02-18-03A regular meeting of the Hopkins City Council was held on February 18, 2003, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Jensen, and Rowan.
Council Member Johnson was absent. Also, present were staff members Mielke,
Genellie, Stadler, Kerrigan, J. Anderson, Vogtman, Yager, and City Attorney Jerre
Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. REPORTS -COMMITTEES/COMMISSIONS
IV. PROCLAMATION
1. West Wind Concert Band Twentieth Anniversary
Mayor Maxwell read the proclamation and declared June 1, 2003 as Hopkins West
Wind Band Day.
V. CONSENT AGENDA
1. Minutes of February 4, 2003 City Council Meeting
2. Minutes of January 7, 2003 City Council Work Session
3. Minutes of January 21, 2003 City Council Work Session
4. Minutes of February 4, 2003 City Council Work Session
5. Minutes of February 1 1, 2003 City Council Work Session
6. Approve Appointment to Chemical Health Commission (Memo)
7. Approve Final Payment, 2002 Street/Utility Improvement Project (CR2003-
31)
8. Approve Final Payment, Knollwood Pond Project (CR2003-30)
9. 2002 Budget Adtustments (CR2003-037)
10. Approve Increase to Pavillion Hourly Turf Rental Rate (CR2003-14)
1 1' ..Adoption of Resolution Authorizing Submittal of 2003 Henn Co Municipal
Grant Application (CR2003-36)
12. Second Reading to Allow Clubs on the First Floor (Memo)
13. Second Reading to Vacate Utility Easement an Marketplace Lofts Site
(Memo)
February 18, 2003 City Council Meeting Minutes Page 1
Mayor Maxwell stated that item nine would be removed from the agenda for
discussion before a motion to approve.
Lori Yager, Finance Director, reviewed the carryovers and changes. $144,000 was
carried over from 2002. The budget was $370,000 under budget.
Council Member Brausen moved and Council Member Jensen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Mayor
Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1 . Hopkins Area Little League Request for Maetzold Field #2 Lighting (CR2003-
28)
The lights are no spill lights. The lighting will stay on the site. The Hopkins Park
Board reviewed the project and recommends approval with an agreement between the
City and the Hopkins Area Little League for financing. The project is in the 2004
Capital Improvement Plan. The total project price will be paid for by the League. The
City may have to expend approximately $3,000 to upgrade the electrical main panel
in the concession room to accommodate the lights. The League will be requesting
that the City loan $30,000 to them. They plan to pay it off in four years. Residents
have been notified. Two negative responses have been received.
Kevin Thomas of the Hopkins Area Little League appeared and stated that the
installation of the lights will be done in March or April when the ground is still frozen.
The electricians will wait until the ground is completely thawed. It probably won't be
done for opening day.
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the addition of ball field lighting to Maetzold Field #2 and to authorize the
Mayor and City Manager to enter into an agreement with Hopkins Area Little League
for project financing. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Jensen, aye; Council Member Rowan, aye; Mayor Maxwell, aye.
The motion carried unanimously.
2. Accept Bids, Order Assessment Hearing, 5th Ave Reconstruction (CR2003~
32)
The bid opening was held on February 14, 2003. The low bidder for the project was
Valley Paving at $888,133.77. The total cost of the project including engineering
costs, administrative/legal fee, and a 10% contingency is $1,135,167.21. The
February 18, 2003 City Council Meeting Minutes Page 2
estimated assessment amount is $690,000. Staff suggested a public hearing on
March 18, 2003.
Mr. Stadler reviewed the schedule. A contract for street lighting and property
acquisitions will be brought back to the Council.
Council Member Jensen moved and Council Member Brausen seconded a motion to
adopt Resolution 2003-19, Resolution Accepting Bid for 2003 Street & Utility
Improvement Project; Resolution 2003, Resolution Declaring Cost to be Assessed,
and Ordering Preparation of Proposed Assessment; and Resolution 2003-21,
Resolution for Hearing on Proposed Assessments, 2003 Street and Utility
Improvements, City Project 02-10. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye;
Mayor Maxwell, aye. The motion carried unanimously.
3. Authorize Purchase of Downtown Park Stage (CR2003-27)
The project was reviewed on January 14th and January 28th work sessions. The Park
Board recommended approval. Several public meeting were held. The project was
listed in the 2002 Capital Improvement Plan. The preliminary cost estimates are fior
$98,000. By having City Staff do the install and landscaping, the cost can be cut to
$83,000. The Park Dedication Fund can support the project to this amount. If
approval is given, the project can be completed prior to the start of Music in the Park.
Mr. Vogtman explained the Park Dedication Fund, the Bench Dedication program and
the history of the discussions of a permanent structure in the park.
Council Member Brausen moved and Council Member Jensen seconded a motion to
approve the purchase and installation of the stage for Downtown Park. A poll of the
vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye;
Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Approve Lease Agreement with SuperValu, Public Works Department
Temporary Relocation (CR2003-34)
The Public Works redevelopment plan includes the demolition of the existing storage
facilities and extensive site improvements. Public Works employees and equipment
need to be moved off the site during the construction. Three sites were evaluated.
The SuperValu North Annex site was chosen as most suitable. The City Attorney
drafted the agreement. The lease provides 31,775 of building space and 1 .7 acres of
land. The cost is $6,900 per month with the possibility of reducing that amount if
one of the buildings is vacated prior to the end of the lease.
February 18, 2003 City Council Meeting Minutes Page 3
Council Member Brausen moved and Council Member Jensen seconded a motion to
approve a lease agreement between the City of Hopkins and SuperValu, Inc. for the
temporary relocation of the Public Works Department to the SuperValu North Annex
site. A poll of the vote was as follows: Council Member Brausen, aye; Council
Member Jensen, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion
carried unanimously.
Mayor Maxwell called a break at 8:15 p.m.
Mayor Maxwell re-called the meeting to order at 8:20 p.m.
5. Approve Final Design and Authorize Bids, Facilities Project (CR2003-27)
Steve Stadler reviewed the history of the project. The final design is complete. The
Zoning and Planning Commission has reviewed the project and recommended
approval.
James O'Shay, project architect, reviewed the plans and design of the Fire Station
and Public Works improvements. The Police Department plans will be complete in
approximately six weeks.
Mr. Stadler listed the objectives of the project and stated that those objectives have
been successfully met in the design.
Council and staff discussed agreements with the School District. The City will have
to renew the tennis courts agreement this year.
Dave Chase of Krause-Anderson, project manager, reviewed the process of
addressing the co-ordination of the project with the school and with the Pavilion. Mr.
Anderson said that there is a lot of interest among construction companies in the
project. This will help the bid process.
Council Members commended the team that has worked on the project design. They
did a great job.
Counci[ Member Brausen moved and Council Member Rowan seconded a motion to
approve final design and authorize bids for the City facility improvement project,
including new fire station construction, public works renovation and building addition
and Police Department facility renovation. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye;
Mayor Maxwell, aye. The motion carried unanimously.
6. First Reading Liquor Licensing Ordinance (CR2003-29)
February 18, 2003 City Councii Meeting Minutes Page 4
The moratorium on new off-sale liquor licenses will expire on February 25, 2003. In
studying the issues of off-sale liquor sales, the Council determined that the interests
of the City and its residents could best be served by establishing distance
requirements that would separate off-sale liquor sales from sensitive uses such as
schools and churches and would also prevent the concentration of such businesses as
liquor stores, pawn shops and adult oriented services. No new off-sale liquor licenses
will be issued to a location that is less than 350 feet from a church, school, day care,
adult business, pawnshop, currency exchange, or other off-sale liquor establishment.
Council Member Jensen moved and Council Member Brausen seconded a motion to
approve Ordinance 2003-897 for first reading. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Jerisen, aye; Council Member Rowan,
aye; Mayor Maxwell, aye. The motion carried unanimously.
VII. ADJOURNMENT
There being no further business, Council Member Jensen moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:05 p.m.
Respectively Submitted,
erry a r, City Clerk
ATTEST:
l`~
Eugene .Maxwell, Mayor
February 18, 2003 City Council Meeting Minutes Page 5
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