2004 CITY OF HOPKINS
PARK BOARD MEETING MINUTES
• MARCH 15, 2004
A regular meeting of the Hopkins Park Board was held on March 15, 2004.
L CALL TO ORDER
Chairperson Richard Niemann called the meeting to order at 6:35 p.m.
II. ROLL CALL
Present were Park Board members: Richard Niemann, Dave Specken, Katie Boarder and Ron Helgeson.
Also present was Hopkins staff liaison Ray Vogtman.
III. APPROVAL OF MINUTES FOR NOVEMBER 17, 2003
D. Specken moved and R. Helgeson seconded a motion to approve the minutes for the November 17,
2003 meeting. On the vote: R. Niemann, K. Boarder, D. Specken, and R. Helgeson voted yes. The
minutes were approved 4-0. There was no meeting in January as it was cancelled.
IV. BUSINESS
• A. PERFORMANCE STAGE DEDICATION CEREMONY
A dedication ceremony for the new performance stage in Downtown Park has been
scheduled for May 26th at 6:30 p.m. The ceremony will include a performing band, the
mayor and council members, the park board and many families representing the names
found on the dedication benches. It is anticipated that a Hopkins Rotary work party
scheduled for May 15th will include landscaping rock, annual and perennial flowers and
the planting of shrubs. This item was informational only and no further action was
required.
B. VALLEY PARK DOG PARK
The Board members continued the discussion on the proposed dog park on the existing
archery range located in Valley Park. A quote to fence the site with five foot high fencing
was reviewed. Total fencing costs were anticipated to be approximately $10,000. Total
costs including site preparation, new signs and site amenities would approach $15,000.
The consensus was to leave the archery range as is for now. If enough interest could be
generated to support one half of the funding the project should move forward. It was
agreed that Park Dedication funds would be appropriate to pay the balance. K. Boarder
moved and D. Specken seconded a motion to recommend to Council that a community
dog park be placed in the 2007 CIP for Valley Park at a cost of$15,000. On the vote: R.
Niemann, R. Helgeson, K. Boarder and D. Specken voted yes. The motion was approved
410
4-0.
City of Hopkins
Park Board Minutes
• March 15, 2004
Page 2 of 3
C. RUGBY CLUB FACILITIES
Four members of the Minnesota Amateur Rugby Foundation (MARF) were present to
introduce the sport of rugby and a request for field use. Rob Celarno (Pres.), Paul
Johnson (Vice Pres.), Tony Mills (Sec/Treas.) and Dan Johnson (Board Member). A 7
minute Rugby Youth Promotional video was shown to familiarize the Park Board
members with the sport of rugby. The MARF currently represents about 40 youth in
grades 3-6, and 70 youth at the high school level. There is an equal mix of girls and boys
teams represented. The season runs from April 10th to about June 15th for the high school
• teams and May to July for the youth teams. The regulation field size the MARF is
requesting would be 110 yd. x 75 yd. with additional 20-25 yd. end zones. This size field
could be broken down into 2 or 3 youth size fields. The Park Board members discussed
the possible use of the Valley Park site for a spring rugby season. Staff Liaison R.
Vogtman was asked to check with the Minnetonka Recreation Services (HMRS) to verify
if there would be any scheduling conflicts. MARF would be installing goal posts for the
season, which would preempt other field uses. A permit to use the northwest backstop for
Hopkins Area Little League practices on Monday and Wednesday for the April to June
time frame has already been issued in January of this year. Staff is checking with HALL
• to see if they are willing to release their permit for this spring at that location. MARF
indicated that the rugby group would be willing to install sleeves for the goal posts,
install and remove the goal posts at the beginning and end of the spring season and to
improve the existing ponding of water in a portion of the field. After further discussion,
K. Boarder moved and R. Helgeson seconded a motion to recommend that the use of
Valley Park for a spring 2004 rugby season be allowed, pending field improvements by
MARF and compatibility with existing field uses permitted by HMRS. On the vote: R.
Niemann, D. Specken, K. Boarder and R. Helgeson voted yes. The motion was approved
4-0.
D. OAK FOLKS UPDATE
The Board Members reviewed the letter from the Oaks Folks dated February 5, 2004. No
further action was required.
E. PARK AREA ASSIGNMENT REPORT
No park observations were noted.
F. PARKS UPDATE
Staff liaison R. Vogtman updated Park Board on current and pending spring projects and
topics. Projects for spring work included Central Park irrigation repairs, modifications to
• Maetzold Field#3 and Downtown Park landscaping.
City of Hopkins
Park Board Minutes
• March 15, 2004
Page 3 of 3
G. HOPKINS-MINNETONKA RECREATION BOARD
The last meeting was held on January 14, 2004. Increases to Shady Oak permits were
approved. The next meeting is scheduled for May 5, 2004.
V. NEW BUSINESS
None noted.
VI. NEXT SCHEDULED MEETING
May 19, 2004
6:30 p.m. City Council Chambers
VII. ADJOURNMENT
D. Specken moved and R. Helgeson seconded a motion to adjourn. On the vote: R. Niemann, R.
• Helgeson, K. Boarder and D. Specken voted yes. The motion was approved 4-0. The meeting adjourned
at 8:00 p.m.
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Attest: ,/ ' -1', •tei ly
R. Niem. , Chairperson
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CAPITAL IMPROVEMENTS
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August 2003
CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 01-CIP-P201
Type Improvement
Useful Life
Project Name
Valley Park Improvements
Category Parks/Forestry/Pavilion:Neigh
Priority n/a
Total Project Cost $65,000
Description
2005-Parking addition ($20,000)
2005-Hockey rink upgrade($45,000)
Justification
Parking addition-Valley Park is getting more use each year as a community park;as these uses grow,the demand for additional parking is created.
Consistent with Park Board adopted guidelines and CIP priority list of April 2001
Expenditure 2004 2005 2006 2007 2008 Total
Construction/Maintenance 65,000 65,000
Total 65,000 65,000
•
Funding Sources 2004 2005 2006 2007 2008 Total
PDF-Park Dedication Fund 65,000 65,000
Total 65,000 65,000
Operational Impact/Other
Consistent with Park Board adopted guidelines and CIP priority list of 4/20/90.
S
91
Tuesday,August 12,2003
1
CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 01-CIP-P206 Type Improvement
• Useful Life
Project Name Citywide Trail Connections
Category Parks/Forestry/Pavilion:Comm
Priority n/a
Total Project Cost $153,750
Description
Develop various intra-city connections to existing trails and sidewalks in Hopkins,including the existing regional trail system. Install trail amenities.
Primary trail projects:
2003-Trail signage and amenities
2004-Trail connections along 2nd St No from 20th Ave No to Shady Oak Road
2004-Trail connection from Cedar Lake Trail to Oakes Park.
2006-Trail along the west side of Oakridge Road
Justification
Safe intra-city connections to the expanding use patterns on the regional trails and City trail and sidewalk system is necessary.
City of Hopkins Master Trail and Sidewalk Plan
Regional Trail Plan under review.
Prior Expenditure 2004 2005 2006 2007 2008 Total
0 Construction/Maintenance 103,750 50,000 153,750
Total Total 103,750 50,000 153,750
•
Prior Funding Sources 2004 2005 2006 2007 2008 Total
0 CR-Current Revenues-Gene 52,000 10,000 62,000
GU-Other Governmental Unit 51,750 51,750
Total
MS-Municipal State Aid Stree 30,000 30,000
SU-Storm Sewer Fund 10,000 10,000
Total 103,750 50,000 153,750
Operational Impact/Other J
Regional trail plan under review.
92
Tuesday,August 12,2003
x
_" CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 02-CIP-P210 Type Improvement
Project Name Useful Life 10 years
Pavilion Community Message Sign
_J Category Parks/Forestry/Pavilion:Comm
' Priority 3 Important
Total Project Cost $35,000
Description
This message sign to be placed near Co.Rd.3 in front of pavilion will be used to promote community events,registrations,news items,etc.
Justification
No sign within Hopkins is available to promote the city. Present sign was a used sign,retrofitted to meet minimum needs of pavilion. Opportunity exists to promote
at a much higher,professional level.
2004: Purchase,install
Ranked Category#3 in Park Board Project List,April 2001
Perhaps approach School District for funding assistance
Expenditure 2004 2005 2006 2007 2008 Total
Construction/Maintenance 35,000 35,000
Total 35,000 35,000
Funding Sources 2004 2005 2006 2007 2008 Total
PA-Pavilion Fund 17,500 17,500
PF-Private Sector Funds 17,500 17,500
Total 35,000 35,000
Operational Impact/Other
2004-purchase,install
Ranked in Category#3 in Park Board project list,April 2001
9 3 Tuesday,August 12,2003
CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Type Improvement
• Project# 02-CIP-P213
Useful Life 20 years
Project Name Co Rd 3 Beautification Corridor
Category Parks/Forestry/Pavilion:Comm
Priority 1 Urgent
Total Project Cost $80,000
Description
Miniature golf course-$60,000
Memorial garden park-$20,000
Justification
Council directive to Park Board to explore ways to beautify the south side of Co Rd 3 corridor,Depot to 8th Ave So
Design: 2003;construction: 2004. Maintenance offset by user fees.
Ranked Category#1 on Park Board Projects List,April 2001
Expenditure 2004 2005 2006 2007 2008 Total
Construction/Maintenance 80,000 80,000
Total 80,000 80,000
Funding Sources 2004 2005 2006 2007 2008 Total
CR-Current Revenues-Gene 40,000 40,000
PDF-Park Dedication Fund 40,000 40,000
Total 80,000 80,000
Operational Impact/Other
Design 2002,construction 2002,maintenance fees offset by user fees.
Ranked Category#1 on Park Board Projects List,April 2001.
•
94
Tuesday,August 12,2003
CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
Contact Public Works Director •
City of Hopkins, MN Department Public Works:Parks
Project# 03-CIP-P215 Type Improvement
Useful Life
Project Name
Burnes Park Hockey Rink
Category Parks/Forestry/Pavilion:Comm
Pri. .ty n/a
Total Pr.,•ct Cost $35,000
ori, Description
Burnes Park hockey rink with improved lighting.
Justification
Park has temporary rink in poor condition;replacement ecessary soon. Staf recommends pe anent rink to save labor.
kr'
Expenditure 2004 200 2006 2007 2008 Total
Construction/Maintenance 3 ,000 35,000
Total 000 35,000
411
Funding Sources 200' 2005 2006 2007 2008 Total
CR-Current Revenues-Gene 35,000 35,000
Total 35,000 35,000
Operational Impact/Other
•
95
Tuesday,August/2,2003
CAPITAL IMPROVEMENTS PLAN 2004 thru 2008
ILO Contact PW Director
)!I City of Hopkins, MN
h I Department Public Works:Parks
i Project# 04-CIP-P216
�'' Type Improvement
il
Project NameBI Useful Life
urnes Park Play Equipment
Category Parks/Forestry/Pavilion:Comm
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Priority n/a
1,:l. Total Project Cost $50,000
Description
i. Remove and replace the Miracle Equipment Mark N playground
flF.
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of Justification
il;i Estimated intallation date of 1975,equipment will be 30 years old in 2005. Manufacturer has asked the city to consider removal. Equipment is too high,with other
I safety related liability issues.
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Expenditure 2004 2005 2006 2007 2008 Total
Construction/Maintenance 50000
ff , 50,000
li Total 50,000 50,000
is,
Funding Sources 2004 2005 2006 2007 2008 Total
PDF-Park Dedication Fund 50,000
50,000
Total 50,000 50,000
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Operational Impact/Other
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Page 1 of 1
Ray Vogtman
From: Tony.Mills [Tony.Mills@target.com1
Sent: Wednesday, March 17, 2004 2:12 PM
To: rvogtman@hopkinsmn.com
Cc: paulejohnsonl@msn.com; robclarno@msn.com; djjjrugby@worldnet.att.net
Subject: Valley Park- City of Hopkins
City of Hopkins Park Board
Ray Vogtman
Superintendent of Parks
Re: Valley Park usage by the Hopkins Rugby community.
Dear Ray,
• Pursuant to your request at the board meeting of Monday March 15, 2002, the schedule of field usage by the
Hopkins Rugby community is anticipated to commence as soon as weather conditions permit and approved
by the Park Board.
The end date for this year is around July 1st. with use as follows:
High School Level
Girls- Monday, Tuesday and Wednesday from 3:00pm - 7:00pm
Boys-Wednesday, Thursday and Friday from 3:00pm - 7:00pm
Mini Rugby Program
May and into June, Saturdays from 10:00am - 2:00pm
• The extension of rugby into the fall season is a distinct possibility in the future. We don't see this as a conflict
with other sports as we have established a firm base as an alternate sport in the community.
We are currently seeking advice from a local Hopkins landscaper on scope of work to fill in pot holes and
depressions and to generally improve drainage, thus allowing safe use of the playing surface. While it may
not be feasible to accomplish this work and get field use for this season, the Minnesota Amateur Rugby
Foundation (MARF) remains committed to fund this operation whether it be this spring yet or in the fall to be
ready for next year.
Also we would supply the goal posts, with in-ground sleeves, initial field layout with striping and are willing to
contribute to possible future enhancements such as lighting, irrigation etc.
Please do not hesitate to call if you have further questions. Main point of contact will be Dan Johnson at 612
384-8658.
Thank you for your consideration and we look forward to working with you on this project.
The MARF Board of Directors
•
3/17/2004
March 15, 2004
To: Mr. Gene Maxwell
Mayor to the City of Hopkins
From: Katie Boarder
Member of the Parkboard
Dear Mr. Mayor,
I regret to inform you that I will no longer be able to be a member of the Parkboard for
the city of Hopkins. My husband I have recently purchased our first home in Minnetonka.
I have greatly enjoyed the experience of being on the Parkboard and am sorry to leave. It
was great to work with Ray Vogtman and the other members of the Parkboard to better
the park system of Hopkins.
Best of luck in the future, as I'm sure you will continue to make Hopkins a great city. I
am hoping to continue to be involved with the Parks and Recreation Department through
the city of Minnetonka.
Sincerely,
Katie Boarder
734 6th Ave. S.
Hopkins, MN 55343
•
CITY OF HOPKINS
PARK BOARD MEETING MINUTES
MAY 17, 2004
A regular meeting of the Hopkins Park Board was held on May 17, 2004.
I. CALL TO ORDER
Chairperson Richard Niemann called the meeting to order at 6:35 p.m.
II. ROLL CALL
Present were Park Board members: Richard Niemann, Ron Helgeson and new Park Board member
Robert Edmonds. Absent was Park Board member David Specken. Also present was Hopkins staff
liaison Ray Vogtman.
III. APPROVAL OF MINUTES FOR MARCH 15, 2004
R. Helgeson moved and R. Edmonds seconded a motion to approve the minutes for the March 15, 2004
meeting. On the vote: R. Niemann, R. Helgeson and R. Edmonds voted yes. The minutes were
approved 3-0.
IV. BUSINESS
• A. PERFORMANCE STAGE DEDICATION CEREMONY
Staff liaison R. Vogtman reviewed spring work completed at Downtown Park in
preparation for the dedication ceremony scheduled for May 26, 2004. Spring projects
include; irrigation repairs, tree pruning and removals, sodding and a Hopkins Rotary
work project. R. Vogtman invited the Park Board members to the dedication ceremony
and reviewed the invitation letter that was mailed to all of the Park Bench Donation
patrons. No board action was required.
B. CAPITAL IMPROVEMENT PLAN- 2005 - 2009
R. Vogtman reviewed the projects identified in the City of Hopkins 2005 - 2009 Capital
Improvement Plan. The project identified as 03-CIP-P215; the Burnes Park Hockey Rink
was discussed. Staff cutbacks resulted in the closing of this rink for the 2003-2004
skating season. This rink is proposed to be permanently closed. After further discussion
R. Edmonds moved and R. Helgeson seconded a motion to recommend adoption of the
2005 - 2009 City of Hopkins Capital Improvement Plan for Parks, with the deletion of
project 03-CIP-P215. On the vote: R. Niemann, R. Helgeson and R. Edmonds voted yes.
The motion was approved 3-0.
•
City of Hopkins
Park Board Minutes
• May 17, 2004
Page 2 of 2
C. PARK AREA ASSIGNMENT REPORT
R. Edmonds will now be reporting on Valley, Cottageville, and Park Valley Playground.
R. Niemann suggested that an informational bulletin board should be installed in
Downtown Park. Coming events could be posted to promote the programs.
D. PARKS UPDATE
Staff liaison R. Vogtman gave a brief update on spring projects in the park system. These
included 1) renovations to Maetzold #3 ballfield to accommodate Babe Ruth; 2) Central
Park irrigation repairs; and 3) Downtown Park work projects and ongoing park turf items
(overseeding and fertilizer).
E. HOPKINS/MINNETONKA JOINT RECREATION BOARD
The last meeting was held on May 5, 2004. Minutes were reviewed from 9/10/03 and
1/14/04.
• V. NEW BUSINESS ITEMS
None noted.
VI. NEXT SCHEDULED MEETING
July 19, 2004
6:30 p.m. City Council Chambers
VII. ADJOURNMENT
R. Helgeson moved and R. Edmonds seconded a motion to adjourn. On the vote: R. Niemann, R.
Helgeson and R. Edmonds voted yes. The motion was approved 3-0. The meeting adjourned at
7:35 p.m.
Attest: :e
�6�„ 4
R. Niema i , ' hairperson
•
PARK DEDICATION FUND 5/31/2004
al Account# Account Title Debit Credit
301-00000-101 CASH 99,073.82 -
301-00000-106 ACCRUED INTEREST ON INVESTMENT 597.00 -
301-00000-126 ACCOUNTS RECEIVABLE-MISC. 17,500.00 -
301-00000-171 Buildings and structures - -
301-00000-172 Other improvements - -
301-00000-179 Accumulated depreciation - -
301-00000-201 ACCOUNTS PAYABLE - -
301-00000-205 Retainage payable - -
301-00000-240 DUE TO OTHER FUNDS - -
301-00000-295 FUND BALANCE - 111,490.03
301-49100-370 Interest Earned - 1,308.00
301-49100-442 Donations - 1,000.00
301-49100-449 PARK DEDICATION - 24,500.00
301-49100-490 Transfers In-Operating - -
301-45130-730 Improvements Other than Buildings - -
301-49100-581 Advertising and publication - -
301-49100-582 Expert and professional services - -
301-49100-588 Legal services - -
301-49100-616 Construction Costs 15,218.00 -
301-49100-622 Intergovernmental fees 47.32 -
301-49100-680 Depreciation - -
•
301-49100-720 BUILDINGS&STRUCTURES - -
•
301-49100-730 Improvements Other than Buildings 5,861.89 -
301-99100-582 Expert and professional services - -
• Total 138,298.03 138,298.03
•
CITY OF HOPKINS
PARK BOARD MEETING MINUTES
• OCTOBER 11, 2004
A regular meeting of the Hopkins Park Board was held on October 11, 2004.
I. CALL TO ORDER
Chairperson Richard Niemann called the meeting to order at 6:30 p.m.
II. ROLL CALL
Present were Park Board members: Richard Niemann, Ron Helgeson, Dave Specken, Robert Edmonds
and Elizabeth Dorn. Also present was Hopkins staff liaison Ray Vogtman.
III. APPROVAL OF MINUTES FOR MAY 17, 2004
D. Specken moved and R. Edmonds seconded a motion to approve the minutes for the May 17, 2004
meeting. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. E. Dorn
abstained. The minutes were approved 4-0.
IV. BUSINESS
• A. INTRODUCTION OF NEW BOARD MEMBER ELIZABETH DORN
Staff liaison introduced Elizabeth (Liz) Dorn to the Park Board. She gave a brief
background of her personal history. The various Park Board members introduced
themselves and also gave some background on themselves. No board action was
required.
B. LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Staff Liaison reviewed the history and locations of the regional trails within Hopkins.
Council Report 2004-140 explained the need for the winter permit. Resolution No. 2004-
063 gives official City Council approval for the winter activities on the regional trails.
The permit authorizes the winter activities of hiking, biking and pet walking with the
associated winter maintenance activities. Motion was made by E. Dorn and seconded by
R. Helgeson to recommend to the City Council that the winter activities permit and
Resolution No. 2004-063 be approved. On the vote: R. Niemann, R. Helgeson, R.
Edmonds, D. Specken and E. Dorn voted yes. The motion was approved 5-0.
C. HENNEPIN COUNTY REGIONAL RAILROAD AUTHORITY
The Park Board reviewed the letter (8-2-04) from the H.C.R.R.A. The survey markers
referred to in the letter have been placed. Any beautification projects that encroach
• within this property will require a beautification permit from the H.C.R.R.A. This letter
was informational only and did not require any further board action.
City of Hopkins
• Park Board Minutes
October 11, 2004
Page 2 of 3
D. DREW HAGMAN LETTER
•
The Park Board reviewed the resident letter (5-11-04) and the response from Staff liaison
R. Vogtman (6-3-04). These were informational only and required no further Park Board
action.
E. FORESTRY FUNDING
Staff liaison R. Vogtman reviewed the Council Report 2004-139. The report discusses
the need for additional funds to help offset the costs associated with the escalating Dutch
Elm Disease. The additional funds will allow staff to contract out stump removal and
plant an additional 100 new trees. Motion was made by R. Edmonds and seconded by R.
Helgeson to recommend to the City Council that City contingency funds be utilized to
fund stump removal and reforestation efforts in the amount of$28,500.00. On the vote:
R. Niemann, R. Helgeson, R. Edmonds, D. Specken and E. Dorn voted yes. The motion
was approved 5-0.
• F. PARK AREA ASSIGNMENT REPORT
E. Dorn was assigned the following parks: Harley Hopkins, Shady Oak Nature Area,
Interlachen and Oakes. No other park reports were noted.
G. PARKS UPDATE
Staff liaison R. Vogtman updated the Park Board members on the construction activities
at Central Park and the Pavilion. Some improvements to Maetzold Field #3 were
suggested by Ron Schwartz in the Hopkins/Minnetonka Recreation Services if funds
could be identified.
There was some minor paint vandalism at Burnes Park over the weekend. City employees
cleaned it up on Monday, October 11, 2004.
H. HOPKINS/MINNETONKA JOINT RECREATION BOARD
The last meeting was held on July 14, 2004. The next meeting will be on Wednesday,
October 13, 2004. The meeting will discuss Shady Oak Beach among other items.
V. NEW BUSINESS ITEMS
• None noted.
City of Hopkins
Park Board Minutes
October 11, 2004
Page 3 of 3
. VI. NEXT SCHEDULED MEETING
November 15, 2004
7:30 p.m. City Council Chambers
VII. ADJOURNMENT
E. Dorn moved and R. Helgeson seconded a motion to adjourn. On the vote: R. Niemann, R.
Helgeson, R. Edmonds, D. Specken and E. Dorn voted yes. The motion was approved 5-0. The
meeting adjourned at 7:45 p.m.
r �
Attest: it.1 arr
iemann, .irperson
•
•
CITY OF HOPKINS
PARK BOARD MEETING MINUTES
• NOVEMBER 15, 2004
A regular meeting of the Hopkins Park Board was held on November 15, 2004.
I. CALL TO ORDER
Chairperson Richard Niemann called the meeting to order at 6:40 p.m.
II. ROLL CALL
Present were Park Board members: Richard Niemann, Robert Edmonds, and Ron Helgeson. Absent
were Park Board members Elizabeth Dorn and Dave Specken. Also present was Hopkins staff liaison
Ray Vogtman.
III. APPROVAL OF MINUTES FOR OCTOBER 11, 2004
R. Edmonds moved and R. Helgeson seconded a motion to approve the minutes for the October 11,
2004 meeting. On the vote: R. Niemann, R. Edmonds and R. Helgeson voted yes. The minutes were
approved 3-0.
IV. BUSINESS
• A. INTERLACHEN PARK ZAMBONI
A resident of the Interlachen Park neighborhood, Peter Torvik, gave a presentation on a
proposal for Interlachen Park. Several residents from the Interlachen Park neighborhood
have purchased a reconditioned ice resurfacer. The group paid $5,000 for the unit, a
reconditioned Zamboni. This group hopes to use it on the skating rinks in Interlachen
Park this winter. They propose to store the Zamboni in a temporary structure immediately
to the east of the existing park shelter building. The shelter building would provide the
heat to keep the temporary shelter above 40°. P. Torvik reviewed some park history for
winter user groups. The last two hockey rink installations at Interlachen Park were
completed by the neighborhood association. Current plans are to operate the Zamboni
once a day, 3-4 days per week. The most likely days are Friday p.m., Saturday a.m. and
Sunday a.m. The operators will receive some limited training on operation of the
Zamboni from the City Pavilion staff. The user group has indicated they are willing to
pay for the added heating costs for the season on the temporary structure which is a
12'x24'x10' canvas insulated unit. P. Torvik will provide additional information to the
Park Board ASAP in order for the Park Board members to review and take action on the
proposal. This review would allow staff to check into zoning, inspections and insurance
questions that the board members had at this meeting. P. Torvik was asked to provide a
letter from the neighborhood association in support of this request. No formal board
action was taken on this item at this meeting.
•
City of Hopkins
Park Board Minutes
46 November 15, 2004
Page 2 of 3
B. 2005 PARK BOARD AGENDA
R. Vogtman asked each Park Board member to develop a list of possibly three items that
they would like to pursue or develop within the park system over the next year. These
lists will be reviewed at the January 10, 2005 Park Board meeting. Members will discuss
and prioritize these items into an agenda for the Park Board for 2005. No other action
was taken.
C. DOWNTOWN PARK DEDICATION BENCHES
Staff liaison R. Vogtman reviewed the bench dedication program. Nine benches are still
available for the $700.00 purchase price. Board members felt some spring advertising of
this available program may be a good idea. No other action was taken.
D. PARK AREA ASSIGNMENT REPORT
4111 R. Niemann asked if there had been any additional requests or discussion on park closing
hours. R. Vogtman had not heard of anything on it, but would check with Steve Stadler,
the Public Works Director. No other reports or actions were made.
E. PARKS UPDATE
R. Vogtman reviewed the tree removal, planting and stump removal progress. He also
reviewed the construction progress for the Pavilion and City Hall.
F. HOPKINS/MINNETONKA JOINT RECREATION BOARD.
The last meeting was held on October 13, 2004.
V. NEW BUSINESS ITEMS
None noted.
110
City of Hopkins
• Park Board Minutes
November 15, 2004
Page 3 of 3
VI. NEXT SCHEDULED MEETING
January 10, 2005
6:30 p.m. City Council Chambers
VII. ADJOURNMENT
R. Helgeson moved and R. Edmonds seconded a motion to adjourn. On the vote: R. Niemann,
R. Helgeson and R. Edmonds voted yes. The motion was approved 3-0. The meeting adjourned
at 8:00 p.m.
Attest: sir z�: �.
' . iemann, V hairperson
•
•
• Notes from November 15,2004 Park Board Meeting
General:
I spent 45 or so minutes with Ray and three members of the board at the Monday
meeting. Two members were absent. I went through the attached presentation and a
couple of crude drawings to familiarize them with the concept and to feel them out. I did
not offer great, unsolicited detail. The meeting was a little challenging and featured a
good amount of discussion.
I would classify our support among board members a cautiously supportive. Ray seemed
very supportive. The board resisted Ray's attempt to pass a general resolution supporting
the concept with the stipulation that further details be passed along. Ray did get them to
agree to a phone meeting(their next scheduled meeting is in January) as soon as
requested information is provided.
Their duty is to recommend things to the City Council. I think they will do this with
additional information from us, and research by Ray. The city council meets on
December 21 and hopefully would approve a that time. Ray feels that will be plenty of
time to install the building but I would hate to have requests for additional information so
I would want to be darn sure we had the votes going in.
Specific issues:
• Board issues:
1. Who will own this thing
2. Is it the Interlachen Neighborhood Association?
a. Regardless, they will need a letter of endorsement from the Association
3. Who will insure and be liable
a. Neighborhood association board liability
•
b. Operator training and safety—their liability
4. Precedents discussed
a. Fireworks displays
b. Private events
c. Billboards placed on park property
d. Private use for golf tournament
5. Ray felt risk was much lower than fireworks
6. What if we give it to the city? (Ray didn't like this suggestion by board member)
7. We agree to maintain the machine and pay fuel and other expenses
8. They would like a picture of the structure
Ray comments:
1. Park is actually a"Neighborhood Play Lot"which means generally no buildings
a. Ours is grandfathered-exceptions can be made-Ray will check guidelines
2. Who will pay additional heating costs? I said we would
3. Ray reinforced need to have support of neighborhood association and thought it
would be necessary for the council.
• 4. He expressed some concern about what the code people would say
1
• a. Security and safety need to be addressed
5. He felt we should stay away from any talk of permanent structures or even next
year.
a. He feels that a one year trial will be more palatable
6. • He will check with the League of Cities Reinsurance to get any concerns—he
thought there would be none
7. Wants a proposed timeline of
a. When the building goes in and out
b. When the machine goes in and when it is removed
Next Steps:
I think we need to do the following:
1. Determine ownership structure
a. I have attached draft of LLC for our boat partnership that may serve as a
guide
b. Need neighborhood lawyer to comment
2. Need to check on insurability of"owner"
a. I will talk to Terry Larkin—weird insurance guy for weird insurance
needs—advice only
b. Do we have a neighborhood insurance guy
3. Need the neighborhood association letter of support
a. Julie is on it—I will draft—she will get signed
b. Is there any reason the neighborhood association should own, in some
• form
i. What is its legal structure and standing—who would know—
Blessing, maybe
4. Develop a new information book for the board-8 or so copies
a. Outline
i. Introduction
ii. Proposal
1. Draft agreement reflecting proposal
2. Maybe just put proposal in form of an agreement
3. get before city lawyers asap
4. Needs to be done for final approval meeting
iii. Timeline for erection and dismantling of structure and removal of
machine
iv. Drawings
v. Supporting documents and literature
5. Get this to Ray ASAP
6. Push Council to review early
Conclusion:
This is going to be a big undertaking. What do you all think?
•
2
Account# Account Title Actual YTD
• 301-49100-370 Interest Earned 2,365.00
301-49100-442 Donations 4,100.00
301-49100-449 PARK DEDICATION 39,600.00
301-49100-490 Transfers In - Operating -
*301 Total Revenue 46,065.00
301-49100-581 Advertising and publication -
301-49100-582 Expert and professional services 18.27
301-49100-588 Legal services 301-49100-616 Construction Costs 65,218.00
301-49100-622 Intergovernmental fees 118.30
301-49100-680 Depreciation -
301-49100-720 BUILDINGS & STRUCTURES -
301-49100-730 Improvements Other than Buildings 5,861.89
*301 Total Expenditure 71,216.46
*301 Total Fund (25,151.46)
•
Illi
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009 Contact PW Director
P' ity• of Hopkins, MN Department Public Works:Parks
Type Improvement
t ? Project# 01-CIP-P201 Useful Life
Project Name Valley Park Improvements Category Parks/Forestry/Pavilion:Neigh
Priority n/a
,, Total Project Cost 565,000
i k Description
2006-Parking addition ($20,000)
2006-Hockey rink upgrade($45,000)
Justification
Parking addition-Valley Park is getting more use each year as a community park;as these uses grow,the demand for additional parking is created.
3G;
Consistent with Park Board adopted guidelines and CIP priority list of April 2001
Expenditures 2005 2006 2007 2008 2009 Total
Construction/Maintenance
65,000 65,000
„ Total 65,000 65,000
,,
, Funding Sources 2005 2006 2007 2008 2009 Total
PDF-Park Dedication Fund
65,000 65,000
i Total
65,000 65,000
Operational Impact/Other I
Consistent with Park Board adopted guidelines and CIP priority list of 4/20/90.
-
1t
'= Thursday,July 15,2004
hq
87
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 01-C1P-P206 Type Improvement
• Project NameUseful Life
Citywide Trail Connections
Category Parks/Forestry/Pavilion:Comm
Priority n/a
Total Project Cost $153,750 e
Description
Develop various intra-city connections to existing trails and sidewalks in Hopkins,including the existing regional trail system. Install trail amenities.
Primary trail projects:
2003-Trail signage and amenities
2004-Trail connections along 2nd St No from 20th Ave No to Shady Oak Road
2004-Trail connection from Cedar Lake Trail to Oakes Park.
2006-Trail along the west side of Oakridge Road
Justification
Safe intra-city connections to the expanding use patterns on the regional trails and City trail and sidewalk system is necessary.
City of Hopkins Master Trail and Sidewalk Plan
Regional Trail Plan under review.
Prior Expenditures 2005 2006 2007 2008 2009 Total
103,750 Construction/Maintenance 50,000 50,000
Total Total 50,000 50,000
• -
Prior Funding Sources 2005 2006 2007 2008 2009 Total
I 103,750 I CR-Current Revenues-Gene 10,000 10,000
Total MS-Municipal State Aid Stree 30,000 30,000
SU-Storm Sewer Fund 10,000 10,000
Total 50,000 50,000
Operational Impact/Other
I
Regional trail plan under review.
•
8$ Friday,July 09,2004
iloommommovimimmr-
•
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 02-CIP-P210 Type Improvement
Useful Life 10 years
Project Name Pavilion CommunityMessage Sign g g Category Parks/Forestry/Pavilion:Comm
Priority 3 Important
Total Project Cost $35,000
Description
This message sign to be placed near Co.Rd.3 in front of pavilion will be used to promote community events,registrations,news items,etc.
Justification
No sign within Hopkins is available to promote the city. Present sign was a used sign,retrofitted to meet minimum needs of pavilion. Opportunity exists to
promote at a much higher,professional level.
2004:"Purchase,install
Ranked Category#3 in Park Board Project List,April 2001
14,
- Perhaps approach School District for funding assistance
Expenditures 2005 2006 2007 2008 2009 Total
Construction/Maintenance 35,000 35,000
Total 35,000 35,000
Funding Sources 2005 2006 2007 2008 2009 Total
PA-Pavilion Fund 17,500 17,500
PF-Private Sector Funds 17,500 17,500
Total 35,000 35,000
Operational Impact/Other
b 2004-purchase,install
, Ranked in Category#3 in Park Board project list,April 2001
4i!`1
8 9 Friday,July 09,2004
11,
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
• Project# 02-CIP-P213 Type Improvement
Useful Life 20 years
Project Name Co Rd 3 Beautification Corridor
Category Parks/Forestry/Pavilion:Comm
' Priority 1 Urgent
Total Project Cost $80,000
Description
, Miniature golf course-$60,000
Memorial garden park-$20,000
Justification
Council directive to Park Board to explore ways to beautify the south side of Co Rd 3 corridor,Depot to 8th Ave So
'' Design: 2003;construction: 2004. Maintenance offset by user fees.
•
, Ranked Category#1 on Park Board Projects List,April 2001
Expenditures 2005 2006 2007 2008 2009 Total
Construction/Maintenance 80,000 80,000
Total 80,000 80,000
s13`'
Funding Sources 2005 2006 2007 2008 2009 Total
CR-Current Revenues-Gene 40,000 40,000
PDF-Park Dedication Fund 40,000 40,000
Total 80,000 80,000
1L
,
Operational Impact/Other
Design 2002,construction 2002,maintenance fees offset by user fees.
Ranked Category#1 on Park Board Projects List,April 2001.
1111
90
Friday,July 09,2004
•
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009
Contact PW Director
City of Hopkins, MN Department Public Works:Parks
Project# 04-CIP-P216 Type Improvement
Useful Life
Project Name Burnes Park Play Equipment
Category Parks/Forestry/Pavilion:Comm
Priority n/a
Total Project Cost $50,000
Description
Remove and replace the Miracle Equipment Mark IV playground
Justification
Estimated intallation date of 1975,equipment will be 30 years old in 2005. Manufacturer has asked the city to consider removal. Equipment is too high,with other
safety related liability issues.
Expenditures 2005 2006 2007 2008 2009 Total
Construction/Maintenance 50,000 50,000
• Total 50,000 50,000
i
Funding Sources 2005 2006 2007 2008 2009 Total
PDF-Park Dedication Fund 50,000 50,000
I
Total 50,000 50,000
Operational Impact/Other
Friday,July 09,2004