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2016 CITY OF HOPKINS PARK BOARD MEETING MINUTES January 11, 2016 A regular meeting of the Hopkins Park Board was held on January 11, 2016. I. CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Norman Teigen, Caroline Rinker and Abbey Bryduck. Absent was Bob Hatlestad and Reed Yngve. Also present was Steve Stadler, City staff liaison and Katy Campbell, City Council Member. III. APPROVAL OF MINUTES Minutes for the August 17, 2015 Park Board Meeting: Caroline Rinker made a motion, seconded by Abbey Bryduck to approve the October 19, 2015 minutes. The motion passed with a 3-0 vote. IV. BUSINESS A. Park Board Action Items &Updates Park System Reinvestment Plan: The proposed final Park System Reinvestment Plan was reviewed and briefly discussed, including the public input appendix that was added to the document. The Board members stated that the Plan was a great document and it was a very beneficial public input process. Caroline Rinker made a motion to approve the Hopkins Parks Reinvestment Plan, seconded by Abbey Bryduck. Interlachen Park Warming House Addition: Stadler gave an update on the construction. The new addition looks good but work is still needed to complete the unisex restroom and the time-lock door. 2016 project updates: The public meeting to present the proposed design was held on January 7—it was not well-attended. However,the comments received were supportive of the proposed design. Design work continues. Stadler presented the renderings of the new picnic pavilion and site area. There was brief discussion about the design elements &project budget. Hopkins Park Sign Upgrade: Stadler presented the proposed park sign concept redesign. There was general consensus agreeing to the proposed new park sign concept. The new park sign concept was put together by Roland Aberg, Hart—Howerton and Gary Stemler, Archetype Signs. The estimated cost for the new signs is $950/sign,there are a total of 19 park signs. This cost includes mounting the new sign panel directly to the existing wood panels and using the existing sign posts. There was some discussion about sign color but it was agreed the signs would be dark green with white lettering. -2 - B. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—Absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Norman Teigen: Buffer Park, Park Valley Playground,Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park—Absent. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on February 8, 2016. VI. ADJOURNMENT Caroline Rinker moved to adjourn the meeting, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:26 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES March 21, 2016 A regular meeting of the Hopkins Park Board was held on March 21, 2016. I. CALL TO ORDER Park Board Acting Chair Bob Hatlestad called the meeting to order at 6:45 pm. II. ROLL CALL Present were Park Board members: Bob Hatlestad, Abbey Bryduck and Reed Yngve. Also present was Steve Stadler, City staff liaison. Absent were members Norman Teigen and Caroline Rinker. III. APPROVAL OF MINUTES Minutes for the January 11, 2016 Park Board Meeting: Abbey Bryduck stated that the color of the proposed new park signs had not been determined at the January 11 meeting, contrary to what was stated in the proposed minutes to that meeting. Stadler stated that the minutes would be revised to state that the final sign color would be determined at a later date, prior to a park sign upgrade project being initiated. Accordingly, Bob Hatlestad made a motion to approve the minutes with the said amendment regarding the sign color, seconded by Abbey Bryduck. The motion passed with a 3-0 vote. IV. BUSINESS A. Park Board Action Items &Updates Interlachen Park Warming House Addition: Stadler gave an update on the construction. The construction is essentially completed with just a couple items needed for the restroom, i.e. grab bar and waste receptacle. The new addition looks very good—it doesn't look like there was an addition to the building. Stadler mentioned that the City may store the propane tanks in a cage outside the Hopkins Pavilion as the ice arena now uses a battery-powered ice resurfacer. 2016 project updates: Stadler's update included: - Cottageville Park Pavilion project was approved for award by City Council at its March 15 meeting. There was some discussion about whether or not to include the fire pit area out of concern regarding maintenance and safety, but it did end up being included in the project. Construction will start on/about April 25 and should be completed by mid-July 2016. - Oakes and Valley Park Shelter Renovations project final design is being completed and the bid opening is scheduled for April 13. -2 - -Burnes Park Improvements. Stadler and the architect will be meeting with a Vortex representative to discuss details of a splash pad. Stadler will report back to the Park Board on the options to be considered. There was some discussion about the various features that are common to splash pads and the age of users we want to target for this new park feature. B. Pickleball Courts Stadler provided an email from Hopkins Activity Center employee Debbie Vold about the popularity of pickleball, the heavy use of the one indoor court at the Hopkins Activity Center, and the need for more indoor courts. There was some discussion that if the Hopkins Pavilion expansion project were to be feasible there would be space and opportunity for more indoor courts,perhaps. Otherwise, it will be tough to be able to fund additional indoor facilities within the current park improvements fund, given the many competing park improvement needs. C. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—Bob shared that he felt the City staff did really well with ice building and maintenance during this past weather-shortenend skating season. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—absent Reed Yngve: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on April 18, 2016. VI. ADJOURNMENT Bob Hatlestad moved to adjourn the meeting, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:40 p.m. Attest: , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES June 20, 2016 A regular meeting of the Hopkins Park Board was held on June 20, 2016. L CALL TO ORDER Park Board Chair Norman Teigen called the meeting to order at 6:37 pm. II. ROLL CALL Present were Park Board members: Abbey Bryduck, Reed Yngve and Norman Teigen. Also present was Steve Stadler, City staff liaison, Laura Daly and Elizabeth Goeman. Absent were members Bob Hatlestad and Caroline Rinker. The Park Board welcomed new incoming Board members Laura Daly and Elizabeth Goeman. III. APPROVAL OF MINUTES Minutes for the March 21, 2016 Park Board Meeting: Abbey Bryduck made a motion to approve the minutes, seconded by Reed Yngve. The motion passed with a 3-0 vote. IV. BUSINESS A. Election of Officers This item was tabled until the July meeting due to only three members in attendance. B. Park Board Action Items & Updates - Stadler presented an overview of the Park Capital Improvements Fund(301),the projected upcoming projects in the Capital Improvement Plan and the 2016 and 2017 bond sale revenues &future payments. - Stadler gave an update on the Cottageville Park Pavilion project which is under construction and the upcoming Oakes &Valley Park improvements slated to begin in mid-July after the summer playground programs in those parks. - Stadler presented and explained a revision to the 2017 Burnes Park Improvements. The revision is to refurbish and reuse the existing warming house building and modify the new park building accordingly. The new park building would then be built to solely support the adjacent splash pad and play areas and would not be used during the winter months. The Park Board was in favor of the revision. Abbey Bryduck made a motion to approve the revision seconded by Reed Yngve. The motion passed with a 3- 0 vote. - 2 - - Stadler presented a proposed permit for use of the Cottageville Park fire pit. The permit would be no- cost but would provide conditions for use, allow city staff to know who was responsible for the use of the pit in order to have some level of control of its use. There was some discussion about this. Reed Yngve questioned whether this level of control was needed as there are several other metro-area parks that don't require a permit for using a fire pit. There was not consensus on use of a permit, but the Board requested that the permit be made available to complete and submit on-line, if possible. Norman Teigen and Abbey Bryduck are stepping down from the Park Board after this meeting. They both expressed gratitude for the opportunity to help advance the park system in Hopkins and wished success, satisfying engagement and continued park advancements to the new oncoming members. Stadler thanked Norman and Abbey for their work to gather support for park system reinvestment and the new dedicated park improvement funding. Their enthusiasm and dedication to the parks will be missed. C. Park Area Assignment Report— Abbey Bryduck: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve -NTR Bob Hatlestad: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent. Caroline Rinker: Interlachen Park, Burnes Park,Harley Hopkins Park—absent Norman Teigen: Buffer Park, Park Valley Playground, Valley Park—NTR Reed Yngve: Downtown Park, Elmo Park, Central Park—NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on July 18, 2016. VI. ADJOURNMENT Reed Yngve moved to adjourn the meeting, seconded by Abbey Bryduck. The motion passed 3-0. The meeting adjourned at 7:40 p.m. Attest: (/It , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES October 17, 2016 A regular meeting of the Hopkins Park Board was held on October 17, 2016. I. CALL TO ORDER Caroline Rinker, senior Park Board member called the meeting to order at 6:33 pm. II. ROLL CALL Present were Park Board members: Caroline Rinker, Fozia Ali, Kyle Kaczmarek, Laura Cooper and Elizabeth Goeman. Also present was Steve Stadler, City staff liaison. III. APPROVAL OF MINUTES Minutes for the June 20, 2016 Park Board Meeting: Kyle Kaczmarek made a motion to approve the minutes, seconded by Laura Cooper. The motion passed with a 5-0 vote. IV. BUSINESS A. Election of Officers After a brief discussion on procedure for election of officers, Libby Goeman made a motion to nominate Caroline Rinker as Park Board Chair, seconded by Laura Cooper. The motion passed with a 5-0 vote. Caroline Rinker made a motion to nominate Kyle Kaczmarek as Park Board Vice-Chair, seconded by Libby Goeman. The motion passed with a 5-0 vote. B. Park Board Action Items &Updates - Stadler presented an overview of the Park Capital Improvements Fund (301)working capital report. There was some discussion about upcoming projects and a request to move the Maetzold Field play equipment project from 2018 to 2017. A motion was made by Laura Cooper to recommend to City Council that the Maetzold Field Play Equipment project be moved up from 2018 to 2017,the motion was seconded by Libby Goeman. The motion passed with a 5-0 vote. - Stadler gave updates on the Cottageville Park Pavilion project, Oakes and Valley Parks project, Burnes Park 2017 project planning/design and the Hopkins Pavilion project. C. Dog Park Request Stadler reported that he had received a request that the City look at the potential for an off-leash dog park within the city limits. Stadler gave a summary of the previous work on siting a dog park within 2 - the city limits from 2006 that led to a proposal for a dog park in the area of the archery range at Valley Park. That proposal met strong opposition from the Meadowcreek Condominium homeowners association and was subsequently not approved by the City Council. After some additional discussion about off-leash dog parks and the possibility of siting one at the old landfill site, Stadler agreed to provide a report at the Nov 21 Park Board meeting. D. Other Topics of Interest There was some discussion about the scope of the Burnes Park improvements and the Hopkins Pavilion project. E. Park Area Assignment Report– After a brief discussion about the purpose of the park assignments,the Park Board members agreed with the following Park assignments: Kyle Kaczmarek: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve Fozia Ali: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks–absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park–absent Libby Goeman: Buffer Park, Park Valley Playground, Valley Park–NTR Laura Cooper: Downtown Park, Elmo Park, Central Park–NTR V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on November 21, 2016. VI. ADJOURNMENT Libby Goeman moved to adjourn the meeting, seconded by Kyle Kaczmarek. The motion passed 5-0. The meeting adjourned at 8:07 p.m. ...0.111111111k I , Attest: Z-1614,f64,;(:(111 — , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES November 21, 2016 A regular meeting of the Hopkins Park Board was held on November 21, 2016. I. CALL TO ORDER Caroline Rinker, Park Board Chair called the meeting to order at 6:35 pm. II. ROLL CALL Present were Park Board members: Caroline Rinker, Kyle Kaczmarek, and Laura Cooper. Elizabeth Goeman arrived at 6:40 pm. Absent was Fozia Ali. Also present was Steve Stadler, PW Director and City staff liaison. III. APPROVAL OF MINUTES Minutes for the October 17, 2016 Park Board Meeting: Kyle Kaczmarek made a motion to approve the minutes, seconded by Laura Cooper. The motion passed with a 3-0 vote. IV. BUSINESS A.Park Board Action Items &Updates 1.) Stadler presented an overview of the Park Capital Improvements Fund(301)working capital report, as included in the 2017-2021 Capital Improvement Program. Specifically,the various revenues and projected expenditures were highlighted, including the potential dedication fees associated with the Village Apts expansion project and the Hopkins Cold Storage site redevelopment. 2.) Next was a presentation by Alan Johnson, 32 11th Ave S to request that the city consider building dedicated Pickleball courts. Mr. Johnson represented Hopkins Pickleball players -there were 27 other players in attendance and several attendees spoke during the meeting to comment or respond to questions. Some of the reasons for the request for dedicated Pickleball courts, as stated by Mr. Johnson, were that Pickleball is the No. 1 growing sport in the USA; the Hopkins Pickleball group is large, friendly and fun; that providing dedicated courts will draw more players who, in turn,will help the local business owners as players typically stay in Hopkins to eat& shop. Mr. Johnson specifically requested that the dedicated courts be built on the site of the current two tennis courts at Burnes Park. Mr. Johnson provided a handout showing how the existing tennis courts would be converted to six Pickleball courts and provided some other features to be considered for new courts. The current group of Hopkins Pickleball players is not organized but there is a current SW Metro Pickleball Club that is active in other communities. The group currently plays on Monday, Tuesday and Thursdays at the indoor courts at the ut - 2 - Hopkins Activity Center and frequently play at the Burnes Park tennis courts, which are lined for Pickleball. Mr. Johnson stated that it is not unusual for there to be a waiting line for courts at the Hopkins Activity Center. There was discussion regarding parking, loss of the tennis courts at Burnes Park, other potential location/s for dedicated Pickleball courts - Central Park was mentioned as a possibility. The Park Board liked the idea of creating a recreational opportunity in the parks that would draw a more diverse age group. After the discussion,the Park Board agreed to request that staff further research constructing dedicated Pickleball courts in Hopkins, including costs to convert tennis courts vs. constructing new courts, locations for future courts, potential for future expansion, how other metro-area cities are responding to this fast-growing sport. 3.) Stadler gave an update on the 2016 Park improvement projects. Cottageville Park Pavilion project is completed. Substantial completion inspections of the Oakes and Valley Parks shelter rehab project are set for Tuesday,Nov 22. 4.) Burnes Park Improvement project update. Preliminary design work is underway getting ready for the planned second public meeting to be held again at Zion Lutheran Church on Dec 15. Stadler provided each Board member with a copy of his email response to various questions/comments submitted in an email from Kris Richardson, Park Ridge Neighborhood Assoc. President. Stadler will provide the Park Board with updated design information as he gets it from the consultant. The plan is to possibly present the preliminary design at the Dec 13 City Council Work Session,hold the Dec 15 public meeting and then seek approval for final design services at the Dec 20 City Council Meeting. 5.) Stadler updated the Park Board on the public meetings held on November 10. A design was selected for each site,Hilltop Park and Maetzold Field, and the new equipment has been ordered. The installation will be done in the May/June 2017 timeframe. The play area at Maetzold has been expanded to the north to accommodate more play equipment. 6.) Stadler updated the Park Board on the Hopkins Pavilion project. Staff is currently awaiting a cost estimate for the proposed improvements. The improvements include: replacement of the refrigeration plant and hockey floor and boards, a modest expansion of the facility to include a new warming house area and expanded hockey team rooms. After the cost estimate is received, staff will meet with Hopkins Youth Hockey Association(HYHA)to negotiate their share of the project cost. When the funding is in place, final design is next followed by construction in 2018. B. Dog Park Request -There have been a couple of requests by residents that the City take another look at the possibility of opening an off leash dog park within the City of Hopkins. As discussed and agreed to at the October Park Board meeting, Stadler prepared a Staff Report on off leash dog parks and provided a copy to each board member. Kristin Hanneman, one of the residents requesting an off leash dog park,was present at the meeting for this agenda item. Stadler read through the report which considered five different sites for off leash areas within the city. Those sites included: Valley Park area,the closed landfill site, Buffer Park, an area west of the Hopkins Depot Coffee House, and the hockey rinks in some city parks. After some discussion,the Park Board generally agreed that the only feasible site of the five considered would S � - 3 - be the closed landfill site. Stadler has approached the management at Westbrooke Patio Homes and they are not opposed to having a fenced dog park abutting their property to the west. However, after an initial inquiry to MPCA, who has jurisdiction over the entire landfill site,the MPCA responded that they would not support this public use of the area adjacent to the closed landfill. The Park Board asked Stadler to inquire again of the MPCA and press them for reasons why they would not support this passive,public use of this roughly 2 acre area. Perhaps they would acquiesce if we agreed to some conditions addressing their concerns. C. Other Topics of Interest There were no additional topics to discuss. D.Park Area Assignment Report— Kyle Kaczmarek: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—Kyle mentioned that he visited Hilltop Park and Shady Oak Beach. It was his first time at Hilltop Park.Nothing of interest to report. Fozia Ali: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—absent. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park—NTR Libby Goeman: Buffer Park, Park Valley Playground, Valley Park—NTR Laura Cooper: Downtown Park, Elmo Park, Central Park—would like to discuss the future of Elmo Park at an upcoming meeting. V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on December 19, 2016. VI. ADJOURNMENT Laura Cooper moved to adjourn the meeting, seconded by Libby Goeman. The motion passed 4-0. The meeting adjourned at 8:30 p.m. Attest: �� // , Chairperson CITY OF HOPKINS PARK BOARD MEETING MINUTES December 19, 2016 A regular meeting of the Hopkins Park Board was held on December 19, 2016. I. CALL TO ORDER Kyle Kaczmarek, Park Board Vice-Chair called the meeting to order at 6:34 pm. IL ROLL CALL Present were Park Board members: Kyle Kaczmarek, Libby Goeman and Fozia Ali. Absent was Caroline Rinker and Laura Cooper. Also present was Steve Stadler, PW Director and City staff liaison. III. APPROVAL OF MINUTES Minutes for the November 21, 2016 Park Board Meeting: Libby Goeman made a motion to approve the minutes, seconded by Fozia Ali. The motion passed with a 3-0 vote. IV. BUSINESS A.Park Board Action Items &Updates 1.) Parks Capital Improvement Fund—Working Capital report Stadler presented an overview of the Park Capital Improvements Fund (301)working capital report. Stadler presented several adjustments he'd made to the report's revenues and expenditures. On the revenue side, an Oxford Village redevelopment park dedication fee was entered in the amount of$40,700 and the projected dedication fees for the Village Apartments project($120,000) and the Hopkins Cold Storage redevelopment project($300,000)were moved back one year to 2018 and 2019,respectively,to more closely match when those fee payments are anticipated. Regarding expenditures,the CIP project amounts were adjusted as follows: 1) 2017 Burnes Park Improvements budget was increased from$1.3 M to $1.6 M; 2) $300,000 was added to 2018 for a project to construct Pickleball courts; and 3) $200,000 was added in 2020 for replacement of the two Valley Park picnic shelters. There was discussion about the scope and estimated costs of the Burnes Park Improvement project. Stadler mentioned that the $300,000 for the Pickleball courts was a generous estimate based on an estimate from the City of Minnetonka's engineering consultant for the building of six courts in Minnetonka. Stadler stated that the two picnic shelters at Valley Park are 25+years old and will need replacement within a few years. - 2 - 2.) Burnes Park Improvement Project Discussion of the Burnes Park project continued from the previous agenda item. The Board members agreed that, given the importance and popularity of Burnes Park,the scope of the improvements should not be changed. Libby Goeman made a motion to increase the Burnes Park Improvements budget to $1.6M, seconded by Fozia Ali. The motion passed with a 3-0 vote. 3.) Hopkins Pavilion Upgrade Project Stadler reported that there is an upcoming 12/20 meeting with the Hopkins Youth Hockey Association(HYHA)representative to determine the level of HYHA funding for the Pavilion Upgrade project. After the HYHA funding commitment has been finalized,the project scope will be adjusted accordingly. The City-funded base project includes replacement of the refrigeration system, a building addition to accommodate a new Central Park warming house and other miscellaneous upgrades. There will be further updates after the HYHA meeting. There was discussion about the outdoor ice skating and the proposed concept plan that was developed for the Park Reinvestment Plan. Stadler will bring the concept plan to the next meeting for review& discussion. 4.) Pickleball Dedicated Courts After some discussion,the Board agreed that Burnes Park was not a good park choice for dedicated Pickleball courts. The Board agreed to spend some time considering other potential park locations for Pickleball. It was generally agreed that Central Park seems to be a good choice as it is already an active, athletic field-oriented park;there is ample parking; and, it is near the Central Business District. However,new courts will not be built in 2017 so there is time to thoughtfully consider all possible options and also possibly get some feedback on the usage of the upcoming 6-8 new courts to be built at Lone Lake Park in Minnetonka. Stadler will provide members with a copy of a Sept, 2016 Minnetonka Park Board staff report on Pickleball court options and costs. Libby Goeman made a motion to include construction of six new Pickleball Courts as a 2018 project in the City's Capital Improvement Program, seconded by Fozia Ali. The motion passed with a 3-0 vote. B. Off-leash Dog Park-update Stadler provided an aerial photo showing the proposed off-leash dog park area located within the Hopkins landfill site. MPCA initially responded in opposition to an off-leash dog area within the landfill site. Stadler will put together a proposal including a sketch showing some detail on fencing, parking& access and submit it for a formal MPCA review&response. - 3 - C. Other Topics of Interest There were no additional topics to discuss. D.Park Area Assignment Report— Kyle Kaczmarek: Hilltop Park, Shady Oak Beach, Shady Oak Nature Area, Minnehaha Creek Preserve—NTR Fozia Ali: Cottageville Park, Oakes Park, Maetzold Field, Hiawatha Oaks—NTR. Caroline Rinker: Interlachen Park, Burnes Park, Harley Hopkins Park Libby Goeman: Buffer Park, Park Valley Playground,Valley Park—NTR Laura Cooper: Downtown Park, Elmo Park, Central Park V. NEXT SCHEDULED MEETINGS: The next regular Park Board Meeting is 6:30 pm on January 23, the fourth Monday of January, due to the Martin Luther King Holiday which falls on the third Monday. VI. ADJOURNMENT Libby Goeman moved to adjourn the meeting, seconded by Fozia Ali. The motion passed 3-0. The meeting adjourned at 7:56 p.m. Attest: ( k LGA , Chairperson