02-19-02A regular meeting of the Hopkins City Council was held on February 19, 2002,
in the Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Jensen and Johnson. Also,
present were staff members Mielke, Genellie, Stadler, Kerrigan, Bot, Yager,
Elverum, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. REPORTS -COMMITTEES/COMMISSIONS
There were none.
IV. CONSENT AGENDA
1. Minutes of February 5, 2002 City Council Meeting
2. Minutes of February 12, 2002 City Council Work Session
3. Minutes of November 27, 2001 City Council Closed Work Session
4. Miscellaneous License Applications
5. 2001 Budget Carryovers (CR2002-33)
6. Second Reading, Ordinance Raising Minimum Contract Amount for
Bids (Memo)
7. Charitable Gambling Premises Renewal, Hopkins American Legion Post
320 (CR2002-29)
8. Approve Resolution Setting Fees for Pawn Shops (CR2002-26)
Council Member Johnson moved and Council Member Jensen seconded a motion
to approve the Consent Agenda. A poll of the vote was as follows: Council
Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
i/. PUBLIC HEARING
1. 2002 CDBG Funds (CR2002-30)
Kersten Elverum said that as a participating City in the Urban Hennepin County
CDBG Program, Hopkins is eligible to receive $145,193 in CDBG Funds for the
2002 program year. The funds will be received on July 1, 2002 and must be
February 19, 2002, City Council Meeting Minutes Page 1
expended by December 31, 2003. The projects must meet one of the fottowing
objectives: 1) Benefit low and moderate-income persons, 2) Prevention or
elimination of slums and blight, or 3) Meet a particularly urgent community
development need. Fifteen percent must go for public service activities, with a
minimum of $7,500 per project. The project must be ranked as a high priority in
the Hennepin County Consolidated Plan. A minimum of seventy percent must be
spent on low to moderate-income households. Funds cannot be available from
other sources. Staff recommended that one hundred percent of the funds be
used for housing rehabilitation projects.
Staff received one request for funds from Homeline. While a valuable program,
the program did not meet the threshold.
In response to Mayor Maxwell's question, Ms. Elverum said that when the funds
are received, the program will be advertised by placing articles in the newsletter
and information will be given out at the Home show.
Mayor Maxwell opened that public hearing at 7:40 p.m.
No one came forward.
Council Member Jensen moved and Council Member Johnson seconded a motion
to close the public hearing. The public hearing was closed by unanimous
consent at 7:41 p.m.
Ms. Elverum explained that the program will provide 3% loans and grants to
those who are income eligible.
Council Member Johnson moved and Council Member Jensen seconded a motion
to adopt resolution 2002-15, approving the proposed program for the 2002
Urban Hennepin County Community Development Block Grant (CBDG) Program
and authorizing its submittal to Hennepin County. A poll of the vote was as
follows: Council Member Jensen, aye; Council Member Johnson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Approve Final Design, Order bids, 2002 Street Improvement Project
(CR2002-34)
Steve Bot said plans and specifications for the 2002 Street and Utility
Improvements were authorized on November 7t`'. Mr. Bot reviewed the
schedule and said that the assessment hearing will be held on May 7, 2002.
Marcus Thomas of Bolton and Menk, Inc. presented the final plans. Mr. Stadler
February 19, 2002, City Council Meeting Minutes Page 2
added that the assessment hearing will include the project that was done last
year.
John Ronan, 1 150 Trailwood N, presented a petition requesting that traffic laws
be enforced. The petition contained fifty-seven signatures from Meadow Creek
and thirty-seven signatures from Westbrooke patio homes. The design requests
that are mentioned in the petition were included in the final design. Mr. Ronan
expressed a concern about crosswalks and enforcement.
The City Council accepted the petition.
Council Member Johnson moved and Council Member Jensen seconded a motion
to adopt Resolution 2002-16, Resolution Approving Plans and Specifications,
2002 Street and Utility Improvements, City Project 01-10, and Authorizing
Advertisement for Bids. A poll of the vote was as follows: Council Member
Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion
carried unanimously.
2. Solheim Cup Agreement (CR2002-31)
Steve Stadler briefly explained the Solheim Cup. Kelly Hyne, the tournament
director has requested the use of the Interlachen Park as headquarters for NBC's
production trucks and crew the week of the tournament, September 16 through
22, 2002. The organizers have met with the Interlachen Park Neighborhood
Association and the Hopkins Police Department. Both are satisfied with the
arrangements. The LPGA will pay for all services. The Hopkins Park Board
approved the proposed agreement at their September 17, 2001 meeting. Mr.
Stadler reviewed the conditions of the agreement. Ms. Hyne was present and
answered questions.
Council Member Jensen moved and Council Member Johnson seconded a motion
to authorize the Mayor and City Manager to enter into an agreement between
the City of Hopkins and the Ladies Professional Golf Association regarding the
use of Interlachen Park in support of the Solheim Cup LPGA golf event. A poll of
the vote was as follows: Council Member Jensen, aye; Council Member
Johnson, aye; Council Mayor Maxwell, aye. The motion carried unanimously.
4. Amend Purchasing Policy 6A (CR2002-25)
Lori Yager said that the legislative policy regarding purchasing needs to be
reviewed and amended. Proposed changes include: 1) Decentralizing the
distribution of purchase orders, 2) Elimination of the requirement of a yearly
report of on the use of recycled products, 3) Eliminate Field Orders, 4) Increase
department level approval to $10,000 with two informal quotes, 5) Require City
February 19, 2002, City Council Meeting Minutes Page 3
Manager and City Council/HRA approval and two written quotes for anything
above $10,000, 6) Require City Council or HRA, City Manager and three written
quotes for purchases over $25,000, 7) Require sealed bids and approval of City
Council or HRA and City Manager for purchases above $50,000, and 8) increase
the threshold for a capital outlay from $200 to $1000.
Council Member Johnson moved and Council Member Jensen seconded a motion
to approve Resolution 2002-10, amending Legislative Policy 6A with the
condition that sections that have an effect on HRA are also approved by HRA.
A poll of the vote was as follows: Council Member Jensen, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Accept Resolution Recommending Charter Amendment for Ordinance
2002-867 and set public hearing for March 19 (CR2002-27)
Jim Genellie reviewed the history of the City Charter and the process for making
changes to the Charter. The Charter Commission is recommending that a Police
Review Committee be established to replace the Police Civil Service Commission.
Action at this time is to accept the resolution and order publication and public
hearing.
Council Member Johnson moved and Council Member Jensen seconded a motion
to adopt Resolution 2002-12, accepting Ordinance 2002-867, ordering its
publication and setting a public hearing for March 19, 2002. A poll of the vote
was as follows: Council Member Jensen, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
5. Accept Resolution Recommending Charter Amendment for Ordinance
2002-869 and Set Public Hearing for March 19 (CR2002-28)
Jim Genellie said that that currently in the Charter, the effective date of
ordinances is twenty days after publication. The Commission is recommending
that the effective date be changed to the day of publication or a specific date set
by the City Council. The action at this time is to accept the resolution and order
publication and public hearing.
Council Member Johnson moved and Council Member Jensen seconded a motion
to approve Resolution 2002-13, accepting Ordinance 2002-869, ordering its
publication and setting a public hearing for March 19, 2002. A poll of the vote
was as follows: Council Member Jensen, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
February 19, 2002, City Council Meeting Minutes Page 4
VIII. ADJOURNMENT
There being no further business, Council Member Jensen moved and Council
Member Johnson seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 8:50 p.rn.
Respectively Submitted,
erry Ob er, City Clerk
ATTEST:
E ene'.~. Maxwell, Mayor
February 19, 2002, City Council Meeting Minutes Page 5
COUNCIL MEMBERS