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2005
CITY OF HOPKINS PARK BOARD MEETING MINUTES • JANUARY 10, 2005 A regular meeting of the Hopkins Park Board was held on January 10, 2005. • I. CALL TO ORDER _ Chairperson Richard Niemann called the meeting to order at 6:35 p.m. II. ROLL CALL Present were Park Board members: Richard Niemann, Robert Edmonds, Ron Helgeson and David Specken. Absent was Park Board member Elizabeth Dorn. Also present was Hopkins staff liaison Ray Vogtman and Mayor Gene Maxwell. III. APPROVAL OF MINUTES FOR NOVEMBER 15, 2004 D. Specken moved and R. Helgeson seconded a motion to approve the minutes for the November 15, 2004 meeting. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The minutes were approved 4-0. IV. BUSINESS • A. MAETZOLD FIELD #3 The Park Board reviewed the memos from the Hopkins Area Little League (HALL) and the Hopkins-Minnetonka Recreation Services (HMRS). Present in the audience to discuss their respective memos and proposals were Kevin Thomas representing HALL and Ron Schwartz representing HMRS. Kevin Thomas gave a 15 minute review of HALL's proposal to get additional scheduled days for the use of Maetzold #3 ballfield. A growing membership, the creation of a challenger program and a desire to keep all HALL games at a central site, were given as the reasons for the proposal. An offer of $10,000 over two years to help facilitate the relocation of other user groups to some other ballfield location was also made. This money could be used to make field improvements and maintenance at the relocated site. Ron Schwartz lead a 40 minute discussion of the programs that HMRS offers and the importance of Maetzold #3 to those programs. R. Schwartz indicated that his current Co-Rec softball league has already been reduced to 12 teams from 16 teams because of the loss of one field in the school district last year. R. Schwartz indicated that HMRS would not be willing to schedule any less time than in 2004 for the HMRS programming. The operating policy would give the HMRS the first priority for scheduling of Maetzold #3. After discussion, staff liaison R. Vogtman asked about the Eisenhower ballfield. In past years this field did not appear to get much use. R. Vogtman indicated that it seemed HALL was looking for all games at Maetzold. This would make it necessary to find an alternate field for the Babe Ruth 13-year-old league. The inventory of Hopkins' parks does not have such a site. R. Schwartz indicated that Babe Ruth does use the Eisenhower field now, perhaps for some practices. It may require some maintenance or upgrades to make it a game field. The Park Board indicated City of Hopkins Park Board Minutes • January 10, 2005 Page 2 of 3 support for exploring this as an alternate site. City staff was asked to meet with the Hopkins school district representative; Kevin Johnston, to explore this option. R. • Niemann moved and R. Edmonds seconded a motion that City staff explore the options for improvements to and scheduling of the Eisenhower Field for the use of the 13-year- old Babe Ruth teams. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The motion was approved 4-0. B. HIWATHA OAKS LETTERS The Park Board reviewed the 12-7-04 and the 12-18-01 letters from Patricia Isaak, President of the Minnehaha Oaks Association. Board members also reviewed the 1-5-05 letter from Jim Genellie, Assistant City Manager to Pat Isaak. "A resolution acknowledging payment of special assessment by the Minnehaha Oaks Association and the dedication of `Hiawatha Oaks' for park purposes" was also reviewed. After a brief discussion, D. Specken moved and R. Edmonds seconded a motion to recommend to Council that Resolution 05- be approved. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The motion was approved 4-0. C. BLAKE SCHOOL TRAIL PURCHASE • The Park Board reviewed the Miller, Steiner & Curtiss, P.A. memorandum dated 12-20- 04 and the Vacant Land Purchase Agreement. Informational only, no formal action was required. D. PARK BOARD AGENDA FOR 2005 Board members had a brief discussion to help give some direction to determine a course of action for 2005. A list was developed of items to be placed on the next agenda for further discussion. The list of items was as follows: 1) - • - - - . 2) Miniature golf site h/ 4 , f/ 3) Memorial planting garden '1, 4) A garden club for Hopkins? 5-) Improve- - • • - 1 . • . •• • • • • eres o t e pu• is • 6) Upcoming events bulletin boards at Downtown Park r ,1'4/6/ 7) Uses for the new Valley Park open spaces -L L 8) Land fill opportunities - '-t i L L 9) Burnes Park hard surface play area /yt rel Mt ►^^ 10) Order more park maps- 4 11 11) Trail kiosk maps i-\ , pit vt/N 12) C.I.P. schedule for Central Park tennis courts if (1 • 13) Raspberry promotions-- jYa � v� �.� v 14) Improvements to 9 Mile Creek City of Hopkins Park Board Minutes • January 10, 2005 Page 3 of 3 E. PARK AREA ASSIGNMENT REPORT R. Niemann inquired about the police incidents history for Burnes Park for the last 3 years. No other reports were noted. F. PARKS UPDATE Staff liaison R. Vogtman updated the Board Members on ice rink conditions and the tree removal status. No other action was required. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD. The last meeting was held on 10-13-04. The next meeting is scheduled for 2-9-05. No board action was required. V. NEW BUSINESS ITEMS • None noted. VI. NEXT SCHEDULED MEETING March 21, 2005 6:30 p.m. City Council Chambers VII. ADJOURNMENT R. Edmonds moved and R. Helgeson seconded a motion to adjourn. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The motion was approved 4-0. The meeting adjourned at 8:30 p.m. tif Attest: 7/' Ih e:/ � dk. Niemann, Chairp • • Date: 12/22/2004 Time: 09:22:39 CITY OF HOPKINS Operator: dkd Page: 1 FM Reports - Period Revenue & Expense Report • Calendar Period: 11/2004 To: 11/2004 Fiscal Period: 11/2004 To: 11/2004 Budget Thru: 12/2004 PARK IMPROVEMENTS FUND Account# Account Title Period-to-Date Year-to-Date Net Budget Variance PCT Revenues 301-49100-370 Interest Earned 217.00 2,582.00 0.00 2,582.00- 301-49100-442 Donations 0.00 4,100.00 0.00 4,100.00- 301-49100-449 PARK DEDICATION 0.00 39,600.00 0.00 39,600.00- Total PARK IMPROVEMENTS: 217.00 46,282.00 0.00 46,282.00- Total Revenues: 217.00 46,282.00 0.00 46,282.00- Expenses Total Capital Outlay: 0.00 0.00 0.00 0.00 301-49100-582 Expert and professional services 0.00 18.27 0.00 18.27- 301-49100-616 Construction Costs 0.00 65,218.00 0.00 65,218.00- 301-49100-622 Intergovernmental fees 11.83 130.13 0.00 130.13- Total Materials, Supplies & Services: 11.83 65,366.40 0.00 65,366.40- Total Non-Operating Expenses: 0.00 0.00 0.00 0.00 -49100-730 Improvements Other than Buildings 0.00 5,861.89 0.00 5,861.89- Total Capital Outlay: 0.00 5,861.89 0.00 5,861.89- Total Park Improvements: 11.83 71,228.29 0.00 71,228.29- Total Materials, Supplies & Services: 0.00 0.00 0.00 0.00 Total Expenses: 11.83 71,228.29 0.00 71,228.29- Excess of Revenues over(under) Expenditures: 205.17 24,946.29- 0.00 24,946.29 III IL / 222 \ m E 0ww 22 � ƒ - \ < - cc 111 « \ $ - O = \ Cl) < » Oe % 4 _i 46 I E — o \ \ \ \ IH < O) Z FZ mw = 0 L,0 ^gym � 2 220 Lt _ < - � I - . 2w CD = a Rc QE. > 0 in \ \ f t \ � Z \ � ma / � L -J - o � —I \ � \ w < ® � m < _ < m . n < 2 ® o @ C f - IR Q LU > ,_.i \ ƒ \ 0 \ - WZ 1 (IIq w < i ' \ \ 0 < ƒ / IERw � I ¥ IHmo _ a I-00 0 = L- 1: 1— < � � � I _ m Fo 0 2 < Io � 2LU zI E e � w2 a 0 > 1- w ® wo@D c >. = 2 / U ƒ _ � f - wHZ < - ` 0 z > CO al I- o « ® i ¢ / 237@2 / � a) < 2a. 2 � £ < - F- ILU ELU en e - 20 0 eolu I O n5CC < e \ II � ® col - � / 2 } \ ƒ 5. ƒ ƒ zO } 3 / / 4 / / $ / § w 0 0 0 0 \ 0 0 5 y 0 0 = % Cl) \ cC < = 2 2 § \ $ z / \ f 2I = 20 • $ k o 0 / ƒ0 i k 0 0NY o % < W \ n in \ \ \ < < < O o o_ a. $ a_ a . . . cn § • E C/) d Cl) Cl) b a /:[ ƒ ƒ ƒ ƒ ƒ 0 ID D i m i i m oo 0 0o 0 . 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I. CALL TO ORDER Chairperson Richard Niemann called the meeting to order at 6:30 p.m. II. ROLL CALL Present were Park Board members: Richard Niemann, Robert Edmonds, Ron Helgeson and David Specken. Absent was Park Board member Elizabeth Dorn. Also present was Hopkins staff liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR JANUARY 20, 2005 D. Specken moved and R. Edmonds seconded a motion to approve the minutes for the January 10, 2005 meeting. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The minutes were approved 4-0. IV. BUSINESS 411 A. RESIGNATION OF NEW PARK BOARD MEMBER E. DORN Citing work related and other volunteer commitments, E. Dorn resigned from the Hopkins Park Board. See email message to Ron Schwartz dated 3/21/2005. City staff will begin a search for her replacement. B. MAETZOLD FIELD #3 Subsequent to the January 20, 2005 meeting of the Park Board, City staff met with Ron Schwartz with the H.M.R.S., Kevin Johnston with the Hopkins School District and representatives of the Hopkins Minnetonka Babe Ruth (HMBR) and Hopkins Area Little League (HALL). We were successful in getting HMBR to relocate one night a week from Maetzold #3 to Hopkins Eisenhower baseball field. Each party agreed to a variety of tasks to make the relocation successful. No further action by the Hopkins Park Board is necessary C. PARK BOARD COMMISSION BY-LAWS City staff was looking to change some minor language in the by-laws to coincide with language in the Hopkins City Ordinance 2002-886, Section 335. Although this change was readily agreed to; it did present an opportunity to review the duties and objectives • described in section 3.1 of the Park Board Commission By-Laws. R. Niemann questioned whether or not the Park Board in the broadest sense actually does have an advisory role in the recreation programming found in certain facilities. In particular it City of Hopkins Park Board Minutes March 21, 2005 Page 2 of 3 was noted that the Senior Activities Center, the Pavilion and the Hopkins Depot did not appear to have direct oversight by the Park Board. Therefore he felt that the Park Board does not appear to have those duties for all other recreation facilities as described in the Duties and Objectives. The discussion of the Board members indicated that oversight of these facilities is under the direction of the Facilities Operations Manager, who in turn does have accountability to the Art Center Board. It was suggested by Staff Liaison R. Vogtman that whenever the Park Board wished to clarify or suggest items within these facilities, to feel free to present those items for discussion. He indicated that City staff would be happy to discuss any items of concern and report back to the Park Board with the results. After further discussion R. Helgeson moved and D. Specken seconded a motion to recommend to Council that the City of Hopkins Park Board Commission By- Laws be approved as changed and shown in the March 21, 2005 agenda. On the vote: R. Niemann, R. Helgeson, D. Specken and R. Edmonds voted yes. The motion was approved 4-0. D. PARK BOARD AGENDA The Board members discussed 14 items found in the January 10, 2005 minutes. This list was developed to help give direction to the Park Board for future projects to be developed and worked on. After some discussion it was agreed to drop Items #1; Banger • boards for tennis courts and Item #5; Improvement in public communications (as this can be accomplished without C.I.P.). The remaining twelve items were then discussed and ranked for importance. High Importance 1) Miniature golf site on Co. Rd. 3 corridor 2) Memorial planting garden on Co. Rd. 3 corridor 3) A Hopkins garden club 4) Upcoming events bulletin board at Downtown Park 5) Order of additional Park maps 6) Placing Central Park Tennis Courts in the 5 year C.I.P. (2006-2010) Medium Importance 1) Replace Burnes Park black top pay surface 2) Trail kiosk maps (2 medium and 2 high importance votes) 3) Raspberry Days promotions Low Importance 1) Valley Park open-spaces development 2) Hopkins landfill recreational opportunities • 3) Improvements to Nine Mile Creek shorelines P City of Hopkins Park Board Minutes March 21, 2005 • Page 3 of 3 These items will be carried forward as Business Items for the next several meetings. E. PARK AREA ASSIGNMENT REPORT None noted. F. PARKS UPDATE Staff liaison R. Vogtman updated the Board Members on some recent vandalism activities at Burnes Park (paint graffiti) and Maetzold Field (lock damages, break and enter). Police reports were made and the Police Department is doing follow-up investigations. The old Mark IV playground has now been removed by the Park Department. There is $50,000 in the C.I.P. for the replacement of this play equipment at Burnes Park. The bid specifications call for completion by August 1, 2005. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD. The last meeting was held on 2-9-05. No board action was required. V. NEW BUSINESS ITEMS • None noted. VI. NEXT SCHEDULED MEETING May 16, 2005 6:30 p.m. City Council Chambers VII. ADJOURNMENT R. Edmonds moved and R. Helgeson seconded a motion to adjourn. On the vote: R. Niemann, R. Edmonds, R. Helgeson and D. Specken voted yes. The motion was approved 4-0. The meeting adjourned at 8:30 p.m. 1WAggimi Attest: , • . Niemann, hairperson 1111 Ray Vogtman Ron Schwartz [rchwartz©eminnetonka.com] •From:Sent: Monday, March 21, 2005 10:17 AM To: Rvogtman a©hopkinsmn.com Subject: FW: Park Board Just an FYI in the event she did not contact you. She never did attend any of the Recreation Board meetings. I may have the name of an individual who may be interested in joining the Hopkins Board. Original Message From: Elizabeth Dorn [mailto:edorn@picaheadstart.org] Sent: Monday, March 21, 2005 8:55 AM To: Ron Schwartz Subject: Park Board Hello Ron, Forgive me for getting in touch with you so late. I regret to write that I am not going to be able to be a member of the Hopkins Park Board - I have found that my many duties as • Director of Development for Head Start and my other volunteer committments have left little time for other duties, including the Park Board. Please let me know if I need to do anything else to release myself from service. Good luck to you and the Board in the future - it was nice to meet you and the others at the one meeting I was able to attend. •Sincerely, Liz Elizabeth Dorn Director of Development Phone (612) 374-8338 Fax (612) 374-8311 4111 1 Date: 03/29/2005 Time: 08:55:51 Operator: leg Page: 1 • CITY OF HOPKINS Balance Sheet Calendar Period: 02/2005 Fiscal Period: 02/2005 PARK IMPROVEMENTS FUND Assets CASH 90,978.25 ACCRUED INTEREST ON INVESTMENT 463.00 ACCOUNTS RECEIVABLE - MISC. 10,000.00 Buildings and structures .00 Other improvements .00 Accumulated depreciation .00 Total Assets: 101,441.25 Liabilities ACCOUNTS PAYABLE .00 Retainage payable .00 DUE TO OTHER FUNDS .00 • Total Liabilities: .00 Equity FUND BALANCE 86,507.91 Fund Balance YTD 14,933.34 Total Equity: 101,441.25 Total Liability & Equity: 101,441.25 Date: 03/29/2005 Time: 08:56:21 CITY OF HOPKINS Operator: leg Page: 1 FM Reports - Period Revenue Report 1111 Calendar Period: 02/2005 To: 02/2005 Fiscal Period: 02/2005 To: 02/2005 Budget Thru: 12/2005 Account# / Title Original Net Receipts PTD Receipts YTD % Uncollected Bal 3.01-49100-370 Interest Earned 0.00 0.00 0.00 0.00 0 0.00 Interest Earned Total .00 .00 .00 .00 .00 0 301-49100-442 Donations 0.00 0.00 0.00 0.00 0 0.00 •Donations Total .00 .00 .00 • .00 .00 0 341-49100-449 PARK DEDICATION 0.00 0.00 0.00 14,933.34 0 14,933.34- Other Miscellaneous Total .00 .00 14,933.34- .00 14,933.34 0 301-49100-490 Transfers In - Operating 0.00 0.00 0.00 0.00 0 0.00 Transfers In - Operating Total .00 .00 .00 .00 .00 0 •RK IMPROVEMENTS Total .00 .00 14,933.34- .00 14,933.34 0 PARK IMPROVEMENTS FUND Total .00 .00 14,933.34- .00 14,933.34 0 GRAND TOTAL .00 .00 14,933.34- .00 14,933.34 0 CITY OF HOPKINS PARK BOARD MEETING MINUTES MAY 16, 2005 A regular meeting of the Hopkins Park Board was held on May 16, 2005. I. CALL TO ORDER Chairperson Richard Niemann called the meeting to order at 6:35 p.m. II. ROLL CALL Present were Park Board members: Richard Niemann, Robert Edmonds, and David Specken. Absent was Park Board member Ron Helgeson. Also present was Hopkins staff liaison Ray Vogtman. III. APPROVAL OF MINUTES FOR MARCH 21, 2005 D. Specken moved and R. Edmonds seconded a motion to approve the minutes for the March 21, 2005 meeting. On the vote: R. Niemann, R. Edmonds and D. Specken voted yes. The minutes were • approved 3-0. IV. BUSINESS A. BURNES PARK PLAY EQUIPMENT Staff liaison R. Vogtman reviewed the City Council Report 2005-064; Burnes Park Play Equipment Bid Award. The $50,000 play equipment project is to be funded from Park Dedication funds. Six proposals were submitted for the Capital Improvement Project #04-CIP-P216. The Park Board reviewed the six proposals and the bid tabulation matrix. After a brief discussion, R. Edmonds moved and D. Specken seconded a motion to recommend to Council that the City approve the award of bid to Weber Recreational Design, Inc. for the Burnes Park Play Equipment in the amount of$50,000. On the vote: R. Niemann, R. Edmonds and D. Specken voted yes. The motion was approved 3-0. B. SKATE PARK The Park Board members reviewed the update from the Facilities Division on the skate park. The City has contracted with 3rd Lair to run and operate the facility. 3rd Lair will add $20,000 of improvements ($10,000 in kind labor, $10,000 from the City for physical improvements). All costs for operating will be paid for by 3rd Lair. These include staff, IPinsurance, materials, etc. The Board members were pleased to see that the Overpass City of Hopkins Park Board Minutes May 16, 2005 • Page 2 of 3 Skate Park would remain in operation for another season. No further action was necessary. C. 2005 PARK BOARD AGENDA Staff liaison R. Vogtman reviewed the items coming up in the CEP. The items listed in the March 21, 2005 minutes were also reviewed. Twelve items were listed there for the level of importance. It was agreed that the park maps and bulletin board for Downtown Park could be funded outside of the CIP process. The miniature golf proposed for 2006 may have to get moved back a year to allow staff time to explore the feasibility of the project. No further action was taken. D. OAKS FOLKS NEWSLETTER The Board members reviewed the April, 2005 newsletter from the Hiawatha Oaks neighbors. PARK AREA ASSIGNMENT REPORT SE. None noted. F. PARKS UPDATE Staff liaison R. Vogtman reviewed the spring work projects that were ongoing. Some improvements were made to Eisenhower Field to help with the Babe Ruth relocation from Maetzold number 3. The Co. Rd. 3 corridor landscaping was discussed. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD. The last meeting was held on 2-3-05. The primary discussions were on Shady Oak Beach. V. NEW BUSINESS ITEMS A. SHADY OAK BEACH Staff liaison R. Vogtman reviewed the Shady Oak Road communications from Hennepin County(4-18-05) and Steve Stadler(05-11-05). No further action was required. City of Hopkins Park Board Minutes May 16, 2005 • Page 3 of 3 B. COTTAGEVILLE PARK The Board members reviewed the letter from Hopkins resident Shirley Appelwick (5-12- 05). The removal of amenities from the park such as the backboard and picnic table was not recommended. The Board members recommended that City staff review the park lighting and report back at the next meeting. The Board members agreed that the curfew and other violations were best addressed by the police department. No further action was taken. VI. NEXT SCHEDULED MEETING July 18, 2005 6:30 p.m. City Council Chambers VII. ADJOURNMENT • D. Specken moved and R. Edmonds seconded a motion to adjourn. On the vote: R. Niemann, R. Edmonds and D. Specken voted yes. The motion was approved 3-0. The meeting adjourned at 7:50 p.m. Attest: R. Niemann, Chairperson •. f -S • CITY OF HOPKINS PARK BOARD MEETING MINUTES July 18, 2005 A regular meeting of the Hopkins Park Board was held on July 18, 2005. I. CALL TO ORDER Chairperson Richard Niemann called the meeting to order at 6:40 p.m. II. ROLL CALL • Present were Park Board members: Richard Niemann, Robert Edmonds, Ron Helgeson and Kari Kyllo. Absent was Park Board member Ron Helgeson. Also present was Hopkins staff liaison Steve Stadler and Joshua Montgomery, Nominated Park Board Member scheduled for City Council appointment on July 19. Chairperson Niemann asked for introductions as this was Kari Kyllo's first Board meeting and Steve Stadler's first meeting as staff liaison. III. APPROVAL OF MINUTES FOR MAY 16, 2005 illR. Edmonds moved and R. Helgeson seconded a motion to approve the minutes for the May 16, 2005 meeting. On the vote: The minutes were approved 4-0. IV. BUSINESS A. PAVILION PRIME RATE ICE RENTAL INCREASE The Park Board agreed to consider this agenda item, item D. as the first item of business as Don Olson, Pavilion Manager was present to review this item with the Board. Don Olson explained the biennial Hopkins Pavilion prime ice rate increases and the comparison with other arena ice rates. D. Niemann asked why not annual rate increases. D. Olson explained that the facility has historically increased rates every other year and the major users, Hopkins Youth Hockey Association and Hopkins High School are accustomed to the biennial increase. R Edmonds moved and K. Kyllo seconded a motion to recommend the rate increase to City Council. The motion was approved on a 4-0 vote. Staff Liaison Stadler explained the need for an annual meeting to elect new officers and consider any proposed amendments to by-laws. This meeting should be held in July of each year but with the Board member and Staff liaison turn-over that this year's annual meeting be held in September. The by-laws allow a maximum of two one-year terms for • the office of chair and vice-chair. D. Niemann has held the office of chair for two /6/1} City of Hopkins Park Board Minutes July 18, 2005 Page2of4 consecutive one-year terms and a new chair should be elected. If the Board desires to retain D. Niemann as chair the by-laws would need to be amended to allow for a maximum of three one-year terms. Stadler asked that the Board consider voting to add consideration of the September annual meeting to the night's agenda. The Board agreed and R. Edmonds moved and K. Kyllo seconded a motion to add this item to the July 19, 2005 meeting agenda. The motion carried on a 4-0 vote. R. Helgeson moved and K. Kyllo seconded a motion to hold the 2005 annual meeting at the September 19 Park Board meeting. The motion carried on a 4-0 vote. B. PROPOSED 8/30/05 JOINT MEETING W/CITY COUNCIL The Park Board members discussed potential areas of interest to discuss with City Council. These areas include: City Council goals/objectives, Park Board input and involvement in recreational programs of the city, and possible establishing a City Council —Park Board liaison position once again. C. SHADY OAK BEACH PARKING LOT FOR SNOW EMERGENCY VEHICLE IMPOUNDS Staff liaison S. Stadler explained the desire for an impound lot within the city limits and the possibility of using a portion of the Shady Oak Beach lot for this purpose. After a brief discussion, R. Helgeson moved and K. Kyllo seconded a motion supporting this winter use for the Shady Oak Beach parking lot. The motion carried on a 4-0 vote. D. PARK CRIME ACTIVITY UPDATE Staff liaison S. Stadler briefly discussed an improved situation regarding crime activity, particularly as it pertains to Burnes, Cottageville and Valley parks. After some discussion the Board agreed to set up a separate Board meeting to tour the Hopkins Park and trail system. It was agreed to meet at Burnes Park on September 12th at 6:30 p.m. E. PARK AREA ASSIGNMENT REPORT Burnes Park: Need for a shade tree near the new playscape equipment and possible need • for an asphalt overlay of the basketball court area. Downtown Park: Need to remove weeks growing in the shrub beds. R. Niemann suggested that staff investigate possible volunteer opportunities in maintaining various planted areas throughout the city, including park areas. F. PARKS UPDATE V City of Hopkins Park Board Minutes July 18, 2005 4 Page 3 of 4 Staff liaison S. Stadler reported that the new Burnes Park playground equipment construction is nearly completed and looks great. G. HOPKINS/MINNETONKA JOINT RECREATION BOARD. The last meeting was held on 7/13/05. R. Niemann overviewed the new healthy lifestyles/outdoor recreation initiative entitled: "Step up to Health". There are several national organizational partners to this program designed to increase awareness of the benefits of healthy lifestyles and to emphasize the role of parks and recreation in promoting them. R. Niemann will attempt to arrange a Park Board presentation on the program at the September 19 meeting. H. CAPITAL IMPROVEMENT PLAN (2006-2010) Staff liaison S. Stadler reviewed upcoming Park projects, emphasizing the proposed 2006 projects: Valley Park Improvements, trail signage/amenities, and the Pavilion community message sign. Stadler mentioned that the proposed Excelsior Boulevard beautification corridor projects (miniature golf course and memorial garden park) have been moved back to 2007. There was discussion about the challenges of creating viable, adequately 411 supported community gardens. The failed garden in Wayzata was brought up as evidence for the need to have a solid outside support organization before proceeding with a city initiative to construct a garden. More staff time is needed to investigate the economic feasibility and potential locations of a miniature golf course. R. Niemann requested that staff investigate the possibility of establishing shuffleboard courts, both outdoor and indoor at the Senior Activity Center. This initiative would entail pavement or floor marking and a park attendant or Activity Center employee able to handout equipment to users. I. OTHER R. Niemann mentioned correspondence from Pat Isaaks, Minnehaha Oaks Association inquiring as to the status of the city passing a resolution perpetually protecting the oak forest from future encroachment or development. Stadler stated he'd check with Jim Genellie, Asst. City Manager and email R.Niemann with an update. i City of Hopkins Park Board Minutes July 18, 2005 Page 4 of 4 11/ VI. NEXT SCHEDULED MEETING August 30, 2005 6:30 p.m. Joint Meeting with City Council September 12, 2005 6:30 p.m. Park/Trail system tour—meet at Burnes Park September 19, 2005 Park Board Annual Meeting 6:30 p.m. City Council Chambers VII. ADJOURNMENT K. Kyllo moved and R. Edmonds seconded a motion to adjourn. The motion carried on a 4-0 vote. The meeting adjourned at 8:35 p.m. Attest: ''4�._�,� "Z�~ d/ R. Niem. , airperson S CITY OF HOPKINS 411 PARK BOARD MEETING MINUTES September 19, 2005 A regular meeting of the Hopkins Park Board was held on September 19, 2005. I. CALL TO ORDER Chairperson Richard Niemann called the meeting to order at 6:55 p.m. II. ROLL CALL Present were Park Board members: Richard Niemann, Robert Edmonds, Ron Helgeson and Joshua Montgomery. Absent was Park Board member Kari Kyllo. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR JULY 18, 2005 J. Montgomery moved and R. Edmonds seconded a motion to approve the minutes for the July 18, 2005 meeting. On the vote, the minutes were approved 4-0. • IV. BUSINESS A. ELECTION OF OFFICERS Dick Niemann has completed two consecutive one year terms and, per the by-laws, an election was held to replace him as chairperson. After some discussion, R. Edmonds moved and R. Helgeson seconded a motion to nominate Joshua Montgomery as the new Park Board Chairperson. The motion was approved on a 4-0 vote. R. Edmonds then moved and R. Helgeson seconded a motion to nominate Dick Niemann as Vice- Chairperson. This motion was approved on a 4-0 vote. B. REVIEW 8/30/05 JOINT MEETING W/CITY COUNCIL The Park Board members discussed the issues discussed at the joint meeting (see attached meeting minutes). One topic of discussion at the joint meeting was the management of remaining natural areas/green spaces within the city. The members agreed to take a closer look at privately owned natural/green spaces and report back any findings of remaining spaces that might warrant consideration for special protection against future redevelopment. The members agreed to each review one section of the city, as follows: Joshua Montgomery: SW quadrant bounded on the east by TH 169 and on the north by Excelsior Boulevard. City of Hopkins Park Board Minutes September 19, 2005 Page2of3 10 Ron Helgeson: Central Hopkins bounded on the west by Shady Oak Road, north by Hwy 7, east by TH 169 and on the south by Excelsior Boulevard. Robert Edmonds: The areas of the city north of Hwy 7. Kari Kyllo: The area of the city north of Excelsior Boulevard and east of TH 169. Dick Niemann: The area south of Excelsior Boulevard and east of TH 169. Following some discussion on Park Dedication Fees, Steve Stadler agreed to provide the Board with information on restrictions in the use of park dedication funds. During the joint meeting the subject of a Park Board mission statement came up. The Board members agreed to each come up with a proposed mission statement for discussion at the next meeting. C. "STEP UP TO HEALTH" INITIATIVE This program was discussed at the September 14 Joint Recreation Board meeting. Further action regarding this program will come through the Joint Recreation Board. D. SKATE PARK REVIEW OF 2005 SEASON Staff liaison S. Stadler gave a brief explanation of the 2005 season and the successful first year in ip partnering with the 3rd Lair organization that operates and markets the skate park— see attached Jay Strachota memo. E. EXCELSIOR BOULEVARD STREETSCAPE PROJECT UPDATE Staff liaison S. Stadler presented the concept project plans and answered questions. F. PARK AREA ASSIGNMENT REPORT Staff liaison S. Stadler will provide the Board with a copy of his list of park maintenance/repair items compiled during the September 12 Park Board tour of the park system. There was mention made of the poor condition and need to replace or remove the shelter at the Park Valley Playground. The Board made new park area assignments as follows: Ron Helgeson: Valley Park, Central Park and Oakes Park • Dick Niemann: Cottageville Park, Harley Hopkins Park and Elmo Park Robert Edmonds: Park Valley Playground, Shady Oak Nature Area, Downtown Park and Hiawatha Oaks Joshua Montgomery: Burnes Park, Interlachen Park and Shady Oak Beach City of Hopkins Park Board Minutes September 19, 2005 Page 3 of 3 Kari Kyllo: Hilltop Park, Buffer Park and Maetzold Field V. NEXT SCHEDULED MEETING November 21, 2005 6:30 p.m. City Council Chambers VI. ADJOURNMENT R. Helgeson moved and J. Montgomery seconded a motion to adjourn. The motion carried on a 4-0 vote. The meeting adjourned at 8:35 p.m. J / Attest: ,/ iA. 1 Joshua Montgomery, hairyierson • Steve Stadler From: Jay Strachota Sent: Monday, September 19, 2005 11:09 411 To: Steve Stadler Subject: Overpass Skate Park Hi Steve, Next Tuesday, September 27th, we are scheduled to discuss the Overpass Skate Park with City Council at a work session. This is an overview of a meeting I had last week with Mark Muller of The Third Liar to discuss the past year and next year at the Overpass. In regards to the 2005 season Mark is pleased with the activity level to date. Their revenues to date are $10,469. That's almost twice the revenues we collected in the full 2003 season (2003 is the last year the City operated the park). Estimated attendance to date is 1,495 visitors. Last season's total was 2000 visits for the year so this year should be about the same in the end. There has been a very low level of vandalism and high compliance with the park rule relating to the mandatory wearing of helmets. This season the park was opened to bicycles for the first time and the park has been favorably received by the cycling community. I know it's not over yet, but this has been the first year we have not had a major act of vandalism at the park such as mass spray painting or breaking into the shelter. Overall Mark sees the Overpass operations as a good fit for The Third Liar. It is not a profit center for them but it covers it's cost, it gives Third Liar more employment hours for their seasonal people they hire for camps, it's a good experience for them to ease into the experience of operating another facility if they expand some day, and it's just good PR for them to be involved with a park that has thee only odoor 9' half-pipe in the state. Both Mark and I feel 2006 will be a stronger season. First of all we didn't get opened this year until the end of May. The early season is a strong season as skaters want to get out as soon as the weather is nice. So the park can open earlier in 2006 because we can enter into a new agreement soon. Having a operator sooner means we will be able to advertise the park, hours, camps, etc. in the Hopkins/Minnetonka Recreation brochure, Hopkins Highlights, and The Third Liar will be able to integrate the Overpass into their marketing plan. The agreement was completed too late in 2005 to take full advantage of many of these marketing opportunities in 2005. The Third Liar would like to continue to improve and maintain the park for the 2006 season with a $10,000 investment from the City to be spent improving and maintaining the park like was done in 2005. This creates excitement and brings people back each season to skate the new equipment. I support this as a way to build activity levels, create excitement in the skating community, it creates recognition for the City of Hopkins, and it's a good contractual method of maintaining the equipment, .Being we have no operating costs under our agreement with The Third Liar, we own the improvements made by Third Liar, and The Third Liar has the expertise and connections to promote the park, this is a good investment in my opinion. Mark is working on getting together some activity figures for the work session so I should have more 41 detail by the work session. Any question give me a call. "„• Minnehaha Oaks Association 434 Hiawatha Avenue, Hopkins,kins, Minnesota 55343 P 952-935-5639 September 19, 2005 Rick Getschow, City Manager City of Hopkins 1010 First Street South Hopkins, MN 55343 Re: Hiawatha Oaks Preserve Dear Rick, I've read and studied the revised resolution and legal opinion regarding Hiawatha Oaks. My husband Vernon, Secretary of the Association, has also read these documents. We appreciate the resolution being revised so that the acre is termed "Property" rather than forest. If there is a fire or vandalism or natural disaster, the acre would then be retained as a green space, whether trees and/or other plantings would fill the area. Under Contract Theory on pages. 2 and 3, the legal opinion states that if the City breached the contractual obligation by permitting development of the property, the Association and the home- owners would be entitled to either money damages or an injunction forbidding the development. However, if it could be demonstrated that the affected owners suffered a type of harm that money damages could not remedy, then they would be entitled to an injunction stopping proposed development of the property. El The Association will probably be dissolved within the next year or two O How would it be determined which homeowners would receive compensation? Some are deceased, some moved from the area. Some helped more than others. One of the signers did little while non-signers worked hard and also paid and used personal resources. The founding president and vice-president did not prepare any documents pertaining to loans or donations, to our knowledge. Who would make the decisions of how to distribute money damages should the property be developed? The legal opinion listed two ways that may restrict the authority of future Councils in allowing development of city-owned land. The second option is Conservation Easements. We wonder what would be involved in drafting a conservation easement. Would the City recommend this? Looking ahead, and in light of the forest being used as a dumping ground through the years, as explained in my September 6 letter to you, Ray Vogtman and Richard Niemann, we would like to make sure that this does not continue. We personally monitor it from time to time, as do other residents, and I know City staff, park board members, and Ray Vogtman monitor it also; however, the problem spot seems to be along the parking lot at Ramsgate, or entering from that lot. It's important to have a plan in place so we can share that information with members of our Hiawatha Avenue Neighborhood, so that if we move, and/or other long-time residents move, the newer homeowners will know what is expected and what they should be aware of. • Thanks. Sincerely, Let's appreciate every tree and every green space Patricia Isaak, President • CITY OF HOPKINS PARK BOARD MEETING MINUTES November 21, 2005 A regular meeting of the Hopkins Park Board was held on November 21, 2005. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:40 p.m. II. ROLL CALL Present were Park Board members: Kari Kyllo, Richard Niemann and Joshua Montgomery. Absent were Park Board members Robert Edmonds and Ron Helgeson. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR SEPTEMBER 21, 2005 R. Niemann moved and K. Kyllo seconded a motion to approve the minutes for the September 21, 2005 meeting. On the vote, the minutes were approved 3-0. • IV. BUSINESS A. RESIDENT REQUEST FOR DOG PARK The Board agreed that prior to conducting the business items on the agenda they would hear the requests of two residents that were in attendance. Judy Carter, 1208 Trailwood South and Clare Lundquist requested the Board consider establishing a dog park within the city. The Board discussed the request. R. Niemann stated that a dog park was considered about 2 years ago but was not approved for construction. He stated the dog park would require a capital investment for fencing. K. Kyllo stated that Minneapolis dog park/s require a pass with an annual fee. She stated that the police provide periodic monitoring of the park. J. Montgomery stated that he supports establishing a dog park for Hopkins. There was discussion on ways to gauge public interest in a dog park, such as use of the Hopkins Highlights publication and the City web site. S. Stadler said he'd bring a cost estimate for fencing to the next meeting. B. REPORT ON PRIVATELY OWNED NATURAL, GREEN SPACES The Park Board continued this item to the January 2006 meeting. C. PARK BOARD MISSION STATEMENT City of Hopkins Park Board Minutes November 21, 2005 • Page 2 of 3 R. Niemann provided a written memo on the mission statement including his recommended revision to the current bylaws— see attached. S. Stadler said that his recollection from the Joint Meeting with City Council is that the Park Board's role in recreational programs at the various city facilities was to be familiar with the programs and make recommendations through Steve Stadler, Park Board liaison for proposed additions, improvements, etc. to existing programs. Steve would then discuss the Park Board recommendations for consideration by the City Facilities Director and/or Facility Manager. S. Stadler said he will start bringing information back to the Park Board on current recreational programming at city facilities. After discussion, it was agreed to consider approving a mission statement at the January or March meeting. D. 2006 VALLEY PARK IMPROVEMENTS S. Stadler presented two options for expanding parking at Valley Park. One option was a lot at the northeast corner of the park just east of the sanitary sewer lift station. The second option was a lot at the west end of the park between the volleyball and basketball courts and 8th Street South. After some discussion, the Board preferred the lot at the west side of the park. The proposed west side parking lot is 10' from the courts and the Board requested that the lot be modified such that it is further from the courts. S. Stadler said he'd bring in a revised parking lot plan to the next meeting. R. Niemann moved and K. Kyllo seconded a motion to approve proceeding with design of the west parking lot plan. On the vote,the motion was approved 3-0. • E. THREE RIVERS PARK DISTRICT PROPOSED DEPOT SITE IMPROVEMENTS Staff liaison S. Stadler gave a brief presentation of these proposed plans. The plans may have to be revised due to the siting of the future light rail transit and bridge over Excelsior Boulevard. The plans are for information only and S. Stadler will give an update at the January meeting. F. PARK AREA ASSIGNMENT REPORT K. Kyllo reported that the digger at Burnes Park is broken. It was agreed that Kari Kyllo would be assigned Burnes Park and Joshua Montgomery would get Maetzold Field. There were no other reports. The park assignments are as follows: Ron Helgeson: Valley Park, Central Park and Oakes Park Dick Niemann: Cottageville Park, Harley Hopkins Park and Elmo Park Robert Edmonds: Park Valley Playground, Shady Oak Nature Area, Downtown Park and Hiawatha Oaks Joshua Montgomery: Maetzold Field, Interlachen Park and Shady Oak Beach Kari Kyllo: Hilltop Park, Buffer Park and Burnes Park. • City of Hopkins Park Board Minutes November 21, 2005 • Page 3 of 3 V. NEXT SCHEDULED MEETING January 23, 2006 6:30 p.m. City Council Chambers VI. ADJOURNMENT R. Niemann moved and K. Kyllo seconded a motion to adjourn. The motion carried on a 3-0 vote. The meeting adjourned at 8:30 p.m. • Attest: . .... Jos ua Montgomery,I hairpe on • 4