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05-15-2018 City Council Meeting HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, May 15, 2018 at 7:01 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Finance Director Bishop, City Clerk Domeier, Director of Planning and Development Elverum, Police Chief Johnson, Assistant City Engineer Klingbeil, Assistant City Manager Lenz, City Attorney Riggs, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA Mayor Cummings commented that Presentation item 3 would be rescheduled at a later date. Motion by Gadd. Second by Campbell. Motion to Adopt Agenda as amended. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PRESENTATIONS 111.1. Office of Traffic Safety (OTS) Recognition of DWI Officer Wilcox Police Chief Johnson highlighted the work of DWI Officer Wilcox. The DWI Officer position was made possible by a grant from the Office of Traffic Safety. Representatives of the State of Minnesota Office of Traffic Safety came forward and discussed the exceptional work of the DWI Officer program to address impaired driving. The Office of Traffic Safety thanked the City of Hopkins for their support of the program and commented that they appreciate the efforts of the Hopkins Police Department. On behalf of the City Council, Mayor Cummings thanked the Hopkins Police Department and Officer Wilcox for their efforts. 111.2. Proclamation for a Purple Heart City Gordy Sanderson, Military Order Purple Heart, gave an overview of the Purple Heart Organization. The Purple Heart Organization meets at the Hopkins VFW on the 2nd Saturday of the month. Mr. Sanderson thanked the City of Hopkins for their support. Mayor Cummings read the proclamation declaring Hopkins A Purple Heart City. On behalf of the City Council, Mayor Cummings thanked the Veterans for their service and commented that Hopkins is proud to be a Purple Heart City. Mr. Sanderson presented a plague to the City of Hopkins. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 111.4. Update from Three Rivers Park District Mr. Gunyou and Mr. Freeman, representatives of Three Rivers Park District gave an update on the Three Rivers Park District and activities that happen in Hopkins. Mr. Gunyou discussed the regional role or the Park District, environmental stewardship, parks, preserves and regional trails. Mr. Gunyou discussed the goals of the Park District to improve partnerships with communities in area, future west metro trail plans and community engagement and outreach with programs such as Senior Explorer Camps at the Hopkins Activity Center. Mr. Gunyou commented that moving forward the Park District is looking for more opportunities to do together. Mr. Freeman commented that the Park District is seeing an increase in visitors each year. Currently the Three Rivers Park District has 11 million visitors per year. There was Council discussion about bike trail crossing safety and maintenance issues. Mr. Gunyou discussed the importance of bike safety education and signage. Mr. Gunyou would investigate the addition of"Stop Ahead" signage painted on the trail. Trail users can address maintenance issues by emailing staff through the website: www.Threeriversparks.orq. On behalf of the Council, Mayor Cummings thanked the Three Rivers Park District for their report and continued partnership. CONSENT AGENDA Motion by Kuznia. Second by Campbell. Motion to Approve the Consent Agenda. 1. Minutes of the May 1, 2018 City Council Regular Meeting Proceedings 2. Minutes of the May 1, 2018 City Council Work Session following Regular Meeting Proceedings 3. Minutes of the May 8, 2018 City Council Work Session Proceedings 4. Extension of On-Sale Liquor License for LTD Brewery LLC dba LTD Brewing Co. 5. Second Reading: Ordinance 2018-1132 — Solar Energy Systems Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PUBLIC HEARING V.1. Adopt Assessment Roll —2018 Street and Utility Improvements, City Project 2017-10 In addition to City staff, a representative present for the item was Mr. Nick Amatuccio, Bolton & Menk, Inc. Assistant City Engineer Klingbeil provided a summary of the staff report and discussed the 2018 Street and Utility improvements. Mr. Amatuccio discussed the project area, proposed improvements, project funding, public engagement, assessment process and options available to pay assessments. Mr. Amatuccio discussed the project schedule and construction process. The construction HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 schedule would be shared with affected residents through a newsletter and project website. The on-site contact person is Josh Hrabe. Mr. Klingbeil commented that staff continues to update the assessment role and staff did receive an Assessment Hearing Appeal Form from Steve Binenstock, property owner at 402-404 Texas Avenue. Mayor Cummings opened the public hearing at 8:10 pm. Andre Pleasant, 518 Texas Avenue, came forward and had a question about the assessment amount. Mr. Klingbeil explained the assessment policy and cap. Mr. Pleasant asked how the assessment would affect property taxes. Call Mary Lein, Hopkins Special Assessment Clerk at 952-548-6310 for additional explanation. Mr. Pleasant asked about driveway repair. Mr. Klingbeil explained that the contractor would repair the driveway 3-5 feet beyond the driveway apron. City Engineer Stanley commented that the construction representative could refer residents to driveway replacement contractors. Mayor Cummings discussed the public outreach process during road construction projects. Mayor Cummings commented that the Street and Utility Assessment Policy has remained consistent and discussed the importance of infrastructure improvements. The City of Hopkins welcomes resident involvement in the process. Oliqqaa Gamtessaa, 1430 Cambridge, came forward and asked about the 2% interest rate over the bond amount, contractor performance and bids. Mr. Klingbeil explained that the 2% is added to the bond to cover costs for administering the project. Mr. Stanley discussed the assessment process and contractor warranty and contract. Public Works Director Stadler commented that the on-site project contact is present throughout the project and is responsive to resident concerns. Mr. Amatuccio commented that the bids are read publically. City Attorney Riggs commented that the City follows the public statutory process consistent with Minnesota state statute. Mr. Gamtessaa asked about street lighting and signage. Mr. Stanley commented that there is no additional lighting proposed for the project. Mr. Stadler commented that staff would follow up with the concern. Mayor Cummings commented that communication and public outreach is an important part of the street reconstruction process. Rachel Seurer, 1316 Lake Street NE, came forward and asked about the assessment and sewer service replacement. Mr. Stanley discussed the assessment calculation. Property owners can get additional information at www.Hopkins2018.net. Mr. Pleasant asked about sewer service replacement and sale of the property. Mr. Stanley commented that staff could assist property owners with a list of contractors available to replace the sewer service to the house. Assessments would need to be paid at time of home closing. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 Jason Lein, 1319 Oxford, came forward to ask about sewer service. Mr. Klingbeil commented that staff could review the permit process to see if the home's sewer service was replaced. City Attorney Riggs advised the Council that there was one Assessment Hearing Appeal request but the property owner at 402-404 Texas Avenue did not appear at the Public Hearing. Motion by Kuznia. Second by Campbell. Motion to close the Public Hearing at 8:47 p.m. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell. Nays: None. Motion carried. Motion by Gadd. Second by Kuznia. Motion to adopt Resolution 2018- 043, Resolution Adopting Assessment Roll, 2018 Street and Utility Improvements, City Project 2017-10. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. NEW BUSINESS VII.1. Accept Bids and Award Contract—2018 Street and Utility Improvements, City Project 2017-10 Assistant City Engineer Klingbeil commented that the staff is recommending approval to accept the bid and award the contract. Motion by Campbell. Second by Kuznia. Motion to adopt Resolution 2018- 042 Accepting Bid. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. Motion by Campbell. Second by Halverson. Motion to adopt Resolution 2018- 046 Awarding the Contract, 2018 Street and Utility Improvements, City Project 2017- 010. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 VII.2. Resolution Approving an On-Sale Wine and On-Sale 3.2% Malt Liquor Licenses for Cream and Amber LLC Dba Cream and Amber LLC City Clerk Domeier gave an overview of the staff report explaining that the property location is 1605 Mainstreet and that the Hopkins Police Department has found no reason to deny the license. Ms. Domeier commented that once approved the request would be forwarded to the State of Minnesota for approval and there would be an inspection prior to issuing the license. Representatives from Cream and Amber came forward to address the Council and shared their business plan and mission. The business anticipates opening in June. Mayor Cummings welcomed the business to Hopkins. Motion by Kuznia. Second by Gadd. Motion that Council Adopt Resolution On-Sale Wine and On-3.2% Malt Liquor Licenses to Cream and Amber LLC dba Cream and Amber LLC by adopting Resolution 2018-044 a Resolution Approving an On-Sale Wine and On-Sale 3.2% Malt Liquor Licenses to Cream and Amber LLC dba Cream and Amber LLC. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. VII.3. Resolution Approving an On-Sale 3.2% Malt Liquor License for Minneapolis Park and Recreation Board dba Meadowbrook Golf Course City Clerk Domeier discussed the staff report and explained that the code was amended to allow golf courses to sell 3.2% malt liquor. The Hopkins Police Department did a background check and found no reason to deny the license. Ms. Domeier explained that the license is approved at the city level. There was discussion that the sales can happen at the clubhouse and on the course. Motion by Halverson. Second by Campbell. Motion that Council grant an On-3.2% Malt Liquor License to Minneapolis Park and Recreation Board dba Meadowbrook Golf Course by adopting Resolution 2018-045 a Resolution Approving an On-Sale 3.2% Malt Liquor License to Minneapolis Park and Recreation Board dba Meadowbrook Golf Course. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 VII.4. Resolution Amending Legislative Policy 4-A — Lawful Gambling Policy City Clerk Domeier discussed the staff report explaining that the request for the amendment came from Mainstreet Bar and Grill on behalf of the Hopkins Youth Hockey Association (HYHA). Staff has reached out to civic organizations and received comments from the Hopkins Raspberry Festival and Hopkins American Legion. The City Attorney has reviewed the amendment. Mr. Dan McDonald, representing the Hopkins American Legion, came forward to address the Council regarding concerns about bingo expansion and the disadvantage to nonprofits that own their own buildings. Mr. McDonald commented on the amount of funds that civic organizations donate back to the community. Mayor Cummings thanked Mr. McDonald for raising the concern. HYHA also donates back to the community. Mayor Cummings promoted the idea that organizations could cross promote bingo events in the community. The HYHA Gambling Manager came forward and commented that at least 10% of gross receipts are donated to the community and this is monitored annually. Motion by Halverson. Second by Kuznia. Motion that Council that the Hopkins City Council adopt Resolution 2018-048 Amending Legislative Policy 4-A Lawful Gambling Policy. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. VII.5. First Quarter Financial Report Finance Director Bishop discussed the 2018 First Quarter Financial Report. Mr. Bishop gave an overview of the General Fund revenues and expenditures, Special Revenue Fund revenues and expenditures, Enterprise Fund revenues and expenditures and financial position. Mr. Bishop gave an update on the Financial Management Plan and outstanding projects. Mr. Bishop discussed the proposed Franchise Fee increase that could support the proposed city hall renovation project. City Manager Mornson asked about the tax levy for a medium valued home. Mr. Bishop commented that based upon the 2018 medium home value of$243,000 the tax levy would be $103. Hennepin County is estimating the 2019 medium home value to be $261,000. Staff would provide more information to Council based upon the adjustments. Mayor Cummings commented that staff and Council needs to be very careful, considerate and mindful when considering the 2019 budget. The City is committed to a lot of things financially along with unknowns and that the city will have a better idea of the financial commitment in the next several months. The Council needs to very aware of the big picture. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS MAY 15, 2018 ANNOUNCEMENTS • National Bike to Work Week Event with Three Rivers Park District on Cedar Lake Trail at the Hopkins Depot: Thursday, May 17 from 6 a.m. to 9 a.m. • HREI Event— Let's Talk About Race with Hopkins Schools Superintendent at Hopkins High School, 2400 Lindbergh Dr., Minnetonka: Thursday, May 17, 2018, 6:30 p.m. to 8 p.m. • Mainstreet Day: Saturday, May 19, 2018, 9 a.m. to 4 p.m. • The Artery Grand Opening Event on 8th Avenue: Saturday, June 2, 2018, Noon to 4 p.m. • Hopkins Farmers' Market at 16-9th Ave. S.: Saturdays through October, 7:30 a.m. to Noon. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Campbell, second by Kuznia, the meeting was unanimously adjourned at 9:34 p.m. OPEN AGENDA— PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATT/ (141,1- EST: ft<4 4 J rt170WszeA,CA Molly O( mmings, Mayor Amy Domeier, City Clerk