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IV.4. Minutes of the April 10, 2018 City Council Work Session Proceedings HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS APRIL 10, 2018 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Hopkins City Council was held on Tuesday, April 10, 2018 at 6:31 p.m. in the Raspberry Room at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Member Campbell, Gadd, Halverson and Kuznia attending. Staff present included City Manager Mornson, Finance Director Bishop, City Clerk Domeier and Assistant City Manager Lenz. OVERVIEW OF 2018 ASSESSMENTS In addition to City staff, present for the item were representatives from Hennepin County Ashlei Munneke, Hennepin County Residential Appraiser and Lisa Olmen, Hennepin County Commercial Appraiser. Ms. Munneke discussed the residential market values and home sales. Hopkins overall residential value change was a 5% increase with the medium market value at $262,000. Ms. Munneke discussed the value adjustments for the different types of properties. In 2017 there were 360 home sales and 17 foreclosures. In 2018, Condominiums will be re-evaluated. Ms. Munneke commented that they received 25 phone calls regarding the evaluations. Mayor Cummings asked about property owner concerns. Ms. Munneke commented that seven properties requested further action and that Hopkins home values are close to the pre-recession year of 2006. Ms. Olmen discussed the breakdown of commercial and industrial valuations. There were five commercial property sales and one industrial property sale. In 2017 apartment properties were re-evaluated and in 2018 retail and restaurant properties are scheduled for re-evaluation. Ms. Olmen discussed the apartment evaluations. There was a 14% change in apartment values but without the new construction projects it would be broken down to a 5.78% change. Ms. Olmen commented that the apartment market continues to grow with vacancy rates down to 1.7% and rents increased by 7.2%. Ms. Olmen gave an overview of the average rents. Mayor Cummings thanked Ms. Munneke and Ms. Olmen for the update. REQUEST TO MODIFY LEGISLATIVE POLICY 4-A LAWFUL GAMBLING POLICY; In addition to City staff, representatives present for the item were Hopkins Youth Hockey Association (HYHA) members Angie Quale and Jill Prohofsky, Tom Barrett, MN Gambling Control Board and Bob Byer, Mainstreet Bar & Grill. City Clerk Domeier discussed the staff report. Ms. Domeier commented that the HYHA and Mr. Byer made the request to modify the gambling policy to allow paper Bingo to be played at additional establishments in Hopkins. The HYHA representatives discussed the current bingo operation located at JJ’s Clubhouse in Golden Valley. The bingo games have increased patronage at restaurant. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS APRIL 10, 2018 Mr. Barrett discussed bingo operations and trends from the regulatory perspective. Mr. Barrett explained that electronic bingo is relatively new but has seen an increase in sales. Paper bingo is a more social activity. Mr. Barrett discussed the concern about the effect on the civic organizations that currently operate bingo. Mr. Barrett explained that if done correctly businesses and organizations work out the days of the week and cross- promote the bingo events benefitting the local charities. Council Member Halverson asked about the bar bingo wording. Mr. Barrett discussed who could conduct gambling in Minnesota and the three elements that constitute gambling. Mr. Byer explained that Mainstreet Bar & Grill would continue to play bar “Mingo” one night a week and HYHA would host bingo two nights. Mayor Cummings asked about the timetable, number of locations and if there are any other locations wanting to add bingo. HYHA would be able to get started in two weeks after approval since it is already licensed. The HYHA sites would include JJ’s Clubhouse, Tuttle’s Eat Bowl Play and Mainstreet Bar & Grill. Ms. Domeier commented that no other Hopkins businesses are pursuing bingo at this time. Council Member Gadd asked about the number of bingo sites. Mr. Barrett commented that there are approximately 2800 sites in Minnesota. Mr. Barrett commented that HYHA is a very cost effective charity. City Clerk Domeier will research the number of bingo sites in the west metro area and update the civic organizations about the potential change to the gambling policy. There was Council discussion about the days and hour’s bingo is offered and the age limit. Mr. Byer commented that bingo brings in the entertainment factor and therefore additional business. The local ordinance limits bingo to be played by age 21+. Mayor Cummings commented that bingo could be a cooperatively beneficial activity if it is cross-promoted by other organizations and businesses. Council consensus was in support of the policy change but want the civic organizations to have an opportunity to provide feedback. Ms. Domeier would have the policy change for consideration by the Council on the May agenda. Staff will reach out to other businesses and organizations to give them an opportunity to provide feedback. CITY HALL PROJECT UPDATE In addition to City staff, representatives present for the item were Melissa Stein, Jonathan Loose and John McNamara, Wold Architects and Engineers. The Wold staff gave an overview of the City Hall schematic design and guiding principles. Wold Architects looked at the needs of city for next 20 years, best organization function, creation of a safe and welcoming facility, a sustainable, fiscally responsible building, a comfortable work environment and a place that would showcase the city’s rich history and commitment to the arts. Ms. Stein discussed the proposed plan. Conversations with the Core Planning Team helped develop a plan for a publically inviting, central service counter and collaborative, secure and lighted work environment. Wold and the Core Planning Team met with staff user groups from City Hall to develop the proposed plan. Ms. Lenz commented that staff HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS APRIL 10, 2018 toured area City Halls. Ms. Stein commented that department support staff would be located near the front counter for the best customer service. There was discussion about potential for growth. Ms. Lenz commented that there would be flex cubicles, collaboration space and as the City converts to electronic, paperless processes there would be space to grow into. Ms. Stein discussed visibility, safety, security and improved aesthetics to the City Council Chambers. The lower level renovation would include better organized meeting space, storage, nursing and wellness space. The new front entry scheme would include a vestibule, better visibility and public art space. Ms. Lenz discussed the landscaping, front plaza and ADA improvements. The proposed entryway schematic would be a more modernized welcoming approach bringing in more daylight. There was discussion about bringing in natural light and air into the employee break room and a possible green roof. There was discussion about green roofs and maintenance concerns. Council commented on the importance of bringing light into workspaces. Ms. Stein discussed the cost and budget. The base project total costs are approximately $2.9 million. The potential additional and preservation estimates could add an additional $1 million in costs. Council commented that they liked the schematic but that there needs to be a deeper understanding how the City Hall project and other future projects would affect the overall Financial Management Plan (FMP). There was discussion about project phasing and disruption for residents and staff. Ms. Lenz discussed the addition of a construction manager for the project. Council commented that a construction manager would be critical to assure the renovation goes smoothly and have a better project in the end. Ms. Lenz discussed the project timeline and displacement of staff. The project would include a four-month lead-time for final design and documents. The total construction of the project would take approximately ten months with six to eight months of construction on the upper level. Staff would utilize the City Hall lower level and rooms at other city buildings to minimize temporary relocation costs. Finance Director Bishop discussed the FMP and financial impact of the project on residents. Franchise fees and the FMP will be on the May Council Work Session agenda. Council would like to review the FMP with different project options. Council asked to include the windows and the construction manager in the base project projection and to have another projection with all the proposed renovations. Staff will arrange for the Council to tour the upper level of City Hall. City Clerk City Clerk Domeier gave an update on a request from Royal Comedy to change hours of operation. Council approved an ordinance amendment just last July for Royal Comedy. Ms. Domeier explained the difference between the theatre license and restaurant license. Royal Comedy pays $5000 per year licensing fee. Ms. Domeier discussed the different licensing schemes between cities and license requirements. Council consensus was not to change the ordinance for expanded hours. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS APRIL 10, 2018 Pawn America Pay Day America email City Manager Mornson discussed an email regarding the Met Council acquisition and relocation of the Pawn America Pay Day business. Due to the zoning code there are a limited number of sites in the City of Hopkins where a pawnshop can locate. Council consensus was that they do not want to change ordinance but would like additional information about the distance compliance of the potential sites. Auto Ordinance discussion City Manager Mornson discussed the Auto Use Ordinance. There was discussion about issuing a moratorium to allow the Council and staff to study the possible changes to the ordinance and protect the two vacant Mainstreet properties. The City Attorney has advised staff that the City can issue a moratorium. The moratorium would give staff and Council one year for further discussion, take into consideration the issues affecting auto businesses along Mainstreet and take a comprehensive look at the entire city. There was discussion about the timetable, a licensing option, having staff get feedback from the auto businesses and scheduling a Council Work Session. Council discussed the need for a clear vision for the west end of Mainstreet. The Community Development staff has had a lot of feedback about improvements that are needed to the west end of Mainstreet. Staff could share their vision at the scheduled Council Work Session. Council Consensus was to issue a moratorium on the Auto Ordinance. UPDATES  Council Member Kuznia commented that three developers have been selected for the Cold Storage site and interviews have been scheduled.  Council Member Campbell will be attending the Comp Plan meeting Wednesday.  Council Member Gadd will be attending the Community Works meeting.  Mayor Cummings attended the State of the County Address by Jan Callison.  Mayor Cummings attended the HBCA meeting and gave an update on the Running of the Bulls event on July 7.  Update on an artist mural on the Hance Hardware outside east wall. Hance Hardware was advised to speak with city staff regarding the sign ordinance.  Mayor Cummings will be attending the EdCo award presentation and the TwinWest meeting.  Mayor Cummings has submitted an application to attend an entrepreneurship conference in Kansas City this summer. City Manager Mornson gave the following updates:  Update on a scheduled outdoor concert at Mill City Sound and the Elks.  Hopkins Academy update. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS APRIL 10, 2018 ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 9:37 p.m. Respectfully Submitted, Debbie Vold ATTEST: ___________________________ ____________________________ Molly Cummings, Mayor Amy Domeier, City Clerk