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1995CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 23, 1995 The regular meeting of the Hopkins Park Board was held on January 23, 1995, instead of the regular day due to the Martin Luther King Jr. Holiday. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Paul Ahles. II. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher (6:35), Tom Schmidt, John Fink, Ben Cohen, and Council Liaison; Gene Maxwell. Also present was Hopkins staff member Ray Vogtman. III. APPROVAL OF MINUTES FOR DECEMBER 5 1994 B. Cohen moved and J. Fink seconded a motion to approve the minutes of the December 5, 1994 meeting. On the vote; P. Ahles, B. Cohen, T. Schmidt and J. Fink voted yes. The minutes were approved. IV. BUSINESS A. INTRODUCTION OF EILEEN HARVALA R. Vogtman introduced Eileen Harvala; the new Administrative Assistant for Community Relations. Eileen explained to the Park Board what her duties were and told the board members that she was there to assist them in anyway she could. B. SHADY OAK BEACH UPDATE R. Vogtman reviewed items relating to the Shady Oak Beach redevelopment plan. C. MAETZOLD FIELD UPDATE R. Vogtman reviewed the proposal for installing a batting cage at Maetzold Field. Other issues relating to Maetzold Field reconstruction were also reviewed. D. NINE MILE CREEK IMPROVEMENT PROJECT PLAN REVIEW R. Vogtman reviewed the project plan for the improvements at Nine Mile Creek. E. FACILITY USE STEERING COMMITTEE R. Vogtman reviewed the progress of this committee, goals, and recent inventory questionnaire that was developed. Park Board Minutes January 23, 199 Page 2 F. PARK AREA ASSIGNMENT REPORTS J. Fink requested that the beach gates be left open for the next month or so to allow use for ice fishing. Other board members also thought that was a good idea. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD P. Ahles informed the Board that the Joint Recreation Board did not meet. H. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be February 27, 1995 at 6:30 p.m. in the City Hall Council Chambers. * NOTE THIS IS THE 4TH MONDAY BECAUSE OF THE PRESIDENT'S DAY HOLIDAY * VII. ADJOURNMENT B. Cohen moved and T. Schmidt seconded a motion to adjourn. on the vote D. Schumacher, T. Schmidt, J. Fink, B. Cohen and P Ahles voted yes. The motion was approved. The meeting adjourned at 7:20 .m. ATTEST: \ r. Paul Ahles, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF FEBRUARY 27, 1995 The regular meeting of the Hopkins Park Board was held on February 27, 1995, instead of the regular day due to the Presidents Day holiday. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Paul Ahles. II. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher, Tom Schmidt, John Fink (left at 7:20 p.m. for another meeting), Ben Cohen, and Council Liaison; Gene Maxwell. Also present was Hopkins staff member Ray Vogtman. III. APPROVAL OF MINUTES FOR JANUARY 23, 1995 J. Fink moved and B. Cohen seconded a motion to approve the minutes of the January 23, 1995 meeting. On the vote; P. Ahles, B. Cohen, T. Schmidt, J. Fink, and D. Schumacher voted yes. The minutes were approved. IV. BUSINESS A. ff- C. REVIEW PAVILION OPERATION POLICY (Legislative Policy 5E) B. Cohen motioned and D. Schumacher seconded a motion to approve the Legislative Policy 5E as submitted and send it to the City Council for adoption. SHADY OAK BEACH UPDATE This agenda item was moved to Recreation Board portion of discussed at their last meeting, MAETZOLD FIELD UPDATE the Hopkins/Minnetonka Joint the agenda since it was R. Vogtman reviewed J. Genellie-s memo to Jerre Miller in regards to the problem with Bituminous Consulting and Contracting Co., Inc., the contractor on the Maetzold Field project. T. Schmidt submitted a letter from H.A.L.L. (attached) dated February 27, 1995. T. Schmidt also noted some questions that H.A.L.L. wants answered; Park Board Minutes February 27, 1995 Page 2 1) Will I beams or posts be used for the two scoreboards? Will the City or H.A.L.L. supply and install? 2) Is there a Dedication party date? 3) H.A.L.L. would like a copy of the Maetzold Field Policy. (R. Vogtman will mail to T. Schmidt) 4) Will there be a flagpole? Could the Suburban Chevrolet flagpole be moved to Maetzold Field? 5) H.A.L.L. wants the batting cage ordered, where will the funds come from? P. Ahles stated that the Hopkins Jaycees meet regarding charitable donations this week on February 28th, he will present the case for the batting cage. G. Maxwell will also approach the Elks Lodge #2221 with a request for a donation for this purpose. The City does have a Park Dedication Fund (copy attached) available for this purpose as part of Ordinance No. 91-694. This fund may have to be used to accept any donation of money for park expenditures, ie. Subdivision 10. D. NINE MILE CREEK IMPROVEMENT PROJECT UPDATE R. Vogtman reviewed the status of the project. 95% of the creek work is complete. The trail repacking is 75% complete. E. PUBLIC WORKS DIRECTOR UPDATE R. Vogtman notified the Board that the candidate list has been narrowed down to five finalists. F. PARK AREA ASSIGNMENT REPORTS There were no reports. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD P. Ahles reported that the Joint Recreation Board reviewed the fees for Shady Oak Beach and adopted changes (attached). The beach remodeling information which was included in our agenda packets was also reviewed. R. Vogtman accepted a report on Adaptive Recreation Programs from P. Ahles (attached). Park Board Minutes February 27, 1995 Page 3 H. NEW BUSINESS R. Vogtman notified us of the upcoming Park Board member assignments, and also that we will need to have new Park Board members for the terms beginning on July 1, 1995. The second terms for members Ahles! Cohen, and Schmidt expire on June 30, 1995. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be March 20, 1995 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT B. Cohen moved and D. Schumacher seconded a motion to adjourn. On the vote D. Schumacher, T. Schmidt, B. Cohen and P. Ahles voted yes. The motion was approved. The meeting adjourned at 7:35 p.m. ATTEST: \, 'JLLj/ L Paul Ahle , Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 17, 1995 The regular meeting of the Hopkins Park Board was held on April 17, 1995, No March meeting was held. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Paul Ahles. II. ROLL CALL Present were Park Board members; Paul Ahles, Dan Schumacher, John Fink, Ben Cohen, and Council Liaison; Gene Maxwell. Absent was Board member Tom Schmidt. Also present were Hopkins staff members Ray Vogtman and Steve Stadler. III. APPROVAL OF MINUTES FOR FEBRUARY 27, 1995 J. Fink moved and B. Cohen seconded a motion to approve the minutes of the February 27, 1995 meeting. On the vote; P. Ahles, B. Cohen, J. Fink, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. INTRODUCTION OF NEW PUBLIC WORKS DIRECTOR Reviewed memo after introduction. J. Maxwell was strongly in favor of changing By-laws to allow the Public Works Director to appoint a designee (R. Vogtman) to head the Park Board meetings. It was explained to the board that in R. Vogtman's absence, S. Stadler would fill in. P. Ahles expressed that he was not in favor of this change because information on Council presentation would be second hand. He felt that the board would lose their direct link to the Council except for the Council liaison. Motion was made to adopt the proposed change to Park Board By -Laws as submitted. B. Cohen moved and J. Fink seconded a motion to approve the proposed change to the By -Laws. On the vote: B. Cohen, J. Fink, D. Schumacher voted yes. P. Ahles voted no. The motion was approved 3-1. B. SHADY OAK BEACH UPDATE The Shady Oak Beach development task force sub -committee membership was discussed. P. Ahles is on it and J. Fink will act as second. C. MAETZOLD FIELD UPDATE R. Vogtman reviewed the letter from City Attorney Jerre Miller. R. Vogtman also reviewed the progress to date on present development at Maetzold. The Lions club will submit a proposal for language to be placed on the flag pole plaque. Staff will coordinate this with other civic organizations which have contributed towards Maetzold Field for a plaque which will acknowledge all groups. No letters yet regarding public funding for batting cage and playground. Park Board Minutes April 17, 1995 Page 2 D. NINE MILE CREEK IMPROVEMENT PROJECT UPDATE R. Vogtman reported that no further progress has been made. The contractor is waiting for spring before continuing. E. PARK BOARD MEMBER REPLACEMENTS Board members were informed that the second terms for Paul Ahles, Ben Cohen, and Tom Schmidt would end on June 30, 1995. Members were encouraged to make suggestions for replacements to the City Manager or Mayor. F. PARK AREA ASSIGNMENT REPORTS D. Schumacher requested a list of the Parks that he is responsible for. General consensus of the board was that the parks look great. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD P. Ahles reported that beach suggestions regarding the redevelopment of Shady Oak Beach have been referred to the task force subcommittee and are currently under discussion. P. Ahles brought in a copy of the new Recreation department summer activities brochure and commented at how it has improved. H. NEW BUSINESS J. Fink asked if Park board members could receive minutes of City Council meetings. G. Maxwell responded that only the Chairperson is eligible to receive minutes according to the newly revised Legislative Policy #3F. See attached copy of Policy #3F. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 15, 1995 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT D. Schumacher moved and B. Cohen seconded a motion to adjourn. On the vote J. Fink, D. Schumacher, B. Cohen and P. Ahles voted yes. The motion was approved 4-0. The meeting adjourned at 7:20 p.m. ATTEST: Paul+Ahl s, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MAY 15, 1995 The regular meeting of the Hopkins Park Board was held on May 15, 1995, No March meeting was held. I. CALL TO ORDER The meeting was called to order at 6:37 p.m. by Chairperson Paul Ahles. II. ROLL CALL Present were Park Board members; Paul Ahles, John Fink, Tom Schmidt, and Council Liaison; Gene Maxwell. Absent were Board members Ben Cohen and Dan Schumacher. Also present was Hopkins staff member Ray Vogtman. III. APPROVAL OF MINUTES FOR APRIL 17, 1995 T. Schmidt moved and J. Fink seconded a motion to approve the minutes of the April 17, 1995 meeting. On the vote; P. Ahles, T. Schmidt, and J. Fink, voted yes. The minutes were approved 3-0. IV. BUSINESS A. PARK CAPITAL IMPROVEMENT PROJECTS Reviewed CIP items. No new projects were suggested. R. Vogtman mentioned Burnes Park play equipment, and briefly reviewed the Pavilion acoustics. B. SHADY OAK BEACH UPDATE A memo from Dave Johnson, Director of Recreation Services was reviewed. Members of the Design Review committee for Shady Oak Beach redevelopment were appointed. They will meet on Wednesday, May 24 and Wednesday, June 7 from 5:30 to 6:45 pm. The City of Minnetonka has moved funding for Shady Oak Beach back in their CIP. The $250,000 for 1995 has been moved to 1996, with an additional $250,000. They have added another $600,000 for 1997. This would indicate beach reconstruction to start in the fall of 1996 or the spring of 1997. Implications of this action are rather obvious maintenance tasks which must be performed in order to get two more seasons of use out of the current buildings. C. MAETZOLD FIELD UPDATE J. Fink reported that he has the wording for a plaque dedicating "Butsy Maetzold" Field. A copy of the proposed wording is attached. This plaque will be used in addition to the other plaque thanking the various organizations that donated money for development of the field. R. Vogtman reviewed the contractor status. T. Schmidt reported that $18,000 in donations have been secured for the batting cage and play equipment. $71000 from the Jaycees, $3,000 from the Elks club, $3,000 from the American Legion, and $5,000 from the VFW. T. Schmidt will send a letter to the City Manager outlining these available funds prior to proceeding with any purchase. J. Maxwell would like staff to prepare a letter from the Park Board thanking all of the five groups for their donations. Park Board Minutes May 15, 1995 Page 2 D. NINE MILE CREEK IMPROVEMENT PROJECT UPDATE R. Vogtman reported that the completion date for this project is June 15th. E. CERTIFICATES OF APPRECIATION Certificates for out -going park board members that did not attend the appreciation event were handed out at the meeting or mailed. F. PARK AREA ASSIGNMENT REPORTS Complaint regarding cars driving on the grass at Burnes Park was discussed. Two suggestions were received by city staff from the public, 1) Upgrade Play equipment at Burnes 2) Install two basketball courts at Burnes. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD May 10th meeting was cancelled. Next meeting scheduled for June 14th. H. PAVILION LEGISLATIVE POLICY R. Vogtman reviewed memo from Jay Strachota, Pavilion Manager. V. NEW BUSINESS 1) Phones in Parks - J. Fink has had requests from residents to install phones in parks where currently there are none. A resident suggested this to him after someone was injured at Hilltop park and there was no way to call for help except to go to a neighboring home. No decision was made. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be June 19, 1995 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and T. Schmidt seconded a motion to adjourn. On the vote J. Fink, T. Schmidt and P. Ahles voted yes. The motion was approved 3-0. The meeting adjourned at 7:25 p.m. ATTEST.47) >� Paul Ahles, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 17, 1995 The regular meeting of the Hopkins Park Board was held on July 17, 1995, No June meeting was held. I. CALL TO ORDER The meeting was called to order at 6:37 p.m. by staff liaison Ray Vogtman as there was no elected Chairperson or Vice Chairperson available. II. ROLL CALL Present were Park Board members; John Fink, Dan Schumacher, David Day, Karen Egger, Charles Heubach and Council Liaison; Gene Maxwell. Also present was Hopkins staff Liaison Ray Vogtman and Public Works Director Steve Stadler. III. APPROVAL OF MINUTES FOR MAY 15, 1995 J. Fink moved and D. Schumacher seconded a motion to approve the minutes of the May 15, 1995 meeting. On the vote; J. Fink, and D. Schumacher voted yes. The minutes were approved 2-0. (Note: Since new members were not at last meeting they did not vote). IV. BUSINESS A. INTRODUCTION OF NEW PARK BOARD MEMBERS R. Vogtman introduced and welcomed new members. D. Schumacher moved and J. Fink seconded a motion to open nominations for the positions of Chair and Vice Chair. on the vote: J. Fink, D. Schumacher, D. Day, K. Egger and C. Heubach voted yes. The motion was approved 5-0. K. Egger moved and D. Day seconded a motion to elect D. Schumacher as Chairperson. On the vote: J. Fink, D. Day, K. Egger and C. Heubach voted yes. The motion was approved 4- 0. D. Schumacher moved and C. Heubach seconded a motion to open nominations for Vice Chair. On the vote: J. Fink, D. Schumacher, D. Day, K. Egger and C. Heubach voted yes. The motion was approved 5-0. J. Fink nominated C. Heubach. No other nominations were made. On the vote: J. Fink, D. Day, K. Egger and D. Schumacher voted yes. The motion was approved 4-0. D. Schumacher moved and J. Fink seconded a motion to elect C. Heubach as representative on the Hopkins -Minnetonka Joint Recreation Board. On the vote: J. Fink, D. Day, K. Egger and D. Schumacher voted yes. The motion was approved 4-0. Park Board Minutes July 17, 1995 Page 2 B. SHADY OAK BEACH UPDATE A memo from Dave Johnson, Director of Recreation Services was reviewed. The memo covered building layouts as proposed by the architect. R. Vogtman gave a verbal update on the bridge for the peninsula. Bids for this work were opened on 7/17/95 and apparent low bidder is $75,000. Bridge is scheduled to be installed by October 30, 1995. C. MAETZOLD FIELD UPDATE R. Vogtman reviewed new playground equipment ordered for installation at Maetzold. D. NINE MILE CREEK IMPROVEMENT PROJECT UPDATE R. Vogtman updated the new members on this project and indicated that work is now complete. E. ANIMAL SWING SAFETY NOTICE R. Vogtman informed the Board that the removal of play equipment from Oakes Park has been completed and removal at Elmo Park will take place by August 1, 1995. F. PARK AREA ASSIGNMENT REPORTS Board members reviewed city park listing and assigned park areas as follows: John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer G. HOPKINS/MINNETONKA JOINT RECREATION BOARD Hopkins has three representatives to the Joint Board. One is always the Chairperson of each city's Park Board, D. Schumacher. Charles Heubach was elected to this Board previously during this meeting. One additional member must be elected at the August 15th meeting. Park Board Minutes July 17, 1995 Page 3 V. NEW BUSINESS 1) D. Schumacher brought up the possibility of fireworks at Shady Oak Beach. The Board felt parking and insurance prohibited this activity. Also it is in the City of Minnetonka city limits. 2) R. Vogtman showed various samples of animal feces waste bags to be used on the trail system for those walking dogs. Park board members indicated a preference for the "Mutt-Mits" VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be August 21, 1995 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and K. Egger seconded a motion to adjourn. On the vote J. Fink, D. Schumacher, K. Egger, C. Heubach and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 8:02 p.m. ATTEST:. - Dr. Dan Schumacher,'Chair-person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 21, 1995 The regular meeting of the Hopkins Park Board was held on August 21, 1995. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; John Fink, Dan Schumacher, David Day, Karen Egger (arrived at 6:40), and Charles Heubach. Also present was Hopkins staff Liaison Ray Vogtman and Public Works Director Steve Stadler. Council Liaison; Gene Maxwell was absent. III. APPROVAL OF MINUTES FOR JULY 17, 1995 J. Fink moved and C. Heubach seconded a motion to approve the minutes of the July 17, 1995 meeting. On the vote; J. Fink, C. Heubach, D. Day, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. OPEN HOUSE - OCTOBER 14, 1995 R. Vogtman outlined various ideas for the City Open House. Karen Egger volunteered to be one of the Park Board representatives at the Park Board information table. B. SHADY OAK BEACH UPDATE Board members were informed about the August 2nd Minnetonka neighborhood meeting to discuss the Shady Oak Beach improvements. A memo from Dave Johnson regarding this was attached to the minutes. The Hopkins City Council is scheduled to discuss these improvements a the September 5th Council meeting. D. Schumacher indicated he would attend for a show of support. C. MAETZOLD FIELD UPDATE R. Vogtman reviewed H.A.L.L's schedule for fall, the fall soccer schedule and delivery date for the new playground equipment which is 8/23/95. C. Heubach asked that nets be staked down at Maetzold Field soccer. Park Board Minutes August 21, 1995 Page 2 D. ANIMAL SWINGS UPDATE R. Vogtman reported that the animal swings at Elmo Park have been removed since the last meeting. There are no longer any of these swings left in any Hopkins Parks. E. ELECT 3RD REPRESENTATIVE TO JOINT REC BOARD J. Fink moved and C. Heubach seconded a motion to elect David Day as the 3rd Representative to the Hopkins - Minnetonka Joint Recreation Board. On the vote; D. Schumacher, J. Fink, D. Day, K. Egger, and C. Heubach voted yes. The motion was approved 5-0. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks R. Vogtman reported that there was some graffiti damage on the basketball court and park sign at Valley Park. The sign has since been sanded clean, but the court will need some painting. Dan Schumacher: Oakes, Interlachen, Burnes R. Vogtman reviewed the Tennis Court replacement and Hockey Rink specifications for Oakes park. Bids will be opened on August 23 and 24. Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area R. Vogtman commented on the lightening strikes at Central Park. The irrigation control box was damaged and all of the ballfield light poles had fuses blown out. David Day: Elmo, Hilltop, Maetzold Field D. Day requested that staff check timers for lights at Hilltop and Cottageville and also 3rd base #1 bleacher at Maetzold for top kickplate safety. D. Day also requested that the Park board consider a "No Gum" policy for Maetzold field. This concept was also endorsed by Council Liaison Gene Maxwell. Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer R. Vogtman reported that the benches will have boards replaced and the shelter at Park Valley Playground is under review for removal. Park Board Minutes August 21, 1995 Page 3 G. HOPKINS/MINNETONKA JOINT RECREATION BOARD D. Schumacher reported that the Joint Rec Board now meets every other month (6 times per year). The next meeting is scheduled for October 11th (2nd Wednesday) at Minnetonka City Hall. D. Schumacher briefly reviewed the Park-Rec budget. V. NEW BUSINESS 1) R. Vogtman asked board members to start planning and begin looking for agenda items and possible projects. C. Heubach expressed the need for additional soccer fields somewhere, somehow. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be September 18, 1995 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT R. Egger moved and D. Day seconded a motion to adjourn. On the vote J. Fink, D. Schumacher, K. Egger, C. Heubach and D. Day voted yes. The motion was approved 5-0. The meeting adjournedcat 7:45 p.m. ATTEST: Dr. Dari Sc*lhcicher, Chair -person MEMORANDUM TO: Honorable Mayor and Members of the City Council THROUGH: Steven C. Mielke, City Manager FROM: Dave Johnson, Director of Recreation Services DATE: August 11, 1995 SUBJECT: Summary of August 2, 1995 Shady Oak Beach Redevelopment Meeting City representatives and staff present: Dick Allendorf, Minnetonka City Council Dave Childs, Minnetonka City Manager Polly Bayrd, Minnetonka Park Board Gene Maxwell, Hopkins City Council John Fink, Hopkins Park Board Ray Vogtman, Hopkins Public Works Dave Johnson, Recreation Services Lorry Mendez Burns, Recreation Services Residents of the Shady Oak Beach neighborhood were invited to review preliminary plans for the beach redevelopment proposal. During the presentation, the following comments were expressed by residents: • Air conditioning of the buildings. Hennepin County has temperature restrictions on the operation of their concession facilities. • A number of requests to eliminate parking at outlot "B". • Requests for more advanced play equipment on outlot "B' . Current plans call for the placement of a tot lot at the site. One resident requested the placement of a sport court for multiple use. Another resident inquired about the possibility of a tennis court. A neighborhood meeting will be held at the October Minnetonka Park Board meeting to discuss all possibilities. • The request was made to prohibit canoe access to the lake from the beach site. The current plans include a canoe/paddle boat rental area which was met with mixed reactions. • Current architectural plans include a caribbean theme for the buildings. Residents expressed a desire for the beach facilities to match existing architectural designs in the immediate area. Summary of August 2 Shady Oak Beach Redevelopment Meeting August 11, 1995 Page 2 • A concern was voiced over security of the new beach amenities with increased access to the site resulting from the bridge which will be constructed this fall. • A concern was expressed regarding the fishing pier and the provision of adequate supervision. In addition to the comments expressed concerning the beach redevelopment plans, residents also provided input regarding the following lake related issues: • A desire to follow through on plans for outlot "B" whether or not the beach design is approved. • A request that completion of outlot "B" plans coincide with the installation of the bridge. • Concerns regarding water quality and eurasian watermilfoil. Council member Allendorf advised staff to check on the status of a report completed three years ago regarding the water quality of Glen Lake, Lone Lake, and Shady Oak Lake. This issue will also be addressed at the October Minnetonka Park Board meeting. • Concerns regarding bridge safety, (i.e., vehicle access, jumping). • Concerns regarding current unsupervised boat access to the lake primarily from the Hennepin County Regional Trail which borders the north side of the lake. • A request that regulations pertaining to the lake, such as horse power restrictions, be posted in more visible locations. The City Council will review the plans in detail at the September 5, 1995 Council meeting. CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 18, 1995 The regular meeting of the Hopkins Park Board was held on September 18, L995. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, and Charles Heubach. Absent was member John Fink. Also present were Council Liaison, Gene Maxwell, Hopkins staff Liaison Ray Vogtman and Public Works Director Steve Stadler. III. APPROVAL OF MINUTES FOR AUGUST 21, 1995 C. Heubach moved and K. Egger seconded a motion to approve the minutes of the August 21, 1995 meeting with a change noting that G. Maxwell arrived at 6:40. On the vote; C. Heubach, D. Day, K. Egger, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. OPEN HOUSE - OCTOBER 14, 1995 R. Vogtman reviewed plans for the City Open House. Karen Egger and Dan Schumacher both have volunteered to work from 10:00 am to 2:00 pm representing the Park Board. They would like to have the following items on display; Shady Oak Beach Redevelopment Plans, Maetzold Field Grand Opening pictures, a city park map, and regional trail maps to hand out. B. SHADY OAK BEACH UPDATE R. Vogtman gave a verbal update on the 1995 beach season. Attendance for 1995 was 64,000.• There are no signs yet of the bridge that will connect the two peninsulas. Completion is scheduled for November 15th. There is now some talk of trading ownership of the western peninsula to the City of Minnetonka. This would be done to facilitate funding of the beach project up front by Minnetonka. C. PARK PROJECTS UPDATE R. Vogtman gave a verbal update to the board on the four projects in progress. The Central Park tennis courts have been resurfaced and are back in service. The Oakes Park Hockey rink is about 50% completed, with no problems foreseen. The tennis court project is about 350 completed at Oakes Park, with some minor problems encountered with base materials and an unusually thick (511) asphalt base. These items will require a change order, but the project is proceeding on the scheduled time frame. The city crews are continuing day-to-day maintenance responsibilities while installing the playground at Maetzold field. Park Board Minutes September 18, 1995 Page 2 D. "MIGHTY DUCKS" GRANT APPLICATION After a brief background update on this item, R. Vogtman informed the Park Board that the Hopkins Youth Hockey Association had asked to remove this item from both the Park Board agenda, and the September 19th Council Agenda. The HYHA will not be proceeding with a grant application. E. MAETZOLD FIELD SEASONAL UPDATE R. Vogtman reviewed the Kuhl letter regarding seasonal concerns and tlie.: winterization schedule for Maetzold Field. Some concerns were raised at this time regarding unlocking of restrooms for use by soccer players. A park guest service attending is supposed to be opening and closing these restrooms. F. PARK AREA ASSIGNMENT REPORTS John Fink: ValleV, Cotta eville Hiawatha Oaks None. Dan Schumacher: Oakes Interlachen Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area K. Egger indicated that a park sign on the north side of Shady Oak Nature Area was crooked and should be straightened. David Dav: Elmo, Hilltop, Maetzold Field It was suggested that a 4' fence be installed above the retaining walls on the NE corner of Maetzold field. Several board members requested that bleachers for the soccer field be added, as well as a pay phone for emergency use when the building is closed. R. Vogtman indicated that a pay phone was scheduled for installation next spring, and that a budget request was in for 4 more bleacher units at Maetzold Field. G. Maxwell reported that a clock knob was missing on the Hilltop play equipment, and that there was some minor graffiti on the inside of the crawl tubes. Charles Heubach: Shad Oak Beach Park Vallev Playground, Buffer R. Vogtman reported that the benches will have boards replaced and the shelter at Park Valley Playground is under review for removal. Park Buard Minutes September 18, 1995 Page 3 G. HOPKINS/MINNETONKA JOINT RECREATION BOARD D. Schumacher wants the Joint Recreation Board to review Par Services Attendants (PGSA) work initiatives and establish k Guest program to give the attendants a better idea of what the city from them each season. Staff indicated a meeting was in y eon this issue with Dave Johnson, Ron Schwartz, Steve Stadler, progress on Vogtman. The next meeting of the Joint Recreation board is ro and Ray 11 @ 7:00 p.m. n October V. NEW BUSINESS 1) D. Day questioned staff about the recent City of Minnka sewage break and the impact on Minnehaha Creek in Hopkins. Staff indicated that Public Works had not received any calls and that the bacterial levels were expected to be minimal this dilution with the lake waters. after 2) Schumacher showed some interest in a park feedback type to help guide the park board. This will be placed on the survey agenda. next VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be October 1 6:30 p.m. in the City Hall Council Chambers. 6, 1995 at ADJOURNMENT D. Day moved and C. Heubach seconded a motion to adjourn. vote; D. Schumacher, K. Egger, C. Heubach and D. Da voted On the motion was approved 4-0. The meeting adjourned at 7:2yes' The p.m..m. ATTEST: Dr. Dan Schu ac er,®Chair-p M CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 20, 1995 The regular meeting of the Hopkins Park Board was held on November 20, 1995. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, and Charles Heubach. Absent was member Karen Egger. Also present were Council Liaison, Gene Maxwell, Hopkins staff Liaison Ray Vogtman and Pavilion Manager, Jay Strachota. III. APPROVAL OF MINUTES FOR AUGUST 21, 1995 C. Heubach moved and D. Day seconded a motion to approve the minutes of the September 18, 1995 meeting. On the vote; C. Heubach, D. Day, J. Fink, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. OPEN HOUSE REVIEW D. Schumacher reviewed the open house set-up and indicated that the Park Board members present received many positive comments. He then reviewed requests from residents received at the open house; A $15,000 playground is in the CIP for Oakes Park. Also $12,000 is in for Burnes Park in 1996. A previous Park board has already acted on the request to change the name of Park Valley Playground to Koppleman Park and denied this request (Taubr, Hutchinson, etc.). The other requests were discussed and it was felt that most of these are already addressed. B. SHADY OAK BEACH UPDATE R. Vogtman reviewed the current projects at the beach. The peninsula bridge was placed on November 20th. Minnetonka plans to bid the diving docks this winter and the sanitary sewer line out to Dominick Drive in the summer of 1996. The City Manager has indicated that the city is not interested in transferring ownership of Outlot "B" until the fishing pier is in and a canoe/small boat access is established. C. PARK PROJECTS UPDATE The Oakes hockey rink is in and the Oakes tennis court is completed with the exception of color coating which will be completed next spring. R. Vogtman reported that all of the parks have now been winterized and that the parks have been prepared for the skating season. Park Board Minutes November 20, 1995 Page 2 a E. F. PAVILION UPDATE J. Strachota was present to update the park board on two issues; advertising and a possible addition to the Pavilion building. D. Day moved and J. Fink seconded a motion to recommend that the Pavilion proceed with an advertising policy to be approved by the Park Board. On the vote; D. Day, J. Fink, D. Schumacher voted yes. C. Heubach abstained. The motion was approved 3-0. J. Fink indicated that he felt some written policy regarding the advertising be presented to the Park board for approval in order to prevent alcohol and tobacco advertising. He also felt two year leases would be best. G. Maxwell was also in favor of this language; although he wasn't in favor of advertising in general. MAETZOLD FIELD SEASONAL UPDATE R. Vogtman reviewed the H.A.L.L. request to expand Field #2 at Maetzold. J. Fink indicated he did not Maetzold was originally proposed that signs such proposed. C. Heubach was also opposed to any further city parks. J. Fink moved and C. Heubach seconded recommend denial of the H.A.L.L. request to expand Field #2 to the City Council. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes advertising on know that when as these were advertising at a motion to advertising on Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field D. Day reported on the batting cage fabric and door damages at Maetzold Field. Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer Heubach noted that the sandbox shelter was removed at Park Valley playground. J. Fink requested that R. Vogtman prepare a thank you letter to selected staff regarding the 1995 maintenance activities at the beach. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD D. Schumacher reviewed some of the agenda items for the other members that were not present. Mention was made of the recent growth in youth soccer. Minutes of the Joint Recreation meeting of November 8th will be attached. Park Board Minutes November 20, 1995 Page 3 V. NEW BUSINESS 1) Razzle Message - A follow-up phone call will be made to Ms. Rossman thanking her for the razzle message and her imput on why dogs should be allowed in Hopkins Parks. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be January 22, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and C. Heubach seconded a motion to adjourn. On the vote; D. Schumacher, J. Fink, C. Heubach and D. Day voted yes. The motion was approved 4-0. The meeting adjourned at 8:00 p.m. � a ATTEST: �� c:,c � '&f , Dr. Dan Schumacher, r -person