Loading...
2014 ti CITY OF HOPKINS PARK BOARD MEETING MINUTES January 27, 2014 A regular meeting of the Hopkins Park Board was held on January 27, 2014. I. CALL TO ORDER Park Board Chair Bob Hatlestad called the meeting to order at 6:30 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Abbey Bryduck and Caroline Rinker (via phone conference call). Also present was staff liaison Steve Stadler. Absent were Tom Jenny and Norman Teigen. III. APPROVAL OF MINUTES FOR December 16, 2013. Caroline Rinker made a motion, seconded by Abbey Bryduck to approve the December 16 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Interlachen Park proposed warming house add-on for ice resurfacer storage Charlie Browing and Dan Hatzung, Interlachen neighborhood representatives,briefed the Board on the proposed warming house addition. The addition would be used to house the neighborhood's ice resurfacer which is currently housed in a converted,metal-sided walk-in freezer type portable storage building. Charlie and Dan stressed that the ice is used extensively not just by the neighborhood but also supports the Hopkins Youth Hockey Association on Tues&Thurs nights. Proposed floor plans and elevations were shown as prepared by Midwest Drafting&Design(sheets dated 12/3/2013). The proposed addition to the existing warming house would replace the current deteriorating portable shelter building and could be used for safe and secure storage of the ice resurfacer as well as other neighborhood park items such as: hockey nets, tent, kid's program supplies, etc. There would be an option to add a water and sewer line to the building for a restroom. The cost estimate provided on a proposal from the contractor Charlie's Angles is $44,785. The neighborhood would like to partner with the City to complete this addition this summer, if possible. Caroline Rinker asked who would be paying for the work. It was stated that there could be a neighborhood contribution toward the project but the amount was not determined. Bob Hatlestad stressed the longstanding high level of neighborhood engagement in the park and the cooperation exhibited between the neighborhood volunteers and the City. The Board will consider the proposal and a possible amendment to the Capital Improvement Plan. Stadler will seek a second bid on the work from GM Northrup,the contractor that worked on the existing warming house in 2009. B. Park System Improvement Planning - 2 - 4 Stadler provided feedback from the January 14 City Council work session regarding the City's rework of the financial management plan. Stadler will be getting proposals for a city-wide park system master plan to identify, plan and prioritize specific improvements throughout the park system. This plan would also be used to engage the public on our needs and as a basis for a 10-year capital improvement plan. C. Cottageville Park Update Stadler provided an update on the design status and estimated construction timeframes. D. Miscellaneous Updates Anna Angeles-Farris, 431-433 Blake Road addressed the Park Board mentioning that she was interested in the status of the Cottageville Park improvements. She also reported the problems in the past with drug use in the park and basketball users using their private garden hose for drinking water. She further stated that the owner of the duplex at this address is interested in discussing the sale of the property again. Stadler will contact the owner to re-open negotiations for possible city purchase. No updates to report. E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—absent Tom Jenny: Downtown Park, Elmo Park, Central Park—absent V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is March 17, 2014 at 6:30 pm. VI. ADJOURNMENT Bob Hatlestad moved to adjourn the meeting, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:46 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES March 17, 2014 A regular meeting of the Hopkins Park Board was held on March 17, 2014. I. CALL TO ORDER Park Board Vice-Chair Tom Jenny called the meeting to order at 6:38 pm. II. ROLL CALL Present were Park Board members: Tom Jenny,Norman Teigen and Caroline Rinker. Also present was staff liaison Steve Stadler. Absent were Bob Hatlestad, Abbey Bryduck III. APPROVAL OF MINUTES FOR January 27, 2014. Caroline Rinker made a motion, seconded by Norman Teigen to approve the January 27 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Consider revision to Legislative Policy 5-G to prohibit use of e-cigarettes in parks There was discussion regarding the health effect of the vapors,the direction the City is intending to go on regulating these products and the problem of not being able to determine from a distance if someone is using an e-cigarette or a tobacco cigarette. Following the discussion,Norman Teigen made a motion to recommend to City Council that the use of e-cigarettes be prohibited in city parks, seconded by Caroline Rinker. The motion passed with a 2-1 vote,with Tom Jenny opposed. B. Park System Improvement Planning Stadler introduced Kevin Clark, Hoisington-Koegler Group, Inc. to present on developing City Park Master Plans. Kevin presented several slides covering HKGIs experience in Hopkins and in preparing park system plans,the approach they would use to prepare a Hopkins plan, and some detail on the process of developing the plan. Park Board members had several questions/comments on developing a plan for Hopkins. They agreed that we need experienced park planners to help guide us in redeveloping our parks. They also agreed that if we proceed with developing a plan that we would need to use more than an on-line survey to engage the public in the process. Kevin agreed to provide a web link to a couple other completed city park plans. Board members will review the plans and discuss the issue further at its April 21 meeting. Stadler mentioned that the cost to develop a plan for Hopkins, as described by Kevin in his presentation, would be in the $30,000 - $40,000 range. C. Park Updates • Stadler provided an update on the status of the Cottageville Park planned 2014 improvements and also provided a copy of the Minnehaha Creek Watershed District's concept plan for the park. -2 - • Stadler provided an update on the planned 2014 Oakes Park improvements, stating that this work is anticipated to begin in early Spring with an estimated cost of$124,000. The cost is above the CIP estimate of$100,000 due to the new fence work being done on the tennis courts. • Stadler presented the plan for the reconstruction of the Zion Lutheran Church parking lot and stated that we now have a 25-year agreement for the use of the parking lot. The city and the church are sharing in the costs of the parking lot work, the estimated cost being$125,000 for each. D. Miscellaneous Updates There was discussion regarding a request to upgrade and relocate the existing community gardens sign. Stadler will work on developing a redesign and installing a new sign. It was mentioned that we should seek input from garden users on what additional needs there may be, including whether or not the creek access is sufficient. Stadler mentioned that he is attempting to get a quote from Rutledge Construction on the Interlachen Park warming house addition. E. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—absent Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park,Park Valley Playground, Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is April 21, 2014 at 6:30 pm. VI. ADJOURNMENT Norman Teigen moved to adj rn the meeting, seconded by Caroline Rinker. The motion passed 3-0. The meeting adjo •d . :31t .m. Attest: v , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES June 16, 2014 A regular meeting of the Hopkins Park Board was held on June 16, 2014. I. CALL TO ORDER Park Board Vice-Chair Tom Jenny called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Tom Jenny,Norman Teigen and Caroline Rinker. Also present was staff liaison Steve Stadler. Absent were Bob Hatlestad, Abbey Bryduck III. APPROVAL OF MINUTES FOR March 17, 2014. Caroline Rinker made a motion, seconded by Norman Teigen to approve the March 17 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park System Capital Improvement Planning The Board reviewed the scope of work for the proposed Park System Reinvestment Plan. There was agreement that an independent park system needs assessment,public engagement and future trends consideration are needed to ensure wise investment in the park system. Following the discussion, Norman Teigen made a motion to recommend that City Council approve the Park System Reinvestment Plan, as described, at a cost of$39,800, seconded by Caroline Rinker. The motion passed with a 3-0 vote. Stadler reviewed the 2015-2019 Park Capital Improvement Plan and the associated Park Improvement Fund (Fund 301) Working Capital report. It was mentioned and discussed that the Plan includes several large projects including: 2016: Cottageville Park Phase II improvements - $250,000; 2018: Burnes Park Splash Pad- $300,000; 2020: Pavilion addition for Central Park warming house - $400,000. Stadler mentioned that the requested Interlachen Park storage building would be considered for a 2015 project depending on the cost/feasibility and that this was relayed to the requestors. Stadler is seeking a price quote from Northrup Construction,the contractor that rehabbed the current warming house and built the picnic shelter addition. B. Park Updates Stadler gave an update on the Cottageville Park project schedule and the status of the Oakes Park play area improvements that are underway. C. Miscellaneous Updates - 2 - • Stadler showed the new community gardens sign that will replace the current sign. D. Park Area Assignment Report Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—absent Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Tom Jenny: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is July 21, 2014 at 6:30 pm. VI. ADJOURNMENT Norman Teigen moved to adjourn the meeting, seconded by Caroline Rinker. The motion passed 3-0. The meeting adjourned at 7:23 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES September 15, 2014 A regular meeting of the Hopkins Park Board was held on September 15, 2014. I. CALL TO ORDER Park Board Member Norman Teigen called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck and Caroline Rinker. Also present was staff liaison Steve Stadler. Bob Hatlestad arrived at 7:12 pm. III. APPROVAL OF MINUTES FOR June 16, 2014. Caroline Rinker made a motion, seconded by Abbey Bryduck to approve the June 16 minutes. The motion passed with a 3-0 vote. IV. BUSINESS Reed Yngvy was introduced as the anticipated new Park Board member. His appointment is on the agenda for the Sept 16 City Council meeting. Reed and the Park Board members each shared some information about themselves. A. Park System Capital Improvement Planning Stadler outlined the current data-gathering stage in the development of the recently approved Park System Reinvestment Plan. It was decided that the Park Board would serve as the Plan's Steering Committee. Further, it was discussed that the Park Board would meet every other month and the Steering Committee would meet, as needed, in the alternate months. Abbey Bryduck made a motion to meet as the Park Board bi-monthly and as the Park System Reinvestment Plan Steering Committee, as needed, on the alternate months. The motion was seconded by Caroline Rinker. The motion passed with a 3-0 vote. The Park Board will meet again on October 20 and bi-monthly after that. Stadler reviewed the proposed 2015 CIP projects and the status of the Park Capital Improvement Fund (fund 301). Stadler mentioned that it would be possible to consider revising 2015 improvements based on the outcomes of the Park System Reinvestment Plan. Stadler reviewed the request from some Interlachen neighborhood residents to construct a permanent addition to the warming house to store the ice resurfacer. The current temporary shelter building has been used for several years and its condition necessitates replacement. Stadler mentioned that he had obtained a quote to construct the addition from the contractor(Northrup Construction)that renovated the existing warming house in 2009. The quote was $111,699. This is more than twice the proposed cost given by Charlie Browning, and his company Charlie's Angles. The project scope includes a unisex bathroom. Stadler mentioned that in order to construct the project in 2015 a CIP amendment would be -2 - required. The Park Board discussed the need and the public benefits derived from this improvement. Caroline Rinker made a motion that the Park Board approve an amendment to the CIP to allow for the Interlachen Park warming house addition in 2015 and that City Council consider approving the amendment at an upcoming City Council meeting. The motion was seconded by Abbey Bryduck. The motion passed with a 3-0 vote. B. Park Updates Stadler gave an update on the Cottageville Park design, re-advertisement and project schedule and reviewed the projected 2014 Valley Park lighting/electrical improvements. C. Election of Officers Bob Hatlestad made a motion to elect Norman Teigen as Chair and Abbey Bryduck as Vice-chair of the Park Board, seconded by Caroline Rinker. The motion passed with a 4-0 vote. D. Miscellaneous Updates Norman Teigen asked about the MCES lift station project and Stadler gave an update on the current plan to construct the new lift station on Hiawatha Road property across Lake Street from the Oakes Park tennis courts. The MCES had purchased a large single family lot and city staff is awaiting a meeting with MCES and its consulting engineer to discuss site design, schedule and public outreach. Caroline Rinker brought up the Interlachen neighborhood concerns regarding the unknown plans for the flood-damaged Meadowcreek Golf Course. Rich Rinker, Caroline's husband and Interlachen neighborhood resident,reported to the Board on his previous correspondence with the Minneapolis Park Board President, Liz Wielinski and discussion with the golf course's general manager. There was considerable discussion regarding the lack of apparent plans for rehabilitating the golf course or how federal flood assistance grant funding would be spent. It was the Park Boards' general consensus that neighborhood concerns be forwarded to the City and that they would then be presented in a letter from the Hopkins Mayor to the Minneapolis Park Board President. E. Park Area Assignment Report—No reports this meeting Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park Norman Teigen: Buffer Park, Park Valley Playground, Valley Park Vacant: Downtown Park, Elmo Park, Central Park r - 3 - V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is October 20, 2014 at 6:30 pm. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Bob Hatlestad. The motion passed 3-0 (Abbey Bryduck had to leave at 7:30 pm). The meeting adjourned at 7:35 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES October 20, 2014 A regular meeting of the Hopkins Park Board was held on October 20, 2014. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:33 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Bob Hatlestad and Reed Yngve. Also present was staff liaison Steve Stadler. Caroline Rinker arrived at 6:50 pm. III. APPROVAL OF MINUTES FOR September 15, 2014. Abbey Bryduck made a motion, seconded by Bob Hatlestad to approve the Sept 15 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park System Capital Improvement Planning Stadler handed out a description of the scope of services for the Park System Reinvestment Plan. He stated that the data-gathering phase is nearly completed—this work creates the baseline information for the study. The study Steering Committee is scheduled to meet on Nov 17 at 6:30 pm. It is anticipated that the meeting will include a presentation on the status of the study, PB member questions and to provide input as the effort moves forward. Stadler will provide information to each Park Board member prior to the Committee meeting. Stadler reviewed the status of 2014 projects, the proposed 2015 CIP projects and the status of the Park Capital Improvement Fund(fund 301). Stadler mentioned that the Interlachen Park warming house addition project is scheduled for the Nov 10 City Council Work Session. Chair Teigen stated that he plans to attend. Reed Yngve said that he may attend, as well. Stadler provided information on the Valley Park lighting upgrade that is scheduled yet for this fall. The work will replace the current 1,000 watt halogen lamps with low wattage, low maintenance LED fixtures. B. Park Updates Stadler provided color renderings and play equipment information regarding the Cottageville Park play area improvements and provided details on safety surfacing types,proposed equipment pieces, etc. He also provided a copy of a postcard that was mailed last week to all residents within 1,000 feet of the - 2 - park, about 200 addressees that provided an update on the project and included an image of the new play area. Stadler mentioned the project schedule and cost-cutting measures included in the revised park design. Caroline Rinker stated that reduced lighting should not be a first consideration for cost reduction. C. Miscellaneous Updates No additional updates. D. Park Area Assignment Report—No reports this meeting Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park Norman Teigen: Buffer Park, Park Valley Playground, Valley Park Reed Yngve: Downtown Park, Elmo Park, Central Park There was a brief discussion about park assignments and what is meant by the park assignment report. No changes were proposed. Abbey Bryduck asked for a Shady Oak Road project update. Stadler provided an update on the construction. Reed Yngve asked about upcoming improvements for Elmo Park. Stadler stated that this park was a lower priority for upgrades due to the expansive new play area constructed by the school district at adjacent Eisenhower Elementary school. However, the dedicated revenue now in place for the park improvement fund means that future improvements can probably be planned for this small park. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is December 15, 2014 at 6:30 pm. VI. ADJOURNMENT Bob Hatlestad mov:• to adj•ft the meeting, seconded by Reed Yngve. The motion passed 5-0. The meeting adjourneI .)7:25 9.41 Attest: 1�� -� , Chairperson CITY OF HOPKINS STEERING COMMITTEE MEETING MINUTES PARK SYSTEM REINVESTMENT PLAN November 17, 2014 A meeting of the Hopkins Park Board Steering Committee for the Park System Reinvestment Plan was held on November 17, 2014. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:45 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Bob Hatlestad and Reed Yngve. Also present was staff liaison Steve Stadler and Kevin Clarke, Hoisington-Koegler Group, Inc. Caroline Rinker was absent. III. BUSINESS Park System Reinvestment Plan project and process Kevin Clarke overviewed the elements of the Park Reinvestment Plan and the process to be used to develop the plan. Kevin presented the initial draft document of the parks inventory and there was some discussion on it. Kevin reviewed some proposed city-wide survey questions. There was discussion on the proposed survey. Kevin reviewed the next steps in the plan development process, including the community survey, meetings with stakeholders and the peer community park system analysis/comparison. The meeting adjourned at 7:40 pm. NEXT SCHEDULED MEETINGS: The next Park Syst m Reinv stment Plan Steering Committee Meeting is January 26, 2015. at 6:30 pm. Attest: -)`"g"v` (6I 6C�Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES December 15, 2014 A regular meeting of the Hopkins Park Board was held on December 15, 2014. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker, Abbey Bryduck and Bob Hatlestad. Reed Yngve was absent. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES A. Minutes for the October 20, 2014 regular meeting: Caroline Rinker made a motion, seconded by Bob Hatlestad to approve the October 20 minutes. The motion passed with a 4-0 vote. B. Minutes for the November 17, 2014 Park System Reinvestment Plan Steering Committee Meeting: Abbey Bryduck made a motion, seconded by Bob Hatlestad to approve the Nov 17 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Review of 2014 athletic field usage, user fees&proposed 2015 fees Stadler handed out the matrix of proposed 2015 athletic field use fees by category and field and reviewed/discussed them with the Board. The current field fees were established by City Council resolution in 2012. Accordingly, revised fees would have to be approved by City Council via resolution. The proposed 2015 fees will bring the Hopkins field fees in-line with those charged in the City of Minnetonka. The proposed fees are typical of those charged metro-wide. The largest rate increase is for teams falling under Category C, less than 50%Hopkins/Minnetonka resident participation. These are predominantly corporate-sponsored teams playing in non-recreation program leagues. It was mentioned that although it's likely that the fee increase will be reflected in participant costs,that there are ample scholarship programs available based on financial need. Following the discussion, Bob Hatlestad made a motion, seconded by Abbey Bryduck to recommend City Council approval of the proposed 2015 athletic field use fees. The motion passed with a 4-0 vote. Stadler reviewed the status of 2014 projects, the proposed 2015 CIP projects and the status of the Park Capital Improvement Fund(fund 301). - 2 - Stadler mentioned that the Interlachen Park warming house addition project is scheduled for the Nov 10 City Council Work Session. Chair Teigen stated that he plans to attend. Reed Yngve said that he may attend, as well. Stadler provided information on the Valley Park lighting upgrade that is scheduled yet for this fall. The work will replace the current 1,000 watt halogen lamps with low wattage, low maintenance LED fixtures. B. Park System Capital Improvement Planning Stadler reviewed the Park Capital Improvement working capital report and the proposed 2015 projects. There was brief discussion regarding the Interlachen Park warming house addition project. It was mentioned that City Council on Dec 16 will consider amending the current Capital Improvement Plan to add the warming house addition as a 2015 project with a budgeted cost of$60,000. It was also mentioned that there are other needs at the Interlachen Park such as improved lighting for the hockey rink. However, improved lighting would require construction of permanent hockey boards so that lighting could be provided from both sides of the rink. It is uncertain at this time if the neighborhood would support permanent hockey boards. C. Park Updates Stadler gave an update on the upcoming January 16 bid opening for the Cottageville Park Improvement project. Stadler also reported that there has been an initial discussion with the Blake Road Corridor Collaborative (BRCC) and the Hopkins School District on the potential uses and need for a Cottageville Park pavilion,which is currently included in the CIP as a 2016 improvement with a budget of$250,000. Stadler also gave an update on 2014 projects to improve warming house lighting controls and lighting at Valley and Oakes Parks. D. Miscellaneous Updates There was brief discussion on the Minneapolis Park and Recreation Board's plans to restore the Meadowbrook Golf Course. E. Park Area Assignment Report—No reports this meeting Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park,Park Valley Playground, Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park-absent - 3 - V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on February 23, 2015 (moved back one week due to the President's Day holiday). The next scheduled Park System Reinvestment Plan Steering Committee is 6:30 pm on January 26 (moved back one week due to the MLK holiday). VI. ADJOURNMENT Bob Hatlestad moved to adjourn the meeting, seconded by Caroline Rinker. The motion passed 4-0. The meeting adjourned at 7:20 p.m. Attest: , Chairperson