VII.2. Award of Contract – Pickleball Courts Project; StadlerMarch 28, 2018 H O P K I N S Council Report 2018-042
AWARD OF CONTRACT
Pickleball Courts Project
Proposed Action:
Staff recommends adoption of the following motion: Move that Council award a contract to
Barber Construction. Inc. in the amount of $208,647.00 for the Pickleball Courts at Central Park
proiect, Ci#v �roiect #2017-014.
Overview
Bids were opened on Wednesday, March 28, 2018 for the Pickleball Courts project. We
received eight bids for the work. Barber Construction, Inc. St. Bonifacius, MN, is the low bidder
at $208,647.00. Barber Construction has been an asphalt paving general contractor since 1961
and are very experienced at building sport courts. The engineer/architect's final estimate was
$273,850. Staff feels the bids were competitive - eight reputable contractors submitted bids.
After review of the bid and positive reference checks, City staff and the architect/engineer fully
support an award to Barber Construction, Inc.
Primary Issues to Consider
• Contractor qualifications
• Proposed project costs & funding
• Project Schedule
Supvortin� Information
• WSB award recommendation
• Bid tabulation
• Contract form
• Plan sheet excerpts
Steve Stadler, Public Works Director
Financial Impact: $ 262,597.00 Budgeted: Y/N Y Sources: Park Dedication Fun
Related Documents (CIP, ERP, etc.):
Notes:
Council Report 2018-042
Page 2
Issues to Consider
• Contractor qualifications
Barber Construction is very experienced in asphalt paving and has successfully built sport
courts in the past 3 years for the cities of Maple Grove and Watertown - staff has received good
responses from references.
• Project costs
The total project budget is $300,000.
Project costs to-date:
$43,550 - Professional services, including design, survey, constr. admin/inspection, testing
$208,647 — low bid, construction cost
1$ 0,400 — 5% construction contingency
$262,597 - Total project cost
• Project funding
This project is funded from the Park Improvement Fund, Fund 301
• Project Schedule
Construction is anticipated to start on/about May 15, 2018
Substantial Construction completion: July 6, 2018
Final Completion: July 31, 2018
Letter of Recommendation
701 Xenia Avenue South � Suite 300 � Minneapolis, MN 55416 �(763) 541-4800
To: City of Hopkins
Attn: Steve Stadler, Public Works Director
1010 15� Street South
Hopkins, MN 55343
From: WSB & Associates
701 Xenia Ave. South, Suite 300
Minneapolis, MN 55416
Date: March 29, 2098
Re: Construction Contract for Picklebal! Courts at Central Park
City Project No. 2017-009
WSB Project No. 010919-000
Dear Mr. Stadler,
Congratulations on obtaining very competitive bids for this project. The receipt of 8 bids shows
great interest in working with the City of Hopkins by local contractors.
Bids were received for the above-referenced project on Wednesday, March 28, 2018. There
were a total of 8 bids submitted, which were opened and read aloud. The bids were checked for
mathematical accuracy and tabulated. The bid tabulation is attached for your reference. The
low bid was submitted by Barber Construction, Inc. in the amount of $208,647.00 for the base
bid improvements. Their bid is about 24% less the engineer's estimate of $273,850.00 for these
total bid improvements.
We recommend the City of Hopkins award the contract to the low bidder, Barber Construction,
Inc. Barber Construction is a local contractor that has successfully constructed other projects for
WSB through the years. We expect they will perform similarly for this project. WSB recommends
the City Council approve funding for the above referenced project in the amount of $208,647.00.
Please contact me to discuss any questions you may have. We would like to thank you for the
opportunity to assist you in the development of plans and documents for the pickleball courts at
Central Park and look forward to seeing this project develop through construction.
Sincerely,
WSB & Associates, Inc.
� •�
Jeff y A. Feulner, PLA
Senior Landscape Architect
Attachments: Bid Tabulation
Building a legacy — your legacy.
Equal Opportunity Employer � wsbeng.com
K:1010979-OOOWdminlConstruction AdminlLetler of Rewmmendetlon 2018-0&29,dacx
BID TABULATION SLlMMARY
PROJECT: Pickleball Courts at Central Park
OWNER: City of Hopkins, MN
CITY PROJECT NO.: 2017-009
WSB PROJECT NO.: 010919-000
Bids Opened: March 28, 2018 at 1:00 p.m.
Contractor Addendums Bid Security (5%) Grand Total Bid
1 Barber Construction Inc.
2 JL Theis, Inc.
3 New Look Contracting
4 Meyer Contracting Inc.
5 GL Contracting Inc.
6 Peterson Companies
7 G Urban Companies
8 Max Steininger, Inc.
Engineer's Opinion of Cost
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
$208,647.00
$230,908.20
$236,924.00
$242,840.55
$256,981.34
$261,866.00
$273,751.00
$321,736.71
$273,850.00
I hereby certify that this is a true and correct tabulation of the bids as received on March 28, 2018
Denotes corrected figure
�/ ,,.T'� ""„�
Feulner, Project Manager
K:1010919-OOOIAdminlConstrtictlon Admin10f09f9-00 bJd tab summary 032918
CONTRACT DOCUMENT
THIS AGREEMENT made the day of , 2018 by
, hereinafter called the Contractor, and the City of Hopkins,
hereinafter called the Owner.
WITNESSETH, that the Contractor and the Owner for the consideration hereinafter
named agree as follows:
ARTICLE �1. The Contractor agrees to provide all the materials, equipment and labor
necessary for the complete construction of all the work shown on the drawings and de-
scribed in the specifications prepared by the City's engineer and to do everything re-
quired by the specifications and the drawings for: I
City of Hopkins
Pickleball Courts at Central Park
ARTICLE 2. The Contractor agrees that the work contemplated by this contract shall
be entirely completed on or before .
ARTICLE 3. The Owner agrees to pay the Contractor in current funds for the perFor-
mance of this contract the sum of Dollars
($ subject to the additions and deductions as provided for in the speci-
fications and to make payments on account of the contract as provided for in the speci-
fications, except as hereinafter stated:
ARTICLE 4. The Contractor and the Owner agree that the specifications, drawings,
and the bid proposal, together with this agreement, form the contract and that such
PICKLEBALL COURTS AT CENTRAL PARK CONTRACT DOCUMENT
CITY OF HOPKINS, MN
WSB PROJECT NO. 010919-00 PAGE 1
specifications, drawings, and bid proposal are as fully a part of the contract as if at-
tached or herein repeated. The Contractor and the Owner agree that the following is a
complete list of the drawings and specifications:
Project Manual dated March 15, 2018
The Contractor and the Owner for themselves, their successors, executors, administra-
tors and assigns hereby agree to the full perFormance of the covenants herein con-
tained.
.IN WITNESS WHEREOF they have hereunto set their hands and seals the day and
year first above written.
In the presence of:
Contractor
Molly Cummings, Mayor
Mike Mornson, City Manager
PICKLEBALL COURTS AT CENTRAL PARK CONTRACT DOCUMENT
CITY OF HOPKINS, MN PAGE 2
WSB PROJECT NO. 010919-00
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