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2015 CITY OF HOPKINS STEERING COMMITTEE MEETING MINUTES PARK SYSTEM REINVESTMENT PLAN January 26, 2015 A meeting of the Hopkins Park Board Steering Committee for the Park System Reinvestment Plan was held on January 26, 2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck, Bob Hatlestad, Caroline Rinker and Reed Yngve. Also present was staff liaison Steve Stadler and Kevin Clarke, Hoisington-Koegler Group, Inc. III. BUSINESS Park System Reinvestment Plan project and process Kevin Clarke overviewed the elements of the Park Reinvestment Plan and the process to be used to develop the plan and provided feedback on the survey responses(110)to-date. After some discussion it was agreed that Burnes Park should be considered a community park vs. a neighborhood park. Kevin went through a comprehensive PowerPoint presentation on park trends and their implications for park and recreation. Included in the presentation was new or non-traditional sport activities, splash pads,winter sports, off-leash dog areas, trail use,the rise in informal recreation, and other topics. The number one survey response to-date on how to make the neighborhood park better is "updates to rundown features". There was discussion on how to reach more people with the surveys, such as the upcoming State of the City,use of neighborhood publications/email and posting in the parks/warming houses. Stadler will look into the possibility of an insert along with the February Highlights publication that gets mailed with the February utility bills. The Park Board mentioned the possibility of synthetic turf fields such as at Maetzold soccer field where there is extensive field use and the attendant risk of field damage. Also mentioned were additional soccer fields,perhaps smaller fields, and cross-country ski trails at Central and/or Valley Parks. Kevin reviewed the next steps in the plan development process, including reviewing the final survey results,the peer community responses, and reviewing individual park needs. The meeting adjourned at 8:05pm. - 2 - NEXT SCHEDULED MEETINGS: The next Park System Reinvestment Plan Steering Committee Meeting is March 16, 2015 at 6:30 pm. Attest: , Chairperson CITY OF HOPKINS STEERING COMMITTEE MEETING MINUTES PARK SYSTEM REINVESTMENT PLAN March 23, 2015 A meeting of the Hopkins Park Board Steering Committee for the Park System Reinvestment Plan was held on March 23,2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Abbey Bryduck and Reed Yngve. Absent were Bob Hatlestad and Caroline Rinker Also present was staff liaison Steve Stadler plus Kevin Clarke and Anna Springer,Hoisington-Koegler Group, Inc. III. BUSINESS Park Board Updates: Steve Stadler provided an update on the following items: -Meadowbrook Golf Course -Interlachen Park warming house addition project -Cottageville Park, 2016 park pavilion project public outreach activities - Cottageville Park project&play equipment purchase—schedule update - Oakes Park picnic shelter replacement planning/design Park System Reinvestment Plan project Kevin Clarke overviewed the results of the city-wide park system survey. To-date 301 survey forms have been returned via hard copy or via online survey. See attached summary of results. Burnes Park received the most responses as to park use— 127 stated that Burnes Park was their neighborhood park. Kevin then went over the survey responses for individual parks regarding what was used at the park and what was desired+recommended action for each park feature along with notes, est. costs were not included. Kevin presented some guidelines to consider for park investment, as follows: • Replace what we have unless there is a good reason to remove it • Address safety issues - 2 - • Provide restrooms where appropriate • Provide updated and unique"Community-Wide"features Lastly,we reviewed each park relatively quickly and we individually noted any comments to be considered at each park. The meeting adjourned at 8:30 pm. NEXT SCHEDULED MEETINGS: The next Park System Reinvestment Plan Steering Committee Meeting is May 18, 2015 at 6:30 pm. There is a planned park c ette scheduled for Monday, April 20, to coincide with the next Park Board meeting. /► Attest: kaAJVAA Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES April 20, 2015 A regular meeting of the Hopkins Park Board was held on April 20, 2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:33 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker, Reed Yngve and Bob Hatlestad (arrived after the approval of minutes). Abbey Bryduck was absent. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES Minutes for the March 23, 2015 Park System Reinvestment Plan Steering Committee Meeting: Norman Teigen made a motion, seconded by Reed Yngve to approve the March 23 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park Board Action Items &Updates Oakes Park warming house &picnic shelter design contract: Steve Stadler explained the Krech, O'Brien, Mueller&Associates, Inc. (KOMA)proposal for architectural services regarding the Oakes Park warming house and picnic shelter. The services include developing two design options and preliminary construction estimates for renovation to the existing warming house and for a new picnic shelter. The intent of the work is to upgrade the warming house exterior appearance, provide exterior access to the restrooms and to provide a new,architecturally compatible picnic shelter facility. The cost of the services is $6,600 - $7,600. The selected design option could also be used at the Valley Park warming house as it is an identical facility to the Oakes Park warming house. Caroline Rinker made a motion, seconded by Reed Yngve to approve the design contract with KOMA. The motion passed with a 4-0 vote. Interlachen Park Warming House Addition: Stadler reported that he is awaiting final sub-contractor and construction cost information from Charlie Browning. With an understanding of project cost and how the work will be done, a building permit application will be submitted and an agreement will be prepared between the City and Charlie's Angles to undertake the construction. Park Improvement Bonding potential: Stadler reported to the Board that it would be possible to bond for park improvements based on the annual revenue now coming into the Park Improvement Fund. The City's bond counsel prepared an example of a$2.19M GO Bond that would be for 15 years and have an - 4 - 2 - associated $185,000 per year debt service. This would leave about $110,000/year still coming into the fund to be used for other park investments. The bond proceeds would need to be spent within 2 construction seasons,NTE 18 months. The benefit would be accelerating the most needed park improvements from 10+years to 2 year's timeframe. After a brief discussion, Bob Hatlestad made a motion, seconded by Reed Yngve, for staff to continue to pursue the bonding option for 2016—2018 park improvements and report back when more details are available. The motion passed 4-0. Cottageville Park update: Stadler gave an update on the construction that is now underway. Review Park Improvement Fund Cash Flow: Stadler handed out the Park Capital Improvements Fund (301) Working Capital report. B. Park Area Assignment Report—The Board decided to forgo reports this meeting to adjourn and proceed to review the design charrette concept plans for the three focus parks (Burnes, Valley and Central Parks). Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park t Norman Teigen: Buffer Park, Park Valley Playground, Valley Park • Reed Yngve: Downtown Park, Elmo Park, Central Park V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on June 15, 2015. The next scheduled Park System Reinvestment Plan Steering Committee is 6:30 pm on May 18, 2015. There will be a presentation of the Park System Reinvestment Plan to the City Council at its Work Session on May 12. VI. ADJOURNMENT Bob Hatlestad moved to adjourn the meeting, seconded by Caroline Rinker. The motion passed 4-0. The meeting adjourned at 7:40 p.m. After adjournment t e Park Board members went downstairs to the Raspberry Room to view & discuss the results of the des gn charr; e for the three focus parks. Attest: A,MitkAltAz . � , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES June 15, 2015 A regular meeting of the Hopkins Park Board was held on June 15, 2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:40 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker, Reed Yngve and Abbey Bryduck. Bob Hatlestad was absent. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES Minutes for the April 20, 2015 Park Board Meeting: Caroline Rinker made a motion, seconded by Norman Teigen to approve the April 20 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park Board Action Items &Updates Review&discuss presentation information for the June 18 Open House. The proposed display boards were briefly discussed—no changes requested. Review Oakes Park warming house &picnic shelter design options. The options were discussed and it was a consensus that option 2 with the overhang seating area was preferred. Interlachen Warming House addition project—Stadler informed the Board on the current status—being reviewed by Hopkins Inspections Division. Cottageville Park Update. Stadler provided a project update—the project construction is on-schedule. B. Warming House staffing proposals Stadler presented a City of Minnetonka report on staffing levels, skating attendance and costs of the staffing options. After significant discussion,the Board preferred to go to a full staffing with 10pm closing on Friday and Saturday nights. It was mentioned that the recent city-wide survey showed srong support for neighborhood skating rinks. Caroline Rinker made a motion, seconded by Abbey Bryduck to go to full staffing for the warming houses this next skating season, with the aforementioned 10 pm Friday& Saturday night closings. -2 - C. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -Abbey asked about a flag replacement schedule and a baby changing station at Shady Oak Beach. Stadler will check on these items and provide an answer. Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks - absent Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park—Reed mentioned that the Downtown Park is a beautiful park as an entertainment venue. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on July 20, 2015. VI. ADJOURNMENT Abbey Bryduck moved to adjourn the meeting, seconded by Reed Yngve. The motion passed 4-0. The meeting adjourned at 7:52 p.m. Attest: fhaierson CITY OF HOPKINS PARK BOARD MEETING MINUTES August 17, 2015 A regular meeting of the Hopkins Park Board was held on August 17, 2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker, Reed Yngve, Bob Hatlestad and Abbey Bryduck. Also present was staff liaison Steve Stadler. III. APPROVAL OF MINUTES Minutes for the June 15, 2015 Park Board Meeting: Caroline Rinker made a motion, seconded by Bob Hatlestad to approve the June 15 minutes. The motion passed with a 5-0 vote. IV. BUSINESS A. Park Board Action Items &Updates A summary of survey comments from the open house presentation were handed out and reviewed. There was general agreement with the city's proposed improvement priorities at the various parks. The number of respondents varied by park from 5 (Park Valley Playground)to 28 (Burnes Park). Eleven of the 15 Interlachen Park respondents preferred to not make the hockey boards permanent or remove the backstop. Stadler reviewed the selected Oakes Park warming house &picnic shelter rehab design. Stadler reported that construction of the Interlachen warming house addition was underway. Stadler reported on the progress of the Cottageville Park improvements. The project is scheduled to be completed by the end of September. There was much discussion on the proposed park improvement plans for 2016—2017 and preparation for the Sept 8 City Council work session. The Board agreed with the proposed improvement projects which are: 2016: Oakes Park and Valley Park warming house rehab+picnic shelter replacement, Valley Park and Hilltop Park play equipment replacement, Cottageville Park pavilion; 2017: Burnes Park new warming house, splash pad and 205 play equipment+ Cottageville Park Phase III improvements (upgrade to area bounded by the creek, Lake St and Blake Rd). The Board decided to add a 2016 or 2017 project to install or replace the drinking fountains at parks city-wide and to add a project -2 - to upgrade park signage. The Board felt that Elmo Park improvements should be limited to expanding the play court& adding trees. B. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -Abbey mentioned excessive litter in the area between the Central Park tennis courts and the Ubah Medical Academy building. Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—Bob mentioned that the turf was kept in great shape this past season at Maetzold Field. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground,Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park—NTR. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on Sept 21, 2015. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Bob Hatlestad. The motion passed 5-0. The meeting adjourned at 7:43 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES October 19, 2015 A regular meeting of the Hopkins Park Board was held on October 19, 2015. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker, Reed Yngve and Abbey Bryduck. Absent was Bob Hatlestad. Also present was staff liaison Steve Stadler and Katy Campbell, City Council candidate. III. APPROVAL OF MINUTES Minutes for the August 17, 2015 Park Board Meeting: Caroline Rinker made a motion, seconded by Abbey Bryduck to approve the August 17 minutes. The motion passed with a 4-0 vote. IV. BUSINESS A. Park Board Action Items&Updates Park System Reinvestment Plan: The proposed final Park System Reinvestment Plan was reviewed and discussed. It was determined that it would be preferred to have a summary of the public outreach and feedback included as an appendix to the report. Interlachen Park Warming House Addition: Stadler gave an update on the construction. The new addition looks good but progress is slow. 2016 project updates: City Council has approved architectural/engineering services agreements for the design of the Cottageville Park pavilion and the Oakes and Valley Park warming house rehabs. Public meetings will be held this fall to present the proposed improvements and solicit feedback from neighborhood residents. Depot Recreation Area concept plan: Stadler presented the concept plan developed by WSB & Associates along with the Depot Student Board. The anticipated schedule is to apply for a Hennepin County Youth Sports grant next year. Also, it is hoped that a major project funding partner would be the Three Rivers Park District. If a grant were received and funding partners lined-up construction could occur in 2017. -2 - B. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field,Hiawatha Oaks—Absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park—NTR. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on Sept 21, 2015. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Reed Yngve. The motion passed 4-0. The meeting adjourned at 7:38 p.m. Attest: 4-, Chairperson