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2011 . 1 , CITY OF HOPKINS • PARK BOARD MEETING MINUTES January 24, 2011 A regular meeting of the Hopkins Park Board was held on January 24, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:30 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan and Sharon Paulson. Absent were Linda Flynn and Kyle Skiermont. ' Also present was City of Hopkins staff liaison Steve Stadler. Linda Flynn informed Steve Stadler that she has resigned from the Board due to conflicts with her college classes. III. APPROVAL OF MINUTES FOR OCTOBER 18, 2010. Sharon Paulson made a motion to approve the October 18 meeting minutes, seconded by Brian Furan. The motion to approve the minutes passed with a 3-0 vote. IV. BUSINESS • A. Request for Memorial Rock at Interlachen Park Steve Stadler summarized the request for a memorial rock at Interlachen Park. There was discussion about the request, the City's current memorial programs and the need to provide a public benefit in conjunction with the memorial. After the discussion, Sharon Paulson moved to deny the request for the memorial rock at Interlachen Park, seconded by Brian Furan. The motion to deny passed with a 3-0 vote. The Park Board asked that a letter be sent to the requestor explaining the decision. Stadler will draft a letter for Jason Gadd's signature. B. Review 2009-2010 Strategic Plan and consider 2011-2012 Goals/Objectives/Action Steps After a short discussion, it was decided to continue to discuss this item with a full Board at the next meeting and that Steve Stadler would provide a proposed update to the plan. C. Discuss use of 2010 miscellaneous park improvement funds After a short discussion, it was decided that Steve Stadler would provide some proposed improvements for 2011. D. Miscellaneous Updates: Stadler provided an update on the following items. • Blake Road/Cottageville Park planning—update on MCWD property acquisition, Metropolitan • Council acquisition for new lift station, potential timing of work, etc. - 2 - ID • Southwest Transitway Project—Awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project • Hennepin County Youth Sports Grant—The deadline to submit an application for a 2011 grant was November 1. The City received no notification of the application deadline. • Shady Oak Beach Improvement project—work to commence again this spring with completion of site work and installation of new playground equipment. E. Park Area Assignment Report Sharon Paulson: Hilltop, Buffer, Burnes Park - nothing to report Linda Flynn: Maetzold Field, Interlachen Park, Shady Oak Beach—absent Brian Furan: Valley Park, Central Park, Oakes Park—picnic tables at Central Park in need of repairs. Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Kyle Skeirmont: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks - absent • V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is February 28, 2011 at 6:30 pm. VI. ADJOURNMENT Sharon Paulson made a motion to adjourn, seconded by Brian Furan. The motion passed with a 3 - 0 vote. eeting ad urned at 7:33 p.m. Attest: `411 , Chairperson S CITY OF HOPKINS • PARK BOARD MEETING MINUTES February 28, 2011 A regular meeting of the Hopkins Park Board was held on February 28, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:30 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan and Kyle Skiermont. Absent was Sharon Paulson. Also present was City of Hopkins staff liaison Steve Stadler. Linda Flynn had informed Steve Stadler and the Park Board last month that she needed to resigned from the Board due to conflicts with her college classes. III. APPROVAL OF MINUTES FOR JANUARY 24, 2011. Brian Furan made a motion to approve the January 24 meeting minutes, seconded by Kyle Skiermont. The motion to approve the minutes passed with a 3-0 vote. IV. BUSINESS • A. Review 2009-2010 Strategic Plan and consider 2011-2012 Goals/Objectives/Action Steps Steve Stadler provided a proposed new plan based on some minor updates to the 2009-2010 Strategic Plan and goals to remove actions that were completed last year. After a short discussion, it was decided to continue with the proposed 2011-2012 Strategic Plan with the understanding that additional changes could be made, as needed. B. Discuss use of 2010 miscellaneous park improvement funds Steve Stadler presented the following proposed 2011 improvements for Park Board consideration: Burnes Park -play area edging: $1,000 Interlachen Park portable restroom screen: $500 Oakes Park & Valley Park—replace landscaping around warming houses: $2,000 Hilltop, Burnes & Central Park grill replacements: $1,500 New leveling & color coats for '/2 courts at Elmo, Burnes & Park Valley Playgrd: $5,000 After a short discussion Kyle Skiermont made a motion to approve the 2011 improvement list, seconded by Brian Furan. The motion to approve the 2011 improvements passed with a 3-0 vote. C. Community Garden at Cottageville Park 110 - 2 - Stadler provided the following update to the Park Board members. Ann Beuch, new BRCC Community • Outreach Coordinator is looking into the possibility of constructing a small community garden in the east area of the park. Providing water for garden users will be one challenge to overcome— Ann will keep Steve informed of her progress with the goal of presenting a proposal to the Park Board at the April 18 meeting. D. Miscellaneous Updates: Stadler provided an update on the following items. • Blake Road/Cottageville Park planning—MCWD property acquisition is underway, its been a challenge working with Metropolitan Council regarding acquisition of the two duplexes for new lift station • Southwest Transitway Project—Awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—phase II environmental work to be done this spring with construction during winter of 2011/2012 • Hennepin County Youth Sports Grant—Anticipating a Fall, 2011 grant application deadline • Shady Oak Beach Improvement project—work to commence again this spring with completion of site work and installation of new playground equipment. E. Park Area Assignment Report Sharon Paulson: Hilltop, Buffer, Burnes Park—absent • VACANT: Maetzold Field, Interlachen Park, Shady Oak Beach—absent Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Kyle Skeirmont: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is March 21, 2011 at 6:30 pm. VI. ADJOURNMENT Kyle Skiermont ma•e a motion to adjourn, seconded by Brian Furan. The motion passed with a 3 - 0 v• - ' he meet,i g adjourned at 7:15 p.m. Attest: �"�� A -~"',/► 111 airperson CITY OF HOPKINS PARK BOARD MEETING MINUTES March 21, 2011 A regular meeting of the Hopkins Park Board was held on March 21, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:32 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Sharon Paulson and Kyle Skiermont. Absent was Brian Furan. Also present was City of Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR FEBRUARY 28, 2011. Kyle Skiermont made a motion to approve the February 28 meeting minutes, seconded by Sharon Paulson. The motion to approve the minutes passed with a 3-0 vote. IV. BUSINESS A. Review 2009-2010 Strategic Plan and consider 2011-2012 Goals/Objectives/Action Steps • Steve Stadler reviewed the proposed 2011-2012 plan, Park Board role in the Cottageville Park redevelopment plan was added. After a short discussion it was decided to add the new athletic field fees as an action step under Goal #2: To Renew and Maintain Parks. B. Review/Discuss 2012-2016 Capital Improvement Plan It was discussed that the program is predominantly play equipment replacement projects +the $10,000 in miscellaneous improvement work for both 2011 and 2012. The Park Board made no changes at this time. C. Miscellaneous Updates: Stadler provided an update on the following items. • Blake Road/Cottageville Park planning—There was a MCWD presentation at the March 22 City Council worksession. Building demolition work is underway. • Southwest Transitway Project— Still awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering—various project and Henn Cty Community Works committee work is underway • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—phase II environmental work to be done this spring with construction during winter of 2011/2012 • Hennepin County Youth Sports Grant—no update - anticipating a Fall, 2011 grant application • deadline - 2 - • • Shady Oak Beach Improvement project—work is underway. • Cottageville Park— Community Garden—Planning is underway by new BRCC community coordinator Ann Beuch, an initial discussion was held with a plan to present a proposal to the Park Board at the April 18 meeting. E. Park Area Assignment Report Sharon Paulson: Hilltop, Buffer, Burnes Park—nothing to report VACANT: Maetzold Field, Interlachen Park, Shady Oak Beach Brian Furan: Valley Park, Central Park, Oakes Park— absent Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Kyle Skeirmont: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is May 16, 2011 at 6:30 pm. VI. ADJOURNMENT 4110 Sharon Paul on made motion to adjourn, seconded by Kyle Skiermont. The motion passed with a 3 - te. The eting adjourned at 7:10 p.m. Attest: r_____e_L.1 V, rniMI ' ' , Chairperson % 0 CITY OF HOPKINS PARK BOARD MEETING MINUTES April 18, 2011 A regular meeting of the Hopkins Park Board was held on April 18, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:32 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Sharon Paulson and Kyle Skiermont. Absent was Brian Furan. Also present was City of Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR MARCH 28, 2011. Kyle Skiermont made a motion to approve the February 28 meeting minutes, seconded by Sharon Paulson. The motion to approve the minutes passed with a 3-0 vote. IV. BUSINESS A. Review 2009-2010 Strategic Plan and consider 2011-2012 Goals/Objectives/Action Steps • Steve Stadler reviewed the proposed 2011-2012 plan, Park Board role in the Cottageville Park redevelopment plan was added. After a short discussion it was decided to add the new athletic field fees as an action step under Goal #2: To Renew and Maintain Parks. B. Review/Discuss 2012-2016 Capital Improvement Plan It was discussed that the program is predominantly play equipment replacement projects +the $10,000 in miscellaneous improvement work for both 2011 and 2012. The Park Board made no changes at this time. C. Miscellaneous Updates: Stadler provided an update on the following items. • Blake Road/Cottageville Park planning—There was a MCWD presentation at the March 22 City Council worksession. Building demolition work is underway. • Southwest Transitway Project— Still awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering—various project and Henn Cty Community Works committee work is underway • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—phase II environmental work to be done this spring with construction during winter of 2011/2012 • Hennepin County Youth Sports Grant—no update - anticipating a Fall, 2011 grant application • deadline - 2 - • Shady Oak Beach Improvement project—work is underway. • Cottageville Park—Community Garden—Planning is underway by new BRCC community 411/ coordinator Ann Beuch, an initial discussion was held with a plan to present a proposal to the Park Board at the April 18 meeting. E. Park Area Assignment Report Sharon Paulson: Hilltop, Buffer, Burnes Park—nothing to report VACANT: Maetzold Field, Interlachen Park, Shady Oak Beach Brian Furan: Valley Park, Central Park, Oakes Park—absent Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Kyle Skeirmont: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is May 16, 2011 at 6:30 pm.. VI. ADJOURNMENT • Sharon Paulsen made a •tion to adjourn, seconded by Kyle Skiermont. The motion passed with a 3 I voe. The me:jing adjourned at 7:10 p.m. Attest: L.....prk Chairperson • CITY OF HOPKINS • PARK BOARD MEETING MINUTES May 9, 2011 A regular meeting of the Hopkins Park Board was held on May 9, 2011. I. CALL TO ORDER Brian Furan, Vice-Chairperson called the meeting to order at 6:31 p.m. II. ROLL CALL Present were Park Board members: Sharon Paulson, Kyle Skiermont and Brian Furan. Absent was Jason Gadd. Also present was City of Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR APRIL 18, 2011. The Board decided to wait until next meeting to approve the April meeting minutes. IV. BUSINESS A. Minnehaha Creek Watershed District presentation James Wisker, MCWD, gave a presentation of the creek history and past, present and future creek corridor improvement opportunities. B. Cottageville Park Community Garden—recommendation to City Council A neighborhood letter was sent out in late April informing the neighborhood of the garden project—no concerns have been received from neighborhood residents to-date. The City will pursue bringing a new temporary water line into the park, with the approval of the MCWD. After brief discussion, Sharon Paulson made a motion that the Park Board recommend City Council approve this new pilot project at Cottageville Park, seconded by Kyle Skiermont. The motion passed 3-0. C. Review/Discuss/Approve Park System 2012-2016 Capital Improvement Plan This was the Park Board's second review of the Park System CIP..After brief discussion, the Board agreed with the following 2012 capital projects: 1) $21,000 final payment of Shady Oak Beach Improvement project; 2) $65,000 play equipment-Valley Park; 3) $10,000 Misc Park Improvements; 4) $15,000 Park Building re-roofing; and 5) $45,000 play equipment-Cottageville Park. Kyle Skiermont made a motion to approve the 2012 Park capital projects, seconded by Sharon Paulson. The motion passed 3-0. D. Metropolitan Council Environmental Services proposal for new lift station Stadler explained the proposal wherein the MCES would purchase the two duplexes between Blake Road and Cottageville Park in exchange for land within Oakes Park to construct a new lift station and - 2 - underground storage tank. This plan is being considered as it is cost-prohibitive for the MCES to construct a new gravity sewer under Minnehaha Creek as would be required if a lift station were 4111/ constructed on the duplex property. It is understood that most of the lift station infrastructure would be underground and that the lift station building could conceivably be an addition to the existing warming house and result in a facility upgrade for the park building. The plan is currently concept only and there will be more discussion and feedback as more definite plans are developed. The Park Board briefly discussed and were not opposed to the concept. C. Miscellaneous Updates: Stadler provided an update on the following items. • Blake Road/Cottageville Park corridor plans—anticipate fall, 2011 discussions regarding park redevelopment plan. • Southwest Transitway Project— Still awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is still anticipated during winter of 2011/2012 • Hennepin County Youth Sports Grant—no update - anticipating a Fall, 2011 grant application deadline • Shady Oak Beach Improvement project—work is nearly complete, looking forward to a June 10 beach opening. • Cottageville Park—Community Garden— See item IV B. above. E. Park Area Assignment Report Sharon Paulson: Hilltop, Buffer, Burnes Park—nothing to report VACANT: Maetzold Field, Interlachen Park, Shady Oak Beach Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—absent Kyle Skeirmont: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is June 20, 2011 at 6:30 pm. VI. ADJOURNMENT Sharon Paul •n made a otion to adjourn, seconded by Kyle Skiermont. The motion passed with ac - Iv ite. The me• ing adjourned at 7:57 p.m. 4V1Attest: ' � i, , Chairperson • CITY OF HOPKINS PARK BOARD MEETING MINUTES August 15, 2011 A regular meeting of the Hopkins Park Board was held on August 15, 2011. I. CALL TO ORDER Brian Furan, Vice-Chairperson called the meeting to order at 6:36 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Colin Serle, Bob Hatlestad and Tom Jenny. Absent was Brian Furan. Also present was City of Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR APRIL 18, 2011 and MAY 9, 2011. A motion was made by Colin Serle, seconded by Bob Hatlestad to approve the April and May meeting minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Athletic Field User Fees • Stadler presented a projected schedule for implementation, list of field users and estimated fees based on 2010 field usage. There was discussion regarding the need for new revenue into the Parks capital improvement plan, potential impact of the new fee to field user organizations, how the new revenue would be used and the current field maintenance activity and costs. Stadler will provide more detailed information for the next meeting. B. Hennepin County Youth Sports Grant Application Stadler described the proposed application to provide lighting to a third field at Maetzold Field for use by Hopkins Area Little League (HALL). The HALL was recipient of a national safety award which grants them a standard little league field MUSCO outdoor lighting system, valued at$50,000. The grant would provide funds to install the lighting, reduce the outfield from 254' to 220', install turf infield and other miscellaneous improvements. There was brief discussion regarding the impact to the softball leagues and Minnetonka-Hopkins Babe Ruth League. More detailed information on the grant application will be provided at the September meeting. C. Election of Officers After a brief discussion of Park Board officers and terms, Bob Hatlestad made a motion to elect Jason Gadd to a second term as Chair and Brian Furan to a second term as vice-Chair. The motion passed 4-0. • D. Miscellaneous Updates: Stadler provided an update on the following items. -2 - • • Cottageville Park/Blake Road corridor plans—update on meetings with MCWD, anticipate fall, 2011 discussions regarding park redevelopment plan. • Southwest Transitway Project— Still awaiting FTA approval of DEIS and go-ahead to begin preliminary engineering. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is still anticipated during winter of 2011/2012— Stadler to bring more information to the September meeting. • Cottageville Park—Community Garden: Brief update on this first-time,thus far successful venture at Cottageville Park. • Metropolitan Council Environmental Services plan for lift station in Oakes Park: Stadler gives some background on the proposed plan, i.e. land swap with MCES for Blake Road duplex properties adjacent to Cottageville Park—more information will be available at next meeting. • 2011 Misc Park Improvement Project update— Stadler reports completion of resurfacing half court basketball courts and park grill replacements E. Park Area Assignment Report After brief discussion, the following park assignments were agreed to: Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report • Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park,Harley Hopkins Park, Elmo Park—absent Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is September 19, 2011 at 6:30 pm. VI. ADJOURNMENT Bob Hatlestad made : motion to adjourn, seconded by Colin Serle. The motion passed with a 4 - 0 vot :T - meetin. .djourned at 7:50 p.m. Attest: , Chairperson • • • CITY OF HOPKINS PARK BOARD MEETING MINUTES September 19, 2011 A regular meeting of the Hopkins Park Board was held on September 19, 2011. L CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:34 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan, Colin Serle and Bob Hatlestad. Absent was Tom Jenny. Also present was Hopkins City Manager Mike Mornson, City of Minnetonka Recreation Director Dave Johnson and City of Hopkins staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR AUGUST 15, 2011. A motion was made by Bob Hatlestad, seconded by Colin Serle to approve the August 15 minutes. The motion passed with a 4-0 vote. IV. BUSINESS • Molly Cummings, residing at 402 10th Avenue North requested that the Park Board consider pursuing resident membership rates for Hopkins residents at the City of Minnetonka Williston Center. Dave Johnson, Minnetonka Recreation Director responded by explaining the current rates for facility use vs. facility membership. Hopkins residents currently receive reduced rates for classes or programs held at the Williston Center but not for general facility membership. Dave was not opposed to a change but that an agreement would have to be worked out between the two cities. A. Athletic Field User Fees Stadler described the proposed use policy and user fees, estimated costs by user organization, implementation schedule, meeting notice and park maintenance activities. After discussion, the Park Board agreed to go-ahead with the proposed Oct 24 public meeting on the topic. Stadler will send out individual notices to user organizations next week with estimated 2012 fees. B. Hennepin County Youth Sports Grant Application Stadler described the details of the proposed application to provide lighting to a third field at Maetzold Field for use by Hopkins Area Little League (HALL). The project budget was presented along with the City of Hopkins contribution towards the tree planting and irrigation system improvements. After some discussion, the Park Board consensus was to proceed with upgrading the third field for Hopkins Area Little League vs. attempt to add lighting and convert the field to a more multi-purpose field to accommodate a broader age range. A motion was made by Bob Hatlestad, seconded by Brian Furan to • proceed with the grant application as presented. The motion passed with a 4-0 vote. - 2 - C. Metropolitan Council proposed land swap and lift station relocation to Oakes Park • Stadler presented the four options for siting the lift station within the park and also discussed the operations/maintenance information sheet provided by the MCES. There was question as to the need for two separate access drives into the lift station site. Stadler will discuss this with MCES staff. Following discussion on the impacts of the various options to the surrounding areas and the park itself, the Park Board preferred the option B' wherein the lift station is located near the Lake Street/Tyler Avenue intersection and the existing hockey rink is shifted directly south about 70'. D. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—update on upcoming actions regarding park redevelopment plans. • Southwest Transitway Project—preliminary engineering status granted by FTA, awaiting public release of DEIS • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is still anticipated during winter of 2011/2012— Stadler presented review of creek and trail plans. • Cottageville Park—Community Garden: Brief update on this successful venture at Cottageville Park. • 2011 Misc Park Improvement Project update • Hopkins Rotary proposed plan for new Burnes Park east shelter— Stadler presented concept plans of • new shelter design that would reuse existing glue-lam beams E. Park Area Assignment Report After brief discussion, the following park assignments were agreed to: Colin Serle: Hilltop, Buffer, Burnes Park—had to leave meeting early Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—absent V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is October 24, 2011 at 6:30 pm. VI. ADJOURNMENT - 3 - Brian Furan made a m 'on to adjourn, seconded by Bob Hatlestad. The motion passed with a 3 411 - 0 voter,---h meeting 'oumed at 7:45 p.m. Attest: , Chairperson • 440,II/ 1111 CITY OF HOPKINS PARK BOARD MEETING MINUTES October 24, 2011 A regular meeting of the Hopkins Park Board was held on October 24, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:31 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan and Tom Jenny. Absent was Colin Serle and Bob Hatlestad. Also present was City Engineer John Bradford and City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR SEPTEMBER 19, 2011. A motion was made by Brian Furan, seconded by Tom Jenny to approve the September 19 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Athletic Field User Fees A public informational meeting on this item was held at 6:00 pm prior to the Park Board meeting. Stadler described the proposed use policy and user fees, estimated costs by user organization, implementation schedule, meeting notice and applicable athletic fields. Stadler also mentioned that the City of Hopkins is the only organization in the area with publicly held athletic fields not charging a use fee. Dave Stuessi and Matt Lilly representing Hopkins Area Little League (HALL) were the only athletic field users that attended the public meeting. They expressed some concern with additional fees but also understood the city's need to find additional revenue to support field improvements and maintenance. They asked about the logistics of how the fee would be collected and it was stated that it would be handled through Minnetonka Recreation Dept. as field reservations are made and that additional information would be provided to the field users on the specifics of what to expect next year if the fees are approved by City Council. In response to a question on whether it would be possible to perform in-kind maintenance in lieu of paying user fees, it was stated that this would not be an option. Stadler mentioned that this item is scheduled to be discussed at the Nov 22 City Council work session. After brief discussion a motion was made by Tom Jenny recommending City Council approve the new athletic field user fees, seconded by Brian Furan. The motion passed on a 3-0 vote. B. Planning session on trail/sidewalk master plan City Engineer John Bradford explained the purposes for the city-wide sidewalk and trail plan, presented 1110 a map showing land uses and destinations. The Park Board engaged in discussion on the areas of the city where there are sidewalk and trail needs based on discontinuous pedestrian segments and/or - 2 - • destinations requiring better pedestrian connections. John Bradford will coalesce comments of the Zoning and Planning Commission, Park Board and other public comment and provide a draft plan at a future date. C. 2012 Hennepin County Youth Sports Grant Application Stadler presented the completed application with the revised grant request of$172,600, including contributions of$55,000 for the new HALL lighting system and $24,250 in City contribution for a total project cost of$251,850. The grant application was submitted on October 6. D. Metropolitan Council proposed land swap and lift station relocation to Oakes Park Stadler mentioned that the MCES was given the preferred alternative, option B', wherein the existing hockey rink is shifted about 70' directly south to accommodate the lift station in the Lake Street/Tyler Avenue intersection corner of the park. The Park Board inquired as to the need for two access drives to the station, Stadler will get an explanation/justification for two access drives. A future meeting with neighboring residents will be held to present and explain the proposed project and City Council will have to approve the lift station siting. The construction is tentatively scheduled for 2013. E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—update on upcoming actions regarding park • redevelopment plans. • Southwest Transitway Project—preliminary engineering status granted by FTA, awaiting public release of DEIS • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is still anticipated during winter of 2011/2012— Stadler presented review of creek and trail plans. • Cottageville Park—Community Garden: Mention of an upcoming November 7 garden party at 6:00 pm in the park to celebrate the success of the community garden. • 2011 Misc Park Improvement Project update • Hopkins Rotary proposed plan for new Burnes Park east shelter— Stadler again showed concept plan of new shelter design that would reuse existing shelter's glue-lam beams, has not heard anything further from the Hopkins Rotary but anticipates a possible 2012 project. F. Park Area Assignment Report Colin Serle: Hilltop, Buffer, Burnes Park—absent Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—absent Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report • Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report - 3 - Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—mentioned need for short fence along the west side of the Park Valley Playground adjacent to 6th Avenue to better separate the childrens' play areas from the street. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is November 21, 2011 at 6:30 pm. VI. ADJOURNMENT Brian Furan made a motion to adjourn, seconded by Tom Jenny. The motion passed with a 3 - 0 vote. The meeting adjourned at 7:39 p.m. Attest: , Chairperson S • CITY OF HOPKINS PARK BOARD MEETING MINUTES November 21, 2011 A regular meeting of the Hopkins Park Board was held on November 21, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:34 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan, Bob Hatlestad and Colin Serle. Absent was Tom Jenny. Also present was Jenny Garvey, City of Minnetonka Recreation Services Aquatic Program Manager and City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR OCTOBER 24, 2011. A motion was made by Colin Serle, secondec by Brian Furan to approve the October 24 minutes. The motion passed with a 4-0 vote. IV. BUSINESS • A. 2011 Shady Oak Beach survey results &proposed 2012 rate increase Jenny Garvey, Minnetonka Recreation Services summarized the results of the 2011 beach survey. Beach surveys are emailed to all season pass holders and there were 273 survey responses. Feedback was very good on all six questions regarding customer experience and customer service at the beach. On the question about rating the new play equipment, 84% of the responses rated it as good, above average or excellent. Negative feedback on the beach included disappointment over the loss of the water play area and the need for more shade in the grass knoll area. The City of Minnetonka is investigating option for installing or making available more shade structures for next year. Jenny reported on the 2011 operations, revenues, expenses and the proposed new 2012 rates. Overall, the beach is estimated to finish with a net profit of$41,600 for the 2011 season. She mentioned that it is proposed to increase the daily admission rate from $5 to $6. She also explained the proposed increases on non-resident season passes: to increase the early purchase non-resident season pass rates from $24 (1-3 passes) and $12/additional pass to $26 and $13/additional pass and the late purchase season pass rate from $29 (1-3 passes) and $15/additional pass to $31 and $16/additional pass. Jenny explained that the increases are to allow recreation program contributions to other programs, including $10,000 to the Hopkins Depot Coffeehouse teen programs. A question was asked about the cost for users of the Bryant Lake beach. It was stated that Three Rivers Park District doesn't charge for this beach but that lifeguards are not provided. The Park Board supported the new proposed rates but Bob Hatlestad felt that the current resident rates ill could be raised, as well, and the price would remain a very good value. Iin Serle made a motion to approve the rates as proposed, seconded by Bob Hatlestad. The motion passed with a 4-0 vote. B. Athletic Field Use Policy Stadler presented the proposed new policy which outlines the classifications, maintenance responsibilities and programming purposes of the various athletic fields. Jason Gadd requested that the tobacco product use prohibition be added to the new policy. With the unknown status of Maetzold Field, field#3 as to whether it will be converted for little league use via the Hennepin County Youth Sports Grant, it was decided to take no action on this item. C. Twins Community Fund Grant application Stadler explained the specifics of this smaller grant program funded through the Minnesota Twins organization. The Hopkins grant request is for$55,000 with the City providing $9,700 for trees and irrigation system improvements. The project would convert Maetzold field#3 for little league plan and install the new MUSCO lighting system. In all likelihood, this grant, if approved, would only be used if we were not successful securing the larger Henn Cty Youth Sports Grant. D. Miscellaneous Updates: • E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—Jason Gadd mentioned the successful Nov 7 garden party that was held at the park. Stadler stated that MCES is still working on getting purchase agreements for the two duplexes between the park and Blake Road and that there is work being done to develop an outreach plan to ensure the entire neighborhood is engaged during the upcoming park planning process—he will provide details as they are available. • Southwest Transitway Project—preliminary engineering status granted by FTA, awaiting public release of DEIS • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is still anticipated during winter of 2011/2012 with trail construction next summer/fall. • 2011 Misc Park Improvement Project update— Stadler mentioned that work has been completed on the 2012 park building roof replacements, including Maetzold Field, Harley Hopkins warming house and the Central Park warming house. This project was budgeted for$15,000 but will cost nearly $24,000 as the roofs required new substrate and insulation. • Hopkins Rotary proposed plan for new Burnes Park east shelter—No update, Stadler will contact the Rotary if he doesn't hear anything by next spring timeframe. F. Park Area Assignment Report • Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report - 3 - • Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—the hockey rink is installed at Interlachen. Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—absent V. NEXT SCHEDULED MEETINGS: • The next regular Park Board Meeting is December 19, 2011 at 6:30 pm. VI. ADJOURNMENT Bob Hatlestad made a motion to adjourn, seconded by Colin Serle. The motion passed with a 4 - 0 vote. The meeting journed at 7:35 p.m. Attest: • /� , Chairperson • CITY OF HOPKINS PARK BOARD MEETING MINUTES December 19, 2011 A regular meeting of the Hopkins Park Board was held on December 19, 2011. I. CALL TO ORDER Jason Gadd, Chairperson called the meeting to order at 6:33 p.m. II. ROLL CALL Present were Park Board members: Jason Gadd, Brian Furan, Bob Hatlestad and Tom Jenny. Absent was Colin Serle. Also present was City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR NOVEMBER 21, 2011. A motion was made by Bob Hatlestad, seconded by Brian Furan to approve the November 21 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Election of new officer/s • Jason Gadd was elected to City Council—a new Park Board Chairperson is needed. After brief discussion, Tom Jenny made a motion to elect Bob Hatlestad as chairperson, the motion was seconded by Brian Furan. The motion passed with a 4-0 vote. Bob Hatlestad will start his duties as Park Board Chair at the Jan 23 meeting. Brian Furan will stay on as vice-chair until his term expires in June 2012. B. 2012 Park System Capital Improvements Stadler presented the short list of planned 2012 improvements, the Park Improvement Fund (301) working capital report and feedback from the Valley Park area residents in response to the 2007 neighborhood park survey. Stadler showed photos of the existing Valley Park play equipment, installed in 1992, that shows it to be in very good shape, as is the swing set. However, because it's 20 years old the play equipment is included in the 2012 Parks CIP for consideration of replacement—the replacement project CIP budget is $65,000. Stadler mentioned the possibility of not replacing the entire play structure but look at upgrading the play container area with new concrete edging, wood fiber chip safety surfacing and replacing the existing steel climbing dome with a new, very popular with kids, cable climbing piece. The goal would be to upgrade the appearance, maintainability and appeal of the overall play area but not spend the entire $65,000 budget amount. After some discussion the Park Board was open to continuing to look at this upgrade plan—Stadler will provide more details at future meetings. There was discussion regarding the state of the rapidly diminishing Park Capital Improvements Fund and how the City could improve the funding outlook for future park capital improvements. Different • funding options were discussed— Stadler will report back to the Board on how other cities handle park - 2 - • dedication fees associated with new developments/redevelopments. Bob Hatlestad mentioned that he will contact the Mayor and request a discussion regarding future park capital funding. C. Athletic Field Use Policy Stadler stated that he would like to pursue HALL paying additional Maetzold Field O&M costs, specifically the energy costs for the lighting. The May—September 2010 and 2011 energy costs for the site averaged about $1,900. After short discussion it was decided to continue working this policy after the athletic field use fees are approved by City Council. D. Maetzold Field Upcoming Improvements & Twins Community Fund Grant application Stadler reported that $30,000 grant has been approved by the Twins Community Fund. This brings the total grant amount to $180,000. Stadler reported that he will begin working on the logistics of design, contracting and constructing the improvements this summer. E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—MCES will be making purchase offers to each duplex owner. There is a winter fun event scheduled for January 14, 3-5 pm at the park. • Southwest Transitway Project—preliminary engineering status granted by FTA, awaiting public release of DEIS • • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—construction is anticipated to start next month with trail construction next summer/fall. • Hopkins Rotary proposed plan for new Burnes Park east shelter—No update, Stadler will contact the Rotary if he doesn't hear anything by next spring timeframe. F. Park Area Assignment Report Colin Serle: Hilltop, Buffer, Burnes Park—absent Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—they're skating at Interlachen Park. Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Jason Gadd: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is January 23, 2012 at 6:30 pm. • VI. ADJOURNMENT - 3 - • Brian Furan made a motion to adjourn, seconded by Bob Hatlestad. The motion passed with a 4 - 0 vote. The meeting ad'ourned at 7:42 p.m. Attest: , Chairperson • •