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04-10-01 WSApril 10, 2001 Page 1 MINUTES CITY C®UNCIL W®RI~ SESSI®N -APRIL 10, 2001 A work session of the Hopkins City Council was held at 6:30 p.m. on April 10, 2001, at the City Hall. Council members present were Mayor Maxwell and Council members Brausen, Hesch and Jensen. City personnel present were Assistant City Manager Genellie, Public Works Director Stadler, Finance Director Yager, Facilities Director Jay Strachota, and Publications Director Bobbie Hartfiel. Discussion of 2001 Citizens' Academy Ms. Hartfiel said that while she was in favor of Citizens' Academy, she feared annual repetition would cause it to fail as it had in other suburbs. She suggested rotating Citizens' Academy, Open House and "Hopkins Live" (a cable TV show) in order to reach all segments of Hopkins' population. Answering Mayor Maxwell, Mr. Genellie said he could ascertain the number of cable subscribers in Hopkins. Mayor Maxwell said he liked Ms. Hartfiel's approach, but felt the Academy should be repeated at least this year before starting such a rotation; the cable show would need a great deal more work than time allows. Ms. Hartfiel said the shooting simulator would not be available for this Academy. Ms. Jensen said a past cable show had been a total failure; people tell her how much they enjoyed the Academy. Ms. Hesch suggested combining TV and live sessions for the Academy. Mr. Brausen suggested some Academy sessions be taped for later TV transmittal. He felt Academy presentations could be rotated so not the same programs are presented each year. He later suggested seminars, such as "violence in the workplace" could be used in rotation. Mr. Genellie noted staff had enjoyed the Academy, but had remarked how they had tried to tell everything in one night, and discussed what they would drop on a repeat presentation. Answering Ms. Hesch, Jay Strachota said televising could be done from the Art Center. General Consensus: Most seemed to favor having Citizens' Academy again this year, but further discussion was tabled until Ms. Johnson could be present. HCA Community Use Policy Mr. Strachota thanked Ms. Hesch for doing the first draft of the application. He noted language had been used which would allow staff to not accept applications without explanations and to allow flexibility. In the application, groups will need to explain how they would award scholarships. Mr. Genellie suggested the city attorney should look over the language, particularly the exclusion of those with pending litigation, before formal presentation at the next Council meeting. The language about presentations in the application was not clear to Council members. General Consensus: The city attorney should review both the application form and the policy in the coming week. The policy shall be brought before the next Council meeting. Mr. Strachota should come back in one year to review the policy, etc. April 10, 2001 Page 2 CBD Financing Policy Finance Director Yager said the assessment split will stay at 70/30, with the caveat that it will be possible to fund the 70 % with CBD fund that she proposes should be established when TIF 1-1 ends. She estimates that $520-525,000 will remain after the Koss block. In later comments, she explained that when 1-1 is decertified, approximately 1.2 million dollars will be added to the tax rolls, with 30 % being the city's portion. She is suggesting $100,000 be earmarked for the CBD fund. Mayor Maxwell suggested 4.02 of the policy be changed by adding "up to a maximum of 50 % of the assessment contingent upon available funds. " He also noted this would actually start in 2003, and suggested putting a cap of $100,000 for the CBD fund. Ms. Yager said caps have not been put on any other funds as that is taken care of in the determination of the levy. Ms. Hesch asked that when the policy is passed, the Council's concerns and intentions beset out in the introductory "whereas" section. Mr. Stadler noted some of that could also be put under the "purpose" section. Ms. Yager said she will try to come up with a cash flow chart for each TIF fund. She presented spread sheets on the TIF funds. Council members commented favorably on the sheets, but asked the designation of each fund. She then showed a cash flow for 2-1, the one affected by Lot 500/600, noting the 2002 jump in expenses would be because of the work done, and the sharp rise in cash flow in 2012 is projected because only County Road 3 work is projected. Public Works Director Stadler then presented the assessment breakdown sheets. Ms. Yager noted the Art Center share is paid from 2-1. Mr. Stadler noted that roof and storm drains apply .only to some businesses and push their costs up; he added the drains are not an owner's option as otherwise the water goes on the public sidewalk. Mayor Maxwell asked Mr. Stadler make clear to these owners that the city's responsibility is from ground level down and that the owner is responsible for the water from the roof to the entrance to the city sewer. Mr. Stadler says there is no way to get a clear guarantee that the sewer entrances won't freeze, but the engineering consultant is satisfied with the design. He said City Manager Mielke and he had discussed the idea of putting in the assessment notice the cost where the assessment had started, where it ended, and what the Council had done to bring about the decrease. Mayor Maxwell said a tentative time schedule for the work would also be good to include. Approval for the assessment hearing will be asked for next Tuesday. The contract will be awarded May 15. General Consensus: Mayor Maxwell's suggestion fora 50% cap in 4.05 met approval, as did Ms. Hesch's suggestion for the introductory parts. Otherwise, the CBD Fund policy was generally agreed upon. There was general approval of the assessment schedule. The idea of including the different figures on assessments in the assessment notice was liked, as was Mayor Maxwell's suggestion of a schedule. Other Street Updates Ms. Hesch asked about Milwaukee; Mr. Stadler says he hopes to include improving that in the Medica intersection work, as SuperValu will lose parking and that would give them some on- street parking. Mayor Maxwell asked on the U-Haul status; Mr. Stadler said he will present a April 10, 2001 Page 3 resolution to the Council supporting buffer area improvement; the County could use the resolution as an authority for quick-take. He added that the County has put the 73/5 intersection on the 2002 construction list. Minnetonka "Overlay" Mr. Genellie will have staff look into this and get an explanation to the Council Adult. Options This will be June 12, from 7:00 - 8:00 p.m. Mayor Maxwell suggested Council could attend before a short work session. He will follow up with Mr. Mielke. Duluth June 19-22 Ms. Hesch noted the Depot will be giving a presentation so she will be going. Food & Beverage Tax Update Mr. Genellie said it is in the omnibus bill and so far chances for passage sound good. "Good, Bad and Ugly" Mayor Maxwell said this would be a Tuesday workshop night in May. Suggested topics are fire/police departments; downtown improvements; Koss block, Medica. Mr. Brausen moved adjournment; Ms. Hesch seconded. Meeting adjourned at 8:55 p.m. Kasey Kester, Secretary ATTEST: i COUNCIL MEMBERS