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06-03-03A regular meeting of the Hopkins City Council was held on June 3, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, N. Anderson, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 8:20 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS Joel Chesin, owner of Mainstreet Bar and Grill, came forward with concerns about the 2:00 bar closing statute. The bar owners have a concern that they will lose business to the bars in the neighboring cities that allow a 2:00 closing. Mr. Chesin stated that not going to the 2:00 closing would have a negative impact on the liquor businesses in Hopkins. The Mayor stated that he and the Council Members had just received a copy of the statute and that they will discuss the issue at the work session scheduled for next Tuesday. City Manager Mielke said that the change cannot be completed by July 1, because it requires an ordinance change and that would take two meetings. The council directed staff to send letters to liquor licensees notifying them of the work session on June 10, 2003. III. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Maureen Allen reported that the Zoning and Planning Commission held their meeting on May 27, 2003. At the meeting they discussed a variance for EDCO. EDCO requested that the item be continued to the June 24th Meeting. The Commission reviewed the preliminary and final plat for Walser and recommended approval. The Commission also reviewed a concept review for a gasoline station at 1702 Mainstreet. The applicant owns Affordable Auto, the business next door. The Commission discussed the Plan Review Ordinance that may replace the CUP process. They elected officers. Jay Thompson in the new chair and Mary Hatcher is the vice- chair. 2. Chemical Health Commission Maureen Allen also reported for the Chemical Health Commission. Hopkins High School received $150 from the Hennepin County Health Department for their month long seatbelt awareness campaign. The Commission has a new representative, Vidya Roa, a new employee at the Depot Coffee House. The Depot is proposing to have an open mike session or variety show on Saturday nights from 8:00 to 10:00 for eighteen years and older. it will start on June 28th The Depot Board has expressed a desire for continued funding to have a Police Officer present for Friday night dances. A grant from Park Nicollet has been funding the Officer. That grant was expended at the end of May. The Depot will be making CDs of the music that is played by the typical garage bands that play at the Depot. They are receiving $1500 from Reduce the Use for the project. The money that is raised from sales of the CDs will go to the Reduce the Use Program. The Depot has received grants totaling $25,000 specifically to cover operating costs. The grants are from the McKnight Foundation and from SuperValu. Reduce the Use has had their funding cut from $200,000 to $75,000. They will be concentrating their effort in four target areas: 1 . Parents and kids in elementary grades. Parents are more receptive when their kids are that age; 2. Have schools put an embedded message in every day life at all locations; 3.Train the trainer for specific ethnic groups that are high users and are not strongly represented; 4. Stronger look at Marijuana use which is increasing. Reduce the Use is looking at removing the moral message, looking only at the scientific information such as the mental and physical effects of chemicals on the body. Project Alert, a new drug prevention program is being implemented in grades five and six. It will replace the Counteract program. Councilors and Police have been trained to work with the kids. It is an outcome based awareness program. Eleven sessions will be given to fifth graders and three follow-up sessions for the same group in sixth grade. Ms. Allen said that she has resigned from both commissions, effective the end of June, because she is moving to Coon Rapids. The Council discussed the 2:00 bar closing with Ms. Allen. IV. OATH OF OFFICE 1. Bert Schmidt, Chemical Health Commission Bert Schmidt took the oath of office. Mr. Schmidt will serve on the Chemical Health Commission. V. CONSENT AGENDA 1 . Minutes of May 20, 2003 City Council Meeting 2. Minutes of May 27, 2003 City Council Work Session 3. Extension of Moratorium Ordinance -East End Study (CR2003-086) 4. Extension of Moratorium Ordinance -Lawful Gambling Permits (CR2003- 080) 5. Miscellaneous Licenses, (List) 6. 2003 Farmers Market Agreement (CR2003-085) 7. Board and Commission Appointments (Memo) 8. Liquor License Renewals (CR2003-090) 9. Temporary 3.2 Beer License -Hopkins Jaycees for the 2003 Raspberry Festival (CR2003-089) 10. Disbursements to be Paid June 5, 2003 Council Member Brausen moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Preliminary/Final Plat -Luther/Walser (CR2003-087) The applicants, The Luther Company and Walser Automotive Group, are proposing to raze the building at 420 Mainstreet and divide the lot into two lots, with the Luther Company owning the west lot and the Walser Automotive Group owning the east lot. Ms. Anderson-reviewed the plan. The division is in compliance with the Zoning Ordinances and with the Comprehensive Plan, and the Subdivision Ordinance. The Zoning and Planning Commission recommended approval. Council Member Rowan moved and Council Member Jensen seconded a motion to adopt Resolution 03-51 , approving a preliminary/final plat at 420 Mainstreet. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Hobby Acres/Campbell Traffic Study Report (CR2003-092) The Acres Speeding Committee submitted a petition requesting the installation of all way stop signs at three intersections in the neighborhood with the goal that the stop signs would slow traffic in the neighborhood. On April 1, 2003, the City Council ordered staff to prepare a traffic report on the three intersections. Staff held a public meeting that included the Hobby acres and Campbell neighborhoods. At the meeting, the attendees agreed to try the staff recommendation, which is the installation of yield signs and pavement striping to slow vehicles through the two busier, more curvilinear Farmdale intersections. Mr. Stadler reviewed the results of the traffic study. Tad Gullickson, Hobby Acres Speed Committee member, said that the committee has a different view on the effectiveness of the stop signs. It is a good step to try the striping to see if it works. If it doesn't work, the committee will return to discuss their view. They think stop signs will be effective and are concerned about waiting a full year to study results. They would like to have the Farmdale/Wayside intersection striped also. They would also like to have speeds taken mid block when the intersections are revisited. Council Member Johnson moved and Council Member Brausen seconded a motion to table installation of stop signs as petitioned by Hobby Acres neighborhood association and approve the installation of yield signs on Althea Lane at the intersections with Farmdale and Wayside Roads and the addition of center line and edge striping at the Farmdale/Campbell, Farmdale/Wayside, and Farmdale/Althea intersections. The effectiveness of the striping will be reviewed on October 1, 2003. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Second Reading of Moratorium Ordinance, Construction of Structures on lots less than forty feet in width (Memo) This ordinance places a moratorium on construction of structures on lots less than forty feet in width. The moratorium will be in effect for one year and can be continued for an additional eighteen months. Council Member Brausen moved and Council Member Jensen seconded a motion to adopt Ordinance 2003-904 for second reading and order the ordinance published. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. First Reading of an Ordinance Amending Membership Requirements for the Zoning and Planning Commission (CR2003-088) The Zoning and Planning Commission has requested that a member of the Committee be appointed from the Business Community. The current ordinance and by-laws require that all members are residents. The change will allow anon-resident of the business community to sit on the Zoning and Planning Commission. The Zoning and Planning Commission will amend their by-laws at the June meeting. Council Members discussed the oath of office, conflicts of interest as a member of the commission, if they are removed from the commission when they no longer own or operate the business, if anon-resident should be allowed to chair the commission, and the location of the business in the corporate limits of the City. Council Member Jensen moved and Council Member Rowan seconded a motion to adopt Ordinance 2003-905 for first reading, amending the membership of the Zoning and Planning Commission to allow a member of the business community to serve on the Commission with the direction to staff to address two issues for second reading; require the chair to be a resident; and require that the business be located in the corporate limits of the city. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. Council directed the City Clerk to revise the oath of office to reflect the City's mission statement. 5. Award Facility Project Landscape Contract (CR2003-0910 On April 1, 2003, the Council awarded contracts on the City facilities improvement project. Only one bid was submitted for landscaping and it was over 20/% above the construction manager's estimate. Because of~that, the work was re-bid. Six bids were submitted with the low bidder being Perl Landscaping, Inc. The low bid was $89,900. The work includes the installation of all plant material and providing irrigation to all the turf and planted areas. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 2003-052, resolution to award bid for City Facilities project, Bid Package 1, Division 4, Landscaping and Irrigation to Perl Landscaping Inc. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:50 p.m. Respectively Submitted, erry O maier, City Clerk ATTEST: Euge e J axwell, Mayor