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1998CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JANUARY 26, 1998 A regular meeting of the Hopkins Park Board was held on January 26, 1998. I. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, John Fink, Dan Schumacher (arrived at 6:40 pm), Charles Heubach, and Karen Egger and Hopkins staff Liaison Ray Vogtman. Absent was Council Liaison Karen Jensen. III. APPROVAL OF M[ NUTES FOR DECEMBER 15, 1998 J. Fink moved and D. Day seconded a motion to approve the minutes for the December 15, 1997 meeting. On the vote D. Day, J. Fink, C. Heubach and K. Egger voted yes. The minutes were approved 4-0. IV. BUSINESS A. SHADY OAK BEACH UPDATE Staff member R. Vogtman gave an update on the building construction at Shady Oak Beach. Most of the concrete block work has now been completed. The concrete floor slabs have also been poured in the concession and lifeguard buildings. The relatively mild winter has allowed the contractors to work with few weather related slow downs, resulting in significant gains in the building schedule. There is a possibility that the beach may open in late July for a month or so. R. PARKS UPDATE R. Vogtman reviewed the bid process for the indoor athletic carpet at the Hopkins Pavilion. The City council should be reviewing the recommendation to award the bid to Playfield International in the amount of $52,726.34 at the February 3, 1998 Council meeting. Delivery should be made by March 1, 1998, in time for league play scheduled for March 6, 1998. Park Board Minutes, January 26, 1998 Page 2 of C. SUPER VALU The Park Board reviewed the proposed redevelopment of the current Hennepin County property. The 5 h St So roadway redevelopment has some impacts on Buffer Park, as does the proposed screening wall and landscaping of the project. The board was very much in favor of gaining the additional parking for Buffer Park. Interest was also expressed in what materials are going to the used for the screening wall along 5th St S. The park board would like to see a more natural material for esthetic reasons. D. BICYCLE TRANSPORTATION PLAN The park board reviewed the Hennepin County Bicycle Transportation Plan dated January, 1997. This plan is being incorporated into the overall transportation comprehensive planning. Several members of the park board are bicyclists and were pleased to see the plan in print. The park board will use this plan to guide additional bicycling opportunities as they develop. E. EXCELSIOR BLVD BEAUTIFICATION A discussion took place on the concept of developing city owned property from 8th Ave S to TH 169 on the south side of Excelsior Blvd into a more visible structure area for park property. Although any discussion at this time is very preliminary, it does appear as though 5"' there is council support for this concept . The cityownedland is about 90' x 400' east of Ave S and approximately 100 x 800 west of 5 Ave S. Initial discussion was for development of a very visible pedestrian oriented leisure are. Such an area would be intensely managed for a variety of landscapes including perennial flowers, shrubbery and trees. The site could also have picnic tables, benches and other amenities. C. Heubach moved and D. Schumacher seconded a motion to recommend to the city council that the Park board endorses the concept for beautification of this corridor and wishes to be a part of any further planning efforts. On the vote D. Day, J. Fink, C. Heubach, D. Schumacher and K. Egger voted yes. The minutes were approved 5-0. F. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer D. Day indicated two security lights were out at the Maetzold Field concession building. (these were replaced on 1/28/98). Park Board Minutes, January 26, 1998 Page 3 of G. HOPKINS/MINNETONKA JOINT RECREATION BOARD A meeting was held on 1/14/98. One item of discussion was shared with the rest of the park board, that being the idea of a rental skateboard, roller blade park. Evidently some communities are renting by the month such facilities with admission cost offsetting rent, insurance, etc. The park board was very interested in this program as it does attract a segment of our younger population that does not seem to benefit from other park programs. V. NEW BUSINESS None discussed VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be March 16, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT D. Day moved and D. Schumacher seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, J. Fink, D. Schumacher and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 7:40 p.m. ATTEST:` Karen Egger, Chairpe n CITY OF HOPKINS PARK BOARD MEETING S OF MARCH 1621998 A regular meeting of the Hopkins Park Board was held on March 16, 1998. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; John Fink, Dan Schumacher (arrived at 6:35 pm), Charles Heubach, and Karen Egger. Absent was David Day. Also present were Hopkins staff Liaison Ray Vogtman, Public Works Director Steve Stadler and Council Liaison Karen Jensen. (Y�Vd43'-- CT' III. APPROVAL OF S FOR JANUARY 19, 1998 J. Fink moved and C. Heubach seconded a motion to approve the minutes for the January 19, 1998 meeting. On the vote J. Fink, C. Heubach and K. Egger voted yes. The minutes were approved 3-0. IV. BUSINESS A. REGIONAL TRAIL EXTENSION Dell Miller, representing Hennepin Parks, and Barry Warner, a consultant with SRF were both present to give the Park Board an update on trail construction proposed for 1998. B. Warner gave a presentation on the overall construction schedule for 1998 on trails throughout Hennepin county, but concentrating the discussion on the portion of trail that has an impact on the city of Hopkins. This trail will be paved 12 feet wide beginning by Wendy's on 11'0' Ave S and extending eastward into St. Louis Park. Of particular concern was the location of the crossing on Excelsior Boulevard at St. Louis St. B. Warner indicated that vehicle counts had been done for this location and that Hennepin County had issued a permit for a pedestrian crossing at this location. Council liaison K. Jenson appeared to be opposed to the location. J. Fink moved and C. Heubach seconded a motion to endorse the trail concept as presented, with emphasis on utilizing all means available for the safe crossing of Excelsior Boulevard. Motion passed 4-0 B. HOPKINS SPORTS Board member of Hopkins Sports, Tim Moynihan was available to lead a discussion on the girls fast pitch softball program. A handout was passed out regarding five statements that would help to lead a discussion. Park Board Minutes, March 16, 1998 Page 2 1) First Impressions — T. Moynihan indicated that he felt the last appearance of Hopkins Sports at the Park Board did not go well for a number of reasons. He wanted to get off to a fresh start at this meeting and hoped that the Park Board's first impression was not a negative one. He hoped to show the lack of field availability at this meeting. 2) Character of the Organization — With registration nearly completed it appears that Hopkins sports will roster approximately 120 girls, with a 2/3, 1/3 split indicating about 40 Hopkins residents. T. Moynihan indicated that a meeting with Dan Johnson of the school district had occurred as a part of the meet and confer process for use of school district fields. It does not appear that any representative of Hopkins Sports had yet to meet with the HIVIKD however to discuss the use of city - owned field locations. 3) Kids First Policy — T. Moynihan indicated that although this is the policy, "in practice this is not what happens." Many organizations make requests for field usage and adults are often given preference for field use. He indicated that there have been several problems with the BA4RD regarding scheduling. The park board clarified the kid's first policy for T. Moynihan. This is a school district policy, which governs the use of school district facilities. This is not a policy for use of city -owned facilities. 4) Gender Equity Questions. T. Moynihan mentioned Title 9 and state legislation regarding gender equity. He said that communities and schools are held to the same level of standards. Comments from the January 19, 1998 meeting were discussed with regard to whom actually said what and for what reason. C. Heubach and K. Egger took exception to the presentation at this point and a discussion took place on the park board position on gender equity. It was made abundantly clear that the park board feels this organization has a scheduling problem, not a gender equity problem. 5) Discussions with Corporate Citizens. T. Moynihan indicated that he has met with a Mr. Gilbert of Alliant Tech Systems. Their meeting centered on discussion of the north parking lot of Alliant Tech. The request for help in making this site available for girls fast pitch was apparently met with some positive feedback. T. Moynihan indicated that further discussions are possible and requested attendance of a park board member to help show cause for the proposal. The park board indicated that this was not within the realm of park board by-laws; as the board is advisory only and does not have the power to represent the city in such a manner. Further discussions took place with Dave Johnson from HMRD making some comments. He indicated that there are 7 baseball fields dedicated for baseball and 6 softball fields dedicated for girls. D. Johnson also commented that he "... would not support construction of another dedicated softball field until present fields get better usage." The park board recommended that Hopkins Sports meet with the HMRD to resolve the field usage needs for 1998. They were further asked to update the park board at the April 20, 1998 meeting. Park Board Minutes, March 16, 1998 Page 3 C. SHADY OAK BEACH UPDATE Staff member D. Johnson gave an update on the construction schedule. If the parking lot and three buildings continue to have favorable weather the beach may reopen around August 1, 1998. Not all of the play amenities will be done but they can be isolated from the rest of the site to allow construction to proceed. Eight lifeguards have been hired in the event that opening the beach is possible. D. MAINTENANCE WORKER II HIRING UPDATE Staff member R. Vogtman indicated that interviews were scheduled and that the new employee should be on board on April 27, 1998. E. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer D. Day indicated one security light was out at the Maetzold Field. F. HOPKINS/MINNETONKA JOINT RECREATION BOARD Next meeting scheduled for May 13th V. NEW BUSINESS A. Canoe Map — Minnehaha Creek VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 18, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT 3: Ba moved and D. Schumacher seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, J. Fink, and D. Schumacher voted yes. The motion was approved 4-0. The meeting adjourned at 8:45 p.m. ATTEST: j(64AA �. Karen Egger, Chairperson CITY OF HOPKINS PARK BOARD SPECIAL MEETING - MINUTES OF APRIL 20, 1998 A special meeting of the Hopkins Park Board was held on April 20, 1998. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; John Fink, Dan Schumacher (arrived at 6:40 pm), David Day, Charles Heubach, and Karen Egger. Also present were Hopkins staff Liaison Ray Vogtman, Public Works Director Steve Stadler and Council Liaison Karen Jensen (arrived at 7:05). III. APPROVAL OF MINUTES FOR MARCH 16, 1998 J. Fink moved and C. Heubach seconded a motion to approve the minutes for the March 16, 1998 meeting. On the vote J. Fink, C. Heubach and K. Egger, D. Schumacher voted yes. The minutes were approved 4-0 D. Day abstained. IV. BUSINESS A. HOPKINS JAYCEES SKATE PARK PROPOSAL Staff member R. Vogtman gave an overview of the Hopkins Jaycees recent proposal for funding of a public skate park facility. Hopkins Jaycees President Julie Howard was also present to discuss the thought process behind the offer. The park board reviewed the background skatepark information and made the following motion: "The Park board recommends to the City Council that a committee be formed to consider further action for the siting, design and implementation of a skate park. " On the vote; J. Fink, C. Heubach, K. Egger, D. Schumacher and D. Day voted yes. The motion was approved 5-0. Park board members C. Heubach and D. Day indicated their interest in serving on the committee with staff members R. Vogtman and T. Moore. Further discussion indicated that the committee should also include a Hopkins Jaycee representative and several members of the area youth that are active with this sport. Tip(( I /Y Park Board Minutes, Miirc" 6, 1998 Page 2 B. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer D. Schumacher indicated that Oakes Park could use a few more refuse cans. K. Egger asked about overseeding at Harley Hopkins and wanted the picnic tables and bike rack relocated. F. HOPKINSNMN NETONKA JOINT RECREATION BOARD A discussion took place on the representation of the Hopkins Park board at Joint Recreation meetings. Staff member D. Johnson had requested that Hopkins change the required number frOm 3 to 2. This change would have been made with a subsequent lowering of Minnetonka representation. Park board members indicated that they already were uncomfortable with the current representation, a condition which they felt would only get worse with any additional changes. J. Fink moved and D. Schumacher seconded a motion to keep the City of Hopkins representation on the Hopkins Minnetonka Joint Recreation Board at three members. On the vote: J. Fink, C. Heubach, K. Egger, D. Schumacher and D. Day voted yes. The motion was approved 5-0. V. NEW BUSINESS A. Staff members R. Vogtman and S. Stadler briefly reviewed the 1999-2000 Capital Improvement Plan. The Park board asked that this item be placed on the May 18, 1998 park board meeting. This would give members additional time to properly prepare for this important agenda item. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 18, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT J. Fink moved and D. Day seconded a Day, J. Fink, and D. Schumach vot( adjourned at 8:20 p.m. ATTEST: Karen adjourn. On the vote; K. Egger, C. Heubach, D. motion was approved 5-0. The meeting CITY OF HOPKINS PARK BOARD MEETING NUNUTES OF MAY 18, 1998 A special meeting of the Hopkins Park Board was held on May 18, 1998. I. CALL TO ORDER The meeting was called to order at 6:33 p.m. by John Fink, Acting Chairperson. II. ROLL CALL Present were Park Board members; John Fink, Dan Schumacher , and David Day. Absent were members Charles Heubach and Karen Egger. Also present were Hopkins staff Liaison Ray Vogtman, Public Works Director Steve Stadler and Council Liaison Karen Jensen. III. APPROVAL OF MINUTES FOR APRIL 20, 1998 4 DAA' J. Fink moved and G teach seconded a motion to approve the minutes for the April 20, 1998 meeting. On the vote J. Fink, D. Day, and D. Schumacher voted yes. The minutes were approved 3-0. IV. BUSINESS A. HOPKINS JAYCEES SKATE PARK PROPOSAL Staff member R. Vogtman reviewed the status of the skatepark committee. The committee roster is as follows: 1. Park Board a. C. Heubach b. D. Day 2. City Staff a. R. Vogtman b. T. Moore 3. Hopkins Jaycees a. Julie Howard (alt) 4. Area Youth a. Chris Rocky b. Mike Munzenurder C. Willie Swanson The first meeting will be in July. Various information (i.e. videos, brochures, background information) will be shared. An action plan for moving forward will be formulated. It is anticipated that monthly meetings will be held in July and August, with bimonthly meetings thereafter. L11. Park Board Minutes,998 Page 2 B. HOPKINS PARK CII' The Park Board reviewed the 5 -year CIP schedule. It was approved as presented with the addition of the skatepark. The skatepark was shown to be a funded with private funds at $125,000 for 1999. The board was also ambivalent about the Downtown Park Stage. The consensus was that they did not care one way or the other about the status of this project. C. KEEPING NATURE IN YOUR NEIGHBORHOOD No members were interested in attending. D. PARK AREA ASSIGNMENT REPORTS John Fink: Valley, Cottageville, Hiawatha Oaks Dan Schumacher: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer D. Day reported that a light at the shelter was burned out. E. HOPKINS/MINNETONKA JOINT RECREATION BOARD Meeting scheduled for May 27th V. NEW BUSINESS A. REGIONAL TRAIL Hutchinson spur regional trail development. R Vogtman reviewed the City of St. Louis Park proposal to develop the regional trail on the east side of Hwy 169. This project requires that Hopkins identify a connection route to Excelsior Blvd. from 2nd St. NE. The board recommended that the trail take 2nd St NE and then go south on Jackson Ave S. No formal action was required at this time. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be July 20, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT J. Fink moved and D. Schumacher seconded a motion to adjourn. On the vote; D. Day, J. Fink, and D. Schumacher voted :,es The motion wa approved 3-0. The meeting adjourned at 7:10 p.m. ATTEST: Jo ink, Acting Chairperson r CITY OF HOPKINS PARK BOARD MEETING MINUTES OF JULY 203, 1998 A regular meeting of the Hopkins Park Board was held on July 20, 1998. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; Charles Heubach, David Day, Mark Kuhl and Karen Egger. The board is currently short one member. Also present was Hopkins staff Liaison Ray Vogtman. Absent was Council Liaison Karen Jensen. III. APPROVAL OF MD14UTES FOR MAY 18, 1998 D. Day moved and K. Egger seconded a motion to approve the minutes for the May 189 1998 meeting. On the vote D. Day, C. Heubach and K. Egger voted yes. The minutes were approved 3- 0. IV. BUSINESS A. INTRODUCTION OF NEW MEMBERS R. Vogtman introduced the new park board member, Mark Kuhl. Mark comes to the park board with a background of working with area youth. He has run the concessions at Maetzold Field for the last several years and has also been active with the scouting program. The City Council will be approving the appointment at an August City Council meeting. This appointment will leave one opening left to fill on the park board. B. HOPKINS JAYCEES SKATE PARK The first meeting of the Skate Park Task Force was held on July 20, 1998. The minutes of this meeting are attached. The task force will meet once in August and then bimonthly thereafter. C. SUPER VALU REGIONAL TRAIL CONNECTION R. Vogtman described the proposed trail that could be placed on the old Hennepin county property, along the east side of 6 h Ave S. Super Valu would be asked to place this trail, pending park board action. C. Heubach moved and K. Egger seconded a motion to recommend that the Super Value redevelopment of the Hennepin County site include a bituminous trail on the east side of 6t' Ave S to help serve as 'a regional trail connection. On the vote K. Egger, C. Heubach and D. Day voted yes. The motion was approved 3-0. Park Board N inutes, k498 Page 2 D. PARK AREA ASSIGNMENT REPORTS : Valley, Cottageville, Hiawatha Oaks Mark Kuhl: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer D. Day indicated that there are 5 bulbs burned out on the Maetzold Field Soccer field. M. Kuhl agreed to review Oakes, Interlachen and Burnes Park, replacing Dan Schumacher whose term has expired. E. HOPKINS/MINNETONKA JOINT RECREATION BOARD July meeting cancelled. Next meeting scheduled for August 12' V. NEW BUSINESS A. REVIEW OF HOPKINS PARK CITY CODE — SECTION 830 R Vogtman explained the need for the definition of "Passive Open Space". The agreements governing the old Hopkins Landfill require changes to the city code. This change to the code allows the park board to update the entire code, which is in need of major revisions anyway. The park board reviewed the code and made the changes so indicated. At the conclusion of the review, D. Day moved and K. Egger seconded a motion to recommend that the City Council review and adopt the proposed changes to the City Code. On the vote D. Day, K. Egger and C. Heubach voted yes. The motion was approved 3-0 VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be May 18, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT D. Day moved and D. Schumacher seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, and D. Day voted yes. The motion was approved 3-0. The meeting adjourned at 8:00 p.m. ATTEST: Karen Egger, Chairperson SKATE PARK TASK FORCE COMMITTEE MEETINGMINAUTES July 20, 1998 I. Present were members; T. Moore, R Vogtman, C Heubach, D. Day, M. Munzenirder, W. Swanson. Absent were C. Rocky and a liaison from the Jaycees. II. Introductions were made, as this was the first meeting of the committee. It was agreed that the committee would meet once in August and then begin meeting Bi -monthly. III. New Business A. The committee viewed a video brought in by members M. Munzenirder and W. Swanson. The video entitled " The S. Park Revolution", was designed to give the information needed to help bring a skatepark to our community. The video addressed case histories and success stories of existing non-profit skateboard parks. location needs, funding sources, insurance and liability issues and obstacles to overcome. B. The committee then identified goals and objectives as a base for further discussions. 1. Site a. City owned b. Private site to be purchased/leased. C. Public site to be leased. 2. Design a. How to move forward b. Size of skatepark C. What to build 3. Potential problems to address a. Allow music b. Graffiti C. Lighting d. Supervised or non -supervised e. f. Fees BMX -zel i�- g. Funding . h. Hours of operation i. Seasons of operation IV. The committee agreed to visit Oakes Park and the Hwy 169 overpass areas as potential sites for a skatepark prior to the next meeting. V. A mission statement should also be identified at the August meeting (i.e. this committee should identify a site, design, and operational guidelines for a public skatepark by April 15, 1999). VI. Next meeting scheduled for August 17th @ 1:00 p.m. at Hopkins Public Works VII. Meeting Adjourned at 2:15 p.m. SKATE PARK TASK FORCE COMMITTEE MEETING MINUTES August 17, 1998 I. Present were members: T. Moore, R Vogtman, C. Heubach, D. Day, M. Munzenirder, and W. Swanson. Absent were C. Rocky and a liaison from the Jaycees II. OLD BUSINESS A. The members had been asked to visit Oakes Park and the Highway 169 overpass area prior to the meeting. These locations had been discussed as potential sites for the proposed skate park. Members unanimously favored the 169 overpass area. Uncertainty over future development to the south of Oakes Park was a major factor. Also cited as positive factors in favor of the overpass site were an existing "roof', more central location, close proximity to the Depot Coffee House and the regional trail. The members agreed that an on-site visit as a group was a good idea; so the committee left for an on-site visit. III. NEW BUSINESS A. The committee reconvened on Washington Avenue near the 169 overpass area where Super Valu parks trailers. C. Heubach took decibel readings. The reading taken was 73 decibels. A previous reading was between 70 and 75 decibels. After reviewing the space that would be required for a 15,000 sq. ft. skate park everyone was in agreement that this would be the ideal site for the skate park. Staff was given the task of exploring current ownership, current leases, and the availability, if any, of this location. B. The site is under the ownership of the MN Department of Transportation. Super Valu currently has a lease for the entire area, which expires in April of 1999. Staff has met with Super Valu and is exploring options with them. C. Work remains on a mission statement. IV. Bimonthly meetings are now scheduled following summer vacation. The next two meetings are September 8th and September 21" at 3:00 p.m. at the Hopkins Public Works Facility. V. Meeting adjourned at 2:15 p.m. SKATE PARK TASK FORCE COMMITTEE MEETINGMINUTES September 8, 1998 I. Present were members: J. Howard, R. Vogtman, C. Heubach, D. Day, and M. Munzenirder. Absent were W. Swanson and T. Moore. C. Rocky has withdrawn from the task force committee. A new youth representative will be located to fill this vacancy. II. OLD BUSINESS A. The committee worked on a mission statement which reads as follows: "The skate park task force shall study the feasibility for a permanent skate park facility and recommend to the park board by January 1&, 1999 the results of the task force. The results shall include a potential site, size, operational hours, staffing recommendations, seasons of operation, insurance and liability concerns." III. NEW BUSINESS IV. A. J. Howard was given all information developed to date, and introduced to the members. J. Howard will serve as the Jaycees representative on the committee. B. The task force agreed that now is the time to search out a design consultant. The committee wants to see if the 169 overpass meets the best site constraints, and what a potential skate park might look like utilizing the site characteristics available. J. Howard will provide names and number of possible design teams. The next two meetings are October 5 h and October ISP at 3:15 p.m. at the Hopkins Public Works Facility. V. Meeting adjourned at 4:00 p.m. CITY OF HOPKINS PARK BOARD MEETING MINUTES OF SEPTEMBER 21, 1998 A regular meeting of the Hopkins Park Board was held on September 21, 1998. I. CALL TO ORDER The meeting was called to order at 6:40 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, C. Heubach (arrived at 7:00 p.m.), Mark Kuhl (left at 7:35 p.m.), P. Schuessler and Karen Egger. Also present was Hopkins staff Liaison Ray Vogtman. Absent was Council Liaison Karen Jensen. III. APPROVAL OF MINUTES FOR JULY 20, 1998 D. Day moved and M. Kuhl seconded a motion to approve the minutes for the July 20, 1998 meeting. On the vote: D. Day, M. Kuhl and K. Egger voted yes. The minutes were approved 3-0. IV. BUSINESS A. INTRODUCTION OF NEW MEMBERS R. Vogtman introduced the new park board member, Patty Schuessler. P. Schuessler will be introduced to the city council on October 6, 1998 and take the oath of office on October 20, 1998. She gave some background on herself and her family and was welcomed to the park board. B. HOPKINS JAYCEES SKATE PARK Staff member R. Vogtman gave a verbal update on the skate park task force. K. Egger requested that all minutes of the task force also be distributed to the park board members. C. SUPER VALU REGIONAL TRAIL CONNECTION The public hearing for the neighborhood near the trail will be held September 30, 1998 at 7:00 p.m. at City Hall. The city council has discussed the trail at the council work session on September 80'. The council approved the concept so the public hearing was requested. A representative of the consultant from S.R.F. will be available for questions. ��V4'4/ ")ji Park Board Minutes, , 1998 Page 2 D. SHADY OAK BEACH UPDATE R. Vogtman gave and update on recent construction activities at the beach. The buildings are completed. Site work is moving ahead with the water play area and playground under construction. It was noted that a letter had been mailed from the City of Minnetonka to Brauer and Associates regarding the lack of construction progress over the summer. The park board also questioned who would be responsible for maintenance activities at the beach. R. Vogtman indicated that a meeting regarding this topic has been discussed by is not yet scheduled. E. WINTER TRAIL ACTIVITIES PERMIT C. Heubach moved and K. Egger seconded a motion recommending to council that the winter regional trail activities of hiking/biking be permitted as in the last several years. On the vote: D. Day, C. Heubach, and K Egger voted yes. The motion was approved 3-0. This item will be on the October 6th consent agenda for Council action. The park board also requested that this item be a 5 year permit instead of yearly, in order to make our local government more efficient. F. PARK AREA ASSIGNMENT REPORTS Patty Schuessler: Valley, Cottageville, Hiawatha Oaks Mark Kuhl: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No reports. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD September meeting cancelled. Next meeting scheduled for November 9a'. V. NEW BUSINESS A. MINNEHAHA OAKS ASSOCIATION LETTER The park board reviewed the letter from P. Isaak of the Minnehaha Oaks Association. Chair person K. Egger will draft a reply from the park board. O 1 Park Board Minutes, , 1998 Page 3 B. CITY TRAIL PLAN R. Vogtman reviewed the trail plan last updated on April of 1993 by Westwood Professional Services. The park board is to study this plan over the next few months and adopt a plan. This plan can be utilized for trail improvements and new connections as development opportunities present themselves. C. BEAUTIFICATION CORRIDOR 5TH -169 C. Heubach wished to have the beautification corridor on the south side of Excelsior Boulevard between 5th and 8th Ave S back on future agendas. As a realtor, he is aware of the image the current corridor portrays. Now that the park and ride location has shifted from the Depot site westward, he feels the beautification corridor is in jeopardy. C. Heubach moved and K. Egger seconded a motion to recommend to council that they work to preserve the concept of a beautification corridor over other proposed uses for this parcel of city property. On the vote: C. Heubach, , and K. Egger voted yes, D. Day voted no. The motion passed 2-1. VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be November 16, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT D. Day moved and K. Egger seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, and D. Day voted yes. The motion was approved 3-0. The meeting adjourned at 8:05 p.m. ATTEST:Socck, Karen Egger, Chai rson CITY OF HOPKINS PARK BOARD MEETING MINUTES OF NOVEMBER 16, 1998 A regular meeting of the Hopkins Park Board was held on November 16, 1998. I. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson; K. Egger. II. ROLL CALL Present were Park Board members; David Day, Charles Heubach, Mark Kuhl, Pat Schuessler and Karen Egger. Also present was Hopkins staff Liaison Ray Vogtman. Absent was Council Liaison Karen Jensen. III. APPROVAL OF MQNUTES FOR SEPTEMBER 21, 1998 C. Heubach moved and D. Day seconded a motion to approve the minutes for the September 21, 1998 meeting. On the vote: D. Day, M. Kuhl, C. Heubach, P. Schuessler and K. Egger voted:yes. The minutes were approved 5-0. IV. BUSINESS A. 13th AVENUE SOUTH VACATION Vogtman presented background information on discussions surrounding the vacation of 13' Ave. S. between Mainstreet and I" St S. St. Joseph's Church has been in discussion with city staff, surrounding the possibility of public parking on the church parking lot east of 13th Ave. S. As this. discussion is on-going, no issues have been agreed upon but have yielded some common ground. The city is considering the vacation of 13th Ave S to the church as a trade for public parking on the private church parking lot. The park board is being asked if there are any park needs that should be a part of these discussions. Member D. Day indicated that he felt a need for more handicapped accessible parking on the east side of Central Park. K. Egger also requested that the Central Park trail be extended into the new available public parking area. A discussion indicated that both items were necessary. Two or three handicapped stalls on 13a' Ave S immediate north of 1st St S would be sufficient. D. Day moved and P. Schuessler seconded a motion to recommend to the City Council that 13th Ave S be vacated if the trail and handicapped parking issues are resolved. The motion was approved 5-0. Wauw 1 y Park Board Minutes,, 998 Page 2 B. HOPKINS JAYCEES SKATE PARK R. Vogtman updated the park board on the progress of the skate park task force. The last two meetings have been rather unproductive as all issues seem to revolve around any potential site. R. Vogtman was to have a meeting on November 17 with K. Slater of the MN Dept of Transportation, a right-of-way agent. The top site identified by the task force is the Hwy 169 overpass. The results of this meeting are in with very positive news. The R.O.W. agent was very sure that the D.O.T. would have no objection to leasing this site to the city for 2 -year renewable leases for the typical $1.00/year fee. The next hurdle is a meeting with Super Valu to see if they will be agreeable to not renew their lease when it expires in April of 1999. As the current lease holder on this property they have the first right of refusal. If this meeting is also positive the task force can proceed with an application for lease. I would expect considerable progress from the task force once this hurdle is crossed successfully. C. REGIONAL TRAIL CONSTRUCTION R. Vogtman informed the park board that the black top work and fill on the edges of the trail is complete. If trail signs get placed staff will maintain the trails for the winter. If signs do not get placed the trail will only be plowed and maintained from 11'' Ave S west. D. SHADY OAK BEACH UPDATE R. Vogtman reviewed the construction progress at the beach. All construction is near completion and preliminary punch lists are being prepared (see November 13, 1998 letter — D. Johnson). Work is on-going and the site is being winterized. E. HIAWATHA OAKS Park board members reviewed the K. Egger letter and the "Oaks Folks" newsletter. F. BEAUTIFICATION CORRIDOR 5TH AVE TO TH 169 C. Heubach reviewed this corridor to help the two new members become familiar with this parcel of city property. This item will remain on the agenda. Added pressure to do something to this property will continue as the Co. Rd 3 corridor begins to see new landscape amenities in 1999. G. CITY TRAIL PLAN R. Vogtman reviewed the 1992 trail study. The park board would like to see this report and the June 10, 1992 sidewalk/trail plan map included in the minutes. wejat6T ) � Park Board Minute , Y' 1998 Page 3 H. PARK AREA ASSIGNMENT REPORTS Patty Schuessler: Valley, Cottageville, Hiawatha Oaks Mark Kuhl: Oakes, Interlachen, Burnes Karen Egger: Harley Hopkins, Central, Shady Oak Nature Area David Day: Elmo, Hilltop, Maetzold Field Charles Heubach: Shady Oak Beach, Park Valley Playground, Buffer No reports. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD Met October 14th. Reviewed evaluations of programs, reviewed 1998 summer report, Shady Oak Beach, Picnics. Next meeting January 13 thmay discuss Shady Oak Beach maintenance issues. V. NEW BUSINESS ON VI. NEXT SCHEDULED MEETING The next regular meeting of the Park Board will be January 25, 1998 at 6:30 p.m. in the City Council Chambers. VII. ADJOURNMENT D. Day moved and C. Heubach seconded a motion to adjourn. On the vote; K. Egger, C. Heubach, P. Schuessler, M. Kuhl and D. Day voted yes. The motion was approved 5-0. The meeting adjourned at 8:25 p.m. tF, ATTEST: Karen EgVbr, Chairperson