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2006 CITY OF HOPKINS PARK BOARD MEETING MINUTES January 23, 2006 A regular meeting of the Hopkins Park Board was held on January 23, 2006. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:36 p.m. II. ROLL CALL Present were Park Board members: Kari Kyllo, Robert Edmonds, Ron Helgeson and Joshua Montgomery. Absent was Park Board member Richard Niemann. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR NOVEMBER 21, 2005 K. Kyllo moved and R. Edmunds seconded a motion to approve the minutes for the November 21, 2005 meeting. On the vote, the minutes were approved 4-0. IV. BUSINESS A. Report on privately owned natural, green spaces within the city—continued from November 21, 2005 meeting. The Board members brought up the following areas for further consideration. Kari Kyllo: The area along the NE edge of the Atlas Storage site (property at SE corner of Lake Street and Blake Road). Josh Montgomery: The area just west of Westbrook Patio Homes and just north of 10th Street South. Ron Helgeson: The area just south of the St Joseph church parking lot(b/w 12th and 13th Avenues South). Additionally, the area bounded by 6th and 7th Street South and 11th Avenue South and Nine Mile Creek. After some discussion, the Board decided to take no action and continue this item to the next meeting. • B. Park Board Mission Statement—continued from the November 21, 2005 meeting. City of Hopkins Park Board Minutes January 23, 2006 Page 2 of 4 The Board agreed that the mission statement is already included in the Park Board By-laws, as stated in Article III — Duties and Objectives. After some discussion it was decided to instead adopt a vision statement for the Board. Chairperson Montgomery suggested a short statement possible beginning with phrases such as: "Provide, preserve and advocate for..." or "Protect, promote and enhance..." He asked that board members come up with several possible vision statements for the next meeting. A discussion ensued regarding the Park Board's responsibilities pertaining to recreational, leisure or arts-related activities in city facilities, i.e., the Arts Center, Pavilion, Activity Center, Depot Coffeehouse and Skatepark. Steve Stadler expressed what he believes is the City Council understanding regarding this issue based on the discussion held at the August 30, 2005 Joint City Council/Park Board meeting. Steve stated that he believed the understanding is that the Park Board role is one of first becoming educated on the various activities at each location/facility and then providing input in an advisory role through himself to the Public Works Facility Director and individual facility managers. Ron Helgeson asked about the Minnetonka Park Board mission/vision and relationship with the Joint Recreation Board. Steve stated he'd request that information from Dave Johnson, Minnetonka Recreation Director and provide to the Park Board members. There was some question about what revenues and expenses were park-related. Steve Stadler will get information to better characterize park-related revenues & expenses. He stated the revenues are mainly small fees collected for park use and the park dedication funds. After discussion,the Board decided that to facilitate Board education on the various facilities and programs a Board member would be assigned a facility. The Board member would then meet and discuss the facility/programs with the Facility Manager. Steve Stadler will coordinate this through Jay Strachota, Facilities Director. No other action was taken. The topic will continue as a business item for the next meeting. C. 2006 Valley Park Improvements—Parking Lot and Hockey rink upgrade Steve Stadler presented a site plan showing a new 35-stall parking lot. The Board brought up questions on number of handicapped stalls, lighting and trail access. Steve Stadler stated the new parking lot would be lit and he will check to confirm that a second handicap stall isn't required. Kari Kyllo moved to approve the parking lot design as presented, Robert Edmonds seconded. The motion was approved on a 4-0 vote. • D. Three Rivers Park District—proposed Depot site improvements City of Hopkins Park Board Minutes January 23, 2006 is Page 3 of 4 Steve Stadler updated the Board. A site plan showing potential impact on the Depot site from a light rail transit bridge over Excelsior Boulevard was finally obtained from Hennepin County. The site plan shows some encroachment along the south edge of the property but it doesn't appear to significantly impact the function of the parking lot or preclude continuing to work with Three Rivers Park District on site improvements. A meeting is being set up with Three Rivers to further refine potential improvement plans and timing. E. Park hours on Independence Day holiday There was a request through City Council that the Park Board consider allowing extended evening park hours on this holiday to allow residents to view fireworks displays from the parks. Steve Stadler stated that there would be no signage changes. The city would notify residents via the Hopkins Highlights of the extended hours on this one night and the Police Dept. would not enforce the 10 pm closure time at any of the parks. The Board decided that the closure time on the evening of July 4 would be 11:00 pm. Robert Edmonds moved approval for the extended hours, Kari Kyllo seconded and the motion carried on a 4-0 vote. • F. Hopkins Dog Park This item originally came to the Board at the November 21, 2005 meeting as a citizen request from two residents in the Westbrook Patio Homes/Meadow Creek Condominium area. Several Board members were interested in looking into establishing a city dog park. Steve Stadler presented information from an Eden Prairie dog park located at 7171 Flying Cloud Drive and a potential location adjacent and just north of the archery range in the Valley Park area. He stated the cost to fence the approximately 120' x 300' area is $10,000 based on several price quotes from fence contractors. Kari Kyllo stated that she's spoken to several of her neighbors and that all are in favor of a Hopkins dog park. Steve Stadler reported that he spoke with users at the Eden Prairie site and they said the dog park is very popular and it's not unusual for there to be 20-30 dogs and owners using the park after work on weekdays. There was some discussion on the possibility of requiring registration and charging a permit fee for dog park use. This would create some revenue and also help ensure that dogs in the park are properly licensed and vaccinated. The City of Minneapolis runs their dog parks in this manner. Steve Stadler thought that dog owners willing to take their dog to a park would most likely be responsible, self-policing users and perhaps a permit system and the associated administration and enforcement was not necessary. As with the Eden Prairie park, rules and etiquette could be posted on signs at the entrance. The Board felt that dog parks have become popular and are much-appreciated by residents in many cities. There was some discussion on different ways that city residents could express support for establishing a dog park, including responding via email or mail to a Hopkins Highlights and/or City of Hopkins Park Board Minutes January 23, 2006 . 1111 Page 4 of 4 Sun Sailor notice. Steve Stadler suggested and the Park Board was in favor of requesting that this item be placed on an upcoming City Council Worksession. Steve Stadler said he'd try to get it on the February 28 work session. G. Central Business District Trail Connection Chairperson Josh Montgomery requested the Park Board consider opportunities for continuing the north segment of the regional trail within the central business district and extending it to either the Cedar Lake Trail or the south segment of the SWLRT trail just south of Excelsior Boulevard. The timing is good as the MarketPlace Two redevelopment is projected to begin in late 2006 and the project borders along the south side of the HCRRA right-of-way which extends from the current trail terminus at 8th Avenue N between Mainstreet and 1St Street North. An option could be to extend the existing trail within the HCRRA ROW to the 6th Avenue/Mainstreet intersection and then continuing with on-street bike lanes to the Cedar Lake Trail just east of the Highway 169 bridge over 2°1 Street NE. The Board approved moving this trail/bikelane plan to an upcoming City Council work session for further discussion with City Council. Steve Stadler said he'd attempt to get this item on the February 28 work session along with the dog park discussion. Kari Kyllo had another commitment and excused herself from the meeting at 8:50 pm. III V. NEXT SCHEDULED MEETING March 20, 2006 at 6:30 p.m. City Council Chambers VI. ADJOURNMENT Robert Edmund moved and Ron Helgeson seconded a motion to adjourn. The motion carried on a 3-0 vote. The meeting adjourned at 9:25 p.m. Attest: iv 1,41Ww Jo-I uaMontgom irperson III 4 . . _ CITY OF HOPKINS PARK BOARD MEETING MINUTES March 20, 2006 A regular meeting of the Hopkins Park Board was held on March 20, 2006. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:40 p.m. II. ROLL CALL Present were Park Board members: Kari Kyllo*, Robert Edmonds, Ron Helgeson and Joshua Montgomery. Also present was Hopkins staff liaison Steve Stadler. *Kari Kyllo had informed the Board that she would arrive late for this meeting—she arrived at 7:15 pm. III. APPROVAL OF MINUTES FOR JANUARY 23, 2006 R. Edmonds moved and Ron Helgeson seconded a motion to approve the minutes for the January 23, 2006 meeting. On the vote, the minutes were approved 4-0. • IV. BUSINESS • A. Report on privately owned natural, green spaces within the city—continued from January 23, 2006 meeting. The Board members briefly discussed this item and decided to carry it over to one more meeting before acting on the various natural, green spaces. R. Niemann moved and R. Helgeson seconded a motion to continue this item to the May 15, 2006 meeting. On the vote, the motion carried 4-0. B. Park Board Mission Statement—continued from the November 21, 2005 meeting. Steve Stadler provided Board members with a copy of the City of Minnetonka Park& Recreation Board 2006 Strategic Plan including vision and mission statements, goals, objectives and action steps. The Board had a broad-ranging discussion on the objectives stated in the Bylaws, the Park Board role regarding city parks spaces, natural spaces, city facilities and their role through the Hopkins- Minnetonka Joint Recreation Board. Kari Kyllo then moved and R.Niemann seconded a motion • to adopt the Minnetonka Park and Recreation Board mission statement with only the changes .City of Hopkins Park Board Minutes March 20, 2006 41) Page 2 of 4 necessary to identify it as the Hopkins Park Board mission statement. There was further discussion on the mission statement, Park Board roles, modifying the language slightly and incorporating city goals, i.e., improving the quality of life in Hopkins, etc. The Board would like Steve Stadler to look over the bylaws and determine if the language in the objectives should be changed to better-match the Park Board's focus and mission. Following the discussion, a vote was taken and the motion passed on a 3-2 vote, with Board members Montgomery and Edmonds voting nay. Chairman Montgomery stated he will bring in an alternate mission statement at the next meeting for Board consideration. C. Hopkins Dog Park This item originally came to the Park Board at the November 21, 2005 meeting as a citizen request from two residents in the Westbrook Patio Homes/Meadow Creek Condominium area. Several Board members were interested in looking into establishing a city dog park. The item was further discussed at the January 23, 2006 meeting. The Board consensus was to proceed with developing a dog park. The Board requested to meet with the City Council to discuss a proposal to develop a dog park in Valley Park. The dog park proposal was subsequently discussed at the March 14, 2006 City Council work session - Park Board Chair Montgomery and • members Edmonds and Kyllo attended. The Board discussed the City Council feedback, which was to consider the overall demand or need for the maintained open spaces at Valley Park before committing an area for a dog park. Additionally, the City Council wanted the Park Board to consider the possibility of construction the dog park and/or archery range within the 17.8 acre natural area just east of the archery range. This is the parcel of property that was donated to the City for park purposes only in 2001. The Park Board discussed the natural area as a possible site and unanimously agreed that this area is valuable as-is and were opposed to degrading its natural environment by constructing a gravel parking area, an access drive from Smetana Road or a fenced dog park. It was mentioned that the area is entirely within the flood plain which would prevent building up any areas above the current elevations. Regarding the request by City Council that the Park Board consider demand or need for park maintained open spaces, Steve Stadler handed out a March 3, 2004 Athletic Field Needs Study. This study was prepared by the City of Minnetonka and addresses current athletic facilities, demand and opportunities within the Hopkins School District area. Staff had just received the copy of the report and hadn't had a chance to discuss it with Minnetonka recreation staff yet. Regarding the current uses of the Valley Park open, maintained areas, Steve Stadler reported to the Board that they are currently used as follows: - Rugby 3:30—6:00 pm May—July • - HALL practice 6:00 pm—dusk May—July ,City of Hopkins Park Board Minutes March 20, 2006 • Page 3 of 4 - Adult Football August—October - Wiffleball league uses the hockey rink area May— September The Board discussed and considered the extent of the current uses of the open areas. The Board members believe that the greatest benefit to the Hopkins community would be achieved by constructing the dog park, as proposed, vs. dedicating this particular park space for an athletic field. K. Kyllo moved and R. Edmonds seconded a motion to proceed with the dog park as originally proposed. On the vote, the motion was passed 4-0. (Ron Helgeson excused himself from the meeting at approximately 8:15, prior to this vote) Following the vote the Board discussed various aspects of the dog park including: - lay-out of the existing archery range and whether it could be changed such that the target bales are along the east edge of the maintained area with the archers shooting to the east (currently the bales are placed such that the archers shoot toward the south). - Revisions to wording on rules and etiquette signs, as used by Eden Prairie at their Flying Cloud Drive dog park. - Adding a small additional charge to the City's dog license fee to offset dog park expenses. • - The next steps in moving forward with their proposal. It was decided that the Board could meet with City Council again at the work session on April 11 and, if approved to continue, a public information/input meeting could be held during the May 15, 2006 regular Park Board meeting. (The following day it was determined that the April 11 work session would not work so the meeting date was changed to the March 28 City Council work session) D. Central Business District Trail Connection The Board briefly discussed this item. Chairperson Josh Montgomery stated that the City Council was not comfortable at this time with approving a new trail segment on the unimproved downtown HCRRA right-of-way from 6th Ave — 8th Ave. There are two large redevelopment projects that will be done in the next 2-3 years in this same area. Specifically, City Council wants to wait until the impacts of the large residential project between 5th and 6th Avenues is more fully known before considering a downtown trail extension. The Park Board decided to drop this initiative for now and concentrate on improving the existing trail connections in the Central Business District. V. NEXT SCHEDULED MEETING May 15, 2006 at 6:30 p.m. City Council Chambers , . .City of Hopkins Park Board Minutes March 20, 2006 • Page 4 of 4 VI. ADJOURNMENT R. Niemann moved and K. Kyllo seconded a motion to adjourn. The motion carried on a 3-0 vote. The meeting adjourned at 9:15 p.m. Attest: Joshua Montgomery, Chairperson 411 • CITY OF HOPKINS PARK BOARD MEETING MINUTES April 19, 2006 A special meeting of the Hopkins Park Board was held on April 19, 2006. I. CALL TO ORDER There was no formal call to order. II. ROLL CALL The Park Board met at 6:30 p.m. at the site of the proposed dog park. Present were Park Board members: Kari Kyllo, Joshua Montgomery and Richard Niemann. Also present was Hopkins staff liaison Steve Stadler. Absent was members Ron Helgeson and Robert Edmonds. III. BUSINESS A. The Board members walked the proposed site. There was discussion on the need to move the archery targets further south to allow more space between the dog park fence and the 40-yard marker for the archery range. Steve Stadler said the target bales could be moved back another 15 feet. The Board decided to relocate the fence a bit to incorporate some of the trees in the NW corner of the • fenced off-leash area. At 7:30 p.m., the Board moved up to City Hall to resume the meeting. B. At City Hall there was discussion on the proposed rules, license fees, dog park tags and the upcoming May 15 public meeting. After some discussion, it was decided that the proposed fees would stay as discussed with City Council at the March 28 meeting and that the city would issue an annual colored tag to be worn while using the dog park to indicate the dog is current with city license and shots. The Park Board decided on the following rules: - HOURS: 7 am—9 pm -All dogs must display current Hopkins license while in the park - Dogs must be leashed when entering or leaving the dog park - At the first sign of aggression, dogs must be leashed and removed - Children must be supervised - Sick dogs or dogs in heat are not allowed to enter - Clean up after your dog/s - Dogs must be under control at all times - Children under 12 cannot supervise dogs C. Steve Stadler handed out the 2007-2011 CIP schedule noting that the Board should have a preliminary discussion of the CIP at the May 15 meeting. IV. NEXT SCHEDULED MEETING • May 15, 2006 at 6:30 p.m. City Council Chambers City of Hopkins Park Board Minutes April 19, 2006 Page 2 of 2 V. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Attest: Joshua Montgomery, Chairperson • • CITY OF HOPKINS • PARK BOARD MEETING MINUTES May 15, 2006 A regular meeting of the Hopkins Park Board was held on May 15, 2006. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:40 p.m. II. ROLL CALL Present were Park Board members: Robert Edmonds, Ron Helgeson, Joshua Montgomery and Richard Niemann. Also present was Hopkins staff liaison Steve Stadler. Robert Edmonds arrived after the approval of the March 20, 2006 minutes . III. APPROVAL OF MINUTES FOR MARCH 20, 2006 R. Niemann moved and Ron Helgeson seconded a motion to approve the minutes for the March 20, 2006 meeting. On the vote,the minutes were approved 3-0. • IV. PUBLIC MEETING ON PROPOSED DOG PARK CONSTRUCTION Summary of public meeting. Twenty-six residents attended the meeting. Most of the attendees were Meadow Creek Condominium owners opposed to the dog park. On a show of hands,there were seven residents that were in favor of the dog park. The meeting opened with a city staff presentation(see attached power point slides) followed by public input until all in attendance had an opportunity to speak to the Park Board. A majority of those in attendance did speak. A Meadow Creek Condominium(MCC) owner presented a petition opposing the dog park that was signed by 60 MCC residents. A summary of the objections to the dog park follows: • MCC owners chose to live in their complex partly because of the no-pet rule and the relatively uninterrupted natural areas across Westbrooke Way. The dog park will introduce many more dogs into the area, lower the value of the natural area by disrupting the wildlife with the dog presence and negate the natural appearance by introducing a 5' high chain link fence. • Concerned that there will be a parking problem in the summer while the garden plots are being used. The parking demand will exceed the available on-street parking resulting in dog park and garden plot users parking in the nearby MCC parking lots. • The new dog park will add noise to a relatively quiet area. • City of Hopkins Park Board Minutes May 15, 2006 • Page 2 of 3 • Concern that MCC owners will lose the use of Westbrook Way for parking while their parking lots are being plowed in the winter. • Concern that the dog park will pollute nearby Nine Mile Creek. • The dog park fence will hurt users who need the large open green space, i.e., archery, kite flying, model airplane flying, etc. The dog park advocates at the meeting stressed that dog parks are relatively passive sites that are well- maintained by the responsible dog owners who use them. Many Hopkins dog owners will benefit from having an off-leash area to exercise their dogs. V. BUSINESS A. Hopkins Dog Park: After hearing all the public input the Park Board members felt that more information was needed on the MCC parking concern. Several members agreed to do a random survey on the use of the on-street parking along Westbrooke Way. The survey will be done over the next two months during the 6—7 pm time period. The Board agreed to report on the parking survey results and consider the dog park proposal again at the July 17, 2006 Park Board Meeting. This action was approved on 3-1 vote with Robert Edmonds opposed. The Park Board was also interested in trying to get more information on how many Hopkins residents would benefit from a dog park • B. 2007-2011 Capital Improvement Plan The Board reviewed the proposed park improvemenet projects. There was mention of a potential future CIP project for land purchase adjacent to Cottageville Park. This would help to open up the park to Blake Road,make it more visible and thereby help reduce the amount of illegal activity in the park. There was Park Board-wide support for construction shuffleboard courts at Burnes Park. Steve Stadler said he'd submit a 2007 project. C. Valley Park planting plan The Board supports this City-neighborhood partnership to improve the appearance of the park sign with a perennial planting bed around the sign. R.Niemann moved and Rob Edmonds seconded a motion of support. The action was approved on a 4-0 vote. D. 9-Mile Creek Corridor Improvements Steve Stadler presented the proposed improvement plans. The item was informational only and the Park Board generally supported the concept. This item will be considered again in more detail if watershed district funding is approved later this year. • City of Hopkins Park Board Minutes May15, 2006 0 Page 3 of 3 E. Depot Site Improvement update and Three Rivers Park District regional trail signage plan Steve Stadler updated the Board on both of these two items—no action required. VI. NEXT SCHEDULED MEETINGS June 26, 2006 at 6:30 p.m. City Council Chambers July 17, 2006 at 6:30 p.m. City Council Chambers VII. ADJOURNMENT R. Niemann moved and R. Edmonds seconded a motion to adjourn. The motion carried on a 3-0 vote. R. Helgeson had to leave the meeting prior to the vote to adjourn. The meeting adjourned at 9:45 p.m. Attest: _....." Wwil Josh Montgomery, Ch.'rpe .•1 ill S CITY OF HOPKINS PARK BOARD MEETING MINUTES June 26, 2006 A special meeting of the Hopkins Park Board was held on June 26, 2006. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:40 p.m. II. ROLL CALL Present were Park Board members: Robert Edmonds, Kari Kyllo, Joshua Montgomery and Richard Niemann. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR MAY 15, 2006 R. Niemann moved and R. Edmonds seconded a motion to approve the minutes for the May 15, 2006 meeting. On the vote, the minutes were approved 4-0. • IV. BUSINESS A. Hopkins Dog Park: There was lengthy discussion on this item. After the discussion it was decided to proceed with a reconsideration of the dog park at the July 17, 2006 meeting. Steve Stadler will provide a count sheet for the Westbrooke Way parking survey, obtain a cost estimate for a vinyl coated fence and provide 5/23/06 City Council worksession minutes for members. B. 2007-2011 Capital Improvement Plan The Board reviewed the proposed 2007—2011 park improvement projects and projected funding/revenues of the park dedication funds. The location of the shuffle board courts will need to be decided. The CIP was approved as proposed. C. Depot Site Improvement update and Three Rivers Park District regional trail signage plan V. OTHER ITEMS A. Kari Kyllo requested trees be planted on the south side of the play areas at Burnes Park. B. Board members requested to get City Council updates C. In preparation for discussions and potential policy considerations regarding park classification and park amenities, the Board requested information on the current policies and classifications 411 City of Hopkins Park Board Minutes 4404.57.2446. Coy 700 4 • Page 2 of 2 D. Josh Montgomery requested that staff consider extending the on-street parking along 8th Street South at Valley Park further east toward the lift station. E. Board members asked about a possible city booth at the upcoming Raspberry Festival events. F. It was noted that Ron Helgeson is at'the end of his second term and that Robert Edmonds' first term expires June 30, 2006. VI. NEXT SCHEDULED MEETINGS July 17, 2006 at 6:30 p.m. City Council Chambers VII. ADJOURNMENT R. Niemann moved and K. Kyllo seconded a motion to adjourn. The motion carried on a 4-0 vote. The meeting adjourned at 8:20 p.m. Attest: Jos ua Montgomery, h! •erso • • CITY OF HOPKINS • PARK BOARD MEETING MINUTES July 17, 2006 A regular meeting of the Hopkins Park Board was held on July 17, 2006. I. CALL TO ORDER Chairperson Joshua Montgomery called the meeting to order at 6:40 p.m. II. ROLL CALL Present were Park Board members: Robert Edmonds, Ron Helgeson, Joshua Montgomery and Richard Niemann. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR JUNE 26, 2006 R. Niemann moved and R. Edmonds seconded a motion to approve the minutes for the June 26, 2006 meeting. On the vote, the minutes were approved 4-0. IV. BUSINESS There were several Meadowcreek Condominium Association members present at the meeting for the dog park item. For this reason, the Board moved the Hopkins dog park agenda item up to the first item of business. A. Hopkins Dog Park Steve Stadler briefed the Board and those in attendance on the dog park site selection criteria and how that led to the decision for the proposed Valley Park dog park site location. Recently,the old landfill location at the east end of r Street South has become a new candidate site as the Hopkins School District is no longer interested in constructing a bus depot facility there. However,he stressed that there are many issues to be resolved before a decision on any new use of the landfill site can be made. There was a brief discussion on the current amount of parking along Westbrook Way. Board member Niemann and Chairman Montgomery reported that they observed very little on-street parking on the various dates since June 26 that they surveyed parking. According to Chairman Montgomery's survey results, he counted on-average 6-7 parked cars during the 5:45 pm—6:00 pm time period. A Meadowcreek condominium owner then presented a petition of almost 250 Meadowcreek condominium residents opposed to the dog park. A copy of the July 17, 2006 letter presented to the Board is attached to these minutes. The letter details the reasons for their opposition. One resident spoke of concern for airborne E. coli bacteria from dog feces/urine • City of Hopkins Park Board Minutes July 17, 2006 Page2of3 contaminating the new pool—he cited a University of Washington-Tacoma study. Another resident requested that the city check into the possibility of entering into reciprocity agreements with neighboring cities for use of their dog parks, some of which are very near Hopkins' borders. After some discussion, Dick Niemann made a motion to table further consideration for the dog park until the Sept. 18 meeting. The motion was seconded by Robert Edmonds and on the vote, the motion carried 4-0. B. Valley Playground Neighborhood Requests Sandy Lien, Park Valley Neighborhood Association President and Stacy Kettner, Association Vice President presented the Park Board with a request for improvements at the Valley Playground park—see attached documents. The current outstanding issues are replacement of the picnic pavilion, installing BBQ grills (3 requested) and cleaning and maintenance of park equipment. Steve Stadler agreed to install the BBQ grills and clean/maintain the playground equipment. Regarding the pavilion, it was discussed that pavilions are not currently an amenity that are provided in the smaller, neighborhood parks. However, if the neighborhood association was willing to partner with the City on the purchase and installation, then perhaps it could be done. The neighborhood association was asked to provide a proposal on the type of shelter along with a cost estimate. After some discussion, Dick Niemann made a motion that City staff develop and implementation plan for the next meeting. The motion was seconded by Robert Edmonds and on the vote it carried 4-0. C. Valley Park Parking Lot Project Update • Steve Stadler explained that poor soils have necessitated designing a deep sub-cut and backfill, escalating costs to $80,000. He requested that the project be deferred until 2007. Robert Edmonds made a motion to defer the project until 2007, Ron Helgeson seconded and on the vote the motion carried 4-0. D. Other Business Items The remaining business items,namely: neighborhood and city park improvement planning, August 29 Joint Meeting with City Council, Interlachen upcoming request regarding ice resurfacer and Park area assignment reports were deferred until the Sept 18 meeting. V. NEXT SCHEDULED MEETINGS • September 18, 2006 at 6:30 p.m. City Council Chambers VI. ADJOURNMENT R. Helgeson moved and R. Edmonds seconded a motion to adjourn. The motion carried on a 4-0 vote. The meeting adjourned at 8:05 p.m. • City of Hopkins Park Board Minutes July 17, 2006 • Page 3 of 3 Attest: , Chairperson • • CITY OF HOPKINS PARK BOARD MEETING MINUTES November 20, 2006 A regular meeting of the Hopkins Park Board was held on November 20, 2006. I. CALL TO ORDER The meeting was called to order by Park Board Member Ron Helgeson at 6:40 p.m. (Chairman Josh Montgomery resigned since the last meeting and Vice-Chairman Dick Niemann had not yet arrived at the meeting) II. ROLL CALL Present were Park Board members: Kari Kyllo, Kate Reilly (new member) and Ron Helgeson. Richard Niemann arrived at 6:57 p.m. as he was returning today from out of state travel. Also present was Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR JULY 17, 2006 K. Kyllo moved and Kate Reilly seconded a motion to approve the minutes for the July 17, 2006 • meeting. On the vote, the minutes were approved 3-0. IV. BUSINESS A. Elect New Chairperson Chairperson Joshua Montgomery resigned from the Board due to his move to the Seattle, WA area. The by-laws state that officer vacancies shall be filled forthwith by regular election procedure. Following regular election procedure, the office of Chair shall be nominated by motion and elected by verbal voting. Richard Niemann currently holds the vice-chair position on the Board. R. Helgeson made a motion nominating Richard Niemann as chairperson, seconded by Kari Kyllo and approved on a 4-0 vote. Richard Niemann made a motion nominating Kate Reilly as vice-chairperson, seconded by R. Helgeson and approved on a 4-0 vote. B. Valley Playground Neighborhood Requests Informational only. Steve Stadler reviewed the previous City Council action to amend the 2007- 2011 CIP to reflect the purchase of a new park shelter with installation by the neighborhood volunteers. Construction should occur in spring/summer, 2007. • City of Hopkins Park Board Minutes November 20, 2006 • Page 2 of 3 C. Neighborhood and City Park Improvement Planning Because the previous Park Board Meeting was in July, 2006, Steve Stadler reviewed the Park Board's interest in pursuing a process whereby neighborhood park standards are reviewed, the parks are assessed regarding function and amenities and the neighborhood served is engaged to communicate desired future park improvements. It's important that we not commit what cannot be done due to funding constraints or park standards. Accordingly, the availability of current and future park improvement funds and the other capital needs of the parks must be considered in the process. There was much discussion on the scope of this effort (neighborhood parks vs. all city parks), the different options and survey techniques for obtaining resident input and the current park standards. It was agreed that the initial effort would focus on the neighborhood parks, those being: Interlachen, Harley Hopkins, Valley Playground, Elmo, Cottageville, Hilltop, Buffer, and Oakes. Steve Stadler will facilitate a review of the current city standards and national guidelines for municipal parks systems and prepare a proposed survey form for Park Board review at the next meeting. The Park Board Members each expressed their support for a 2007 city-wide resident survey that includes a section regarding the park system. • D. Hopkins Dog Park Informational only. Steve Stadler reviewed the current status and referred members to the Sept 21, 2006 City Council memo on the subject. The City will no longer pursue constructing a new dog park within the city but will advertise to its residents the availability and fees of nearby parks, those being our neighboring cities and the new Three Rivers Park District dog park at Bryant Lake regional park. E. Park Board Mission Steve Stadler provided with the agenda the approved vision and mission statements for the Hopkins Park Board, approved at the March 20, 2006 Board meeting. There was discussion on individual goals, objectives and action steps. It was decided that in preparation for the next meeting, Steve Stadler would revise the goals and objectives and suggest some appropriate action steps for several of the objectives for Board consideration. F. Excelsior Boulevard and Depot Site Improvements Update—Informational only. Steve Stadler reviewed with the Board the improvements made to-date along the Excelsior Blvd corridor and at the Depot Coffeehouse site. G. 2008 Women's Open Golf Tournament Request for use of Interlachen Park . Steve Stadler reviewed the October 20, 2006 City Council memo describing the event and the proposed letter to the neighborhood. After some discussion, the Board requested that staff pursue the ability to City of Hopkins Park Board Minutes November 20, 2006 41) Page 3 of 3 have the USGA fence-off a portion of the western side of the park for neighborhood use during the Women's Open. The thought being that the event is during the height of the park season and perhaps this accommodation is feasible without affecting the USGA needs during the Open. Kate Reilly moved that the Park Board support the request for the use of Interlachen Park by the USGA from June 19—July 2, 2008, seconded by Ron Helgeson, on the vote the motion passed 4-0. H. Comprehensive Plan Update—Informational only. Steve Stadler mentioned the upcoming plan review and referred to the August 23, 2006 Hoisington- Koegler Group, Inc. (HKG) memo explaining the schedule and process. The Board requested that one Park Board meeting be added to the HKG proposed meeting schedule. I. Park Area Assignments: Kate Reilly requested that she be assigned Maetzold Field, Interlachen Park and Shady Oak Beach. The other park area assignments would remain unassigned until the currently vacant Board member position is filled. Those parks/areas are: Park Valley Playground, Shady Oak Nature Area, Downtown Park and Hiawatha Oaks. V. NEXT SCHEDULED MEETINGS January 8, 2007 at 6:30 p.m. City Council Chambers VI. ADJOURNMENT R. Helgeson moved and Kate Reilly seconded a motion to adjourn. The motion carried on a 4-0 vote. The meeting adjourned at 8:35 p.m. Attest itopy7 L�� , Chairperson