06-15-04A regular meeting of the Hopkins City Council was held on June 15, 2004, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Johnson, and Rowan.
Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Strachota, Kurtz,
N. Anderson, and City Attorney Jerry Steiner.
CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:4$ p.m.
Mayor Maxwell asked the Council and Steve Mielke to move to the front of the room.
The Mayor read a proclamation proclaiming Tuesday, June 15, 2004, as Steve Mielke
Day in Hopkins. Today was Mr. Mielke's last day as City Manager in Hopkins. Mr.
Mielke has accepted a position in Lakeville. Mayor Maxwell thanked Mr. Mielke for all
he has accomplished in Hopkins. Council Member Rowan said "Even though we will feel
Mr. Mielke's absence keenly, we would always feel his presence because of his
accomplishments". Council Member Johnson recalled the Visioning process. One of the
goals that came from that process was to "celebrate our accomplishments". Ms.
Johnson said "We do that tonight". Council Member Brausen commented on Mr.
Mielke's skills as a leader and consensus builder, stating that this has been an asset to
the community. Mayor Maxwell welcomed Mr. Mielke's family. Mr. Mielke recapped
seventeen years in Hopkins. Accomplishments were achieved because the City Council
and Staff worked together. The ability of the City Councils and staff to work together
made Hopkins a good place to work. Mr. Mielke thanked the Council and staff and his
family for the support they have given over the years.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none
III. REPORTS -COMMITTEES/COMMISSIONS
1. Chemical Health Commission
Bert Schmidt reported that a meeting was held on June 7th and there were not enough
members present for a quorum. The Commission had invited liquor licensees to attend
and comment on proposed changes to the liquor ordinance. Six businesses were
represented. There was not much controversy. A joint work session will be held to
discuss the changes with the Council.
IV. CONSENT AGENDA
1. Minutes of June 1, 2004 City Council Meeting
2. Minutes of June 8, 2004 City Council Work Session
3. Miscellaneous License Applications
June 15, 2004 City Council Meeting Minutes
Page 1
4. Approve Temporary 3.2 Beer Permit for Jaycees Raspberry Days (2004-97)
5. Second Reading, Rezoning of Former Knox Property to PUD (Memo)
6. Second Reading, Rezoning of Luther Company Mainstreet Property Between
6th and 8th Aves to PUD (Memo)
7. Award Bid for 2004 Storm Sewer Improvements (CR2004-94)
8. Contract for Services with Stages Theatre Company (CR2004-92)
9. Award Contract, Sanitary Sewer Lift Station #7 Rehab (CR2004-98)
10. Approve Liquor License Renewals (CR2004-101)
The City Clerk pointed out that item ten had been added to the consent agenda and that
a report had been put on the table earlier in the day.
Council Member Brausen moved and Council Member Rowan seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Hopkins Pavilion Addition Agreements (CR2004-96)
Phase II of the joint development of the Pavilion will move forward with the approval of
the agreements. The City will lease the land and loan the capital for the project to the
HYHA. The HYHA will contract to have the addition built and repay the City. When the
lease reached the end of its terms, the land and addition is then turned over to the City.
Completion of this step will allow construction to begin on a locker room, storage, and
training room addition to the Hopkins Pavilion.
City Attorney Jeremy Steiner reviewed the changes that had been made to the Ground
Lease Agreement. July 1, 2004 is the lease start date. After the initial ten years ar
completed, there is a provision for the City to continue to lease the property year to year
for ten years.
Council Member Brausen moved and Council Member Johnson seconded a motion to
approve the Ground Lease Agreement and Construction Disbursing Agreement with
Hopkins Youth Hockey Association and the Lease Guaranty Agreement with the Hopkins
Hockey Boosters for the construction of an addition to the Hopkins Pavilion with the
changes as outlined by the City Attorney. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Rowan, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
2. Adoption of the 2004/2005 Goals (2004-100)
For several months, the City Council has been working on goals and objectives for the
City. This resolution publicly states those items that the Council wishes to accomplish
above and beyond the normal programs and services provided by the City of Hopkins.
June 15, 2004 City Council Meeting Minutes Page 2
Mr. Mielke reviewed the stated goals.
Council Member Brausen requested that each board and commission member receive a
copy of the resolution.
Council Member Rowan moved and Council Member Johnson seconded a motion to
approve Resolution 2004-47, adopting goals and objectives for the City of Hopkins for
the years 2004 and 2005. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye.
The motion carried unanimously.
3. Authorization to Purchase Furniture, Police Department Remodel Project
(CR20004-93)
Intereum has inventoried existing workstation components and file storage and has
developed a furniture plan incorporating existing furniture and supplementing with the
purchase of new and used components to furnish the new space. The total cost of the
contract is 5108,082.51. The items are being purchased off the State Bid Contract.
Council Member Johnson moved and Council Member Brausen seconded a motion to
authorize the purchase and installation of police department furniture per the quote from
Intereum (formerly FSI Inc.). A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
3. Approve Plans and Order Bids, Minnetonka Blvd Water Main Project (CR2004-
99)
The City Council approved this project design work on May 18, 2004. The engineering
consultant has completed the design plans. Mr. Stadler reviewed the location and
project changes. A portion of Minnetonka Blvd will have to be closed for about one
month. It was previously stated that the street would not have to be closed. The
Council discussed the closing and the time frame.
Engineering Consultant Kevin Kawlesski, WSB and Associates, reviewed the plans and
specifications for the project. The bid opening will be held on July 15th and brought to
the Council for approval on July 20th. The project will be funded by the water utility
fund.
Council Member Brausen moved and Council Member Rowan seconded a motion to
approve final construction plans to replace the existing water main in Minnetonka Blvd
and authorize bids. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
June 15, 2004 City Council Meeting Minutes Page 3
4. Appoint Acting City Manager
City Manager Steve Mielke has accepted a position in the City of Lakeville. In the
interim, an acting City Manager needs to be appointed. Mr. Genellie has acted as the
City Manager in the past.
The City's personnel policy and past practice provide for a temporary increase in salary
for individuals who are temporarily working in a higher classification. The proposed
salary increase is 5800 per month.
Council Member Johnson moved and Council Member Rowan seconded a motion to
appoint James A. Genellie as Acting City Manager with an increase in salary beginning
June 16, 2004 and ending when a new City Manager takes office. A poll of the vote
was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, City Manager Steve Mielke moved and Council Member
Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:54 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Eu ne .Maxwell, Mayor
June 15, 2004 City Council Meeting Minutes Page 4
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