05-15-01A regular meeting of the Hopkins City Council was held on May 15, 2001, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and
Johnson. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan,
Elverum, Bot, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:40 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
Steve Shaw, 301 Monroe Ave, said the neighborhood had a good meeting with
Medica and that the preliminary plans show the requested changes. Mr. Shaw
presented a plan for the Exc Blvd/Monroe intersection and highlighted changes that he
felt would benefit the neighborhood.
Robert Brandel, 345 16th Ave N presented plans showing atwelve-foot by thirty-two
foot addition to his home. Mr. Brandel said that they would need a variance to build
the addition.
III. REPORTS -COMMITTEES/COMMISSIONS
There were none.
IV. PROCLAMATION
1. Arbor Day, Mayor Eugene Maxwell
The proclamation was moved to the end of the meeting.
Steve Stadler, Director of Public Works, introduced Steve Bot, Assistant City
Engineer, to the Council. Mr. Bot began employment with the City on Monday, May
14th. The Council welcomed Mr. Bot.
V. CONSENT AGENDA
1. Minutes of May 1, 2001 City Council Meeting
2. Award Contract, 2001 Street/Utility Project (CR2001-60)
3. Accept Donation of Property -Paul Steiner (CR2001-58)
4. Police Mutual Aid Agreement (CR2001-52)
5. Approve Assessments for Lot 750, US Bank (CR2001-57)
6. Second Reading Ordinance 2001-853, Skateboarding (Memo)
7. Approve Miscellaneous Licenses
May 15, 2001 City Council Meeting Minutes Page 1
In response to Mayor Maxwell's questions about item three, Steve Mielke said that
there is a strip of land along Smetana in South Hopkins. It is owned by Paul Steiner.
For several years, Mr. Steiner has looked at developing the property. Because of soil
conditions, that has not happened. Mr. Steiner has donated the land to the City as
parkland. Because of the designation of the donation, the land must always be
parkland.
The City Council Members agreed that they would like to honor Mr. Steiner in the
Council Chambers for donating the land.
Council Member Jensen moved and Council Member Johnson seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. PUBLIC HEARING
1 . Assessment Hearing, Award Contract Lot 500/600 (CR2001-61)
Steve Stadler said that this hearing is for levying assessments against the properties
that will benefit from this project. A public meeting notice along with an assessment
statement was sent to all affected property owners. Information notices were also
delivered to each business owner. DMJ Corporation was the low bidder with a bid of
$472,617.00. Mr. Stadler reviewed the appeal process.
Mr. Stadler said that this parking lot was assessed using a unique formula. Because
of the support for the project, they would by pass the thirty-day waiting period before
awarding the contract. The total assessed amount is S 164,191 .15. Mayor Maxwell
thanked Mr. Stadler for the effort and work that was put into the project.
Mayor Maxwell opened the public hearing at 8:04 p.m.
Kurt Rolf came forward and said that he met with Mr. Stadler about two weeks ago
and that Mr. Stadler encouraged him to come forward with an appeal. Mr. Rolf said
that the square footage for his building was incorrect and that he had the correct
square footage on the building plans for the building. Mr. Rolf also said that the
access factor in the formula was incorrect. Mr. Stadler concurred.
Council Member Brausen asked Mr. Rolf is he was satisfied with the assessment and
the overall process as it ended up, to which Mr. Rolf replied that he was satisfied.
Council Member Hesch moved and Council Member Jensen seconded a motion to
close the public hearing. The public hearing was closed by unanimously at 8:1 1 p.m.
Council Member Jensen moved and Council Member Johnson seconded a motion to
accept the appeal and directed staff to adjust the amount of the assessment based on
May 15, 2001 City Council Meeting Minutes Page 2
the square footage of the current plan and on the access to parking. A poll of the
vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye;
Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye.
The motion carried unanimously.
Council Member Brausen said that this project came a long way since the beginning
and that a good precedent has been set for future improvements. Council
acknowledged Steve Stadler for his work on the project.
Council Member Johnson moved and Council Member Jensen seconded a motion to
adopt Resolution 2001-32, Resolution for Adoption of the Assessment Roll, Project
98-12, Parking Lots 500 & 600 and 10th and 1 1th Aves N Improvements and
Resolution 2001-31, Resolution for Award of Bid. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch,
aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
VI. NEW BUSINESS
1. Approve Application for Livable Communities Demonstration Program
(CR2001-59)
Kersten Elverum said that as a participating city of the Metropolitan Livable
Communities Program, the City is eligible to apply for funds that are designed to fund
models for Smart Growth. Smart Growth is defined as forms of development that
make better use of land and services that are already in place. Preliminary
applications are due May 16, 2001; more detailed plans are due by September 14tH
Awards will be made in December 2001. The City will be able to revise the project
description in the phase two application if needed. Ms. Elverum briefly reviewed the
project and application.
Council Member Johnson asked Ms. Elverum to include information about the Hopkins
Center for the Arts in her report.
Council Member Hesch thanked Ms. Elverum for her diligence on this grant
application, for finding the grant, and for bringing it forward.
Council Member Hesch moved and Council Member Jensen seconded a motion to
approve the submittal of an application to the Livable Communities Demonstration
Account program. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson,
aye; Mayor Maxwell, aye. The motion carried unanimously.
May 15, 2001 City Council Meeting Minutes Page 3
Terry,
The low bid for the Lot 500/600 project was 472,617.00
The amount to be assessed is $164,191.15
Thanks.
Steve S
Sorry it took so long for me to read these.
Three things, but if nobody else wants them in the
minutes, don't do them completely on my account.
First, I thought we directed that at some point we
would like to honor Mr. Steiner in the Council
Chambers for donating the land.
Next, I thought it would be prudent to have it on the
record that Council Member Brausen asked Mr. Rolf if
he was satisfied with the assessment and the overall
process as it ended up, to which Mr. Rolf replied that
he was satisfied.
Last, I thought there was something Diane added to
Kersten's proposal or am I thinking of the work
session? It seemed that Kersten said she had to make
a few changes before she drove it down to the Met
Council the next day, due to our discussion. Can't
remember what it was, though. Diane?
Fran
I concur, and the item I asked to have included in Kersten's report was to
reflect the Hopkins Center for The Arts as one of our assets. Thanks Diane.
May 15, 2001 City Council Meeting Minutes Page 5
2. Approve Design, Order Bids, Madison Ave/Monroe Storm Sewer Project
(CR2001-62)
Steve Stadler said that the improvements are in the area that was labeled Area 8 in
the 1997 flood response. The project was included as a 2001 project in the CIP with
a budget of $125,000. The project is funded by the Storm Sewer Utility Fund. Mr.
Stadler presented the design plans of the project
Council Member Jensen moved and Council Member Brausen seconded a motion to
approve final design as presented and authorize bids for the construction of storm
sewer improvements on Madison Ave N. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye;
Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
Mayor Maxwell read a statement proclaiming the month of May as Arbor Month.
VIII. ADJOURNMENT
There being no further business, Council Member Brausen moved and Council Member
Hesch seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:29 p.m.
Res ctively Su fitted, ..
Terry O maier, City Clerk
ATTEST:
.. ~i' ~ /
Eugen -'J. M~~cwell, Mayor` ~w
May 15, 2001 City Council Meeting Minutes Page 4
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