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2013 CITY OF HOPKINS PARK BOARD MEETING MINUTES January 28, 2013 A regular meeting of the Hopkins Park Board was held on January 28, 2013. I. CALL TO ORDER Chair Hatlestad called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Norman Teigen, Abbey Bryduck, Caroline Rinker and Tom Jenny. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES FOR November 19, 2012. A motion was made by Norman Teigen, seconded by Tom Jenny to approve the December 13 minutes. The motion passed with a 4-0 vote. (Caroline Rinker arrived at 6:45 pm,just after this vote) IV. BUSINESS A. Park System Capital Improvement Funding The Park Board reviewed and discussed the revised park facilities chart and proposed PowerPoint slides in preparation for the January 29 City Council Worksession. Tom Jenny volunteered to lead the presentation with other members commenting. Minor revisions were made to the PowerPoint slides— Stadler will make the changes and email them to the members. B. Oakes Park discussion items The Board reviewed the proposed postcard notice for the planned removal of the hockey boards from the park and the Oakes Park lift station surveymonkey results on the architectural theme of the building. The architect will now put together a more-refined schematic blending the features of concepts"B" and "C", accounting for building openings, etc. for review/approval. Stadler mentioned that the Oakes Park play equipment was up for replacement in 2013. He will bring more information to the next meeting. C. Miscellaneous Updates • Southwest Transitway Project • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—work is underway to fill the channel just south of the Nine Mile Cove neighborhood, remaining work includes tree planting in the spring and restoration of the archery range area. • St Joseph Catholic Church addition—concept plan is on hold. • Burnes Park Rotary Club picnic shelter project—Stadler reviewed his meeting with John Anderson and presented detailed construction plans. The work is scheduled to start in late March, weather - 2 - permitting, with demolition of the existing shelter and construction completed by June 1. It was noticed that the plan sheets have the park name misspelled. D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—Shady Oak Beach: no changing table in women's restroom+ concern for hot play area safety surfacing. A sign is needed at the Minnehaha Creek Preserve indicating the canoe launch area. Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—HALL is excited for the new ball field. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—Caroline thanked Tom Jenny for attending the 8th Avenue Artery workshop. Norman Teigen: Buffer Park, Park Valley Playground,Valley Park—Valley Park drinking fountain vandalized+ inadequate lighting level in the warming house. Tom Jenny: Downtown Park, Elmo Park, Central Park—nothing to report V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is February 25, 2013 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker made a motion to adjourn, seconded by Bob Hatlestad. The motion passed 5-0. The meeting adjourned at 7:55 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES February 25, 2013 A regular meeting of the Hopkins Park Board was held on February 25, 2013. I. CALL TO ORDER Vice-Chair Tom Jenny called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Caroline Rinker and Tom Jenny. Also present was staff liaison Steve Stadler. Absent was Bob Hatlestad. III. APPROVAL OF MINUTES FOR January 28, 2013. Abbey Bryduck mentioned that her name was left off as attending the January meeting. Stadler apologized for the oversight and will correct the minutes. A motion was made by Caroline Rinker, seconded by Norman Teigen to approve the January 28 minutes with the one revision. The motion passed with a 4-0 vote. IV. BUSINESS B. Oakes Park discussion items - Feedback on hockey boards removal postcard Tom Jenny suggested the order of the agenda be changed to allow the Oakes Park discussion first as a resident was present to provide feedback on the hockey boards issue. The Board welcomed Jon De St. Hubert,homeowner from 425 Hiawatha Road,to the meeting and invited him to step forward and provide his comments or concerns to the Board. Mr. De St.Hubert stated that he is a Hopkins Youth Hockey Association(HYHA) mites coach and he very much wants to keep the hockey rink at Oakes Park. He will be actively recruiting young 4-9 year old players in the area and hopes to have practice sessions at the park. There is no other available nearby rink as the Interlachen Park rink is already heavily used. He also mentioned that during the summer months the area inside the hockey boards provides a refuge area for other sports like soccer, football &baseball. The refuge is needed as the nearly daily cricket playing uses almost all of the available turf area of the park. The Board discussed the impact to the park of relocating the boards directly south of the current location,the benefit of retaining the boards in order to help accommodate dual summer uses of the park, alternatives to scheduling the park or restricting its use for cricket, soccer or other sports. During the 2012 season the cricket group reserved the park each Saturday and Sunday from 4:30—9:30 pm, June—August. They paid$1,260 to the city for the season of reserved use. Stadler mentioned that there is tension between soccer users and cricket users of the park due to the demand and large park area needs of both groups— there is simply not enough space for both sports to be played simultaneously. Unlike the cricket group, there was no organized soccer group in 2012. Prior to deciding the fate of the hockey boards at this park,the Board would like to invite the cricket representative to an upcoming Park Board meeting to -2 - discuss their needs and visit the park this summer to make direct contact with the various Park users. Stadler will make contact with the cricket rep and invite him to an upcoming meeting. Mr. De St Hubert requested to be kept informed of any future discussion or actions regarding the hockey rink and he provided his email address to Stadler. Stadler mentioned that he would have proposals for the Oakes Park play equipment upgrade for discussion at the March meeting. A. Park System Capital Improvement Funding The Park Board briefly discussed this item. Stadler stated that he had a rough estimate of the cost of replacing the park items shown on the park capital improvement needs plan, items such as play equipment, warming houses,picnic shelters, lighting, basketball play courts and drinking fountains—the cost=$1.9 million, not including Cottageville Park. Stadler will continue to refine this plan in scope and cost. Stadler stated that he should have a final draft of the city-wide survey questions for the March meeting, including the question on increasing the utility franchise fees to pay for park system improvements. There was a question on the status of reciprocity with Minnetonka for membership at the Williston Center. Stadler will get an update for the next meeting. C. Miscellaneous Updates • Southwest Transitway Project—lot of meetings underway regarding station area plans, issue resolution team meetings with the preliminary engineering consultants and Southwest project office staff. There will be an update to City Council on the Transitional Station Area Action Plan work at the March 12 Council work session. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—work is complete except tree planting and restoring the area adjacent to the archery range. • St Joseph Catholic Church addition—concept plan is on hold. • Burnes Park Rotary Club picnic shelter project—No change. The work is scheduled to start in late March,weather permitting, with demolition of the existing shelter and construction completed by June 1. • Maetzold Field grand opening event is scheduled for May 7 at 5:45 pm. D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report(NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—Absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Torn Jenny: Downtown Park, Elmo Park, Central Park—NTR - 3 - V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is March 18, 2013 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker made a motion to adjourn, seconded by Abbey Bryduck. The motion passed 4-0. The meeting adjourned at 7:45 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES April 15, 2013 A regular meeting of the Hopkins Park Board was held on April 15, 2013. I. CALL TO ORDER Chair Bob Hatlestad called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Bob Hatlestad and Tom Jenny. Also present was staff liaison Steve Stadler. Absent was Caroline Rinker. III. APPROVAL OF MINUTES FOR February 25, 2013. Abbey Bryduck made a motion, seconded by Tom Jenny to approve the February 25 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Oakes Park discussion items - Discussion with cricket club representatives,park use, hockey boards,play equipment project, and MCES lift station update Bob Hatlestad welcomed the cricket organization representatives, Prathab Rajsu and Hemanath Chandrasekaran,to the meeting. A very informative discussion ensued regarding the rules of cricket play, field size and requirements, length of play, days and times of park use for cricket play or practice, pitch area surfacing preference, etc. A summary of information gleaned from the discussion: 20 teams participate, 60-70 games are played/season, 8 playoff games, each game is 2 innings and typically lasts 2-3 hours/game, flags are used to mark boundaries for the weekend play,the pitch area is 6 yds wide by 22 yds long and is preferred to be a smooth dirt surface. The cricket players intend to reserve the Oakes Park play area on the weekends only from June 8—August 10, 6 hours per day, about 9 am—3 pm. Prathab and Hemanath stated that they had not observed tension at the park between soccer and cricket players. They also stated that they can constrict their practice area during the week in order to accommodate soccer players, as needed. The Park Board requested that a sign be made describing the use of the play area, including: reserved cricket days &times,how to reserve the field—reference to City website and free time play etiquette. Stadler will email Prathab about possible ways to improve the cricket pitch area. A discussion was held on whether or not to maintain the hockey boards at Oakes Park. Following the discussion, it was a consensus decision of the Board that the hockey boards should remain and that they be shifted directly south from their current location only as far as needed to allow for the lift station. -2 - Stadler mentioned that the Park Board consideration/approval of the MCES lift station site plan is scheduled for the May 20 meeting followed by Zoning &Planning Commission on May 28. A short discussion was held on the play equipment improvement project scheduled for this year at Oakes Park. Stadler stated that he planned to complete the upgrade this fall and that he will bring at least two possible upgrade designs to the next meeting. The budget for the upgrade is $60,000 and that would include new play container curbing similar to what was done at Valley Park last year. B. Park System Capital Improvement Funding Tom Jenny suggested the order of the agenda be changed to allow the Oakes Park discussion first as a resident was present to provide feedback on the hockey boards issue. The Board welcomed Jon De St. Hubert, homeowner from 425 Hiawatha Road,to the meeting and invited him to step forward and provide his comments or concerns to the Board. Mr. De St.Hubert stated that he is a Hopkins Youth Hockey Association(HYHA)mites coach and he very much wants to keep the hockey rink at Oakes Park. He will be actively recruiting young 4-9 year old players in the area and hopes to have practice sessions at the park. There is no other available nearby rink as the Interlachen Park rink is already heavily used. He also mentioned that during the summer months the area inside the hockey boards provides a refuge area for other sports like soccer, football &baseball. The refuge is needed as the nearly daily cricket playing uses almost all of the available turf area of the park. The Board discussed the impact to the park of relocating the boards directly south of the current location,the benefit of retaining the boards in order to help accommodate dual summer uses of the park, alternatives to scheduling the park or restricting its use for cricket, soccer or other sports. During the 2012 season the cricket group reserved the park each Saturday and Sunday from 4:30—9:30 pm, June—August. They paid$1,260 to the city for the season of reserved use. Stadler mentioned that there is tension between soccer users and cricket users of the park due to the demand and large park area needs of both groups— there is simply not enough space for both sports to be played simultaneously. Unlike the cricket group, there was no organized soccer group in 2012. Prior to deciding the fate of the hockey boards at this park,the Board would like to invite the cricket representative to an upcoming Park Board meeting to discuss their needs and visit the park this summer to make direct contact with the various Park users. Stadler will make contact with the cricket rep and invite him to an upcoming meeting. Mr. De St Hubert requested to be kept informed of any future discussion or actions regarding the hockey rink and he provided his email address to Stadler. Stadler mentioned that he would have proposals for the Oakes Park play equipment upgrade for discussion at the March meeting. A. Park System Capital Improvement Funding The Park Board briefly discussed this item. Stadler stated that he had a rough estimate of the cost of replacing the park items shown on the park capital improvement needs plan, items such as play equipment,warming houses,picnic shelters, lighting, basketball play courts and drinking fountains—the cost=$1.9 million,not including Cottageville Park. Stadler will continue to refine this plan in scope and cost. Stadler stated that he should have a final draft of the city-wide survey questions for the March meeting, including the question on increasing the utility franchise fees to pay for park system - 3 - improvements. There was a question on the status of reciprocity with Minnetonka for membership at the Williston Center. Stadler will get an update for the next meeting. C. Miscellaneous Updates • Southwest Transitway Project—lot of meetings underway regarding station area plans, issue resolution team meetings with the preliminary engineering consultants and Southwest project office staff. There will be an update to City Council on the Transitional Station Area Action Plan work at the March 12 Council work session. • Nine Mile Creek Streambank and Habitat enhancement project and Nine Mile Creek regional trail project—work is complete except tree planting and restoring the area adjacent to the archery range. • St Joseph Catholic Church addition—concept plan is on hold. • Burnes Park Rotary Club picnic shelter project—No change. The work is scheduled to start in late March, weather permitting,with demolition of the existing shelter and construction completed by June 1. • Maetzold Field grand opening event is scheduled for May 7 at 5:45 pm. D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report (NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—Absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is May 20, 2013 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker made a motion to adjourn, seconded by Abbey Bryduck. The motion passed 4-0. The meeting adjourned at 7:45 p.m. Attest: -4 - , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES July 15, 2013 A regular meeting of the Hopkins Park Board was held on July 15, 2013. I. CALL TO ORDER Chair Bob Hatlestad called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Bob Hatlestad and Tom Jenny. Also present was staff liaison Steve Stadler. Absent was Caroline Rinker. III. APPROVAL OF MINUTES FOR April 15, 2013. Norman Teigen made a motion, seconded by Abbey Bryduck to approve the April 15 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park System Capital Improvement Funding Stadler handed out the city survey results,proposed 2014—2018 Capital Improvement program+ future projects out to year 2033. Also provided was a proposed resolution supporting the natural gas and electric utility franchise fee increase dedicated to park improvements. Stadler mentioned that City Council would like to meet with the Park Board after its Aug 5 regular City Council meeting to discuss the franchise fees and capital improvement program. There was general agreement that Board members could meet with City Council on Aug 5. Bob Hatlestad suggested that we also hold the August Park Board meeting on Aug 5 prior to meeting with City Council. All in attendance agreed that they could meet at 6:30 pm on Aug 5. Stadler mentioned that the Central Park tennis court rehab has been completed. The Board next considered the proposed resolution supporting the new franchise fee dedicated to park improvements. After considerable discussion,Norman Teigen made a motion to approve the resolution, seconded by Bob Hatlestad. The motion passed with a 4-0 vote. B. Oakes Park discussion items Stadler updated the Board on the discovery that Oakes Park is under land use restrictions imposed by agreement upon the city in 1978 when the City accepted$6,800 in Federal LAWCON grant funds. The grant funds were used to pave trails in the park. An exemption from the LAWCON land use restrictions is needed from the Mn DNR and the National Park Service in order to construct the MCES lift station in - 2 - the park. Stadler mentioned that city staff would be meeting with MCES staff next week to hear how they would like to proceed with their lift station project. Stadler updated the Board on the cricket league use of the park and that they've been playing beyond their 4:30 pm end time on Saturdays & Sundays. The Recreation Dept. has given them notice that they must limit their play to what's authorized under their permit. Stadler shared that he has moved the Oakes Park play equipment replacement project from 2013 to 2014 in order to increase funding and provide play container improvements plus play equipment sized to be commensurate with the much-increased park use. C. Hopkins Ice Pavilion proposed rental rate increase The Park Board reviewed the report from the Pavilion on a proposed $10 per hour increase in the prime and non-prime time ice rental. The proposed rates would increase from$185 to $195 per hour for prime time rentals and from $130 to $140 per hour for non-prime time rentals. After brief discussion, Bob Hatlestad moved to support the rental rate increase, seconded by Abbey Bryduck. The motion passed with a 4-0 vote. D. Cottageville Park Update Stadler reported that city staff is working with the Cunningham Group on the details of an affordable implementation plan for the park improvements. It is expected that a proposed plan will be available for consideration at the August 5 Park Board meeting. E. Miscellaneous Updates Stadler provided copies of an email from Tyler Zeleny requesting that the City have a free skatepark. After brief discussion,the Board felt that the City had more pressing needs than providing a second skatepark that could be free for users. F. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report(NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR • - 3 - V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is August 5, 2013 at 6:30 pm. VI. ADJOURNMENT Bob Hatlestad made a motion to adjourn, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:40 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES August 5, 2013 A regular meeting of the Hopkins Park Board was held on August 5, 2013. I. CALL TO ORDER Chair Bob Hatlestad called the meeting to order at 7:00 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Bob Hatlestad, Caroline Rinker and Tom Jenny. Also present was staff liaison Steve Stadler. Abbey Byrduck arrived at 7:20 pm. III. APPROVAL OF MINUTES FOR April 15, 2013. Norman Teigen made a motion, seconded by Bob Hatlestad to approve the July 15 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Election of Officers Stadler reviewed the bylaws concerning election of officers. After brief discussion, Caroline Rinker nominated Bob Hatlestad for Chair and Tom Jenny as Vice-chair for a term expiring in July 2014, the nomination was seconded by Norman Teigen. The nominations were approved with a 5-0 verbal vote. B. Park System Capital Improvement Funding There was discussion regarding the July 31 staff memo to City Council and the upcoming meeting with City Council to be held later in the evening. C. Oakes Park discussion items Stadler reviewed with the Board the issue regarding the discovery that Oakes Park is under land use restrictions imposed by a 1978 agreement when the City accepted $6,800 in Federal LAWCON grant funds. The grant funds were used to pave trails in the park. An exemption from the LAWCON land use restrictions is needed from the Mn DNR and the National Park Service in order to construct the MCES lift station in the park. Stadler mentioned that MCES staff is now once again considering all the potential options available regarding the lift station location. Staff is awaiting word from MCES on how they would like to proceed with the project. D. Cottageville Park Update - 2 - Stadler presented the proposed phasing plan for the park improvements, including the proposed timing and funding sources for the various improvements. Those funding sources include Park CIP, MCWD, Storm Sewer Utility, and the City PIR fund. E. Miscellaneous Updates Stadler reported on the status of the SWLRT project and the Nine Mile Creek improvements. F. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report (NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground,Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is September 15, 2013 at 6:30 pm. VI. ADJOURNMENT Norman Teigen made a motion to adjourn, seconded by Bob Hatlestad. The motion passed 4-0. The meeting adjourned at 8:24 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES September 16, 2013 A regular meeting of the Hopkins Park Board was held on September 16, 2013. I. CALL TO ORDER Chair Bob Hatlestad called the meeting to order at 6:50 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad and Abbey Bryduck. Also present was staff liaison Steve Stadler. Absent were Caroline Rinker,Norman Teigen and Tom Jenny. III. APPROVAL OF MINUTES FOR August 5, 2013. Because there was not a quorum of members (minimum of three), the minutes were not approved. IV. BUSINESS A. Park System Capital Improvement Planning/Implementation There was discussion regarding the upcoming 2014 Park projects. Namely,play equipment replacement at Oakes Park and Cottageville Park. Stadler mentioned that public engagement for both projects would be important and he will be putting a plan together for the public process. B. Oakes Park discussion items Stadler mentioned that the only update from MCES is that they are doing a property appraisal for the land adjacent to their current lift station and should have those results within a few weeks. Stadler mentioned that he believed that, given reasonable land acquisition costs, it is likely that the lift station will not be built in Oakes Park. C. Cottageville Park Update Stadler mentioned that the phasing& funding plans haven't changed. City staff is negotiating the final design contract with Cunningham Group for the 2014 improvements. D. Miscellaneous Updates Stadler mentioned that the Corridor Management Committee (CMC) voted last Wednesday to site the Operations and Maintenance Facility (OMF) in Hopkins—if approved by the Metropolitan Council, it will be located in SW Hopkins just south of 5th St S and between 15th Avenue and the City limits. The CMC approval included a requirement that the project office look for ways to compensate the City for the lost tax base and jobs and report back to the CMC. Also handed out were Transitional Station Area Action Plan(TSAAP) sketches of the station areas and some project office station area plans. - 2 - Stadler handed out the proposed 2014 Parks budget and a Form B that explains the various line items in the budget. Stadler mentioned that the trees and shrubs have been planted in the Nine Mile Creek project area and that the area along Westbrooke Way fronting Valley Park looks great. The fencing needs to be removed yet in the stockpile area next to the archery range. Stadler mentioned the October 2, 6:30 -8:00 pm Citizen Academy Alumni event at the Fire Station— there will be a presentation on the park improvement program and other discussion items. E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report(NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—absent Tom Jenny: Downtown Park, Elmo Park, Central Park—absent V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is October 21, 2013 at 6:30 pm. VI. ADJOURNMENT Abbey Bryduck moved to adjourn the meeting, seconded by Bob Hatlestad. The meeting adjourned at 7:28 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES October 21,2013 A regular meeting of the Hopkins Park Board was held on October 21, 2013. I. CALL TO ORDER Vice-Chair Tom Jenny called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Tom Jenny, Caroline Rinker, Abbey Bryduck and Norman Teigen. Also present was staff liaison Steve Stadler. Absent was Bob Hatlestad. III. APPROVAL OF MINUTES FOR August 5, 2013 and September 16, 2013. Norman Teigen made a motion, seconded by Caroline Rinker to approve the August 5 and Sept 16 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park System Capital Improvement Planning/Implementation There was discussion regarding the City financial management planning work being done by Ehlers & Associates and a report on the October 8 presentation to City Council. The initial financial plan presented shows significant additional utility franchise fees going into the park improvement fund. The Park Board discussed the need to look at planning for new facilities in the parks vs. rehabbing the 50-60 year old buildings. The current CIP calls for rehabilitating the existing buildings. After lengthy discussion, each Park Board member will bring ideas to the next meeting on their respective assigned parks regarding additional park needs that should be addressed in the CIP. B. Oakes Park play equipment project Stadler showed the Park Board members a proposed$56,000 play equipment purchase from MN/WI Playground that would take advantage of a$39,000 grant from GameTime. However, it would require purchase by mid-November and delivery of the equipment by year-end. After some discussion, the Park Board approved moving ahead with the play equipment purchase and informing the affected neighborhoods of the upcoming improvements. The improvements would also include upgrading the play container to concrete edge similar to what was done at Valley Park last year and upgrading the short retaining wall along the tennis courts. C. Cottageville Park Update Stadler mentioned that the phasing &funding plans haven't changed. Final design work is underway and the anticipated construction start is next spring. Stadler intends to increase the play equipment budget for the project from the $120,000 included in the current CIP to $200,000. -2 - D. Miscellaneous Updates Stadler updated the members on the Transitional Station Area Action Plan(TSAAP)and there was discussion on the current status of the project given the City of Minneapolis voting against the current two-tunnel Kenilworth LRT route with freight rail co-location. Stadler will send TSAAP plans electronically to members. E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area,Minnehaha Creek Preserve—nothing to report(NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground,Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is November 18, 2013 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Tom Jenny. The motion passed 3-0; Norman Teigen had to leave the meeting at 7:30 pm. The meeting adjourned at 7:37 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES November 18, 2013 A regular meeting of the Hopkins Park Board was held on November 18, 2013. I. CALL TO ORDER Senior Park Board member Norman Teigen called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Caroline Rinker, Abbey Bryduck and Norman Teigen. Also present was staff liaison Steve Stadler. Absent were Tom Jenny and Bob Hatlestad. III. APPROVAL OF MINUTES FOR October 21, 2013. Abbey Bryduck made a motion, seconded by Caroline Rinker to approve the October 21 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park System Capital Improvement Planning/Implementation Stadler presented information from the 2004-2008 City of Minnetonka park improvement program funded by a special park improvement bond referendum. Specifically,the Park Board reviewed the new $186,000 Gro-Tonka Park facility built in 2004 and the $45,000 McKenzie Park facility rehab done in the same year. There was discussion of possible consideration of a new splash-pad facility at Burnes Park. Also,possibly a master planning effort at Burnes Park taking into account a new warming house facility, splash pad and play courts. There was also discussion on improving the branding of the city parks and how that might be done. Stadler mentioned that he will work on a scope of services for an architectural firm to work with on the park improvements. B. Oakes Park play equipment project Stadler updated the Park Board Board members on the proposed scope of the improvements and a proposed letter to be sent to residents living near Oakes Park. C. Cottageville Park Update Stadler updated the Park Board on the progress of this work and that play equipment proposals should be available for the Park Board at its December meeting. D. Miscellaneous Updates No updates to report. - 2 - E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—nothing to report (NTR). Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field,Hiawatha Oaks—absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park,Park Valley Playground,Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—Absent V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is December 16, 2013 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:-3 p.m. 11 Attest: ` , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES December 16, 2013 A regular meeting of the Hopkins Park Board was held on December 16, 2013. I. CALL TO ORDER Park Board Chair Bob Hatlestad called the meeting to order at 6:32 pm. II. ROLL CALL Present were Park Board members: Tom Jenny, Bob Hatlestad and Norman Teigen. Also present was staff liaison Steve Stadler. Absent were Caroline Rinker and Abbey Bryduck. III. APPROVAL OF MINUTES FOR November 18, 2013. Norman Teigen made a motion, seconded by Tom Jenny to approve the November 18 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park System Capital Improvement Funding The Park Board discussed the current 2014-2023 Capital Improvement Plan. The Board considered what the current parks have to offer the public and how park users' experiences might be enhanced in our park system. Specifically, are there certain parks wherein some new features and/or rehabbed amenities are needed to enhance the park's value to the public. The attending Board members did some brainstorming of ideas at certain parks. The goal being to put together a proposal for City Council to consider as City Council continues to discuss the proposed revamped City financial management plan. Stadler will send out an email to each PB member seeking input and ideas for the January 27 Park Board Meeting. B. Interlachen Park proposed warming house add-on for ice resurfacer storage Stadler provided the Board with a summary of a discussion he had with neighborhood representatives in regards to a proposed warming house addition. Proposed floor plans and elevations were shown as prepared by Midwest Drafting &Design(sheets dated 12/3/2013). The advocates for the project are going to put together a more-complete project request package for future Park Board consideration. C. Cottageville Park Update Stadler provided an update including the play equipment concept drawings from the selected play equipment designer/supplier—Flagship Recreation. D. Miscellaneous Updates - 2 - No updates to report. E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—absent Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—nothing to report Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is January 27,2014 at 6:30 pm. VI. ADJOURNMENT Tom Jenny moved to adjourn the meeting, seconded by Norman Teigen. The motion passed 3-0. The meeting adjourned at 8:10 p. . 1 Attest: / or Opp.- , Chairperson