brief update on the last meeting of the Joint Recreation Board where a decision was made to recommend Brauer and Associates to conduct the Shady Oak Beach redevelopment study. This recommendation is subject to review and approval by both the Minnetonka City Council and the Hopkins City Council. Park Board Minutes February 28, 1994 Page 3 H. NEW BUSINESS ITEMS z� VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be April 18, 1994 at 6:30 p.m. VII. ADJOURNMENT D. McAnnany moved and B. Cohen seconded a motion to adjourn. On the vote D. McAnnany, B, Cohen, and P. Ahles, and T. Schmidt voted yes. The motion was approved. The meeting adjourned at 8:20 p.m. B ATTEST: Paul Ahles, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 18, 1994 The regular meeting of the Hopkins Park Board was held on. April 18, 1994, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:37 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Ben Cohen, Darrel McAnnany, Bill Schumacher and Council Liaison; Gene Maxwell. Absent was Board member Tom Schmidt. Also present were Hopkins staff members Lee Gustafson, Ray Vogtman, and Recreation staff, Ron Schwartz. III. APPROVAL OF MINUTES OF THE JANUARY 10, 1994 MEETING B. Cohen moved and D. McAnnany seconded a motion to approve the minutes of the February 28, 1994 meeting. On the vote; P. Ahles, B. Schumacher, D. MCAnnany and B. Cohen voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD UPDATE R. Vogtman updated the Board on the status of improvements at Maetzold Field. B. MAETZOLD FIELD USE AGREEMENT A lengthy review of the agreement took place. T. Schmidt had passed on his comments, from his Little League perspective, to R. Vogtman prior to the meeting. Ray relayed those comments to the Board. Minor changes to the agreement were discussed and B. Cohen moved and D. McAnnany seconded a motion to make the changes and bring the policy back for final approval at the next meeting. On the vote; D. McAnnany, P. Ahles, B. Cohen and B. Schumacher voted yes. The motion was approved. B. PROPOSAL FOR PORTABLE CONCESSION STAND AT MAETZOLD FIELD A letter was submitted from John Thorson requesting that the city allow him to operate a portable concession stand at Maetzold Field until the permanent structure is completed. Since staff did not have time to review this letter and proposal prior to the meeting the following motion resulted: D. McAnnany moved and B. Cohen seconded a motion to defer this matter to next meeting so staff can review the particulars of the proposal. On the vote; D. McAnnany,.P. Ahles, B. Cohen and B. Schumacher voted yes. The motion was approved. Park Board Minutes April 18, 1994 Page 2 C. A.D.A PARK UPGRADES R. Vogtman reviewed memos and information contained in the Park Board Agenda packet relating to A.D.A. required upgrades. This item was informational only, no formal action was required on this item. D. COMMISSIONER REPLACEMENTS L. Gustafson informed the board that Darrel McAnnany and Bill Schumacher had served the maximum two consecutive terms therefore they would need to be replaced this year. Lee asked that Board members contact the Mayor with names of anyone interested in serving on the Park Board. E. SHADY OAK BEACH UPDATE L. Gustafson updated the Board on current status of the Shady Oak Beach study. F. PARK AREA ASSIGNMENT REPORTS None. G. HOPKINS-MINNETONKA JOINT RECREATION BOARD New members were welcomed and introduced at the last Hopkins -Minnetonka Joint Recreation Board meeting. H. NEW BUSINESS ITEMS 1) The Park Board reviewed the comments and requests for skate boarding and golfing in Hopkins Parks. Staff was instructed to prepare a letter to Scott Eirckson and Charles Olson, indicating why these requests were to be denied. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 16, 1994 at 6:30 p.m. VII. ADJOURNMENT D. McAnnany moved and B. Schumacher seconded a motion to adjourn. On the vote D. McAnnany, B, Cohen, B. Schumacher and P. Ahles voted yes. The motion was approved. The meeting adjourned at ATTEST: J (, a L4 4 A � rp Paul Ahles; Chai-erson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MAY 16, 1994 The regular meeting of the Hopkins Park Board was held on May 16, 1994, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:33 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Ben Cohen, Darrel McAnnany, Bill Schumacher and Council Liaison; Gene Maxwell. Absent was Board member Tom Schmidt. Also present were Hopkins staff members Lee Gustafson and Ray Vogtman. III. APPROVAL OF MINUTES OF THE APRIL 18, 1994 MEETING B. Cohen moved and D. McAnnany seconded a motion to approve the minutes of the April 18, 1994 meeting. On the vote; P. Ahles, B. Schumacher, D. McAnnany and B. Cohen voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD UPDATE R. Vogtman updated the Board on the status of improvements at Maetzold Field. B. MAETZOLD FIELD USE AGREEMENT A brief review of the agreement took place. Minor changes were made to the agreement as presented. B. Cohen moved and B. Schumacher seconded a motion to approve the agreement as amended and send it to Council for approval. On the vote; D. McAnnany, P. Ahles, B. Cohen and B. Schumacher voted yes. The motion was approved. C. A.D.A. PARK UPGRADES R. Vogtman briefly reviewed the various A.D.A. upgrades occuring at various park locations throughout the city. D. REQUEST FROM LIONS CLUB R. Vogtman reviewed a letter from the Hopkins Lions requesting that a memorial plaque be placed at Maetzold Field honoring Butsy Maetzold for whom the field is named. B. Cohen moved and D. McAnnany seconded a motion to recommend to City Council that the Suburban Chevrolet flagpole be relocated to Maetzold Field using a donation from the Lions to pay for relocation and a plaque honoring Butsy Maetzold. On the vote; D. McAnnany, P. Ahles, B. Cohen and B. Schumacher voted yes. The motion was approved. Park Board Minutes May 16, 1994 Page 2 E. SHADY OAK BEACH UPDATE L. Gustafson updated the Board on the status of the Shady Oak Beach study. A copy of the Programming Worksheet for the study is included with these minutes. F. PARK SPRING CLEANING UPDATE R. Vogtman updated the Board on various clean up activities by city crews in all park areas. G. RESPONSE TO GOLFING AND SKATE BOARDING REQUESTS R. Vogtman reviewed the letters that were sent to Charles Olson regarding skate boarding and a letter to Scott Erickson regarding golfing in city parks. H. PARK AREA ASSIGNMENT REPORTS B. Schumacher questioned the park policy which does not allow beer at Burnes park after 8:00 p.m. when the park is open until 10:00 P.M. R. Vogtman explained that the Hopkins -Minnetonka Recreation department would have to be contacted if requesting a later time and that approval from the Hopkins City Council may be necessary. I. HOPKINS-MINNETONKA JOINT RECREATION BOARD A meeting was held on May 11th. The minutes of that meeting are available from Hopkins -Minnetonka Recreation department. J. NEW BUSINESS ITEMS 1} The question came up about the possibility of having a garden hose connection available somewhere in Downtown Park to allow water access for city events. R. Vogtman stated that due to the size of the water line to the fountain it cannot be modified however he will check into an access point in the pit from which the water line runs from. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be June 20, 1994 at 6:30 p.m. VII. ADJOURNMENT B. Cohen moved and D. NcAnnany seconded a motion to adjourn. On the vote D. McAnnany, B, Cohen, B. Schumacher and P. Ahles voted yes. eymo'on was approved. The meeting adjourned at 7:34 p.m. �, , _ Ii ATTEST: , " V �fA A%rA Paul Ahles; Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 20, 1994 The regular meeting of the Hopkins Park Board was held on June 20, 19941 in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:33 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Ben Cohen, Bill Schumacher, Darrel McAnnany (arrived at 6:40 p.m.), and Council Liaison; Gene Maxwell. Absent was Board member Tom Schmidt. Also present were Hopkins staff members Lee Gustafson and Ray Vogtman. III. APPROVAL OF MINUTES OF THE MAY 16, 1994 MEETING B. Cohen moved and B. Schumacher secondeda motion to approve the minutes of the May 16, 1994 meeting. On the vote; P. Ahles, B. Schumacher, and B. Cohen voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD UPDATE L. Gustafson updated the Board on the status of improvements at Maetzold Field. The changes that occurred since the last meeting related to Landscaping, Electrical lighting bids, and the Concession stand. B. TWIN CITY TREE TRUST WORK PROJECTS R. Vogtman reviewed the work scheduled to be completed by the Twin City Tree Trust youth crews this summer. C. SHADY OAK BEACH UPDATE R. Vogtman reported that nothing significant had occurred since the last Park Board meeting. The consultant is continuing to work closely with the Joint Recreation Board on their study. D. PARK AREA ASSIGNMENT REPORTS No comments were made. E. HOPKINS-MINNETONKA JOINT RECREATION BOARD Paul Ahles reported that at the last meeting it was indicated to him that the consultant will be coming back in August with proposals for the Shady Oak Beach Study. F. NEW BUSINESS ITEMS 1. B. Cohen took this opportunity to thank both Darrel McAnnay and Bill Schumacher for their involvement with the Park Board over the last 4 years. Park Board Minutes June 20, 1994 Page 2 VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be August 15, 1994 at 6:30 p.m. VII. ADJOURNMENT D. McAnnay moved and B. Schumacher seconded a motion to adjourn. On the vote D. McAnnany, B, Cohen, B. Schumacher and P. Ahles voted yes,.,- The motion was approved. The meeting adjourned at 7:15 P• ..A ATTEST: Paul Ahles, Chair-perso CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 15, 1994 The regular meeting of the Hopkins Park Board was held on August 15, 1994, in the Council Chambers at City Hall. I. CALL TO ORDER Chairperson Paul Ahles called the meeting to order at 6:32 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Ben Cohen, Dan Schumacher, John Fink, Tom Schmidt and Council Liaison; Gene Maxwell(arrived 6:37). Also present were Hopkins staff members Lee Gustafson and Ray Vogtman. III. APPROVAL OF MINUTES OF THE JUNE 20 1994 MEETING B. Cohen moved and T. Schmidt seconded a motion to approve the minutes of the June 20, 1994 meeting. On the vote; P. Ahles, D. Schumacher, B. Cohen, T. Schmidt, and J. Fink voted yes. The minutes were approved. IV. BUSINESS A. MAETZOLD FIELD UPDATE L. Gustafson updated the Board on the status of improvements at Maetzold Field. The update included the status on the Site Improvements (250' ballfield, trail work, and alley landscaping), Concession Building, Electrical, Irrigation, and Water and Sewer Service. L. Gustafson also reviewed the building plans in detail. He also reviewed the structural appearance of the picnic shelter in conjunction with the concession building. There was some discussion about the planning concerns with the long roof line. The Board then arrived at the present plan. P. Ahles questioned the exposure on the shelter in the driving rain. Staff informed P. Ahles what those decisions were based on. T. Schmidt asked how truck deliveries were going to be made to the concession building. Staff indicated that a two wheeler would be needed with deliveries from the parking lot. B. SHADY OAK BEACH UPDATE L. Gustafson reviewed his memo, in regards to Brauer and Associates draft development program and their three alternative concept plans. P. Ahles -noted that the Joint Park & Recreation Board favored Concept #1, however, he preferred a car drop-off plan similar to Concept #3, but squared off. B. Cohen asked about Outlot "B". R. Vogtman brought the Park Board up to speed with Outlot B history. Staff raised their concerns with various portions of each concept. Brauer and Associates will be contacted to discuss those concerns. Park Board Minutes August 15, 1994 Page 2 C. CITY PARKS VANDALISM REPORT L. Gustafson reviewed this memo. The Park Board recommended that staff send the Police Department memos on smaller acts of vandalism so they can establish a pattern of problems with recurring vandalism. D. REVIEW OF BYLAWS L. Gustafson reviewed his memo and the by-laws. P. Ahles reminded the Board and staff that elections were to be held for Park Board members. E. DISCUSSION OF PARK BOARD TOUR The next Park Board meeting will be on September 19th at 5:30 p.m. for the tour. F. PARK BOARD MEMBER UPDATE The revised Park Board member update is attached. G. PARK AREA ASSIGNMENT REPORTS Park locations were reassigned as follows: P. AHLES - Buffer, Interlachen, and Harley B. COHEN - Burnes, Downtown, and Elmo T. SCHMIDT - Central and Maetzold (storm sewer grate needs additional protection) J. FINK - Cottageville, Hilltop, and Shady Oak Beach D. SCHUMACHER - Oakes, Hiawatha Oaks, Valley and Park Valley Playground E. HOPKINS-MINNETONKA JOINT RECREATION BOARD F. NEW BUSINESS ITEMS Elections J. Fink moved and B. Cohen seconded a motion for Chair Cohen to nominate current Chair and Vice Chair. J. Fink moved and B. Cohen seconded a motion to close nominations. On the vote; P.Ahles, B. Cohen, T., Schmidt, J. Fink, and D. Schumacher voted yes. The motion was approved. Park Board Minutes August 15, 1994 Page 3 VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be September 19, 1994 at 5:30 p.m. VII. ADJOURNMENT J. Fink moved and B. Cohen seconded a motion to adjourn. On the vote T. Schmidt, B, Cohen, D. Schumacher J. Fink, and P. Ahles voted yes. The motion was approved. The meeting adjourned at 8:22 p.m. ATTEST: Paul Ahles, Chair -person CITY OF HOPKINS MEMORANDUM DATE: August 17, 1994 TO: All Park Board Members FROM: Lee Gustafson, Public Works Director SUBJECT: REVISED PARK BOARD MEMBER UPDATE MEMBER PHONE NO. DATE APPOINTED APPT. EXPIRES TERM Mr. Paul Ahles 1 - Hawthorne Road 935-8554 (H) 6/30/91 6/30/95 2nd Hopkins, MN 55343 781-0781 (W) Mr. Benjamin Cohen 602 Edgemoor Drive 938-0204 (H) 6/30/91 6/30/95 2nd Hopkins, MN 55305 938-4890 (W) Mr. Tom Schmidt 301 - 12th Avenue No 935-8130 (H) 6/30/91 6/30/95 2nd Hopkins, MN 55343 559-2211 (W) Dr. Dan Schumacher 1328 N.E. Lake St. #525 938-3476 (H) 7/30/94 6/30/96 1st Hopkins, MN 55343 931-9867 (W) Mr. John Fink 334 14th Ave No 935-5083 (H) 7/30/94 6/30/96 1st Hopkins, MN 55343 522-3822 865-3439 (W) (CAR) CITY COUNCIL LIAISON Gene Maxwell 935-5270 (H) 7/93 337 - 21st Avenue No 933-8452 (W) 2nd ** Hopkins, MN 55343 * City Code allows 2 consecutive terms for Park Board members. ** Council Liaison appointed yearly, no limit on years. CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 19, 1994 A special meeting of the Hopkins Park Board was held on September 19, 1994, in room 227 at City Hall. I. CALL TO ORDER Vice Chairperson T. Schmit called to order a Special Park Board meeting at 1:36 p.m. on September 19, 1994. II. ROLL CALL Present were Park Board members; Ben Cohen, Dan Schumacher, John Fink, Tom Schmidt and Council Liaison; Gene Maxwell. Also present was Hopkins staff member Lee Gustafson. III. BUSINESS A. MAETZOLD FIELD CONCESSION STAND BIDS (Council Rpt 94-172/Lee) L. Gustafson called a special meeting of the Park Board to discuss the results of the Concession Stand Bids for Maetzold Field and to relay the fact that the bids had come in over budget by approximately $45,000. Lee thought it was important for the Park Board to be aware of this, and the fact that staff was recommending approval of the low bid of $94,150 and that the extra funds needed for this project would be funded from anticipated savings this year in the Public Works General Fund budget. As part of the discussion Lee reviewed the 1994 project expenditures: $225,000 Budgeted Amount $175,000 1994 Electrical, Irrigation, Site work $ 50,000 Budget Amount for Concession Bldg $ 44,150 Amount over budget for Concession Bldg $ 25,000 Amount from 1995 electrical moved up to 1994 $305,000 Total 1994 projected expenditures (includes contingency) Lee explained to the Board that some costs were slightly higher than anticipated due to the change from a cedar structure to a concrete structure. Concrete costs alone amount to approximately $30,000. Also the shelter portion of the building was added to make the park more useable by others than just the Little League. Removal of the shelter portion could reduce costs by over $35,000. B. Cohen thought it was important to keep the shelter portion to make this project appeal to the entire city not just Little League. Lee also explained that the building is intended to house irrigation and electrical controls. Not building now would effect those projects, some of which have already been awarded. He reviewed the funding options outlined in the report to Council. Park Board Minutes September 19, 1994 Page 2 T. Schmidt updated the Board on the sale of the M.B. Hagen Field property. He informed them that a potential buyer was pursuing the property but that flood plain and soil quality issues were holding up the sale. He stated that the property would go on the market with a Realtor this week, but that Little League was hopeful things could be worked out with the existing buyer to speed things along. He stated that funds from this sale may not be available until next year. L. Gustafson informed T. Schmidt that he has discussed these issues with the potential buyer and that he is confident that the issues can be resolved so that a building can be built on the property. G. Maxwell stated his concern that the Council would not go for spending more money on Maetzold Field. He suggested that the $50,000 donation from Little League be used to pay for part of the building cost instead of using it for the proposed 1995 improvements. He further suggested that the Little League pursue funding from community service organizations or private individuals to fund the remaining 1995 improvements. Board members discussed the importance of the 1995 improvements to the Little League and asked T. Schmidt if this would be a workable solution so that the building could be built. T. Schmidt felt that this solution was workable and he would pursue funding from other organizations. John Fink moved and T. Schmidt seconded a motion to recommend that Council approve option #4 as listed in Council Report No. 94-172 and to have Hopkins Area Little League actively pursue funding from other community service organizations and private individuals for 1995 improvements which include; a Batting Cage and Play Equipment. On the vote; J. Pink, B. Cohen, D. Schumacher, and T. Schmidt voted yes. The motion was approved. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be September 26, 1994 at 5:30 p.m. VII. ADJOURNMENT B. Cohen moved and D. Schumacher seconded a motion to adjourn. On the vote T. Schmidt, B, Cohen, D.'Schumacher and J. Fink voted yes. The motion was approved. The meeting adjourned at 2:22 p.m. - ATTEST:C_' - // Tom Schmi ti Vice Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 26, 1994 The regular meeting of the Hopkins Park Board was held on September 261 1994, in the Raspberry Room at City Hall. The meeting included dinner and a tour of the Hopkins Park system. I. CALL TO ORDER The meeting was called to order at 5:39 p.m. II. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher, and John Fink, absent were members_ Ben Cohen, Tom Schmidt and Council Liaison; Gene Maxwell. Also present were Hopkins staff members Lee Gustafson and Ray Vogtman and Minnetonka staff member Dave Johnson. III. APPROVAL OF MINUTES OF THE AUGUST 15, 1994 AND SEPTEMBER 191, 1994 MEETINGS J. Fink moved and D. Schumacher seconded a motion to approve the minutes of both the August 15, 1994 and September 19, 1994 meetings. On the vote; P. Ahles, D. Schumacher, and J. Fink voted yes. The minutes for both meetings were approved. IV. BUSINESS A. SHADY OAK BEACH UPDATE - Presentation - Dave Johnson D. Johnson handed out a copy of the Preliminary Master Plan for Shady Oak Beach renovation. He also handed out a copy of the Master Plan Cost Analysis. He briefly discussed the proposed plan and associated costs. Both D. Johnson and P. Ahles stated that neighbors who attended the:. Joint. Rec Board meeting were pleased with the plans. Concerns mentioned were eliminating parking at Outlot B, and boat launching. Also mentioned was a desire from residents to provide teen activities at the beach. B. PARK TOUR After dinner board members boarded a small bus for a tour of the city park system. Downtown Park - Used mainly by lunch groups and for Music in the Park performances. Due to handicap accessibility issues and set- up/take-down concerns, staff will be investigating the possibility of devising a permanent landscape stage on the southwest berm in this park. This idea originated with the HBCA. Lot 300 - This lot is adjacent to Downtown Park and the Plaza. It is currently going through reconstruction with new lighting, and surface improvements. Plaza - Located at 9th and Mainstreet, the Park division is responsible for trimming and irrigation. Park Board Minutes September 26, 1994 Page 2 Hennepin Parks Trail System - R. Vogtman and L. Gustafson explained how in the next year 8th Avenue will be reviewed for improvements in order to use it as a trail linking the northerly trail system in Hopkins to the trail south of Co. Rd 3. L. Gustafson also explained the proposed plan to use the area at 8th and Co. Rd 3 as a Trail head for the trail system. Trails were pointed out throughout the tour as were the Kiosks recently installed along the trail. Plowing of the trail in the winter will be up to individual cities through agreement with Hennepin Parks. Other trail areas pointed out: Blake Trail along Vanburen east to Blake Road, Trail along 169 under Hwy 7 to Target. MB Hagen Field - This is not part of the city park system however R. Vogtman for comparison purposes, and to point out which type of sign will be moved to Maetzold, stopped at this area. Valley Park - Archery range, gardens, nature trails, play equipment, and volleyball courts were pointed out. Park is getting much more use with all these new improvements. Park Valley Playground - small neighborhood park with new equipment four years ago. Buffer Park - This park is not used by any Park/Rec programs. No parking is available in the area. It was mainly used as a buffer between the Park Valley neighborhood and Hennepin County shops. Valley Park Trails - this area is located at the east end of Valley Park. Trails lead into it from three locations and has several bridges crossing over Nine Mile Creek. Harley Hopkins - This area was purchased from the school district to use as a water retention area during heavy rains. During a flood event, city crews chain gates. The School district tore down the old school building and built a new community day care center which they maintain. The city maintains the fenced retention area which has two unimproved ballfields and hockey rink. Interlachen Park - Small park with temporary hockey rink that is very labor intensive to install, but has very heavy use during the season by both Hopkins and Edina residents. Cottageville Park - Small park had new equipment four years ago. Tough area to keep clean so letters were sent to all the neighbors for assistance in keep park clean. Has improved since letters were sent. Oakes Park - Tennis courts and hockey rink at this park need replacement. Recreation uses ballfields for T -ball. Burnes Park - Still the heaviest use park in the system. Improvements were made this year to the park building to make it handicap accessible. Park Board Minutes September 26, 1994 Page 3 Maetzold Field - In the construction stage of Phase III improvements. Irrigation, Electrical and Concession building are in the process of being constructed. Central Park - Recently renovated ballf ields. New this year are volleyball courts, grills, walking trails and a picnic shelter along the northeast corner. Another park that is heavily used. Pavilion - Continues to provide hockey, roller hockey, indoor soccer and free skating opportunities to residents. Hilltop Park and Elmo Park - It was getting too dark to see at this point however R. Vogtman related recent improvements at both of these parks. Along the tour R. Vogtman pointed out other general areas of maintenance his division is responsible for maintaining. He also pointed out all areas where Twin Cities Tree Trust assisted the city in park improvements. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be October 17, 1994 at 6:30 p.m. VII. ADJOURNMENT D. Schumacher moved and J. Fink seconded a motion to adjourn. On the vote D. Schumacher J. Fink, and P. Ahles voted yes. The motion wq.�proved_. The ,meeting adjourned at 8:10 p.m. ATTEST: \ � ,,Q=A k A AV PatrT Ahles, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 171 1994 The regular meeting of the Hopkins Park Board was held on October 171 1994, in the Council Chambers at City Hall. The meeting began with a tour of Maetzold Field. I. TOUR OF MAETZOLD FIELD At 6:30 p.m. a tour was held at Maetzold Field to review the improvements that are currently being constructed at this site. II. CALL TO ORDER The meeting was called to order at the Hopkins City Hall at 6:48 p.m. by Chairperson Paul Ahles. III. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher, John Fink, and Ben Cohen. Council Liaison; Gene Maxwell was present for the tour only. Absent was board member Tom Schmidt. Also present were Hopkins staff members Lee Gustafson and Ray Vogtman. IV. APPROVAL OF MINUTES OF THE SEPTEMBER 26, 1994 MEETING. J. Fink moved and B. Cohen seconded a motion to approve the minutes of September 26, 1994 meeting. On the vote; P. Ahles, D. Schumacher, B. Cohen and J. Fink voted yes. The minutes were approved. V. BUSINESS A. PURCHASE OF BURLINGTON NORTHERN RAILROAD PROPERTY L. Gustafson gave the board a brief history of the trail and associated maintenance by the city. A copy of the report to the City Council was provided for review. Staff recommended that the Park Board make a motion to "move to recommend that the City Council approve staff's recommendation in Council Report 94-194. J. Fink moved and D. Schumacher seconded that motion. on the vote; P. Ahles, D. Schumacher, B. Cohen and J. Fink voted yes. The motion was approved. Further discussion on this matter resulted in a motion by J. Fink who "moved that resale of any portion of this property shall place proceeds of said sale back into Park Dedication Fund. On the vote; P. Ahles, D. Schumacher, B. Cohen and J. Fink voted yes. The motion was approved. B. REGIONAL TRAIL OPERATIONAL PLAN UPDATE L. Gustafson reviewed memo and operational plan. C. FORESTRY GRANT INFORMATION R. Vogtman reviewed with the board the history of the city applying for grants for tree planting. Park Board Minutes October 17, 1994 Page 2 D. PARK AREA ASSIGNMENT REPORTS None discussed. E. HOPKINSJMINNETONKA JOINT RECREATION BOARD Board did not meet. Next meeting is November 9th. Staff will be meeting with consultant for Shady Oak Beach prior to this meeting. F. NEW BUSINESS P. Ahles shared a memo given to him by an anonymous source regarding Pavilion improvements and operations. (see attached copy) This item will be placed on the November Agenda for discussion. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be November 21, 1994 at 6:30 p.m. Meet at the Pavilion at 6:30 p.m. o Pavilion Tour o Shady Oak Beach Update VII. ADJOURNMENT B. Cohen moved and D. Schumacher seconded a motion to adjourn. On the vote D. Schumacher, B. Cohen, J. Fink, and P. Ahles voted yes. The motion was approved. The meeting adjourned at 7:30 p.m. 0144 ATTEST: raul Ames, cnair-person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF DECEMBER 5, 1994 The regular November meeting of the Hopkins Park Board was held on December 5, 1994, instead of the regular time due to the Shady Oak Beach discussion. The meeting began with a tour of the Pavilion and then moved to the P.W. Facility for the rest of the regular meeting agenda. I. CALL TO ORDER The meeting was called to order at the Hopkins Pavilion at 6:35 p.m. by Chairperson Paul Ahles. II. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher, Tom Schmidt, John Fink and Council Liaison; Gene Maxwell. Absent was board member Ben Cohen. Also present were Hopkins staff members Lee Gustafson and Ray Vogtman. III. TOUR OF THE PAVILION Jay Strachota led everyone on a tour of the Pavilion which began with an inspection of the upper floor. Discussion was held on the potential uses of the upper floor. Jay then brought everyone through the refrigeration and locker rooms and discussed how those rooms were used. Jay concluded the tour by walking through the arena and concession areas, and described the usage of each. After the tour was finished, everyone walked over to the Public Works Facility to complete the remainder of the agenda IV. APPROVAL OF MINUTES OF THE OCTOBER 17, 1994 MEETING. J. Fink moved and D. Schumacher seconded a motion to approve the minutes of October 17, 1994 meeting. On the vote; P. Ahles, D. Schumacher, T. Schmidt and J. Fink voted yes. The minutes were approved. V. BUSINESS A. REVIEW OF PAVILION ISSUES RAISED AT 10/26/94 MEETING Jay reviewed his memo with the Board members. A major issue of discussion was with regard to possible shower usage. Gender equity was also brought up by Jay as an issue that may need further attention in the future. It was a consensus by the board that no shower improvements were needed at the Pavilion at this time. Sidewalk access and parking issues were also discussed and the liability associated with any changes. Some discussion was held on the original design of the building. Jay summarized by stating that the main focus of the Pavilion is to provide a neat and clean facility that meets the needs of most of the users. Park Board Minutes December 5, 1994 Page 2 B. SHADY OAK BEACH UPDATE L. Gustafson reviewed the memorandum form Jeff Shoenbauer and held a discussion on the sixteen items mentioned in Mr. Shoenbauer's memorandum. L. Gustafson informed the board that written responses to the 16 items will be given to the City Councils of Hopkins and Minnetonka for their review. The next step in this study would be for both Councils to provide input to the responses including potential funding and phasing scenarios. Input from both councils would then be reviewed by the Joint Recreation Board. C. MAETZOLD FIELD UPDATE R. Vogtman gave a verbal update of the Maetzold Field project. He informed the board that most of the work will be wrapped up over the next few months. He furthermore stated that staff has been receiving many positive comments about the field improvements. The last item R. Vogtman discussed was the remaining work for the spring that includes the concrete in the pavilion area and the bituminous trails and bleacher pads. D. RESIGNATION OF P.W. DIRECTOR L. Gustafson provided the background information on his resignation and the time frame for the city finding a replacement for him. The Park board was comfortable with having R. Vogtman assume all liaison duties until a new Public Works Director is hired. E. PARK AREA ASSIGNMENT REPORTS D. Schumacher inquired as to the status of trimming the brush along the Maetzold Field side of the regional trail. R. Vogtman informed everyone that his crews would be on this area this winter trimming brush and trees. A question then came up as to the amount of vandalism at Maetzold Field. R. Vogtman provided the board with an update on this matter, and stated that the increased lighting levels at Maetzold has helped reduce this problem. R. Vogtman also gave an update on the ice rink schedule and stated that he plans to have the rinks open by Monday night, December 19th. F. HOPKINS/MINNETONKA JOINT RECREATION BOARD P. Ahles informed the Board that the Joint Recreation Board did not meet. G. NEW BUSINESS None. Park Board Minutes December 5, 1994 Page 3 VI. NEXT SCHEDULED MEETING There will be no regular December meeting. The next regular meeting of the Park Board will be January 23, 1995 at 6:30 p.m. in the City Hall Council Chambers VII. ADJOURNMENT T. Schmidt moved and J. Fink seconded a motion to adjourn. on the vote D. Schumacher, T. Schmidt, Jr. Fink, and P. Ahles voted yes. T m ion was approveA. The meeting adjourned at 9:30 p.m. ('0 , -It (-\I\ ATTEST: `, - I ,i k_. A \ z\1A)(J Paqr A h.es, Chair -person