05-20-03A regular meeting of the Hopkins City Council was held on May 20, 2003, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and
Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager,
Olson, Strachota, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:35 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. REPORTS -COMMITTEES/COMMISSIONS
1 . Park Board
The Park Board held a meeting on the 19`h. They discussed the mission of the Park
Board and will continue the discussion at the next meeting, The board reviewed and
concurred with the increased park dedication fees. The Board requested that staff
include a report of the activity in the Park Dedication Fund for each meeting.
The Downtown Park project is proceeding. Twelve benches have been donated at
$700 per bench. Fourteen tree-type benches are still available. The Maetzold Field
lighting project has been completed. The Hopkins Area Little League will pay for the
project, saving the City $35,000 as a CIP expenditure in 2004.
The Board reviewed and updated the CIP. They discussed the creation of a Dog Park
and requested that staff review the use of the archery range, exploring the possibility
of sharing that area with a Dog Park.
The Board participated in a Joint Hopkins Minnetonka Recreation Board Meeting last
Wednesday. They decided to raise fees and park rental for picnics and to begin
charging non-profit groups as they do other groups. At that meeting, they decided to
change the brochure inclusions. They will include ali joint recreation activities, but
will charge for other departments, such as the Depot Coffee House and Skate Park.
Mr. Niemann said that the Park Board usually reports the night after their meeting. He
asked if the Council would rather get the minutes of the meeting before a board
member reports. The City Council agreed that they would rather get the minutes first
and have the Board report later.
May 20, 2003 City Council Meeting Minutes Page 1
Council Members discussed the Dog Park, the brochures, and the diving platform at
Shady Oak Beach.
Council Member Brausen suggested that the Board offer other items to donate, such
as planters. He knows of other cities that have similar projects and they offer smaller
items for donations. He will get more information for the Park Board.
IV. CONSENT AGENDA
1 . Minutes of May 6, 2003 City Council Meeting
2. Minutes of May 13, 2003 City Council Work Session
3. Approve Miscellaneous License Applications
4. Second Reading, Amend Ordinance Regarding Portable Storage Units
(Memo)
5. Second Reading, Amend Ordinance to Regulate Towers and Antenna Within
the City (Memo)
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1 . Approve Sale of HRA Lease Revenue Bonds (CR2003-081)
The HRA will issue Public Facility Lease Revenue Bonds in the amount of
$3,050,000. The funds will be used to remodel the existing police and fire facilities
to accommodate the Police Department. The HRA and the City Council have held the
necessary meetings and has authorized the establishment of the lease agreement
between the City and the HRA. The City Council authorized and approved the sale of
HRA Lease Revenue Bonds for the Police facility remodel project at the March 18,
2003, regular City Council Meeting.
Mark Ruff of Ehlers and Associates came forward. The interest rate was lower than
expected. That will reduce the cost of the bonds by about 5300,000. Hopkins
remains well thought of by Moody and Standard and Poors. There were four bids.
The issue was awarded to US Bankcorp Piper Jaffray. The issue is for twenty years.
Council Member Johnson moved and Council Member Jensen seconded a motion to
adopt Resolution 2003-047, authorizing the execution of a ground lease and a lease
purchase agreement and authorizing issuance of the lease revenue bonds and
execution of related documents. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council
Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously.
May 20, 2003 City Council Meeting Minutes Page 2
Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council
Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Approve Sale of Storm Sewer Revenue Bonds (CR2003-082)
The bonds being issued will pay for projects approved in 2001, 2002, and those
listed in the preliminary capital improvement plan for the year 2003 and 2004. The
City Council authorized the sale of the bonds for Storm Sewer Capital improvements
projects at the May 6, 2003 City Council Meeting.
Mark Ruff said again that the interest rate was very good. US Bankcorp Piper Jaffray
again submitted the best bid.
Council Member Rowan moved and Council Member Brausen seconded a motion to
adopt Resolution 2003-048, awarding the safe of $1,265,000 General Obligation
Storm Sewer Revenue Bonds for the capital improvements in the Storm Sewer Fund.
A poll of the vote was as follows: Council Member Brausen, aye; Council Member
Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor
Maxwell, aye. The motion carried unanimously.
3. Approve Design Contract -Pavilion Mezzanine Renovation (CR2003-083)
Hopkins School District 270 has expressed an interest in renovating the Pavilion
Mezzanine to create classrooms and offices for the district's alternative learning
center. The district would like the area completed by the start of the next school
year. Staff met with the School District earlier in the day. They discussed the cost
of the renovations, the lease payments and the facility operating costs. The district
will give an answer tomorrow.
City Staff completed the selection process for hiring an Architectural Consultant and
Construction Manager. The recommended Architect is JEA Architects. The
recommended Construction Manager is Kraus-Anderson.
Mr. Stadler reviewed the scope of the project and the time schedule. The renovation
needs to be completed by September 10, 2003.
In answer to Mayor Maxwell's question, Mr. Stadler said that both the architect and
managing consultant are aware that the project needs to completed on time.
Jay Strachota, Facilities Manager, stated that the ALC would be in session in the
mornings to early afternoon. The classrooms would be available to the City to
schedule for meetings the rest of the day and weekends. The only areas that would
be closed off to the City would be the computer lab and the teacher's offices. The
City could market the space for meetings. The facility would be esthetically better for
all users.
May 20, 2003 City Council Meeting Minutes Page 3
Don Olson, Pavilion Manager said that main bathrooms at the Pavilion are used by
Central Park users. He gets many calls requesting meeting space.
Councils Members discussed the time schedule and completion date.
In response to Council Member Johnson's question, Mr. Olson stated that they do not
expect any down time for the Pavilion.
Council Member Johnson asked why an acoustics package had not been included.
Mr. Strachota and Mr. Olson said that they are working on an acoustics package.
Because of the time constraints, they have not gotten any bid on acoustics yet.
Mr. Mielke, City Manager, asked if staff could have the acoustics information by the
next regular Council Meeting. Staff responded that they could.
Lori Yager, Director of Finance, reviewed the financing options. Ms. Yager indicated
that she would like to keep those options open at this time.
Council Member Johnson moved and Council Member Brausen seconded a motion to
approve Staff selection of Architectural and Construction Management firms for the
Pavilion Mezzanine Renovation and authorize the Mayor and City Manager to execute
professional services agreements, contingent on receiving satisfactory written
commitment from the school district for aten-year lease to adequately cover city
project costs and adopt Resolution 2003-50, resolution regarding city financing and
directed staff to bring proposals for an acoustics package to the next regular City
Council Meeting. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan,
aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Facilities Project Update (Memo)
Steve Stadler reviewed the site plan and what has been completed to date. Mr.
Stadler showed pictures of the progress.
Dave Chase, Kraus Anderson, appeared and said that all is going well. To date there
have been no surprises in soil composition or other factors. Everything is pretty well
on budget.
No action was taken.
5. Reject Low Bid Contract and Approve New Contract Award to Thurnbeck
Steel Fabrications, Inc. (CR2003-084)
May 20, 2003 City Council Meeting Minutes Page 4
City Council passed resolutions awarding contracts on the City Facilities improvement
projects at its April 1, 2003 meeting. A contract was awarded to Premier
Construction for Bid Package twa, Division three for structural steel and metal
fabrication. Staff discovered that Premier Construction did not bid the work as
shown in the plans and specifications. Because they did not bid the work according
to the specifications, their bid must be rejected as defective and non-responsive.
Thurnbeck Steel Fabrication, Inc. was the second low bidder and properly bid the
work as described in the plans and specifications.
Council Member Brausen moved and Council Member Rowan seconded a motion to
adopt resolution 2003-049, rejecting low bid of Premier Construction as non-
responsive and award bid for City Facilities project, Bid Package 2, Division 3, to
Thurnbeck Steel Fabrication, Inc. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council
Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. ADJOURNMENT
There being no further business, Council Member Jensen moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:52 p.m.
Respectively Submitted,
Terry O rmaier, City Clerk
COUNCIL MEMBERS
ATTEST:
Eugen J. axwell, Mayor
May 20, 2003 City Council Meeting Minutes Page 5