07-15-03A regular meeting of the Hopkins City Council was held on July 1 5, 2003, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and
Rowan. Also, present were staff members Mielke, Genellie, Stadler, Yager, and City
Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none
III. OATH OF OFFICE
1 . Alice Olson, Park Board
The City Clerk administered the oath of office to Alice Olson. Ms. Olson will serve on
the Park Board.
IV. PRESENTATIONS/PROCLAMATIONS
There were none.
V. REPORTS -COMMITTEES/COMMISSIONS
There were none.
VI. CONSENT AGENDA
1. Minutes of July 1,2003, City Council Meeting
2. Minutes of July 8, 2003, City Council Work Session
3. Approve Appointment to Charter Commission, David Day (Memo)
Council Member Brausen moved and Council Member Jensen seconded a motion to
approve the Consent Agenda. A poll of tl~e vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VII. PUBLIC HEARING
There were none.
July 15, 2003 City Council Meeting Minutes Page 1
VIII, OLD BUSINESS
There was none.
IX. NEW BUSINESS
1 . 2002 Year-End CAFR Presentation Memo)
Chris Omdahl, I<PMG, the City Auditor, appeared with Ms. Yager to explain the
purpose of the audit, the audit report, and his company's role in the audit. The
opinion of the auditor reflects the financial situation of the City. The audit was an
independent audit, meaning that the auditor has had no previous knowledge of the
financial workings of the City throughout the year. This audit was a clean audit,
meaning no qualifying items exist to report.
One instance of non compliance was reported. A RFP for employee health insurance
was not published. In the past, the consultant published a RFP. Last year the City
worked with a new consultant and assumed that would be taken care of. It was not.
Lori Yager, Director of Finance, gave a power point presentation of the 2002
Comprehensive Annual Financial Report.
No action was taken.
2. Quarterly Financial Report (Memo)
Ms. Yager reviewed the second quarter, 2003, financial report. The General Fund
revenues are at about the same level as last year. General Fund expenditures are
under budget targets and $13T,000 lower than last year.
No action was taken.
3. Tobacco License Application, Ibrahim Abdullah AI-Khalel (CR2003-105)
Tony's Tobacco submitted an application to renew their license to sell tobacco at 12
Suburban Square. Anew application for a license to sell tobacco was submitted by
Ibrahim Abdallah AI-Khalel for Hopkins Gift Shop at 12 Suburban Square. The
application that was submitted by Tony's Tobacco was withdrawn. Ms. Obermaier
reviewed the history of the previous licensee. Because of Mr. AI-t<halel's previous
relationship with the former licensee, the City Attorney advised that additional
documentation accompany the application.
Council Members discussed the date of tl~e lease and outstanding violations of the
previous licensee. Jerre Miller, City Attorney, said that it is difficult to require a new
July 15, 2003 City Council Meeting Minutes Page 2
licensee to assume the obligation of the former licensee. Council Member Jensen
asked why the application should be approved at this meeting if all the documentation
is not in. Ms. Obermaier answered that tl~e applicant has been working to provide the
documentation requested and should be able to comply within two to three days.
The next meeting is in two weeks.
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve an application to sell tobacco at Hopkins Gift Shop Inc., 1 2 Suburban Square,
that was submitted by Ibrahim (ABE) Abdallah AI-I<halel with the condition that Mr.
AI-Khalel submits information that satisfies the City Attorney that he has exclusive
financial control of the leased space. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, nay; Council Member Johnson, aye;
Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried.
4. Award bid Package #3, Pavilion Mezzanine Project (Memo)
On May 20, 2003, the City Council approved design and construction management
services contracts and a project funding resolution. Contracts are being executed for
the first two bid packages. Bid package #3 work was publicly advertised and bids
were opened on Thursday, July 10. Bids were received for the Building Works,
Plumbing and HVAC, and Fire Protection. There was only one bid for the electrical
work and the bid exceeded the cost estimate. Except for the electrical, the bids were
near the budgeted estimated costs.
Staff recommended awarding the bids as follows: Building Works to Del's
Construction Company, Inc.; Plumbing anci HVAC to Kumar Mechanical, Inc.; and Fire
Protection to Summit Fire Protection. Staff recommended a re-bid of the electrical
work.
Dave Chase, project manager, Kraus Anderson, came forward.
Council Members discussed the electrical bid and asked why there was only one bid.
Mr. Chase answered that the bid request appeared over July 4t'' and many people are
typically on vacation at that time. He thought a second bid would do better.
Council Members discussed the schedule.
Council Member Johnson moved and Council Member Rowan seconded a motion to
adopt Resolution 2003-60, resolution to a~Nard bid for Pavilion Renovation Project, Bid
Package 3 Contracts, Divisio~~s 1, 2, and 3 and reject the Division 4 (electrical) bid
and re-advertise. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan,
aye; Mayor Maxwell, aye. The motion carried unanimously.
July 15, 2003 City Council Meeting Minutes Page 3
5. Facilities Project Update (Presentation)
Steve Stadler, Director of Public Worlcs, presented pictures of the form work-for the
foundation of the public works building. The footings and below grade walls for the
new Fire Department have been poured. They will be starting on the block work
next. They are working on the final plans for pavements and parking areas. They will
begin advertising for bids on the Police Department renovation this week. Bids will be
opened on the 27`h of this month. Construction will start right after Labor Day.
Phase 2 will begin in February 2004, with completion in October 2004. So far, the
budget is under projections. The schedule is about two weeks behind.
There was no action on this item.
X. ADJOURNMENT
City Manager Mielke announced that National Night Out will be held on August 5`h
The Council Meeting is rescheduled for Wednesday,. August 6`"
There being no further business, Council Member Jensen moved and Council Member
Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:25 p.m.
Respectively Submitted,
erry Ob aier, City Clerl<
ATTEST:
(,r'` ,
Eugene Maxwell, Mayor
July 15, 2003 City Council Meeting Minutes ~ Page 4