10-16-01A regular meeting of the Hopkins City Council was held on October 16, 2001, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and
Johnson. Also, present were staff members Mielke, Genellie, Stadler, Bot, Stahmer,
Yager, Anderson, Reid, Liddy, and City Attorney Jerre Miller.
CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:35 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were noneo
III. REPORTS -COMMITTEES/COMMISSIONS
There were none.
IV. CONSENT AGENDA
1. Minutes of October 2, 2001, City Council Meeting
2. Minutes of October 9, 2001, City Council Work Session
3. Second Reading, Rezone Cornerstone Business Park (Memo)
4. Resolution Participating in Livable Communities Program (CR2001-171)
5. LRT Regional Trail Winter Activities Permit (CR2001-167)
6. Resolution Supporting Capital Financing Grant (CR2001-177)
7. Budget Adjustment, Pavilion/Ice Arena (CR2001-169)
8. Authorize Final Payment, Water Treatment Plant #4 Renovation City Project
99-08 (CR2001-173)
9. Approval of Charitable Gambling Premises Permits for Raspberry Festival
(CR2D01-176)
Council Member Hesch moved and Council Member Jensen seconded a motion to
approve the Consent Agenda with the changes that were sent in made to the minutes
of the October 9, 2001 City Council work session. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch,
aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
V. PRESENTATION
1. Proclamation -Hopkins Senior Citizen Club
October 23, 2001, is the 50th Anniversary of the Hopkins Senior Citizens Club. A
proclamation will be presented to the Club at their next meeting. Tuesday, October
23`d will be proclaimed as the Hopkins Senior Citizens Day.
2. Hopkins Community Image Award
The Community Image Awards are given annually to individuals and businesses that
have made a visual improvement to their property or have demonstrated continued
superior maintenance of their property. There are three categories. They are: Single-
Family Residential, Multi-Family Residential, and Commercial/Industrial/Office.
Single-Family Residential awards were given to:
Brad and Debra Knudson, 424 Murphy Street
Debbie and Jerry Barcel, 30 - 16th Ave N
Molly Cummings and Sheldon Berg, 402 - 10th Ave N
Multi-Family Residential winner:
Patricia Carlson, 305/307 - 12th Ave N
Commercial/Industrial/Office winner:
Peter Mason, 801 Mainstreet
Award recipients received a plaque and a 550 gift certificate for Glenrose Floral.
3. Quarterly Financial Report
Lori Yager, Director of Finance, reviewed the third quarter General Fund Revenues and
Expenditures. The General Fund revenues are $300,000 over last year at this time.
Licensing and interest revenues are down. Expenditures are up $490,000 over last
year. Winter plowing and a greater amount of street repairs account for the majority
of those costs. Municipal Buildings is up $50,000, but still under budget. Ms. Yager
reviewed the investments. The Water and Sewer Fund is very healthy. Reserves are
up slightly over last year. Special Revenue Funds are down slightly. Some monies
form Special Revenue was used to pay TIF debt early. The City's financial status is
on target with the budget and very healthy.
In answer to Mayor Maxwell's question, Ms. Yager said that the City will have to
make up approximately 51,000,000 lost HACA from the State and an additional
540,000 from Local Government Aid from the State. This is because of the
reorganization of the real estate tax.
4. School Bond Referendums, School District Representative
Ted Sauers, Hopkins School District, reviewed the two questions that will be
presented to voters on Election Day. The first question will allow additional operating
levy. The second question, the Down Payment Levy, will allow the district to
accumulate funds for major capital investments. Mr. Sauers reviewed the districts
needs and reasons for the levy questions.
Mr. Sauers also presented information on the December 18th and reviewed the needs
of the various building locations through out the district.
VI. PUBLIC HEARING
1. 2001 Miscellaneous Special Assessments (CR2001-170)
Steven Bot said that the proposed special assessments are for delinquent utility bills,
invoices, and the parking ramp maintenance. Property owners who paid their
proposed assessments were deleted for the assessment roll. One appeal has been
received. Neal G. Prokosch for Bruce G. Prokosch, 121 /123 - 19th Ave N, has
requested that the $50.00 service charge be waived. Previous notices were not
.mailed to Mr. Prokosch's current residence. That address was not on file. The billed
amount has been paid.
Mayor Maxwell opened the public hearing at 8:15 p.m.
Jon Hagen, 216 - 18t'' Ave N, appeared. Mr. Hagen said that he had complied with
all of the orders given by inspections except the unlicensed vehicle being stored
outside. He said that he is unable to purchase license plates for a vehicle and cannot
store the vehicle in the garage because there is not enough room in the garage.
Council Member Johnson moved and Council Member Hesch seconded a motion to
close the public hearing. The public hearing was closed by unanimous consent at
8:40 p.m.
Council Member Jensen moved and Council Member Hesch seconded a motion to
accept the appeal from Neal G. and Bruce G. Prokosch to remove the $50 service
charge. A poll of the vote was as follows: Council Member Brausen, aye; Council
Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
Council Members discussed the junk vehicle ordinance and the fact that a vehicle that
is unlicensed in not necessarily a junk vehicle.
In answer to Council Members' questions, Mr. Mielke said that the item could be
continued and suggested atwo-week delay on a decision.
The City Council directed staff to stop enforcement at that address until along-term
solution could be determined.
Council Member Hesch suggested that the first citation be assessed and the second
citation be continued and that staff should work with Mr. Hagen on a long-term
solution.
Council Member Jensen moved to assess the first citation and waive the second and
work on a long-term solution. There was no second.
Staff was directed to review the wording of the ordinance with Zoning and Planning
and to bring a recommendation back to the Council.
Council Member Johnson moved and Council Member Brausen seconded a motion to
assess the first citation and move the second to discussion at a later date after the
ordinance has been reviewed. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
By consensus the Council directed staff to look at the property tomorrow morning and
to document what is there. The two vehicles that are there will be allowed and there
will be no further enforcement unless there are more or different vehicles.
Council Member Jensen moved and Council Member Johnson seconded a motion to
adopt Resolution 2001-74, Resolution for Adopting of Assessment Roll, 2001
Miscellaneous Special Assessments as amended with the exclusion of the two
appeals that were discussed. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Moratorium and First Reading of Ordinance, East End Study (CR2001-168)
Nancy Anderson said that the City is in the process of conducting a land use and
market analysis for the east end of Hopkins. Hoisington Koegler Group Inc. is doing
the study. It has been a concern of the Zoning and Planning Commission and the City
Council that during the study, a development could occur that would not be in
accordance with the final recommendations of the study. The Zoning and Planning
Commission has recommended that a moratorium be placed on rezonings and
subdivisions for the study area until the study is completed. The term of the
moratorium is for one year.
Mayor Maxwell opened the public hearing at 9:17 p.m.
No one came forward.
Council Member Johnson moved and Council Member Jensen seconded a motion to
close the public hearing. The public hearing was closed by unanimous consent at
9:18 p.m.
Council Member Brausen moved and Council Member Hesch seconded a motion to
adopt Resolution 01-73, Approving Ordinance 2001,863, Placing a Moratorium on
Rezonings and Subdivisions for the Primary Study of the East End Study for First
Reading. A poll of the vote was as follows: Council Member Brausen, aye; Council
Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
3. Use of 2001 Local Law Enforcement Block Grant Funds (CR2001-175)
Craig Reid, Chief of Police, said that the Bureau of Justice Assistance (BJA) has
offered funding to law enforcement agencies to fund projects that reduce crime and
improve public safety. The grant is called the Local Law Enforcement Block Grant.
(LLEBG) The amount that Hopkins will receive is $11,843. The recommendation
from the department is to replace three computer workstations and older office/squad
room furniture. The grant conditions specify that the funds be used to procure
equipment, technology, and other materials directly related to basic law enforcement
functions. The purchases qualify under the purpose area.
A separate Advisory Board made up of specific organizational representatives must
review the use and make anon-binding recommendation. The board has supported
the Police Department recommendation.
Mayor Maxwell opened the public hearing at 9:21 p.m.
No one came forward.
Council Member Johnson moved and Council Member Jensen seconded a motion to
close the public hearing. The public hearing was closed by unanimous consent at
9:22 p.m.
Council Member Hesch moved and Council Member Brausen seconded a motion to
approve the recommended use of funds for the 2001 Local Law Enforcement Block
Grant towards the purchase of computer equipment. A poll of the vote was as
follows: Council Member Brausen, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
VII. NEW BUSINESS
1. Accept Feasibility Report, Order Public Hearing, 2002 Street and Utility
Improvements (CR2001-172)
Steven Bot said that in August the City Council authorized Bolton and Menk, Inc. to
prepare a feasibility study on the street improvements on 1 1 th Ave S from Landmark
Tr S to the Soo line Railroad Bridge, 1 1th Ave S from 1St St S to Mainstreet, 13th Ave
S from 1St St to Mainstreet, 2~d St N from 9th Ave N to 12th Ave N and Milwaukee St
from Washington Ave to Monroe Ave S. Marcus Thomas, Bolton and Menk, reviewed
the scope of the project and the construction schedule. The total estimated project
cost is $1,287,104.50 with $695,699.90 being assessed.
Council Member Brausen moved and Council Member Hesch seconded a motion to
adopt Resolution 2001-76, Resolution Ordering Public Improvement Hearing, 2002
Street and Utility Improvements, City Project 01-10. A poll of the vote was as
follows: Council Member Brausen, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
2. Consider Increase in Towing Company Charges (CR2001-162)
Jim Liddy, Police Department, said that Matt's Towing is the City's snow emergency
towing agency. The fee for towing is $58 and the storage charge per day is $15.
Matt's is requesting an increase to $63 and $17. The increase is being requested to
cover the normal cost of living increase, increase in fuel costs, and decrease in scrap
metal prices received from cars that are not claimed. The last increase was in 1998.
Captain Liddy said that it has been several years since a formal bidding process and
that staff is recommending that a new bid be done in 2002.
Council Member Johnson moved and Council Member Brausen seconded a motion to
approve an increase in contract towing company charges to $63 for basic tow and
$17 per day storage charge for snow emergency tows. A poll of the vote was as
follows: Council Member Brausen, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
3. Approve Change Order, 2001 Street Improvement Project (CR2001-174)
Steven Bot said that the 2001 Street and Utility Improvements project is just about
complete. Many unknown conflicts, problems and issues surfaced during
construction on this project. These unknowns have required changes to the plans and
have added costs to the project. The Change Order amount is $62,226.97. Mr. Bot
also requested formal approval of additional design work in the amount of $18,896
and additional construction observation services not to exceed $27,942.61.
Council Member Jensen moved and Council Member Hesch seconded a motion to
approve Change Order 2 and additional design and construction service fees not to
exceed $46,838.61 as they relate to the 2001 Street and Utility Improvements, City
Project 00-10. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson,
aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Johnson moved and Council
Member Jensen seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 10:15 p.m.
Respectively Submitted,
Terry O rmaier, City Clerk
ATTEST:
Eug a .Maxwell, Mayor
COUNCIL MEMBERS