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1997CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 27, 1997 The regular meeting of the Hopkins Park Board was held on January 27, 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, Karen Egger and Charles Heubach. Absent was Council Liaison Karen Jensen. Also present was Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF M[RNUTES FOR NOVEMBER 18. 1996 J. Fink moved and C. Heubach seconded a motion to approve the minutes of the November 18, 1996 meeting (No December meeting was held). On the vote; J. Fink, C. Heubach, D. Day, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. OUTDOOR ROLLER HOCKEY UPDATE Staff member Vogtman reviewed the information received from Plymouth, Chanhassen and Tennis West on the paving of outdoor hockey rinks for roller hockey. Everyone was surprised to learn that the cost per rink would be nearly $25,000 for this sort of an improvement. Consensus was unanimous that the board not pursue such an improvement at this time. J. Fink moved and D. Day seconded a motion to place this item on the July or August agenda for additional review prior to 1998 budget preparation unless any new developments create some urgency for action prior to that time. On the vote; J. Fink, D. Day, K. Egger, C. Heubach and D. Schumacher voted yes. The motion was approved 5-0. B. SHADY OAK BEACH ARCHITECTURAL PROPOSALS Staff member Vogtman reviewed the four architectural proposals reviewed on 1/27/97 for the buildings at Shady Oak Beach. After reviewing the top two proposals at length and asking the board for some direction and guidance on the decision making process, the board made the following motion: The Park Board encourages city staff to accept the proposal by the Cunnigham Group as the architect for the Shady Oak Beach buildings using the parameters already established as base information by the Joint Park and Recreation Board. On the vote; J. Fink, D. Day, K. Egger, C. Heubach and D. Schumacher voted yes. The motion was approved 5-0. C. MAINTENANCE WORKER II HIRING UPDATE Staff member Vogtman reviewed the Parks and Forestry position that was filled by John McGehee. No action was required. D. PAVILION UPDATE The Park board reviewed the Pavilion memo by Jay Strachota. The board was in support of the decision to once again close the Pavilion gates because of the parking problems associated with those users that park illegally around the driveway. The Board felt that emergency access should not be compromised by cars parked in no parking zones. No action was required. E. PARK AREA ASSIGNMENT REPORTS No comments were made on the various park area assignments John Fink: Valley, Cotta eg ville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer F. HOPKINS/MINNETONKA JOINT RECREATION BOARD Last meeting was January 8th. The new picnic reservation policy was reviewed. Minutes should be distributed to all board members when they are available. V. NEW BUSINESS A. C. Heubach opened a discussion on the land known as the gravel pit at 3100 Hopkins Crossroads. Interest was expressed in and the board recognized that this land parcel could be a very valuable addition to the park system. The site appears to be ideal for various park purposes that would be greater than the need for current site uses. J. Fink indicated his agreement and asked that this information be placed as new business in the minutes. No action was required. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be February 24, 1997 at 6:30 p.m. in the City Hall Council Chambers. Please note this is one week later due to the President's Day holiday. VII. ADJOURNMENT D. Day moved and K. Eggers seconded a motion to adjourn. On the vote; D. Schumacher, C. Heubach, J. Fink, K. Eggers and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 8:00 m. ATTEST: - Dr. Dan Schu cher, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF MARCH 17, 1997 A regular meeting of the Hopkins Park Board was held on March 17, 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, Karen Egger (arrived @ 6:40 p.m.) and Charles Heubach. Absent was Council Liaison Karen Jensen. Also present was Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR JANUARY 27, 1997 D. Day moved and J. Fink seconded a motion to approve the minutes of the January 27, 1997 meeting (No February meeting was held). On the vote; J. Fink, C. Heubach, D. Day, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. CAPITAL IMPROVEMENT PLAN 1998-2002 Staff member Vogtman reviewed the five year C.I.P. program and asked the Park board if they had any projects or improvements they would like identified in the C.I.P. There was some discussion on the city land known as the gravel pit at 3100 Hopkins Crossroads. C. Heubach moved and J. Fink seconded the following motion: The board recognizes the value of the site at 3100 Hopkins Crossroads and identifies this site as a future candidate for a park capital improvement project designed to meet the needs for a soccer/football field, natural setting for families and associated parking and lighting. On the vote; J. Fink, C. Heubach, K. Eggers, D. Day, and D. Schumacher voted yes. The motion was approved 5-0 B. SHADY OAK BEACH ARCHITECTURAL UPDATE C. 1998 BUDGET DISCUSSION D. PAVILION UPDATE Staff member Vogtman updated the board on the status of Shady Oak Beach redevelopment, upcoming 1998 budget discussions and the Pavilion changeover from ice rentals to indoor soccer. These items were for information purposes only. Park Board Minutes March 17, 1997 Page 2 E. BIKE/HIKE CONNECTIONS TO REGIONAL TRAILS A discussion developed which focused on three primary areas. First was the connection corridor down 8th Avenue. The Park board is eager to bring some closure to this trail connection. Future discussions will deal with developing this connection and moving forward with construction. The second concern was working on neighborhood links that would safely connect various neighborhood units to the regional trails. It was determined that a tour of the two regional trails on cushman type vehicles in June was necessary to help visualize the areas where additional connections were desired and possible to develop. The last area of concern was the bike/hike route signs all over town. The board felt that these signs were essentially useless and should be removed. Most designate on -road riding areas and do not provide uninterrupted paths or safe routes and therefore actually may be a liability to the users and or the city. Staff will review this request and determine if these signs should be removed or not. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No problems or requests were noted. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD Last meeting was January 8th and was discussed at the last Park Board meeting. The next meeting is scheduled for April 2nd. V. NEW BUSINESS A. Art Center Update - Staff member Vogtman reviewed the organizational plans presently being discussed for budgeting and staffing levels for the Arts Center. Although these plans are only in the early stages of development, the Park board was interested in the concept and appreciated the opportunity to review the proposal. Several questions were asked on how the change in the manager status may effect the Pavilion operations. Staff explained the thought process and J. Fink moved and R. Egger seconded the following motion: The Park Board endorses and supports the Arts Center organizational plan as presented by staff. On the vote; J. Fink, C. Heubach, K. Eggers, D. Day, and D. Schumacher voted yes. The motion was approved 5-0 Park Board Minutes March 17, 1997 Page 3 VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be April 21, 1997 at 6:30 p.m. in the City Hall Council Chambers. VII. ADJOURNMENT D. Day moved and C. Heubach seconded a motion to adjourn. On the vote; D. Schumacher, C. Heubach, J. Fink and D. Day voted yes. The motionn was approve 4-0. The�.meeting adjourned at 8:oo p.m. ATTEST: , Dr. Dan Sch macher, Chair - son CITY OF HOPKINS PARK BOARD MEETING MINUTES OF APRIL 21, 1997 A regular meeting of the Hopkins Park Board was held on April 21, 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Dan Schumacher. II. ROLL CALL Present were Park Board members; Dan Schumacher, David Day, John Fink, Karen Egger (arrived @ 6:50 p.m.), Charles Heubach and Council Liaison Karen Jensen. Also present was Hopkins staff Liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR MARCH 17, 1997 J. Fink moved and C. Heubach seconded a motion to approve the minutes of the March 17, 1997 meeting. On the vote; J. Fink, C. Heubach, D. Day, and D. Schumacher voted yes. The minutes were approved 4-0. IV. BUSINESS A. TERMS OF OFFICE The first terms of office for David Day, Karen Egger and Charles Heubach will expire on June 30, 1997. All three individuals indicated that they would like to serve a second term. John Fink and Dr. Dan Schumacher are on the second year of their second term which will expire on June 30, 1998. B. SHADY OAK BEACH Two members were at the Joint Park and Recreation review meeting for the Shady Oak Beach building concepts. D. Schumacher and D. Day reviewed the presentation materials and discussion that followed regarding the architects building proposal. The discussions centered on the general design of the four buildings. The larger lifeguard and concession buildings were favorably reviewed. The site plan for Option #3 was endorsed as the best plan presented. The Joint Recreation Board did request that the buildings be pulled to the south as far as possible in order to minimize the loss of beach area to the redevelopment. The Hopkins Park Board reviewed this information and D. Schumacher moved and J. Fink seconded a motion that The Hopkins Park Board reviewed the building plans and site layout for the Shady Oak Beach redevelopment and endorse Option #3 as presented by Brauer and Associates. On the vote; J. Fink, C. Heubach, K. Egger, D. Day, and D. Schumacher voted yes. The motion was approved 5-0. Park Board Minutes April 21, 1997 Page 2 C. VOLUNTEER RECOGNITION DINNER R. Vogtman reviewed the volunteer recognition dinner with the Park Board. Members Fink, Heubach and Egger indicated they plan on attending. D. HOPKINS CENTER FOR THE ARTS R. Vogtman updated the Board on plans for the Hopkins Center for the Arts. No action was required. E. BIKE/HIKE CONNECTIONS TO REGIONAL TRAILS A discussion on the bike/hike trails was prompted by the Star Tribune article. Most of the discussion was on a potential trail connection from Blake Road westerly to the north annex property of Supervalu. This trail could utilize the abandoned track removal portion of the Canadian Pacific Railway. Several options exist once the future plans of SuperValu regarding the north annex are developed further. A trail around the north side would go under 169 on Minnetonka Mills Rd. and could also run south along the east side of 169, crossing Co. Rd 3 at the Depot site semaphore crossing. The Park Board will review these opportunities when they tour the trail system in June. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks DanSchumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer All parks appeared to receive favorable spring comments from the board members. It was suggested that the timers for the lights at Hilltop and Cottageville be adjusted again for the season. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD Last meeting was held as a special meeting to review the Shady Oak building concepts described in agenda item B. The next regular meeting is scheduled for May 14, 1997. V. NEW BUSINESS VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 19, 1997 at 6:30 p.m. in the City Hall Council Chambers. Park Board Minutes April 21, 1997 Page 3 VII. ADJOURNMENT J. Fink moved and R. Egger seconded a motion to adjourn. on the vote; D. Schumacher, C. Heubach, K. Egger, J. Fink and D. Day voted yes., The motion was approved 5-0. The meeting adjourned at 8:15 P. R'. ATTEST: � ,, Dr. Dan SOumacher, Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JUNE 16, 1997 A regular meeting of the Hopkins Park Board was held on June 16, 1997. The meeting began with a dinner a Maetzold Field. From there Park Board members were taken on a Trail Tour by 4 -passenger golf cart. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Vice Chairperson John Fink. II. ROLL CALL Present were Park Board members; David Day, Charles Heubach, John Fink, Karen Egger and Council Liaison Karen Jensen. Absent was board member Dan Schumacher. Also present were Hopkins staff Liaison Ray Vogtman and Public Works Director Steve Stadler. III. APPROVAL OF MINUTES FOR MAY 19, 1997 Approval of Minutes was tabled until the July 21 meeting. IV. BUSINESS The Park Board meeting was scheduled as a driving tour of the two regional bike/hike trails. After a brief picnic R. Vogtman asked the board to take action on ITEM C on the agenda; the No Smoking Resolution for Shady Oak Beach. The tour was moved to the last item on the agenda. A. TRAIL TOUR/PICNIC Council liaison K. Jensen had another commitment so she did not join the board for the trail tour. The objectives of the tour were to observe user groups, signs, inter -city connections to the Regional trails, trail conditions, accessibility limitations and to stimulate opportunities for trail improvements within the City of Hopkins. The tour began at 12th Ave N by Maetzold Field, going west on the Regional trail. The group went south on the City of Minnetonka trail that follows Highway 101. This trail took the Park Board south through Purgatory Park and out to Scenic Heights Road. The trail tour then followed Townline Road to Co Road 62 back to the second Regional trail heading northeast back into Hopkins. The group passed by the north side of Shady Oak Lake and entered the City of Hopkins again near Justus Lumber and the Park and Ride lot at 8th Ave So. The tour continued up 8th Ave, looking at the possible connection between the two Regional Trials. We continued back to 12th Ave N and concluded the tour at 9:00 at Maetzold Field. There was alot of information gathered and much discussion on the tour. All board members felt that the tour was beneficial and will be helpful in guiding additional trail development in Hopkins. The tour will be discussed at the July meeting. Feedback will help to guide the board towards additional inter -city connections to the Regional Trails. Park Board Minutes June 16, 1997 Page 2 B. PARKS UPDATE R. Vogtman updated the Board on Park division activities during dinner. C. SHADY OAK BEACH NO SMOKING POLICY John Fink moved and K. Egger seconded a motion to adopt the No Smoking Resolution for Shady Oak Beach, as prepared by Dave Johnson of the Hopkins -Minnetonka Recreation department. On the vote; D. Day, C. Heubach, J. Fink and K. Egger voted yes. The motion was approved 4-0. D. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottaaeville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No items were noted. E. HOPKINS/MINNETONKA JOINT RECREATION BOARD No Meeting. V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be July 21, 1997 at 6:30 p.m. VII. ADJOURNMENT J. Fink move d D. Day seconded a motion to adjourn. On the vote; C. He ac , R Egger, J. Fink and D. Day voted yes. The motion wa a prov d The meeting adjourned at 9:00 p.m. ATTEST: Joh ink, ice Chair -person CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 21, 1997 A regular meeting of the Hopkins Park Board was held on July 21, 1997. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Dan Schumacher II. ROLL CALL Present were Park Board members; David Day, Charles Heubach (left at 7:00), John Fink, D. Schumacher, Karen Egger and Council Liaison Karen Jensen (left at 7:22). Also present were Hopkins staff Liaison Ray Vogtman, Public Works Director Steve Stadler, Recreation Director Dave Johnson, and Recreation staff Donna Tilsner and Kristi Organ. III. APPROVAL OF MINUTES FOR MAY 19. 1997 and JUNE 16, 1997. D. Day moved and J. Fink seconded a motion to approve the minutes for both the May 19, 1997 meeting and the June 16, 1997 meeting. On the vote D. Day, C. Heubach, J. Fink, D. Schumacher, and K. Egger voted yes. The minutes were approved IV. BUSINESS A. SHADY OAK BEACH Recreation staff member D. Johnson was present and reviewed the time frame and review process for the Shady Oak Beach redevelopment. J. Schoenbauer of Brauer and Associates, LTD. and S. Philippie from the Cunningham group then presented the site plan and building concept proposals. Past park board members B. Cohen, P. Ahles and T. Schmidt were also present to review the redevelopment plans and were available for comment. Following the presentation there was a discussion with many positive comments regarding the site plan and buildings. The Park Board was pleased to see that many changes have been made as suggested at an earlier review. There was still some concern surrounding the issue of the standing metal seam roof material. This item will be bid as an alternate in order to review the cost more accurately. A motion was made by J. Fink and seconded by K. Egger to approve the site plan and buildings as presented and to recommend these plans to the City Council. The motion was approved 4-0 B. PARKS UPDATE Staff member R. Vogtman gave an update on the parks. The unusually high levels of July rainfall have resulted in a lot of turf mowing activity. Crews are having difficulty keeping wet areas mowed. Even relatively small projects are on hold as all available employees are mowing and trimming. Forestry employees are busy coping with storm damage tree trimming and brush pick- up. Park Board Minutes July 21, 1997 Page 2 C. MIGHTY DUCKS GRANT UPDATE Staff member R. Vogtman reported that the Minnesota Amateur Sports Commission has awarded a $16,000 grant to the Hopkins Pavilion. This grant is to be used to upgrade the locker room restrooms, add an automatic ADA door opener in the front lobby and make some minor changes to the bleacher steps. D. PAVILION RATE INCREASES The Park Board reviewed the proposed council report and resolution regarding the proposed increase to Pavilion hourly rental rates. K. Egger moved and D. Day seconded a motion to recommend to council that the Pavilion rental rate increases be approved as proposed in the Council report. The motion was approved 4-0. E. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer Suggestions were made to fix a broken hockey rink gate at Harley Hopkins and to re -tie the fence fabric at the Maetzold Field Batting Cage. F. HOPKINS/MINNETONKA JOINT RECREATION BOARD Last meeting was July 9th and Shady Oak Beach plans were reviewed. V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be August 18, 1997 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT K. Egger moved and D Day seconded a motion to adjourn. On the vote; K. FFger, J Fink and D. Day and D Schumacher voted yes. The motion, as approved _3r0. The meeting adjourned at 7:45 p.m. ATTEST: Dr.[Mn Schumacher, on CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 15, 1997 A regular meeting of the Hopkins Park Board was held on September 15, 1997. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Vice Chair; John Fink. II. ROLL CALL Present were Park Board members; David Day, Charles Heubach (arrived at 6:45), John Fink, and Karen Egger. Also present were Hopkins staff Liaison Ray Vogtman. Absent were members Dan Schumacher and Council Liaison Karen Jensen. III. APPROVAL OF MINUTES FOR JULY 21, 1997. D. Day moved and K. Egger seconded a motion to approve the minutes for the July 21, 1997 meeting. On the vote D. Day, J. Fink, and K. Egger voted yes. The minutes were approved. IV. BUSINESS A. ELECTION OF CHAIRPERSON D. Day moved and J. Fink seconded a motion to nominate K. Egger for Chair and J. Fink for Vice Chair. Nominations were accepted and on the vote D. Day, J. Fink, K. Egger voted yes. The motion passed. B. SHADY OAK BEACH The Park Board reviewed 18 pages of final site plan improvements for Shady Oak Beach. No board action was required but the board did approve of the plans as drawn by Brauer and Associates Ltd. C. PAVILION UPDATE R. Vogtman reviewed the memo from J. Strachota. The memo detailed the impact that several new arenas in the metro area have had on existing availability of ice time. The new arenas have many prime -time hours available, so older arenas have seen a decline in the rental of non -prime hours. Although the impact is not too large, it does make it difficult to increase revenue in ice rentals. D. PARKS UPDATE R. Vogtman detailed current operations within the parks and forestry divisions. Turf mowing and tree trimming/removal have dominated work loads. Other activities included beach pre - demolition moving, removing ball -field nets at Central, preparing Pavilion restroom renovation specifications, and painting ballf ields for soccer and football programs. Park Board Minutes September 15, 1997 Page 2 E. HIAWATHA OAKS LETTER The letter from the Hiawatha Oaks Association was reviewed. No Board action required. F. LRT TRAILS WINTER USE PERMIT R. Vogtman reviewed the LRT trails winter use permit which is the same as last year. C. Heubach moved and D. Day seconded a motion to recommend to Council. On the vote D. Day, J. Fink, C. Heubach and K. Egger voted yes. The motion was approved. It is scheduled to be on the consent agenda for the September 16 City Council meeting. G. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer J. Fink recommended that the garbage enclosure at Cottageville Park be repaired or removed. F. HOPKINS/MINNETONKA JOINT RECREATION BOARD No meeting. Next meeting November 5th at 7:00 p.m. V. NEW BUSINESS None. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be October 20, 1997 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT J. Fink moved and C. Heub ch seconded a motion to adjourn. on the vote; R. Egger, J.Finad D. Day and C. Heubach voted yes. The motion was approved 4-0. a meeting adjourned at 7:35 p.m. ATTEST: John Fink,°Vice Cha son CITY OF HOPKINS PARK BOARD MEETING MINUTES OF OCTOBER 20, 1997 A regular meeting of the Hopkins Park Board was held on October 201 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, Charles Heubach, John Fink, Dan Schumacher and Karen Egger. Also present were Council Liaison Karen Jensen (left at 7:37 p.m.) and Hopkins staff Liaison Ray Vogtman and Steve Stadler. III. APPROVAL OF MINUTES FOR SEPTEMBER 21, 1997. J. Fink moved and C. Heubach seconded a motion to approve the minutes for the September 21, 1997 meeting. On the vote D. Day, J. Fink, C. Heubach, D. Schumacher and K. Egger voted yes. The minutes were approved 5-0. IV. BUSINESS A. NINE MILE COVE Ron Clark, the developer of Nine Mile Cove and Anne Deuring of Westwood Professional Services were present to discuss a proposal with the Park Board. The first item discussed was the proposed landscaping, irrigation and the additional boulevard space along the entrance to the site on 2nd Ave So. J. Fink moved and K. Egger seconded a motion was made to recommend that the City accept the landscape enhancements as described in Section 1. of the October 17, 1997 letter to Mr. Stadler from Westwood Professional Services. On the vote D. Day, J. Fink, C. Heubach, D. Schumacher and K. Egger voted yes. The motion was approved. The second item for discussion was the proposed grading of private property on lots 18-22 out into park property to the west. It was the consensus of the Park board members that because they were too unfamiliar with this section of Valley Park they did not want to make a decision at this meeting. Ron Clark agreed to have survey lathe placed to help delineate the proposed grading boundaries. The Park Board could then make an on-site visit to determine any appropriate action. Staff member R. Vogtman will notify the Park Board when the site is ready for the on-site visit. Park Board Minutes October 20, 1997 Page 2 Project signage was the third item presented for discussion. The site visibility from public viewpoints is very limited. The developer is asking for Park Board approval for a site sign before approaching zoning and planning for the required approvals in that department. This request generated considerable discussion. Member C. Heubach was not in favor of this request. He felt that this would set a very bad precedent and that he was personally opposed to any signage in parks that may be used for advertising. In recognizing the unique isolation of this development, other members felt that this was a special consideration that could be defended more easily. J. Fink moved and K. Egger seconded a motion that a temporary sign; not to exceed 64 sq. ft, to be removed by December 31, 1999; be permitted on park property along Hwy 169 in special consideration of the marketing hardships that exist with this development. On the vote D. Day, J. Fink, D. Schumacher and K. Egger voted yes. C. Heubach voted no. The motion was approved 4-1. The last item discussed in the Nine Mile Cove presentation was Item #4 - The ornamental bridge work and details. C. Heubach moved and J. Fink seconded a motion to recommend acceptance of this item as presented in the aforementioned letter. On the vote D. Day, J. Fink, D. Schumacher, C. Heubach and K. Egger voted yes. The motion was approved 5-0. B. SHADY OAK BEACH Staff member R. Vogtman reviewed the site plan bids and proposed budget summary. Staff member S. Stadler reviewed the present situation that exists with the construction schedule. It is apparent that no work will be able to proceed until spring of 1998 at the earliest. The park board was disappointed with this news, but unanimous in their support of the project proceeding in the summer of 1998. The Joint Park and Recreation Board will hopefully be discussing this issue at their November 5th meeting. C. PARKS UPDATE R. Vogtman gave a brief update on the parks. The paving under the bleachers at Maetzold Field and Central Park is nearly completed. The restroom renovations at the Pavilion started on October 20 and should be completed by November 15. All outside drinking fountains have been winterized and irrigation systems will be shut down the week of October 27. The family gardens were cleaned on October 21, and should be plowed by October 30. D. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer None. Park Board Minutes October 20, 1997 Page 3 E. HOPKINS/MINNETONKA JOINT RECREATION BOARD Next meeting November 5th at 7:00 p.m. V. NEW BUSINESS 1) The Park Board reviewed the letter from a resident requesting fencing at the Shady Oak Nature Area. The board asked staff to prepare a letter in response informing the resident that a fence was not recommended for a variety of reasons. Staff member R. Vogtman will prepare a letter for Jim Genellie to mail to the resident. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be November 17, 1997 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT J. Fink moved and K. Egger seconded a motion to adjourn. On the vote; K. Egger, J. Fink, D. Schumacher and D. Day and C. Heubach voted yes. The motion was approved 5-0. The meeting adjourned at 8:10 p.m. ATTEST: 0 FW-!� Karen EggeiI Cha erson CITY OF HOPKINS PARK BOARD SPECIAL MEETING MINUTES A Special meeting of the Hopkins Park Board was held on October 24, 1997 at 2:30 pm on the site of the Nine Mile Cove Townhome development. I. ROLL CALL Present were Park Board members; David Day, Charles Heubach, John Fink, and Karen Egger. Also present was Hopkins staff Liaison Ray Vogtman and developer Ron Clark and a surveyor for Westwood Professional Services. II. BUSINESS NINE MILE COVE The purpose of the meeting was to review the request of the developer, Ron Clark, to remove some trees and berm from City Park property. The requested improvements were intended to clean up old Minneapolis Floral dumping and return the site to original elevations and conditions. The board reviewed survey lathe and listened to a presentation by R. Clark. A motion was made by J. Fink and seconded by D. Day that the improvements be allowed as requested, and recommended the changes to be presented to the City Council for review. On the vote David Day, Charles Heubach, John Fink, and Karen Egger voted yes. The motion was approved 4-0. At this time K. Egger informed the board that she wished to change her vote from the October 20, 1997 meeting regarding the sign request. This change was to have been discussed further at the November 17 board meeting. This changed the vote to a 3-2 vote, still in favor of the sign. The City Council was made aware of this change prior to their vote on this matter at the December 2nd City Council meeting. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be November 17, 1997 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT C. Heubach moved and D. Day seconded a motion to adjourn. On the vote; K. Egger, J. Fink, D. Day and C. Heubach voted yes. The motion was approved 4-0. The meeting adjourned at 3:15 p.m. ATTEST: Karen Eager, Cha rperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 17, 1997 A regular meeting of the Hopkins Park Board was held on November 17, 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, John Fink, Dan Schumacher and Karen Egger and Hopkins staff Liaison Ray Vogtman. Absent were board member Charles Heubach and Council Liaison Karen Jensen. III. APPROVAL OF MINUTES FOR OCTOBER 20, 1997. J. Fink moved and D. for the October 20, D. Schumacher and K. 4-0. IV. BUSINESS A. SHADY OAK BEACH Day seconded a motion to approve the minutes 1997 meeting. On the vote D. Day, J. Fink, Egger voted yes. The minutes were approved R. Vogtman informed the board that the bids for the Shady Oak Beach redevelopment were approved by both councils. Staff was working with the contractors to initiate the building and site improvements. The contractors did start excavations on Wednesday, November 19th for building footings. The contractor will be using the old buildings for construction headquarters, so building demolition will take place in the spring. B. PARKS UPDATE The board reviewed two memorandums for information purposes only. No board action was required. C. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No reported problems or observations. D. HOPKINS/MINNETONKA JOINT RECREATION BOARD J. Fink and D. Schumacher requested that minutes from the last meeting held on 11/12/97 be mailed to them when the minutes become available. The next meeting is scheduled for January 14th at 7:00 p.m. Park Board Minutes November 17, 1997 Page 2 V. NEW BUSINESS 1) Hopkins Sports - Re: Fast pitch softball A Mr. Moynihan and Mr. Mark Peterson, board member and president, respectively of Hopkins Sports have asked to be on the agenda of the next regularly scheduled park board meeting. They represent fast pitch softball and would like to make a brief presentation to the board. 2) Park Board Commission Bylaws After a brief discussion D. Day moved and D. Schumacher seconded a motion to approve recommended changes to the Bylaws. Those changes are as follows: Section 4.1 - add "or his designee" after "the Public Works Director". Section 4.4 - change the word "€eur" to "two" Section 7.2 - change the word "eaeh month" to "every other month beginning with January of each year." On the vote D. Day, J. Fink, D. Schumacher and K. Egger voted yes. The motion was approved 4-0. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be December 15, 1997 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT D. Schumacher moved and J. Fink seconded a motion to adjourn. On the vote; K. Egger, J. Fink, D. Schumacher and D. Day voted yes. The motion was approved 4-0. The meeting adjourned at 7:04 p.m. ATTEST: Kardn Egger, Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF DECEMBER 15, 1997 A regular meeting of the Hopkins Park Board was held on December 15, 1997. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, John Fink, Dan Schumacher, Charles Heubach, and Karen Egger and Hopkins staff Liaison Ray Vogtman. Absent was Council Liaison Karen Jensen. III. APPROVAL OF MINUTES FOR NOVEMBER 20 1997 & SPECIAL MEETING OF OCTOBER 24, 1997. J. Fink moved and D. Day seconded a motion to approve the minutes for the November 20, 1997 & October 24, 1997 meeting. On the vote D. Day, J. Fink, D. Schumacher, C. Heubach and K. Egger voted yes. The minutes were approved 5-0. IV. BUSINESS A. SHADY OAK BEACH R. Vogtman updated the board members on the progress of the new building construction at Shady Oak Beach. All footings have now been completed for the three new buildings and the floor slab for the guard shack has been poured. The contractor will continue to work on the buildings throughout the winter. B. PARKS UPDATE R. Vogtman informed the board that the unseasonably warm weather has postponed the opening of the outdoor skating rinks. Weather permitting we now hope to have rinks open by Christmas. The remodeling of the team bathrooms is now compete in the Pavilion. The contractor for the ADA door openers at the Pavilion has notified us that the parts are in now for that project and he should begin installation by December 29. C. HOPKINS SPORTS (Moynihan arrived 6:52 pm, Peterson arrived 7:25 pm) Board members discussed the November 18 letter from the above residents prior to the arrival of Mr. Moynihan. When he arrived Mr. Moynihan introduced himself and reviewed the letter and his organization; Hopkins Sports. Hopkins Sports is largely a traveling fast -pitch softball program for girls ages 7-18. He indicated that presently 100-150 girls participate, with residency approximately 60% Minnetonka, 40% Hopkins. Many girls have been approaching him with an interest to play but are turned away for a variety or reasons. The lack of fields for home games, practice and tournaments seems to be the primary reasons. Mr. Moynihan indicated that field dimensions are different for Park Board Minutes December 15, 1997 Page 2 this sport than most others, i.e. 60' base paths, pitching rubbers @ 35' and 40' and fields at either 200' or 2101. This makes many multi-purpose fields unusable for girls fast pitch soft ball. Presently this group uses Hopkins High School fields #7 & #8. Apparently Hopkins Sports has also spent $5,000 - $10,000 in maintenance for these fields as well. This group generally plays away games because they lack a home field. The absence of any home field(s) also require them to play all away tournaments, depriving the girls from fund raising activities that take place at most tournaments. Various issues were presented and discussed. R. Vogtman reaffirmed the need for a representative from Hopkins Sports to attend the scheduling opportunities offered by both the school district and Hopkins Minnetonka Recreation department. Discussion closed @ 8:00 pm. D. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes Interlachen Burnes Karen Eager: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No reported problems or observations. D. HOPKINS/MINNETONKA JOINT RECREATION BOARD The next meeting is scheduled for January 14th. V. NEW BUSINESS 1 K. Egger questioned the attendance record of City Council liaison K. Jensen. With no liaison present at three out of the last four Park Board Meetings some members think that perhaps shifting the liaison may help for Council visibility and representation. Communication to Council is difficult if there is no representative. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be January 26 1998 at 6:30 p.m. in the City Council Chambers. Note this is one week later due to the Martin Luther King Jr. Holiday. VII. ADJOURNMENT D. Day moved and C. Heubach seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, J. Fink, D. Schumacher and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 8:10 p.m. ATTEST: °�C_ Karen Egger, Cha son