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1996CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 22, 1996 The regular meeting of the Hopkins Park Board was held on January 22, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, Charles Heubach and Karen Egger. Also present were Council Liaison, Fran Hesch and Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR NOVEMBER 20, 1996 J. Fink moved and C. Heubach seconded a motion to approve the minutes of the November 20, 1996 meeting. On the vote; C. Heubach, D. Day, J. Fink, K. Egger, and D. Schumacher voted yes. The minutes were approved 5-0. IV. BUSINESS A. HOPKINS DYNAMO SOCCER CLUB Mr. Mark English was present as a representative of the Hopkins Dynamo Soccer club. He addressed the Park Board, explaining his letter of 12/14/95. The major areas of concern for the soccer club are continued expected growth of 10%, and the expected loss of one soccer field at Big Willow Park in Minnetonka and one field with the school district. Both of these fields were over used in wet fall conditions and are schedule for reconstruction in 1996 according to Mr. English. He was concerned that if Maetzold Field were also to close for repair his soccer club would have no site to play games or practice. This prompted a discussion among Park Board members about alternate sites in Hopkins that might be available for summer soccer. The board would like someone from the Recreation department (Ron Schwartz or Dave Johnson) to address the board in February to explain the softball registration for residents vs. non-resident teams using Hopkins fields. Also to have R. Vogtman meet with Hopkins -Minnetonka Recreation to discuss the availability of other fields for summer soccer, such as Valley Park or Maetzold #3. R. Vogtman suggested that if other entities are closing sites because of repair; then those entities should be expected to supply alternate fields for programming. The City of Hopkins should not be expected to supply additional fields at the expense of scheduled programs just because fields controlled by other cities or school districts are closed. C. Heubach moved and J. Fink seconded a motion to recommend that the Hopkins -Minnetonka Recreation department schedule more fields for summer soccer for local youth soccer clubs. On the vote; C. Heubach, D. Day, J. Fink, R. Egger, and D. Schumacher voted yes. The motion was approved 5-0. Park Board Minutes January 22, 1996 Page 2 B. SHADY OAK BEACH UPDATE R. Vogtman gave a verbal update on winter activities at the beach. The beach parking lot has been plowed, and several ice fishing groups use the site on a daily basis. To date there has been no vandalism or litter control problems. The City of Minnetonka is proceeding with work on two diving docks and the fishing pier, both scheduled for spring 1996 construction. The sanitary sewer line construction is scheduled for summer 1996 installation. C. PARK PROJECTS UPDATE Most projects scheduled for 1995 were completed, with two small areas left to be completed in 1996. Those areas include; the color coat on the Oakes Park Tennis courts and the timber edging for the playground at Maetzold Field. The color coat will be completed by the contractor Dermco Construction as soon as weather permits and the timber edging is scheduled to be installed by Twin Cities Tree Trust in the summer of 1996. D. PAVILION UPDATE The Park Board reviewed the update from J. Strachota, and briefly updated F. Hesch on the Pavilion Advertising history. E. MAETZOLD FIELD SEASONAL UPDATE R. Vogtman reviewed the status of damages which occured at Maetzold field from the recent ice storm to the backstops and also discussed the vandalism to the door handles on the concession building. The board was informed that the electrical installation has been completed for the batting cage. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes. Interlachen. Burnes R. Vogtman discussed the recent damages due to freezing at Burnes Park shelter. Total costs at this time appear to be limited to one $90 vacuum breaker on a water line and about twelve hours of labor ($306 inc. fringe benefits) . It appears that a substitute warming house attendant turned the furnace thermostat down to 10 degrees. The park department is considering replacing all 6 shelter thermostats with modern thermostats to eliminate this in the future. Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area Park Board Minutes January 22, 1996 Page 3 David Day: Elmo, Hilltop, Maetzold Field D. Day asked that R. Vogtman check the night light timers at Hilltop, Cottageville and Maetzold as the recent power outages have them off schedule. Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer G. HOPKINS/MINNETONKA JOINT RECREATION BOARD Next meeting February 14. No meeting since November. V. NEW BUSINESS VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be February 26, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and D. Day seconded a motion to adjourn. On the vote; D. Schumacher, J. Fink, K. Egger, C. Heubach and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 7:40 p.m. ATTEST: Dr. Dan Sch er,`Chair-person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF FEBRUARY 26, 1996 The regular meeting of the Hopkins Park Board was held on February 26, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, and Charles Heubach. Also present were Council Liaison, Fran Hesch, Hopkins staff Liaison Ray Vogtman, Minnetonka staff members Dave Johnson and Ron Schwartz. Absent was Karen Egger. III. APPROVAL OF MINUTES FOR JANUARY 22, 1996 D. Day moved and J. Fink seconded a motion to approve the minutes of the No•oa-2-0 meeting. On the vote; C. Heubach, D. Day, J. in ,,—arnd D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. HOPKINS MINNETONKA RECREATION DEPT D. Johnson and R. Schwartz gave a presentation on summer ballf ield scheduling. This presentation was designed to inform the Park Board on the process used to reserve fields for various user groups. They described resident requirements and school district representation for most user groups. Generally, a meet and confer process is used which seems to meet the needs of most user groups. Staff also discussed the user survey completed in 1995. This survey showed the need for 1.) 4-5 soccer fields, 2.) 3 softball fields, 3.) 2-3 fields for girls softball. The opening of Guilliam's Park in Minnetonka met the needs for the girls' softball. A proposed redevelopment at Hopkins West for 1997-1998 may help with the addition of up to two soccer fields. No board action is required for this item. Informational only. Park Board Minutes February 26, 1996 Page 2 B. SHADY OAK BEACH UPDATE D. Johnson was present to discuss and field questions on the Phase I Shady Oak Beach Improvements. No action required for this item. Informational only. C. PARK PROJECTS UPDATE R. Vogtman gave an update of the four projects scheduled for 1996 (Oakes playground, Burnes playground, Valley basketball court resurface, and four Maetzold bleachers). The bleachers are in and presently being assembled by Park department employees. The two playgrounds will be formally bid in late April with construction scheduled for mid -summer. The basketball court resurface is a small job to be completed by early summer. D. PAVILION UPDATE R. Vogtman informed the board that the last day of skating will be Sunday, March 10th. A four day changeover then allows for the indoor soccer season, consisting of 70 teams, to begin. E. HIAWATHA OAKES The board reviewed the letter from Pat Isaak of the Minnehaha Oakes Association and The Oakes Folks Update. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field D. Day requested that the lights at Hilltop Park be checked, as he thought one was burned out. R. Vogtman informed the board that a photo cell was also burned out at Maetzold Field. Charles Heubach: Shady Oak Beach, Park Valley Playcaround, Buffer Park Board Minutes February 26, 1996 Page 3 G. HOPKINS/MINNETONKA JOINT RECREATION BOARD The last meeting was February 14. Meeting minutes are not yet available. V. NEW BUSINESS New Business for March 18th meeting: A. Regional Trails 1) The board would like to see some progress and discussion on a connection between the two regional trails (i.e. 8th Ave. S.). 2) Additional access into the S.W. regional trail between 11th Ave. S. and Dominick Dr. 3) A N -S connection from Belgrove to the regional trails. 4) Connection points to St. Louis Park and into Minneapolis. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be March 18, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and D. Day seconded a motion to adjourn. on the vote; D. Schumacher, J. Fink, C. Heubach and D. Day voted yes. The motion was approved 4-0. The meeting adjourned at 8:15 p.m. ,4 ATTEST: ` - .-, ' _hui�j Dr. Dan Sch*maoher, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MARCH 18, 1996 The regular meeting of the Hopkins Park Board was held on March 18, 1996. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, and Charles Heubach. Also present were Council Liaison, Fran Hesch and Hopkins staff Liaison Ray Vogtman. Absent was John Fink. C. Heubach left at 7:55 p.m. III. APPROVAL OF MINUTES FOR JANUARY 22, 1996 C. Heuback moved and D. Day seconded a motion to approve the minutes of the February 26, 1996 meeting. On the vote; C. Heubach, D. Day, K. Egger, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. REGIONAL TRAILS Mr. Del Miller (phone 559-6754) gave a brief history of Hennepin Parks. Originally the City of Minneapolis was used as the draw for first ring suburbs. Because of the availability of the high quality Minneapolis park system very few parks, trails, etc. were ever developed outside of Minneapolis. As second ring suburbs developed the need grew for regional parks outside of Minneapolis. As the regional parks were developed a common theme was "fill the box". This meant that the thought process used was buy the property for the park (box) and then fill it with bike trails, observation areas, interpretive centers, etc. Once the park planners realized that biking and hiking was more than just a new health fad, the need for regional bike/hike trails became more apparent. It was at this time the idea of connecting the boxes was developed. One of the problems with trails on the LRT routes is that over the years many use agreements had been made which impacted the easement for trails. These agreements disjointed Greenwood, Excelsior and other cities to a lesser extent. Hennepin Parks looked at this as an opportunity to serve many of the smaller communities that had no regional parks. The end result was in 1995, over 250,000 users were on the two regional trails. 160,000 of which used the northern trail. Park Board Minutes March 18, 1996 Page 2 Federal ISTEA money has helped to fund much of the expensive portions such as bridges. Mr. Miller also discussed the St. Louis Park connection into Cedar Lake. He submitted a map (Item "A") showing this proposed trail extension. This trail may take two or three more years to finalize. He also fielded questions from the Park Board on trails. B. SHADY OAK BEACH UPDATE R. Vogtman gave a verbal update on the three components of the 1996 beach improvements. It now appears that there will not be enough time to get the new diving dock in before the beach opens in June. A DNR permit process and contract bidding will require the project to begin after the beach closes in August. The easterly diving dock will have to be removed as a separate bid item before the beach opens. C. PARK PROJECTS UPDATE R. Vogtman gave an update on the park projects ordered for 1996. The four additional bleachers have been delivered and installed at Maetzold Field. The ad for bids has been published for the playgrounds at Oakes and Burnes Parks. The bids are scheduled to be opened on April 23, 1996. The two playgrounds will be installed over the summer months. The last park project is the resurfacing of the Valley Park basketball court. This will be bid in June. D. PAVILION UPDATE The Pavilion update was reviewed, and an indoor soccer update was given. 72 teams are registered for this spring season. E. TERMS OF OFFICE The first terms of office for John Fink and Dr. Dan Schumacher expire on June 30, 1996. Both were asked to serve a second term. D. Schumacher agreed to serve for another term. J. Fink will serve a second term only if no other Hopkins resident is interested in an opportunity to serve on the Park Board. F. Hesch indicated that the Mayor may have one name of an interested resident. The City Managers office will follow up on this. F. PARK AREA ASSIGNMENT REPORTS No specific comments were made. John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer Park Board Minutes March 18, 1996 Page 3 G. HOPKINS/MINNETONKA JOINT RECREATION BOARD No meeting. The next meeting April 10. V. NEW BUSINESS VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be April 15, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT K. Eggers moved and D. Day seconded a motion to adjourn. on the vote; D. Schumacher, K. Eggers, and D. Day voted yes. The motion was approved 3-0. The meeting adjourned at 8:20 p.m. 11 ATTEST: Dr. Dan Sc4umacher, Chair-pdi' on CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 15, 1996 The regular meeting of the Hopkins Park Board was held on April 15, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, John Fink and Charles Heubach. Also present were Council Liaison, Fran Hesch and Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR MARCH 18, 1996 K. Egger moved and D. Day seconded a motion to approve the minutes of the March 18, 1996 meeting. On the vote; C. Heubach, D. Day, J. Fink, R. Egger, and D. Schumacher voted yes. The minutes were approved 5-0. IV. BUSINESS A. REGIONAL TRAILS Staff member Vogtman gave a presentation on the City of Minnetonka trail system. This information was requested by the park board at the last meeting held on 3/18/96. Of particular interest to the park board were Minnetonka trail connections that are proposed near Hopkins which will improve the north -south linkages to the two regional trails. These connections are proposed on Shady Oak Road, Hopkins Crossroads to Big Willow Park, Shady Oak Beach under Shady Oak Road out to Feltl Road and several other less important connections. The park board was also interested in having Hopkins develop a more formal plan and map of existing trails and proposed development similar to the City of Minnetonka. Staff was asked to provide a copy of Hopkins current bike/hike map for the next meeting. B. SHADY OAK BEACH UPDATE Staff member Vogtman gave a verbal update on the proposed 1996 beach improvements. Permits required for the diving dock by the DNR will delay new dock installation until after the beach closes in August. It is possible that the DNR will deny a new dock permit request. The fishing pier and canoe landing are also proposed for late summer installation. No problems are foreseen with these two projects. The deteriorated diving dock on the east will be removed prior to the beach opening in 1996. If any significant money remains in the construction budget for 1996 after these projects are bid, then work may proceed on the sanitary sewer installation. Park Board Minutes April 15, 1996 Page 2 C. PARK PROJECTS UPDATE Staff member Vogtman gave an update on the 1996 park projects. Playground bids are to be opened on April 23, 1996. The tennis courts at Oakes need temperatures in the 50's in order for the color coat to be applied. The park division is also attempting to wrap up many small projects in the park system but the very late arrival of warm weather is making this difficult. D. PAVILION UPDATE Staff member Vogtman gave an update on the indoor soccer program and the baseball card show that was held on April 12-14. E. TERMS OF OFFICE John Fink agreed to serve another term on the park board. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks J. Fink asked who was responsible for cleaning Hiawatha Oaks. R. Vogtman informed the board that the neighborhood group has already committed to this for this spring. Also new ribbons will be placed on the trees April 22nd. Dan Schumacher: Oakes Interlachen Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo HilltoD, Maetzold Field D. Day agreed that staff should prepare a flyer to be distributed to the Maetzold Field neighborhood documenting the problems with vandalism. The board agreed that this would be helpful in encouraging neighborhood policing and should help to deter the acts of vandalism. Charles Heubach: Shady Oak Beach Park Valley Playground, Buffer G. HOPKINS/MINNETONKA JOINT RECREATION BOARD No meeting. The next meeting in June V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 20, 1996 at 6:30 p.m. in the City Hall Council Chambers. Park Board Minutes April 15, 1996 Page 3 VII. ADJOURNMENT J. Fink moved and C. Heubach seconded a motion to adjourn. On the vote; D. Schumacher, J. Fink, C. Heubach, R. Eggers, and D. Day voted yes. The motion was approved 5-0. The meeting adjourned,,at 7:55 p.m. ATTEST: Dr. Dan SOu acher, Cha -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MAY 20, 1996 The regular meeting of the Hopkins Park Board was held on May 20, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, John Fink and Charles Heubach (arrived at 7:15). Also present were Council Liaison, Fran Hesch and Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR APRIL 15 1996 J. Fink moved and D. Day seconded a motion to approve the minutes of the April 15, 1996 meeting. On the vote; D. Day, J. Fink, K. Egger, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. TRAILS Staff member Vogtman showed a copy of a map he had made for the Community section of the trail kiosks, the Hopkins business Council will be approached to determine how they wish to be best represented on a map such as this. Council Liaison F. Hesch has secured copies for the Strategic Plan for Economic Development for the Park Board. Special notice should be given to page 13 (#7), page 16 (#3) and page 23 (#3 & #7). B. SHADY OAK BEACH UPDATE R. Vogtman updated the Park Board on the progress of the beach demolition. The Park Board members were surprised at how much paperwork was involved in this project. The dock was removed on May 28-29. The beach is ready for opening on June 1. C. PARK PLAYGROUND BIDS R. Vogtman reviewed the three park playground bids received. The process used to analyze the bids was reviewed as well. The equipment has been ordered with delivery scheduled for early July. D. PAVILION UPDATE A Brief Pavilion update was given by R. Vogtman. Indoor carpet surface is scheduled for removal on Monday, June 3. Park Board Minutes May 20, 1996 Page 2 E. PARK PROJECTS UPDATE R. Vogtman reviewed the miscellaneous park projects in progress. The Oakes Park tennis courts are completed. Electrical work and cement block workhas been completed on the batting cage at Maetzold Field, only building painting remains. Bids have been received for restroom work in Oakes Park and Valley Park shelter buildings. The low quote of $9,998.00 from Mikkelson-Wulff was accepted. Work is scheduled to start June 5. Work should last about two weeks. The basketball court at Valley Park is also scheduled for resurfacing. This should also be completed in June. A second scoreboard for field #2 at Maetzold was purchased by H.A.L.L. and will be installed by city crews in June. Twin Cities Tree Trust will begin working in early June with several projects, mostly involving timber edging. F. MAETZOLD FIELD LETTER The open letter to the Maetzold Field neighborhood was discussed. There have been no further acts of vandalism since the letter was distributed. G. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field D. Day reported that two lights for the soccer field were burned out. 1 west night light out also, (replaced 5/30/96). Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer G. HOPKINS/MINNETONKA JOINT RECREATION BOARD No meeting. The next meeting on June 12 V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be June 17, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and C. Heubach seconded a motion to adjourn. On the vote; D. Schumacher, J. Fink,t,C. Heubach, K. Eggers, and D. Day voted yes. Th motion wasf�approved 5 The meeting adjourned at 7:55 p.m. ATTEST: Dr. - Dan umacher, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 17, 1996 The regular meeting of the Hopkins Park Board was held on June 17, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, and Charles Heubach. Also present were Council Liaison Fran Hesch and Hopkins staff Liaison Ray Vogtman. Absent was Park Board member John Fink. III. APPROVAL OF MINUTES FOR MAY 20, 1996 K. Egger moved and D. Day seconded a motion to approve the minutes of the April 15, 1996 meeting. On the vote; D. Day, K. Egger, C. Heubach and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. TRAILS Staff member Vogtman informed the board that Public Works Director Stadler had met with the Hopkins Business group. He discussed the kiosk community section with them and presented our idea of a business map on the two trail head kiosks. B. SHADY OAK BEACH UPDATE Vogtman passed on information from Dave Johnson on the progress of the beach project. The deteriorated diving platform has been removed. It appears about 95% certain that the DNR will not approve another permanent diving dock. The consultant team is working on alternatives to present to the Joint Recreation Board. Plans are moving ahead for the fishing pier and canoe dock and those should be in place by mid- August. The majority of the project is scheduled to begin in the fall of 1997. C. 1997 BUDGET C.I.P. Vogtman discussed two new requested additions to the five year C.I.P. Park board consideration would be necessary for these to be included in the C.I.P. The first project is a permanent stage for Downtown Park. The $24,000 requested in 1998 will have to be changed in 1997 if a second system is researched and added. The history of this item was discussed, using supporting materials from the agenda. The second project was the replacement of the north parking lot at Central Park. Park Board Minutes June 17, 1996 Page 2 C. Heubach moved and D. Schumacher seconded a motion to add replacement of the north Parking lot at Central Park to the five year C.I.P. request to council. On the vote; D. Day, K. Egger, D. Schumacher and C. Heubach voted yes. The motion was approved 4-0. D. Day moved and K. Egger seconded a motion to add installation of a permanent stage at Downtown Park to the five year C.I.P. request to council and as part of the request include consideration of a sound system in the stage for the 1998 portion of this project. On the vote; D. Day, K. Egger, D. Schumacher and C. Heubach voted yes. The motion was approved 4-0. D. HOPKINS-MINNETONKA RECREATION UPDATE A letter from Donna Tilsner describing recreation programs was reviewed. E. PARK PROJECTS UPDATE Vogtman reported that Twin City Tree Trust has begun work for the season. The crew is starting with the timber edging on the Maetzold playground. Other 1996 projects by T.C.T.T. include edging and a swing set at Elmo Park, weeding day lilies at E. Park Valley, and playground installation at Burnes Park. City projects completed include the resurfacing of the basketball court at Valley Park and ADA improvements to the restrooms at Oakes Park and Valley Park. F. JEREMY CARPLES LETTER A letter requesting that the park board consider a skateboarding area was reviewed. G. NEWS CLIPPING A newspaper clipping submitted by Fran Hesch was reviewed. H. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks DanSchumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer I. HOPKINS/MINNETONKA JOINT RECREATION BOARD D. Schumacher reported that the Joint Rec Board will meet July 10th to discuss diving dock proposals. Scholarship fund may net $2,000 from Schumachers efforts. Last meeting was held June 12th, discussed sign on new bridge at beach and some proposals for the replacement of the diving dock. Park Board Minutes June 17, 1996 Page 3 V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be August 19, 1996 at 6:30 p.m. in the City Hall Council Chambers. There will be no July meeting. VII. ADJOURNMENT C. Heubach moved and R. Egger seconded a motion to adjourn. On the vote; D. Schumacher, C. Heubach, R. Eggers, and D. Day voted yes. The motion was approved t-0, The meeting adjourned at 7:55 p.m. v" ATTEST: Dr. Dan Schumacher, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF AUGUST 17, 1996 The regular meeting of the Hopkins Park Board was held on August 19, 1996. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, John Fink, and Charles Heubach. Also present was Hopkins staff Liaison Steve Stadler and Pavilion Manager, Jay Strachota. Absent was Council Liaison Fran Hesch. III. APPROVAL OF MINUTES FOR JUNE 17, 1996 D. Day moved and K. Egger seconded a motion to approve the minutes of the June 17, 1996 meeting. On the vote; J. Fink, D. Day, K. Egger, C. Heubach and D. Schumacher voted yes. The minutes were approved 5-0. IV. BUSINESS A. HOPKINS OPEN HOUSE A June 17, 1996 memo from Eileen Harvala explaining the 1996 Open House Committee meeting results was provided. The Board expressed interest in displaying the Shady Oak Beach Concept board, pictures of the new trail bridge, new MINNCOR docks, photos of other 1996 improvements and trail maps. It was agreed that Board members D. Schumacher, C. Heubach, and D. Day would be available to represent the Park Board at the October 12th Open House. B. SHADY OAK BEACH UPDATE Phase I improvements were approved by the Hopkins -Minnetonka Joint Recreation Board. D. Schumacher and D. Day both attended the Joint Recreation Board meeting. D. Schumacher spoke briefly on the new fishing dock and canoe landing. The Board requested staff to look into the type of negative response received from the DNR on replacement of the deep water docks. Stadler stated he would verify that the DNR was acting within its permit authority. Park Board Minutes August 19, 1996 Page 2 C. 1997 BUDGET C.I.P. Stadler discussed proposed 1997 budget including request to purchase new Central Park benches. The Board provided the following general comments on suggested 1997 improvements: o Increase number of trash receptacles o Treat and paint rusted metal areas in parks o Install bike racks at 1st St No/9th Ave No trail locations o Install a bench at the Maetzold Field play area o Purchase new or reconditioned soccer goals o Improve Park trails condition Stadler presented the proposed 1997 CIP current revenue projects and requested they be prioritized by the Park Board. The Board approved the following project priority: 1 - Downtown Park Stage (CF -1) 2 - Valley Park Improvements (CF -2) 3 - Central Park Parking Lot (CF -4) The Board recommended that 1997 Valley Park improvements be limited to tennis courts - the parking addition could wait. D. HOPKINS-MINNETONKA RECREATION UPDATE A July 24, 1996 memo from Ron Schwartz on fall use of athletic fields was briefly discussed. C. Heubach mentioned that turf restoration was needed at the soccer goal areas and suggested a smaller field be used to allow restoration. C. Heubach also requested that greater attention be given this fall to marking both penalty areas of equal size and keeping lines as straight as possible. E. PARK PROJECTS UPDATE Stadler reported that work is underway installing new playground equipment at Burnes and Oakes Parks. He also mentioned the upcoming Meadowbrook storm sewer project which includes installing a new pipe through Interlachen Park to the manhole just northeast of the shelter building. Park Board Minutes August 19, 1996 Page 3 F. PAVILION UPDATE `e Jay Strachota explained two proposed agreements for leasing advertising space at the Hopkins Pavilion. The agreements conditions include: o limited, uniform advertising space (several displays surrounding the scoreboard and ice resurfacer ad space only) o rental rates would be $1,000/year for ice resurfacer and $500/year for each sign space around the scoreboard o no ad space for alcohol, tobacco or any other product that is prohibited for use by minors J. Fink moved and K. Egger seconded a motion to approve the lease agreements subject to City Attorney review/approval. On the vote; D. Schumacher, C. Heubach, K. Eggers, J. Fink and D. Day voted yes. The motion was approved 5-0. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area S. Stadler reported that someone was caught bringing in bags of bread products to the Shady Oak Nature Area. A letter was sent to the person explaining why he shouldn't feed the ducks and geese and the penalties if he continues. A copy of the letter will be sent out with the minutes. David Day: Elmo, Hilltop, Maetzold Field D. Day expressed concern for the sharp -edged culvert ends at Maetzold Field and for that there has been a couple occasions when lights have been left on at Maetzold Field. Stadler will check on culvert ends and stated that evening guest service attendants have been reminded to be sure to check Maetzold lights at the end of work shift each evening. Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer I. HOPKINS/MINNETONKA JOINT RECREATION BOARD No Report. Park Board Minutes August 19, 1996 Page 4 V. NEW BUSINESS A. S. Stadler reported that the Park Ridge neighborhood requested that the city address closing Burnes Park earlier to help reduce noise in the area. Currently the park is closed from 10:00 p.m. to 5:00 a.m. Due to year-round activities until after 9:00 p.m., staff recommended park hours not be changed. Noise complaints should continue to be reported to the Police department. R. Egger moved and J. Fink seconded a motion to retain current park hours. On the vote; D. Schumacher, C. Heubach, J. Fink, K. Eggers, and D. Day voted yes. The motion was approved 5-0. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be September 16, 1996 at 6:30 p.m.. in the City Hall Council Chambers. VII. ADJOURNMENT C. Heubach moved and R. Egger seconded a On the vote; D. Schumacher, C. Heubach, and D. Day voted yes. The motion was meeting adjourned at7 45 p.m. b ATTEST: I .� iAk^-r Dr. Dan Schumacher, Cha -person motion to adjourn. R. Eggers, J. Fink approved 5-0. The CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 16, 1996 The regular meeting of the Hopkins Park Board was held on September 16, 1996. I. CALL TO ORDER The meeting was called. to order at 6:30 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, Karen Egger, John Fink, and Charles Heubach (arrived 6:40 p.m.). Also present was Hopkins staff Liaison Ray Vogtman and Council Liaison Fran Hesch. III. APPROVAL OF MINUTES FOR AUGUST 19, 1996 J. Fink moved and D. Day seconded a motion to approve the minutes of the August 19, 1996 meeting. On the vote; J. Fink, D. Day, K. Egger, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. HOPKINS OPEN HOUSE D. Schumacher, D. Day and C. Heubach all confirmed they would be at the open house on October 12th. D. Schumacher requested that copies of the Maetzold Filed vandalism letter be on hand for distribution. The board also would like to have trail maps, pictures of new playground equipment and the concept plans of the Shady Oak Beach project. B. SHADY OAK BEACH UPDATE R. Vogtman updated the board with the status of the projects scheduled for this fall at Shady Oak Beach. The fishing pier has been ordered and should be arriving by mid-October. The canoe pier will also be completed at that time as well. The new sanitary sewer line running out to Dominick Drive is also in the plans and specifications stage and hopefully will go in yet this fall. Staff is also attempting to secure any correspondence from the DNR on the diving docks. C. 1997 BUDGET C.I.P. Vogtman updated the board on the 1997 budget. The budget is prepared and will soon be reviewed by Finance and the managers office. The larger C.I.P. items were reviewed at the last meeting. 'Park Board Minutes September 16, 1996 Page 2 D. HOPKINS-MINNETONKA RECREATION UPDATE The board did express some concerns with the condition of Maetzold Field soccer field. Questions were raised if the extra use on the field would damage it beyond repair. The board suggested that if Big Willow field in Minnetonka was closed for a year and only recently reopened; that now might be the appropriate time to close Maetzold if necessary to repair sod. Staff took these comments under advisement. No plans exist at this time to close Maetzold however. E. PARK PROJECTS UPDATE R. Vogtman updated the board on the status of Oakes and Burnes Park playground installations. Oakes playground opened on September 13, with only some edging, ADA rubber surfacing and drain tile to be completed by next spring. Burnes Park play equipment is in and all of the sand and black dirt is being replaced on the entire playground. This park should be ready by September 30. Fencing has also been ordered for Cottageville park, just south of the playground. F. PAVILION UPDATE R. Vogtman reported that the ice went in and rentals began on September 5th. G. WAIVED FEES FOR USE OF HOPKINS PARKS BY LOCAL CIVIC GROUPS This item is scheduled to be discussed at the next Joint Park and Recreation Board meeting. J. Fink and D. Schumacher both were in favor of waiving fees for civic organizations. Board members would like some background information prior to the joint meeting on current fees and revenues in the 1996 season. H. 9 -MILE COVE TOWNHOUSE DEVELOPMENT A landscape architect and Vice President of planning for Westwood Professional Services, Inc.; Greg Kopischke was present to discuss the proposed 9 -Mile Cove development. Mr. Kopischke gave a very brief synopsis of the Minneapolis Floral site development to be named 9 -Mile Cove. He mentioned an existing 1977 easement for a 15' utility ROW that Minneapolis Floral holds for the site. The new proposed location for an easement is in close proximity to the 1977 easement, but has been moved slightly to avoid some of the trees on the site. J. Fink indicated that if such an easement does exist he would be more concerned with the type of barricades chosen. He would also prefer a 12' easement versus a 15' or 20' easement. D. Schumacher suggested a motion be made that staff investigate a payment for the easement and that the easement be approved contingent on any existing agreements which may supersede this motion. J. Fink so moved and K. Egger seconded the motion. On the vote; J. Fink, D. Day, C. Heubach, K. Egger, and D. Schumacher voted yes. The motion was approved 5-0. Park Board Minutes September 16, 1996 Page 3 I. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Easter: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer I. HOPKINS/MINNETONKA JOINT RECREATION BOARD Next meeting October 9th. V. NEW BUSINESS VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be October 21, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT K. Egger moved and D. Day seconded a motion to adjourn. On the vote; D. Schumacher, C. Heubach, K. Eggers, J. Fink and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 8:00 p.M-�-"% 3 d ATTEST: Dr. Dan Sch a her, C r -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 18, 1996 The regular meeting of the Hopkins Park Board was held on November 18, 1996. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, and Charles Heubach. Also present was Hopkins staff Liaison Ray Vogtman and Council Liaison Fran Hesch. III. APPROVAL OF MINUTES FOR SEPTEMBER 16, 1996 J. Fink moved and D. Day seconded a motion to approve the minutes of the September 16, 1996 meeting (No October meeting was held). On the vote; J. Fink, D. Day, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. REGIONAL TRAILS WINTER USE PERMIT Staff member Vogtman explained the need for action on this agenda item. In the past the city has performed winter maintenance and the trails have been used by the public. This year is different in that Hennepin Parks wants formal council action. J. Fink moved that "Resolution In. 96-94 be submitted to Council as drafted by staff and approved by the Park Board". On the vote D. Schumacher, D. Day, J. Fink and C. Heubach voted yes. The motion was approved 4-0. B. SHADY OAK BEACH UPDATE R. Vogtman reviewed the pre -construction minutes and answered several questions on the trail and retaining wall improvements. This project will connect the new fishing pier and canoe launch to the beach bridge and trail. This new section of trail will go under the railroad overpass, parallel to the tracks going east under Shady Oak Road. No Board action was required. C. MAETZOLD FIELD R. Vogtman updated the board on the recent discussions regarding billing for use on Maetzold Field. The board found the memo useful in helping to understand the total cost associated with preparing the fields for play. As these bills were consistent with other bills mailed to user groups and consistent with the Maetzold Field Operating Policy, the board saw no problems or inconsistences with the billing. No Board action was required. Park Board Minutes November 18, 1996 Page 2 D. REGIONAL TRAIL The Board reviewed the St. Louis Park letter and was disappointed with the loss of the trail interconnection through St. Louis Park. The board was hopeful that Hennepin Parks and St. Louis Park would continue the search for a trail connection from Hopkins into Minneapolis. E. PARK PROJECTS UPDATE R. Vogtman notified the board that the Shady Oak Beach fishing pier and the canoe pier have both been delivered. The concrete for the access ramps has also been poured. It is possible that both piers may be installed yet this winter. The storm sewer project through Interlachen Park has been completed. The hockey rink has been installed and there should be no interruptions to the skating season. F. PAVILION UPDATE R. Vogtman reported that all winter Pavilion operations are in full swing. Pavilion Manager, J. Strachota indicated that he has received some inquiries about the possibility of paving one or two outside hockey rinks for summer roller hockey users. The cities of Plymouth and Eden Prairie have such rinks. The board indicated some interest in costs of and liability for such rinks. Staff will research this and update the board at the next meeting. G. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No problems or requests were noted. H. HOPKINS/MINNETONKA JOINT RECREATION BOARD Last meeting was October 9th. Staff will attach the minutes of that meeting for the board to review. V. NEW BUSINESS A. The Depot Coffee House - Council liaison F. Hesch discussed some recent developments regarding Rollerblade and the Depot. Rollerblade is interested in a large commitment to the Depot in the form of some sort of facility construction for roller blading. More details should be forth -coming as discussions continue. Park Board Minutes November 18, 1996 Page 3 B. Park Dedication Fund - Recent developments in Hopkins should result in some significant contributions to the fund. The board was approached by staff to see if improving the Valley Park trail head on 2nd Ave South was a good use for these new funds. This project was not well received as the board felt that many other park acquisition or improvements should come first. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be December 16, 1996 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT J. Fink moved and D. Day seconded a motion to adjourn. On the vote; D. Schumacher, C. Heubach, J. Fink and D. Day voted yes. The motion was approved 4-0. The meeting adjourned at 7:40 p.m. ATTEST: Dr. Dan Schjumacher, Chair -person