06-17-03A regular meeting of the Hopkins City Council was held on June 17, 2003, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and
Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager,
N. Anderson, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATION
1 . Hopkins Area Little League
Mayor Maxwe[I announced that Sunday, June 22 would be the 50t" anniversary of the
Hopkins Area Little League. They will host a family day at Maetzold Park between
12:00 and 4:00 p.m. Mayor Maxwell read a proclamation naming June 22, 2003 as
Hopkins Area Little League Day in Hopkins.
2. Hopkins "Old High School" Reunion
Lois Carlson Weland came forward to announce the Old School reunion. Classes
graduated between 1903 and 1955 from the high school located on Mainstreet and
16t" Avenue. The committee has located over 1400 alumni. The programmed events
will end with a banquet at the VFW. The event will take place on July 19, 2003.
3. Raspberry Festival
Dale Specken and Greg Smith announced this year's Raspberry Festival. The event
will take place from July 10 through July 20, 2003. The slogan is "One for you to
see in 2003". There will again be fireworks. Virg Evanstad is the Grand Marshal of
the parade.
IV. REPORTS -COMMITTEES/COMMISSIONS
There were none.
June 17, 2003 City Council Meeting Minutes Page 1
V. CONSENT AGENDA
1. Minutes of June 3, 2003 City Council Meeting
2. Minutes of June 10, 2003 City Council Work Session
3. Approve Miscellaneous License Applications
4. Approve Appointments to Boards and Commissions (Memo)
5. Approve Liquor License Renewals (CR2003-094)
6. Second Reading, Extension of Moratorium -East End Study (Memo)
7. Second Reading, Ordinance Allowing Business Owners/Employees to Serve
on Planning and Zoning Commission (Memo)
Council Member Johnson moved and Council Member Rowan seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. PUBLIC HEARING
There were none.
VII. NEW BUSINESS
1 . First Reading, 2:00 A.M. Bar Closing (CR2003-095)
The State has recently passed legislation that will allow establishments that sell liquor
to be open until 2:00 a.m. Currently they are required to close at 1 :00 a.m. The City
has not adopted the portion of State Statute that set closing times for liquor
establishments. To allow later closing times, the ordinance will have to be changed.
The City is allowed to enforce earlier closing times than those set by statute. Ms.
Obermaier reviewed the cost of policing later closing times, and the ability of the City
to cover those costs in additional fees.
The effective date would be July 1 1, 2003.
Joel Chesin, Mainstreet Bar and Grill, came forward. Mr. Chesin expressed a concern
about the size of the fee. Mr. Chesin stated that the bars would encourage the late
open hours on Thursday as well as Friday and' Saturday and mentioned five holidays
that are busy days for the bars that they would also like to stay open until 2:00 a.m.
Chief Reid came forward to explain the overtime and additional cost issues. Council
Members discussed the need for an additional officer.
Council Member Brausen moved and Council Member Johnson seconded a motion to
adopt Ordinance 2003-906 for first reading and directed staff to change the days to
June 17, 2003 City Council Meeting Minutes Page 2
Friday through Sunday and add the five holidays for 2:00 a.m. opening. A poll of the
vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye;
Council Member Johnson, aye; Council Member Rowan, nay; Mayor Maxwell, aye.
The motion carried.
2. 2003 Budget Adjustments (CR2003-097)
The State Legislature recently released the 2003-2004 budget. In order to balance
the State budget, local governments were targeted to loose substantial amounts of
state aid over the next two years. Hopkins will loose $731,022 in 2003 and
$1,099,477 in 2004. The City Council and Staff have worked to balance the 2003
budget and will continue to work on the 2004 budget. The goal for 2003 was to
maintain minimum impacts to services for the community and to employees.
Ms. Yager reviewed the cuts and shifts that are recommended to balance the 2003
budget.
Council Member Jensen questioned the delay on hiring an additional police officer.
Mr. Mielke explained that the $60,000 savings has already been made because
another officer has been out on injury. Council Members discussed the needs of the
Police Department. Chief Reid came forward and said that Minneapolis officers
maintain 452 calls per officer. Minneapolis is say that cutting officers will be a
burden. The call load will go to 485 calls per' officer. Hopkins officers respond at
the rate of 653 calls per officer.
Mr. Mielke stated that the recommended budget could be approved by changing the
item to read "$60,000 savings from delaying the hiring of two officers in the police
department".
Council Member Jensen moved and Council Member Brausen seconded a motion to
approve the recommended budget adjustments in 2003, as a result of the loss of
state aids in 2003 with the amendment "60,000 savings from delaying the hiring of
two officers in the police department" and directed the City Manager to proceed with
the hiring of the delayed position. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye;
Council Member Rowan, aye; Mayor Maxwell, nay. The motion carried.
3. Approve Resolution Amending Fees for Sale of Fireworks (CR2003-096)
The state recently passed legislation that limits the fees that cities may set for
licenses to sell fireworks. The legislation may also limit the City's ability to prohibit
temporary fireworks stands.
June 17, 2003 City Council Meeting Minutes Page 3
The current fee that the City has set for a license to sell fireworks is $200. The
recent legislation has limited the fee to $100 for businesses that sell products other
than fireworks and $350 for a business that sells just fireworks.
The resolution will set fees in chapter ten of the Hopkins City Code accordingly. If
we are put into the position of having to issue a license to a temporary stand, the fee
will be in place.
Council Member Johnson asked if inspection fees can be imposed in addition to the
license fee. City Manager Mielke stated that he felt that it is worth researching. Jim
Genellie stated that Wynn Curtiss, City Attorney, is researching the statute and the
standards, and could also research the issue of inspection fees.
Council Member Rowan asked why the fee is set at $345 instead of $350.
Council Member Johnson moved and Council Member Jensen seconded a motion to
adopt Resolution 2003-53, Resolution Setting Fees for Licenses to Sell Fireworks with
the amendment changing $345 to 350. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye;
Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Award Contract for Bid Package #1, Pavilion Mezzanine Project (CR2003-
098)
Design work is proceeding and proposals are in for bid package 1 contracfis, install
concrete floor topping and elevator. The City's construction manager solicited
proposals from several contractors for the work and the City received four elevator
bids and three floor topping bids. The lowest bidders were Otis Elevator Company at
$28,975 for the elevator and Stellar Concrete and Masonry at $18,345 for the floor
toppings.
The Stellar Concrete bid did not include the costs involved with accessing the
mezzanine area for the pumped concrete hoses and other work elements and is
therefore not responsive to the RFP. For this reason Del's Construction Co, Inc., the
next lowest bidder, at $18, 887 was chosen.
The Otis proposed elevator required afour-foot, five-inch pit and the specifications
clearly showed that four feet was all that could be provided. ThyssenKrupp took
exception to a specification requirement for remote reporting of elevator status and
exceeded the required lead time for manufacture and delivery. Because they could
not meet the specifications, the next lowest bid was chosen. The chosen bid was for
$32,000 by Schindler Elevator Corporation.
Both bids are within the budgeted estimated costs for these work items.
June 17, 2003 City Council Meeting Minutes Page 4
Council Member Rowan moved and Council Member Brausen seconded a motion to
adopt Resolution 2003-054, Resolution to award bid for Pavilion Renovation Project,
Bid Package 1 contracts to Del's Construction Company, Inc. for $18,887.00
(mezzanine concrete floor topping) and Schindler Elevator Corporation for $32,000
(install elevator). A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan,
aye; Mayor Maxwell, aye. The motion carried unanimously.
5. Accept Feasibility Report and Design Services Agreement -Shady Oak
Pond (CR2003-093)
In 1997, The City Council identified the Shady Oak Pond area and included it in the
Hopkins Flood Response Action Plan. It is the last project area in the action plan.
The Pond does not have an outlet and when it gets to flood level, if not pumped, it
floods the surrounding street and residential properties. The City Council authorized a
feasibility study in May of 2002 to look at the options associated with alleviating the
flooding problem. It was originally anticipated that the project would be done with
the Shady Oak Road Reconstruction Project, but that project has been pushed back
by Hennepin County. Because of that, the outlet work may need to be implemented
in phases.
Mr. Stadler reviewed the points in the study.
The Council directed Mr. Stadler to notify the .neighboring residents that what is being
done, will make the water recede more quickly than it does now, but that this is a
temporary fix and that the final fix will come with the reconstruction of Shady Oak
Road.
Council Member Brausen moved and Council Member Jensen seconded a motion to
accept Feasibility Study, Shady Oak Pond and direct staff to prepare plans to install
temporary outlet to basin 514 City Project 02-06. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Jensen, aye; Council Member
Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried
unanimously.
6. Facilities Project Update
Mr, Stadler reported that the foundation for the Public Works is almost complete that
the work for the Fire Station pad is being started. All soil work is finished. Most of
the utility work is done. Playground equipment has been relocated. All is going well.
June 17, 2003 City Council Meeting Minutes Page 5
VIII. ADJOURNMENT
There being no further business, Council Member Brausen moved and Council Member
Jensen seconded a mofiion to adjourn fihe meeting. The meeting was adjourned by
unanimous consent at 9:48 p.m.
Respectively Submitted,
err Ob maier, City Clerk
ATTEST:
Gr
EugeKe J.`Maxwell; Mayor
June 17, 2003 City Council Meeting Minutes Page 6