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2012 CITY OF HOPKINS PARK BOARD MEETING MINUTES January 23, 2012 A regular meeting of the Hopkins Park Board was held on January 23, 2012. I. CALL TO ORDER Bob Hatlestad, Chairperson called the meeting to order at 6:30 p.m. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad, Tom Jenny and Colin Serle. Absent was Brian Furan. Also present was City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR DECEMBER 19, 2011. A motion was made by Colin Serle, seconded by Bob Hatlestad to approve the December 19 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Athletic Field Use Policy 110 Stadler stated that he had not worked on this item since last meeting. There was a short discussion on the operational expenses at Maetzold Field and what reasonably should be the responsibility of the Hopkins Area Little League. B. 2012 Park System Capital Improvements There was some discussion on the upcoming Valley Park play area improvements. The tentative plan is to upgrade the container area, replace the existing pea rock with engineered wood fiber fall protection material and replace the existing metal dome climber with one of the new cable climber systems. The existing main play equipment was installed in 1992 and is showing very little corrosion or wear. Stadler hopes to have a few concepts ready for the next meeting. The Park Board reviewed a recent (Nov 2011) metro-wide survey of city park dedication fees and the Park Improvement Fund (301 fund) working capital report. All agreed that the fund needs more revenue in order for the City to keep its parks in good shape and that it is tenuous to rely solely on park dedication funds. Bob Hatlestad requested a worksession discussion with City Council at the earliest • possible date to discuss options for funding park improvements. C. Maetzold Field Upcoming_Improvements & Twins Community Fund Grant application Stadler reported that $30,000 was received from the Twins Community Fund. The City intends to partner with the local landscape architectural firm of Brauer & Associates, Inc. to prepare construction phasing plan and design documents to accomplish the field upgrade. ioD. Request for recognition plaque at Downtown Park bandshell - 2 - There was discussion of the specifics of this request, our existing recognition/memorial programs and • how past requests were handled. The Park Board decided to grant the request for a recognition plaque to be mounted on the park bandshell due to the extensive civic resume of the person to be recognized and the duration of his community-wide impact. However, along with the plaque the requester would also be required to plant a shade tree in a park to be determined. • E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—MCES has made purchase offers to duplex owners and only the northern duplex is a willing seller. Discussion on a cooperative agreement between the City and MCES continues—the agreement will cover cost reimbursement for city purchase of the second duplex, relocation of lift station to Oakes Park. Jason Gadd reported on the January 14 winter fun event held at Cottageville Park. • Southwest Transitway Project—preliminary engineering status granted by FTA, awaiting public release of DEIS • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—streambank stabilization work is underway. • Hopkins Rotary proposed plan for new Burnes Park east shelter—Rotary appears very interested in this community project - Stadler has discussed with Rotary representative John Anderson the city's willingness to partner with the Rotary to make this project happen in 2012. F. Park Area Assignment Report Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report 411 Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report Brian Furan: Valley Park, Central Park, Oakes Park—absent Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is February 27, 2012 at 6:30 pm. VI. ADJOURNMENT Tom Jenny made a motion to adjourn, seconded by Bob Hatlestad. The motion passed with a 4 - 0 vote. The meeti adjourned at 7:45 p.m. Attest: i// • �� , Chairperson CITY OF HOPKINS • PARK BOARD MEETING MINUTES February 27, 2012 A regular meeting of the Hopkins Park Board was held on February 27, 2012. I. CALL TO ORDER Bob Hatlestad, Chairperson called the meeting to order at 6:37 p.m. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad, Tom Jenny, Colin Serle and Brian Furan. Also present was City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR JANUARY 23, 2011. A motion was made by Norman Teigen, seconded by Colin Serle to approve the January 23 minutes. The motion passed with a 5-0 vote. IV. BUSINESS A. Athletic Field Use Policy . Stadler stated that he had not discussed this item with the Hopkins Area Little League representatives yet but that should happen soon as he begins working with them on the Maetzold Field improvement project. B. 2012 Park System Capital Improvements Stadler led a recap of the February 14, 2012 City Council Worksession discussion on options for increasing revenue into the park improvement fund. Bob Hatlestad mentioned that the Board should consider each park and what park amenities are needed. Stadler will provide the park classification chart that lists park type and the amenities at each park. Also, a city survey question and background needs to be developed regarding resident support for a park improvement funding referendum. Stadler will plan to have something drafted for the March meeting. During brief discussion on individual park needs it was mentioned that the lighting inside the Valley Park shelter is poor. Also,that we should determine if a soccer field would fit and be a reasonable use in Buffer Park. Stadler will follow-up on these items. There was some discussion regarding the upcoming Valley Park improvements. Stadler showed various options for a new cable climbing play piece, costs ranged from$18,000 - $45,000 installed,to replace the existing metal dome climber. Additional work would include a new concrete play area edge,wood fiber safety surfacing to replace the pea rock and perhaps a few benches and shade trees along the south side of the play area. The estimated cost of the additional work is $15,000—$20, 000. Stadler intends to hold a neighborhood meeting to show equipment upgrade options and seek input from residents on park needs,preferred play equipment, etc. • - 2 - • C. Maetzold Field Upcoming Improvements &Twins Community Fund Grant application Stadler reported that $30,000 was received from the Twins Community Fund and that City Council will accept the $150,000 Hennepin Youth Sports grant at the March 5 City Council meeting. Brauer& Associates are under contract to provide professional services including planning, design and construction oversight. Stadler and Brauer&Associates are developing the construction phasing schedule. The new lighting could be installed as early as late March. There was a concern mentioned regarding the new tree plantings and their susceptibility to damage from kids at the park. D. MCES relocation of sanitary sewer lift station to Oakes Park Stadler updated the Board on status of City—MCES cooperative agreement, purchase of duplexes adjacent to Cottageville Park and the upcoming March 5 public informational meeting. Norman Teigen and Brian Furan mentioned that they planned to attend the public meeting. E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans—Update provided via agenda item IV D. • Southwest Transitway Project—preliminary engineering(PE)underway, awaiting public release of DEIS,promises to be a busy 2012 with PE and Transitional Station Area Action Plans work. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—streambank stabilization construction continues,trail work to follow. Norman Teigen stated that he would provide photos of the ongoing construction to members, if desired. • Hopkins Rotary proposed plan for new Burnes Park east shelter—Rotary appears very interested in this community project- Stadler will contact Rotary Club prior to next meeting for an update from • them. F. Park Area Assignment Report Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is March 19, 2012 at 6:30 pm. VI. ADJOURNMENT Colin Serle made a motion to adjourn, seconded by Brian Furan. The motion passed with a 5 - 0 vote. The meeting adjourned at 7:40 p.m. 11/ 4 - 3 - Attest: 4 , Chairperson • i CITY OF HOPKINS • PARK BOARD MEETING MINUTES April 16, 2012 A regular meeting of the Hopkins Park Board was held on April 16, 2012. I. CALL TO ORDER Bob Hatlestad, Chairperson called the meeting to order at 6:35 p.m. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad, Tom Jenny, Colin Serle and Brian Furan. Also present was City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR FEBRUARY 27, 2012. A motion was made by Tom Jenny, seconded by Colin Serle to approve the February 27 minutes. The motion passed with a 5-0 vote. IV. BUSINESS A. Athletic Field Use Policy • Stadler reviewed a proposed new Legislative Policy #5G, Athletic Field Use Policy. Stadler covered the main elements of the policy, i.e. designated fields, which fields can be reserved for use, lighting costs and field costs for the HALL-designated fields at Maetzold Field and informal fields. After a short discussion, Colin Serle made a motion to approve the proposed policy, seconded by Tom Jenny. The motion passed with a 5-0 vote. B. 2012 Park System Capital Improvements Short discussion followed by a board consensus that we should raise the park dedication fees to at least that charged by the City of St Louis Park, which is the second lowest fee in the metro-area. The Board reviewed a proposed question regarding a voter referendum for park improvement funding to be used in the upcoming city-wide resident survey. The Board was generally in agreement with the proposed wording but asked that Decision Resources, Inc. also review the question and propose changes that"tell the same story"but that could help ensure a positive response. Stadler showed photographs of Junction Park, a neighborhood park in Minnetonka, recently upgraded via Minnetonka's voter-approved park improvement referendum. C. Maetzold Field Upcoming Improvements & Twins Community Fund Grant Stadler gave an update on the project status and upcoming schedule. D. MCES relocation of sanitary sewer lift station to Oakes Park Stadler reviewed the March 5 public information meeting and the March 20 City Council Meeting discussion and action. City Council approved the Inter-Governmental Agreement with Metropolitan Council which includes the lift station relocation to Oakes Park. Stadler stated that next steps include a site design meeting wherein the stakeholders will be given opportunity to guide the final design of the - 2 - lift station building and site. Stadler mentioned that he is looking into the possibility of removing the • permanent hockey boards at Oakes Park as there is no organized use and little other use of this hockey rink, the open skate rink would remain. E. Shady Oak Road impacts to Shady Oak Nature Area and proposed mitigation plan Stadler outlined the impacts to the Shady Oak Nature Area created by the Shady Oak Road reconstruction project and the proposed mitigation plan for the south end of the pond. He stated that there would be a pull-off area from the trail similar to the one adjacent to the trail along Shady Oak Lake. The mitigation plan must be approved by the City because there is federal funds being used on the road project. After short discussion Brian Furan made a motion to approve the mitigation plan, seconded by Bob Hatlestad. The motion passed with a 5-0 vote. F. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project—preliminary engineering (PE) underway, awaiting public release of DEIS, promises to be a busy 2012 with PE and Transitional Station Area Action Plans work. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—streambank stabilization work is completed, steps installed for garden users, trail work to follow. • Hopkins Rotary proposed plan for new Burnes Park east shelter—The existing shelter has been blocked from reservations after mid-August and new shelter construction work is planned through the fall 2012. Stadler will get an update on status prior to next meeting. • Cold Storage Site redevelopment— Stadler reviewed the visioning session held on March 27, including the site goals, list of potential land uses that could meet those goals and those potential uses that are considered "off the table" for consideration. F. Park Area Assignment Report Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report, hockey boards are still up at Interlachen Park. Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—mention that the arborvitae shrubs are not in good shape behind the band shell. Stadler stated that funds were budgeted to replace shrubs in Downtown Park this year. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is May 16, 2012 at 6:30 pm. VI. ADJOURNMENT - 3 - Colin Serle made a motion to adjourn, seconded by Bob Hatlestad. The motion passed with a 4 - • 0 vote. Norman Teigen had to leave the meeting at 7:40 pm. The meeting adjourned at 7:53 p.m. Attest: VOW* Chairperson • • CITY OF HOPKINS PARK BOARD MEETING MINUTES May 21, 2012 A regular meeting of the Hopkins Park Board was held on May 21, 2012. I. CALL TO ORDER Bob Hatlestad, Chairperson called the meeting to order at 6:31 p.m. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad and Brian Furan. Absent was Tom Jenny and Colin Serle. Also present was City of Hopkins Park Board staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR APRIL 16, 2012. A motion was made by Norman Teigen, seconded by Brian Furan to approve the April 16 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. 2013-2017 Capital Improvement Program • Stadler reviewed the proposed 2013 —2017 projects and the proposed new 2013 project, estimated at $45,000, to repair the city's tennis courts and the Burnes Park play court. Also discussed was the Rotary Club's request for increased City funding for the proposed new picnic pavilion at Burnes Park. The Park Board agreed to an increase of$5,000, raising the City's commitment to $15,000 toward this needed park facility upgrade. The Board also reviewed the latest Working Capital report for the 301 fund, Park Capital Improvements noting that the fund is projected to have a negative balance of$53,683 at the end of 2013. This is based on projected 2013 revenue from Klodt Development Park Dedication Fees and proposed 2012 and 2013 CIP projects. A motion was made by Bob Hatlestad, seconded by Norman Teigen to approve the 2013-2017 CIP as presented. The motion passed with a 3-0 vote. B. Park System improvement program & funding Stadler stated that he intends to seek City Council approval for increased Park Dedication Fee rates this summer. Stadler mentioned that the city-wide resident survey would most likely occur next spring. Stadler then presented a proposal that the Park Board perform a park system needs assessment over the next 3-4 months with the goal of producing a comprehensive,justifiable overall improvement plan with associated costs. The attending Board members agreed with this - Bob Hatlestad suggested that the group visit the parks from 5:30—6:30 pm prior to the upcoming June, July and August meetings. The Board will review Oakes, Valley and Central Parks on June 18. Stadler will develop a survey/needs assessment review form. Aft C. Maetzold Field Improvement project update Stadler gave an update on the project status and upcoming schedule. • - 2 - • D. MCES relocation of sanitary sewer lift station to Oakes Park Stadler reviewed the notice sent and anticipated agenda items regarding the upcoming Metropolitan Council-sponsored public informational meeting to be held on May 30, at the 43 Hoops site on 2nd St NE. E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project—preliminary engineering (PE)underway, awaiting public release of DEIS,promises to be a busy 2012 with PE and Transitional Station Area Action Plans work. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—streambank stabilization work is completed, steps installed for garden users, trail work to follow. • Hopkins Rotary proposed plan for new Burnes Park east shelter—The existing shelter has been blocked from reservations after mid-August and new shelter construction work is planned through the fall 2012. Stadler will get an update on status prior to next meeting. • Cold Storage Site redevelopment—Stadler reviewed the visioning session held on March 27, including the site goals, list of potential land uses that could meet those goals and those potential uses that are considered "off the table" for consideration. F. Park Area Assignment Report • Colin Serle: Hilltop, Buffer, Burnes Park—nothing to report Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report, hockey boards are still up at Interlachen Park. Brian Furan: Valley Park, Central Park, Oakes Park—nothing to report Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks—mention that the arborvitae shrubs are not in good shape behind the band shell. Stadler stated that funds were budgeted to replace shrubs in Downtown Park this year. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is June 18, 2012 at 6:30 pm. VI. ADJOURNMENT Colin Serle made a motion to adjourn, seconded by Bob Hatlestad. The motion passed with a 4 - 0 vote. Norman Teigen had to leave the meeting at 7:40 pm. The meeting adjourned at 7:53 p.m. • •. - 3 - • Attest: 0!"- , Chairperson • • CITY OF HOPKINS • PARK BOARD MEETING MINUTES June 18, 2012 A regular meeting of the Hopkins Park Board was held on June 18, 2012. I. CALL TO ORDER Bob Hatlestad, Chairperson called the meeting to order at 6:30 p.m. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad, Tom Jenny and Brian Furan. Absent was Colin Serle. Also present was City of Hopkins Park Board staff liaison Steve Stadler. Steve Stadler shared that Colin Serle had submitted his resignation from the Park Board. III. APPROVAL OF MINUTES FOR MAY 21, 2012. A motion was made by Brian Furan, seconded by Norman Teigen to approve the May 21 minutes. The motion passed with a 4-0 vote. IV. BUSINESS ipA. Participate in Cottageville Park visioning exercise Tara Beard, City of Hopkins Economic Development Coordinator, led the board members through the exercises. Several board members volunteered to hand out flyers for the upcoming July 12 community- wide open house event. B. Update - Maetzold Field Improvement project Stadler gave an update on the project status and upcoming schedule. C. Update - MCES relocation of sanitary sewer lift station to Oakes Park Stadler provided an overview of the Metropolitan Council-sponsored public informational meeting held on May 30, at the 43 Hoops site on 2nd St NE. D. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project—professional services contract for preparation of transitional station area action plans to be awarded soon. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—trail construction to start within 2 weeks. • Central Park Tennis Courts—courts need repair, more information will be provided at the next meeting. - 2 - • Valley Park Play Equipment Upgrade—work is expected to begin soon. • Hopkins Rotary proposed plan for new Burnes Park east shelter. Rotary Club is seeking a city contribution of$20,000. The total estimated cost for the new shelter is $50,000 - $60,000. F. Park Area Assignment Report Vacant: Hilltop, Buffer, Burnes Park—nothing to report Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach—nothing to report, hockey boards are still up at Interlachen Park. Brian Furan: Valley Park, Central Park, Oakes Park—volleyball courts holding water at Central Park Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park—nothing to report Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is July 16, 2012 at 6:30 pm. VI. ADJOURNMENT • Norman Teigen made a motion to adjourn, seconded by Torn Jenny. The motion passed with a 4 - 0 vote. The meeting adjourned at 7:25 p.m. Attest: , Chairperson • CITY OF HOPKINS PARK BOARD MEETING MINUTES July 16, 2012 A regular meeting of the Hopkins Park Board was held on July 16, 2012. I. CALL TO ORDER order at 6:45pm in the absence of Bob Hatlestad, Chairperson and Steve Stadler called the meeting to IP there being no elected vice-chairperson. II. ROLL CALL Present were Park Board members: Norman Teigen, Tom Jenny, Caroline Rinker and Abbey Bryduck. Absent was Bob Hatlestad. Newly appointed members, Caroline and Abbey introduced themselves to the other members. III. APPROVAL OF MINUTES FOR JUNE 18, 2012. The June 18 minutes mention a Park Board $10,000 funding commitment to the Rotary Club new Burnes Park picnic shelter project. Neither Tom Jenny nor Norman Teigen recall discussing or acting on this at the June 18 meeting. The minutes will be revised accordingly. A motion was made by Tom Jenny, seconded by Norman Teigen to approve the June 18 minutes as amended. The motion passed with a 4-0 vote. IV. BUSINESS A. Elect Vice Chairperson After brief discussion,Norman Teigen nominated Tom Jenny as vice-chairperson, seconded by Abbey Bryduck. The motion to elect Tom Jenny new vice-chairperson passed with a 4-0 vote. B. Discussion and/or action on allowing alcohol at events at Downtown Park Stadler gave an overview of the current City Code authorizing alcohol by permit only at Central Park, Valley Park, Burnes Park and Shady Oak Beach. There has been recent interest by groups to hold events with alcohol at Downtown Park. This seems reasonable as increased activities in the downtown area is good and alcohol would be allowed only with a city-approved permit. After brief discussion, Norman Teigen made a motion to approve amending the City Code to allow alcohol by permit in Downtown Park, seconded by Abbey Bryduck. The motion passed with a 4-0 vote. C. Update—Maetzold Field Improvement Project Stadler reported that the project is nearing completion with some fencing work and the new scoreboard install yet to be done. D. Update - MCES relocation of sanitary sewer lift station to Oakes Park i - 2 - • Stadler reported that there will be upcoming open houses at the park for area residents/stakeholders. There will be a mailing coming out soon and each Park Board member will get a copy prior to mailing and also any presentation information to be used at the open houses. E. Miscellaneous Updates: Stadler provided an update on the following items. • Cottageville Park/Blake Road corridor plans - Cuningham Group selected as park planning consultant. Negotiations continue on purchase of southern duplex adjacent to Cottageville Park. • Southwest Transitway Project—Work on the transitional station area action plans should begin within a couple months. Tom Jenny stated that he is a member of the Community Action Committee for the Southwest LRT and should have future updates from that group. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—trail and pedestrian bridge construction work has begun and should be completed by mid- September. • Central Park Tennis Courts—courts need repair as the color coatings are breaking down and patching, cracksealing and new colorcoats are needed. The cost is $15,730 to repair the four courts. Norman Teigen made a motion to approve the Central Park Tennis Court repairs, seconded by Caroline Rinker. The motion passed on a 4-0 vote. • Valley Park Play Equipment Upgrade—work is expected to begin soon. • Hopkins Rotary proposed plan for new Burnes Park east shelter—The Rotary Club has requested • $20,000 City contribution towards this project. The total estimated cost for the new shelter is $50,000 - $60,000. Stadler recommended that the Park Board commit to contributing $15,000 due to the tenuous funding situation with the park capital improvement fund. Norman Teigen made a motion to approve a $15,000 contribution toward the new Burnes Park picnic shelter, seconded by Caroline Rinker. The motion passed on a 4-0 vote. Tom Jenny requested that the parks capital improvement funding issue be added to the update item list. F. Park Area Assignment Report After discussion regarding the new member park assignments, it was agreed that Stadler would propose new park assignments for the next meeting. Vacant: Hilltop, Buffer, Burnes Park Bob Hatlestad: Maetzold Field, Interlachen Park, Shady Oak Beach Vacant: Valley Park, Central Park, Oakes Park Norman Teigen: Cottageville Park, Harley Hopkins Park, Elmo Park • Tom Jenny: Park Valley Playground, Shady Oak Nature Area, Downtown Park, Hiawatha Oaks - 3 - • G. Park Board Member Terms After brief discussion, Caroline Rinker agreed to fill the remaining term of Colin Serle which expires on 6/30/2013 and Abbey Bryduck agreed to serve the full two-year term for the open position which expires on 6/30/2014. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is August 20, 2012 at 6:30 pm. VI. ADJOURNMENT Abbey Bryduck made a motion to adjourn, seconded by Caroline Rinker. The motion passed with a 4 - 0 vote. The meeting adjourned at 7:30 p.m. Attest: A___.,,,k ,.../ ,- �r.- , Chairperson . CITY OF HOPKINS PARK BOARD MEETING MINUTES August 20, 2012 A regular meeting of the Hopkins Park Board was held on August 20, 2012. I. CALL TO ORDER Chair Hatlestad called the meeting to order at 6:30 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Norman Teigen and Abbey Bryduck. Absent was tom Jenny and Caroline Rinker. III. APPROVAL OF MINUTES FOR JULY 16, 2012. A motion was made by Abbey Bryduck, seconded by Norman Teigen to approve the July 16 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Oakes Park Lift Station siting • After brief discussion, Bob Hatlestad made a motion to postpone the decision on the lift station location in the park until the September meetiong, seconded by Norman Teigen. The motion passed with a 3-0 vote. B. Update=Maetzold Field Improvement Project Stadler reported that the project is nearing completion with some batting cage work, outfield turf restoration and the new scoreboard install yet to be done. C. Miscellaneous Updates: Stadler provided an update on the following items. • Park Capital Improvement Funding There was considerable discussion on future capital improvement funding and needs for the park system. Bob Hatlestad asked each member to review their respective parks and make note of the top positive attributes and also what they would consider the top improvement needed in each park. Stadler will provide a park review form to assist the review process, as needed. The goal is to have the system-wide review completed for the October meeting and to hold a joint meeting with City Council to get buy-in for park improvement needs and further the discussion on funding options. • Cottageville Park/Blake Road corridor plans - Staff will receive draft concept improvement plans in September. The Park Board will be involved in the review process. A real estate consultant is negotiating the purchase of the second, southernmost duplex. 4111 • Southwest Transitway Project—no update this month. - 2 - • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—trail and pedestrian bridge construction work has begun and should be completed by mid- September. • Central Park Tennis Courts—courts need repair and work is included in the 2013 Capital Improvement Plan. • Valley Park Play Equipment Upgrade— Work is scheduled to begin in early September. There was a suggestion that the existing metal climber could possibly be moved to Maetzold Field. D. Park Area Assignment Report After some discussion the Park Board agreed with the following park assignments: Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park Norman Teigen: Buffer Park, Park Valley Playground, Valley Park Tom Jenny: Downtown Park, Elmo Park, Central Park • V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is September 17, 2012 at 6:30 pm. VI. ADJOURNMENT Norman Teigen made a mi tion to adjourn, seconded by Abbey Bryduck. The motion passed with a 3 - 0 vote. The me;ting adjouried at 7:48 p.m. Attest: , Chairperson • • CITY OF HOPKINS • PARK BOARD MEETING MINUTES September 17, 2012 A regular meeting of the Hopkins Park Board was held on September 17, 2012. I. CALL TO ORDER Chair Hatlestad called the meeting to order at 6:38 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Norman Teigen, Abbey Bryduck, Tom Jenny and Caroline Rinker. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR AUGUST 20, 2012. A motion was made by Norman Teigen, seconded by Abbey Bryduck to approve the August 20 minutes. The motion passed with a 4-0 vote. Caroline Rinker arrived after this vote. IV. BUSINESS A. Oakes Park Lift Station siting After brief discussion,Norman Teigen made a motion to locate the lift station in the northwest corner area of the park (near Tyler Ave/Lake Street intersection), seconded by Bob Hatlestad. It was noted that this was the site that received the most votes during the two open houses held in the park. There was then considerable discussion regarding two possible locations, the central location along Lake Street (at the picnic shelter area) and the previously mentioned northwest corner site. The discussion centered on comparing the relative aesthetic impact of the two lift station locations and the ability to support multiple field activities either with or without the hockey rink. It was generally agreed that the central location site had the largest negative aesthetic impact to the park. Abbey Bryduck requested that the original motion be amended to also state that ultimate park layout would be determined at a future date wherein field layout and hockey rink decisions would be made to maximize park user benefit and further consider input obtained at the August open houses. Norman Teigen agreed to the amendment. Following discussion, Chair Bob Hatlestad called for a vote on the motion, which passed with a 5-0 vote. B. Project Updates—Maetzold Field Improvement Project and Valley Park Play area improvements Stadler reported that the project is complete with the exception of planting trees in the park this fall. The grand opening event will be planned for next spring. The Valley Park play area improvements are completed. C. Resident request to consider constructing a dog park in the city • Stadler reported that he had been contacted by a resident requesting that the Board again consider constructing a dog park within the city. The resident pointed out that there are difficulties using - 2 - • neighboring city's dog parks including licensing and increased user fees. Stadler reviewed the 2006 actions which led to a City Council decision not to construct a dog park. Stadler stated that considerable open space would become available upon completion of the MPCA landfill consolidation project that will begin within a few weeks and be completed in summer, 2013. It was requested that city staff collect information from nearby dog parks and provide this information to Hopkins residents. After some additional discussion, Bob Hatleson made a motion that the Park Board considers on a future date the possibility of constructing a dog park at the landfill site. The motion passed with a 5-0 vote. • Park Capital Improvement Funding Stadler reviewed the goal to have the system-wide review completed for the October meeting. Stadler stated that he'd attempt to get a joint meeting scheduled for the November City Council worksession. • Cottageville Park/Blake Road corridor plans - Staff should receive draft concept improvement plans within a couple weeks. These would be brought to the October Park Board Meeting for review/discussion. The Park Board will be involved in the review process. A real estate consultant is negotiating the purchase of the second, southernmost duplex. • Southwest Transitway Project—no update this month. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—trail and pedestrian bridge construction work is substantially complete. • Central Park Tennis Courts—courts need repair and work is included in the 2013 Capital Improvement Plan. • D. Park Area Assignment Report Norman Tiegen had to leave the meeting after his park assignment report. Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—nothing to report Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—buckthorn is growing along the east edge of the park, the shrubs in front of the Burnes Park sign should be trimmed Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—Norman reports that he is very impressed with the results of the creek and trail construction in Valley Park Tom Jenny: Downtown Park, Elmo Park, Central Park—nothing to report E. Caroline Rinker gave a brief report of findings from her review of her assigned parks, i.e. Harley Hopkins, Interlachen and Burnes Parks. • • . - 3 - • V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is October 22, 2012 at 6:30 pm. VI. ADJOURNMENT Tom Jenny made a motion to adjourn, seconded by Caroline Rinker. The motion passed with a 4 - 0 vote. The meeting adjourned 8:10 p.m. Attest: , Chairperson • • CITY OF HOPKINS • PARK BOARD MEETING MINUTES October 22, 2012 A regular meeting of the Hopkins Park Board was held on October 22, 2012. The meeting was held in the City Hall Raspberry Room. The regular meeting was preceded by two short presentations. The first presentation being the concept site plans for Cottageville Park. The Zoning and Planning Commission joined the Park Board for this presentation. Steve Stadler presented the three concepts to the group, Nancy Anderson also attended the meeting. The group comments included: would like to see a signature space created in the triangle bounded by Blake Road, Lake Street and Minnehaha Creek; they were not in favor of parking lots in the available park spaces,preferring the parallel parking along the alley on the north edge of the park; preferred concept three regarding the general layout of park features except did not like the geometric/angular layout of this concept—a blend of concept one and three was mentioned. The second presentation was one where the Park Board members joined the Zoning & Planning Commission at their meeting wherein St. Joseph Catholic Church made a presentation on a concept plan for an addition to one of their buildings. The addition would be an expansion for the Mainstreet School of Performing Arts. The addition would significantly encroach into the 50' setback required from Central Park. After review and discussion the Church agreed to modify its proposal to increase the • setback and take other steps such as landscaping/plantings to soften the impact to the adjacent park. I. CALL TO ORDER Vice-Chair Jenny called the meeting to order at 7:37 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck and Tom Jenny. Absent were Bob Hatlestad and Caroline Rinker. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR September 17, 2012. A motion was made by Norman Teigen, seconded by Tom Jenny to approve the September 17 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park System Capital Improvement Funding Park Board members shared their input from surveys of their respective parks in regards to the positive aspects and negative aspects, or needs, of each park. Tom Jenny and Norman Teigen provided a • handout of their results. It was mentioned that the goal of this exercise is to create an understanding in the City Council for the need of a more stable, secure funding source for park capital needs. Currently, i - 2 - the Park Board is scheduled to meet with the City Council at their work session on Dec 11th • Responding to Tom Jenny's request,Norman Teigen agrees to apply some historical context to each of the city parks. Stadler states that he'll propose a format for the members input to be used at the Dec 11 meeting. B. Miscellaneous Updates • Oakes Park planning/MCES Lift Station project • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project—no update this month. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project • Hopkins Rotary proposed plan for new Burnes Park east shelter D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—nothing to report Tom Jenny: Downtown Park, Elmo Park, Central Park—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is December 17, 2012 at 6:30 pm. VI. ADJOURNMENT Norman Teigen made a motion to adjourn, seconded by Abbey Bryduck. The motion passed with a 3 - 0 vote. The meeting adjourn;• at 7:52 p.m. ilL Attest: vo , Chairperson • f� CITY OF HOPKINS 1111 PARK BOARD MEETING MINUTES November 19, 2012 A regular meeting of the Hopkins Park Board was held on November 19, 2012. I. CALL TO ORDER Chair Hadlestad called the meeting to order at 6:41 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Norman Teigen, Caroline Rinker and Tom Jenny. Absent was Abbey Bryduck. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR October 22, 2012. A motion was made by Norman Teigen, seconded by Tom Jenny to approve the October 22 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park System Capital Improvement Funding • Park Board members shared their input regarding the park facilities chart Stadler provided. The chart showed what amenities are missing from some parks and which will need replacement within next 10 years. The Park Board preferred a red-yellow-green tagging with yellow indicating replacement required within 5-10 years and red indicating replacement needed within 0-5 years. There was discussion regarding the content of the powerpoint presentation to be used at the upcoming joint meeting with City Council. The worksession is scheduled for January 29. B. Cottageville Park—revised concept plans Stadler presented the revised plans. Members generally preferred options A and B. They liked the play mound shown in option A, the community garden area and the cul-de-sac at the end of the alley. It was noted that option B did not show the parallel parking along the alley. C. Oakes Park discussion items The design input meeting held at Eisenhower Community Center on November 15 was attended by very few Oakes Park area residents. There is an on-line survey also happening—we'll have to wait to see how much input is added via this survey. Stadler mentioned that he'd like to proceed with a letter to the adjacent areas mentioning that the City intends to remove the hockey boards following the current season of use. Stadler will bring a proposed letter to the next meeting. • - 2 - D. Miscellaneous Updates • • Oakes Park planning/MCES Lift Station project • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project • St Joseph Catholic Church addition D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—absent Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—nothing to report Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—nothing to report Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—nothing to report Tom Jenny: Downtown Park, Elmo Park, Central Park—nothing to report • V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is December 17, 2012 at 6:30 pm. VI. ADJOURNMENT Tom Jenny made a motion to adjourn, seconded by Bob Hatlestad. The motion passed. The meeting adjourned at 8:15 p.m. Attest: y‘,/, , Chairperson • CITY OF HOPKINS PARK BOARD MEETING.MINUTES December 13, 2012 A regular meeting of the Hopkins Park Board was held on December 13, 2012. I. CALL TO ORDER Chair Hatlestad called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Norman Teigen, Caroline Rinker and Tom Jenny. Absent was Abbey Bryduck. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR November 19, 2012. A motion was made by Caroline Rinker, seconded by Tom Jenny to approve the November 19 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park System Capital Improvement Funding The Park Board reviewed and discussed the revised park facilities chart and proposed PowerPoint slides in preparation for the January 29 City Council Worksession. Stadler mentioned a need for a system- wide park master plan effort to address park needs, funding and phasing. The Board agreed and Caroline Rinker mentioned that a park system master plan could possibly be developed with help from the Humphries Institute as a student-led capstone project or similar student-led project. It was mentioned that one of the predominant needs in our parks was shaded benches. Also, there was mention of the need to upgrade/improve Buffer Park. B. Cottageville Park—revised concept plans Stadler presented the proposed final concept plan. Stadler mentioned that there will be an open house prior to the City Council meeting on December 18. C. Oakes Park discussion items The members discussed a letter that Stadler presented to the Board in regards to eliminating the hockey rink from Oakes Park—the letter would be sent to the Oakes Park neighborhood and stakeholders. The Board preferred that the letter be sent out during the current ice skating season. Stadler mentioned that the resident survey has not been closed out yet on Surveymonkey. He will present results of the survey at the next meeting. D. Miscellaneous Updates - 2 - • • Oakes Park planning/MCES Lift Station project • Cottageville Park/Blake Road corridor plans • Southwest Transitway Project Caroline Rinker commented on the value of the 43 Hoops organization to the area as it is the proposed site for the Blake Road LRT station and, as such, it would be removed. Stadler mentioned that the City is working hard to get the station relocated to the south side of the freight rail tracks as it would be more visible and directly accessible from Excelsior Boulevard. The Transitional Station Area Action Plan will address this potential station move. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—work is done with the exception of creek filling this winter in an area just south of Nine Mile Cove neighborhood, tree planting in the spring and restoration of the archery range area. • St Joseph Catholic Church addition—this request for a variance to build within the setback from Central Park is before the Zoning & Planning Commission and has been tabled by the proposer until further notice. D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—absent Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks-nothing to report • Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—nothing to report Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—nothing to report Tom Jenny: Downtown Park, Elmo Park, Central Park—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is January 28, 2012 at 6:30 pm. VI. ADJOURNMENT Norman Teigen made a motion to adjourn, seconded by Caroline Rinker. The motion passed. The meeting adjourned at 7:50 p.m. Attest: , Chairperson