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09-16-03A regular meeting of the Hopkins City Council was held on September 16, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, J. Anderson, Taber, Stahmer, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS -COMMITTEES/COMMISSIONS 1 . Chemical Health Commission Bert Schmidt reported for the Chemical Health Commission. The Depot had a Freight Yard Party Saturday; September 13th and released the new CD at that time. Two hundred, fifty CDs were produced and they have sold several. They need volunteers for chaperoning events at the Depot. Vidya is working with AA and NA to start a group at the Depot. The school is doing the Homecoming Parade on Friday, September 19. They will be assembling at Central Park, and ending at Maetzold Park. It will start at 4:45 p.m. Sharon McDonald reported that the "Reduce the Use" town meeting is postponed until Fall, 2004 based on the depth of information that can be shared following the next Minnesota Student Survey. The student survey will be given in the spring of 2004. They are starting a tobacco diversion program at the school. Hopkins is named as a partner in a cessation grant that Hennepin County received from Medica. September is recovery month. 2. Park Board Mayor Maxwell said that the Board Chair contacted him and indicated that he was scheduled to appear, but could not make the meeting. At their meeting, the Board discussed the Winter Use Permit for trails and received the Three Rivers presentation. They are getting a count of the amount of use of the archery court September 16, 2003 City Council Meeting Minutes Page 1 at Valley Park. The information will be assessed to see if the area could be used better, possibly for a dog park. . IV. CONSENT AGENDA 1. Minutes of September 2, 2003 City Council Meeting 2. Minutes of September 2, 2003 City Council Work Session 3. Minutes of September 9, 2003 City Council Work Session 4. Miscellaneous License Applications 5. Appointment of Election Judges (CR2003-141) 6. Order Feasibility Report; 2004 Street and Utility Improvement Projects (CR2003-142) 7. Order Miscellaneous Assessment Hearings (CR2003-142) 8. Amend 2004-2008 CIP to Delete 2004 Trail Construction (CR2003-142) 9. Winter Use Permit on Regional Trails (CR2003-138) Mayor Maxwell asked Steve Stadler to briefly review item eight. Mr. Stadler stated that the CIP includes the completion of two trails in 2004. The City has been approved for a matching grant of $52,000. The City's portion would also be $52,000. The trail would require easements at an additional cost. Because of budget cuts, a decision has been made to remove the two trails from the CIP. ,____ In response to Mayor Maxwell, John Anderson explained that the Feasibility Report in item six, is the first step taken for an assessable project. The Feasibility Report for the 2004 street. and utility improvements will be done in-house to save costs. Council Member Rowan moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PRESENTATION 1. Presentation, Depot Student Board Update Depot Board Members Jon Kent, Ali Moeller, Spencer Leuthold, and Evan Coon, gave a report on the Depot Coffee House. Chair, Jon Kent, presented a packet of information and a copy of the CD to each City Council Member. Ms. Moeller spoke of the diversity of the student usage and that students from many school districts utilized the Depot. Mr. Leuthold spoke of a project that is being done jointly with the Hopkins Police Department. They are compiling juvenile arrest information to September 3 6, 2003 City Council Meeting Minutes Page 2 try to show why juveniles are being arrested. They will be looking at alternative programs through the Depot for keeping kids out of trouble. Mr. Coon described the process of making the CD and the learning experience for the kids involved in going through copy rights and the legal issues. David Braeten, Instructor, Hopkins School District, explained to the Council how the Depot Coffee House is being used as a business lab. Approximately 140 students have been involved in the past year. 2. Presentation, Three Rivers Park District Trail Plan (Memo) The Three Rivers Park District is requesting support and Metropolitan Council funding for a trail system master plan for a continuous multi-purpose trail from the SW Regional LRT trail at 1 1 th Ave S in Hopkins to the Minnesota River Valley trail system in Bloomington. The Park Board received the trail plan presentation at their September 15th meeting. Allen Palmer, Stanley Consultants presented the plan to the City Council. Mr. Palmer said that it is a Master Plan with conceptual alignment connecting the existing trails. The implementation will not be immediate. The Park District plans on maintaining the trails. There will be no winter maintenance. The next step would be to offer an open house for the South Hopkins Residents. They are planning for Three Rivers Park District Board approval in November and Met Council approval by the end of the year. The Park District would like to receive a Hopkins City Council Resolution of support by November 2003. The City Council agreed that the plan is a good plan. Staff will draft a resolution offering continued support and place the item on the October 7th agenda for Council approval. VI. PUBLIC HEARING There was none V11. OLD BBUSINESS 1 . Raspberry Festival Carnival (Memo) This item was continued from the August 19th Council meeting. The Festival is to report back to the City Council with information on the items listed below. September 16, 2003 City Council Meeting Minutes Page 3 Jim Mashek and Dale Specken of the Raspberry Festival appeared to answer the questions raised at the previous meeting. • Results of the notification of residential and commercial neighbors The residents of City Gables were notified. Mr. Mashek received three letters from residents expressing disapproval. • Hours of operation Wednesday, July 15 through Sunday July 20 from noon to 1 1 :00 p.m. • Noise Music and Sound Systems will be turned off at 8:30 p.m. • Security Murphy Brothers supplies their own security. They also propose to hire Sheriff's Deputies. They will work with Hopkins Police in whatever capacity is needed. • Clean-up The Raspberry Festival will hire On-Site sanitation for the event. Murphy Brothers has a whole crew that constantly cleans up the site. Waste Management will provide garbage containment and removal. • Insurance • Dates and times that the carnival wi[I set up and be torn down • Written approval from the American Legion • Meeting with the Police Department to address its concerns • Parking. St. Joe's is a private parking area and the only inconvenience is to their own congregation. St. Joe's has determined that the benefits of the carnival out- weigh the inconvenience. The area is surrounded by public parking [ots and neighborhood parking for the patrons. Council members discussed the size of the carnival, where trucks and sleeping trailers would be parked, and the number of rides and games. Doug Palmer, President of the City Gables Homeowners Association, and Cecil Clausen, former president of the Association, came forward. The association held a meeting and of 46 occupied units, 42 signed a petition that stated they did not want the carnival at that location. Mr. Palmer indicated that the plans had changed significantly since the information was presented to the group. Mr. Palmer thought September 16, 2003 City Council Meeting Minutes Page 4 that the residents might look more favorably on the current plans. One big change is that they are no longer requesting the closure of 12`" Ave S. The Council urged the Raspberry Festival to meet with the City Gable Residents to see if they could come to an agreement on the issue. Mr. Palmer invited Mr. Mashek and Mr. Specken to present the information to the group at 2:00 p.m. on the 17t" of September. Both agreed. The Council Members were favorable to the carnival. The Raspberry Festival will apply for the permit and the City Council will act on the application at the October 7`" meeting. No action was taken. VIII. NEW BUSINESS At this time, Mr. Mielke said that there were visitors in the audience waiting for the last item on the agenda and suggested that that item be moved forward. Mayor Maxwell concurred. Item 3. Approval of Registered Land Survey, Marketplace Lofts (CR2003- 144) The site was previously re-platted. The registered land survey is required to simplify the eventual division of the tract into saleable and definable individual condo units and allow for a deed to each unit. The document has been reviewed by the City Attorney. City Attorney Jerre Miller stated that it breaks itself into tracks and simplifies the ability of the seller to convey title to the buyers of the units. Council Member Jensen moved and Council Member Brausen seconded a motion to adopt Resolution 2003-86, approving a Registered Land Survey for the Marketplace Lofts development. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 1, Review Centralized Dumpster Facility Between 8t" and 9t" (Memo) In 2002, City staff was approached by a group of business and property owners with a proposal to create a centralized garbage dumpster enclosure on Block 7 between 8t" and 9`" Aves S. The City Council voted to allow the use of three parking stalls in Parking Lot 200 and provided $5,000 to build the structure as a September 16, 2003 City Council Meeting Minutes Page 5 two-year pilot project ending in 2004. Resolution 2002-17 required staff to report the status of the project after one year. The central dumpster is working very well. No major problems or complaints. Seven businesses/organizations are currently using the facility. The Central dumpster has improved the appearance of the rear parking area and alleyway. The structure is clean and well kept. There is one broken board on the south side of the structure. The group has extra boards and will see to it that the broken board will be replaced soon. No parking issues or problems have been reported in connection with the central dumpster. Mainstreet Bar and Grill has spoken briefly with staff concerning the possibility of enlarging the structure to include more of their refuse. Other building/business owners have inquired about expanding the project to other blocks. Staff feels that the project has succeeded in accomplishing the stated goals. Staff recommends presenting aone-year report of the project to the Hopkins Business and Civic Association, report back to the City with regard to those discussions with the HBCA and seek direction from the Council on whether or not to continue the project and allow the structure to remain; whether or not to pursue similar ___. arrangements in other parts of Downtown; or to delay such decision until the official end of the pilot project in 2004. The Council directed staff to take the report to HBCA and to then report back their response. There was no action taken on the item. 2. Resolution-SW Corridor LRT Study (CR2003-139) Resolution 2003-84 would formalize the City's position on several matters related to the Southwest Corridor Rail Transit Study. The study was conducted by Hennepin County and officially concluded in July of 2003. The final study document is currently being assembled by County staff. Some of the issues addressed by the resolution are potential/preferred alignments, parking and traffic impacts, terminus location, types of areas to be served (residential and employment centers) and the coexistence of rail transit and trails. Council Member moved Brausen and Council Member Johnson seconded a motion to approve Resolution 2003-84 Pertaining to the Results of the Southwest Corridor September 16, 2003 City Council Meeting Minutes Page 6 Rail Transit Study and the Future of Transit in the Corridor. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. IX. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:05 p.m. Respectfully Submitted, erry Ob aier, City Clerk ATTEST: `~~~ Euge J. Maxwe ,Mayor September 16, 2003 City Council Meeting Minutes Page 7 COUNCIL MEMBERS