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03-03-04A regular meeting of the Hopkins City Council was held on March 3, 2004, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Thompson, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, J. Anderson, N. Anderson, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. OATH OF OFFICE 1. Human Rights Commission. Paul Eickenberg, Kathryn Moore, and Cheryl Youakim swore the oath of office as new commissioners on the Human Rights Commission. 2. Zoning and Planning Commission Michael Kjos was sworn as a new member of the Zoning and Planning Commission. IV. PRESENTATION 1. SuperValu and PEOPLES Community Credit Union AED Donation Craig Reid, Chief of Police, introduced the group from SuperValu and PEOPLES Community Credit Union. The two businesses donated an automatic external defibrillator (AED) to the Police Department. This is the second AED that the PEOPLES Credit Union has contributed to. 2. Empty Bowls, Barb Westmoreland and Katherine Schipper Barb Westmoreland gave a brief history of Empty Bowls and introduced the co-chair, Katherine Schipper and Christina Combs. The total amount of funds raised over the past five years is 5172,000. Ms. Schipper explained who has received the funds. This year's goal is 535,000, hoping to go over 5200,000 for the six year total. Kristina Combs, a high school senior, told of her experiences and how much she has enjoyed working with Empty Bowls. March 3, 2004 City Council Meeting Minutes Page 1 Ms. Westmoreland invited the community to participate. The event will be held on March 16, 2004 from 1 1:00 a.m. to 7:00 p.m. V. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Jeff Paul reported on the February 24, 2004, Zoning and Planning Commission meeting. The Commission held a public hearing on a variance for 713 Drillane. The lot is to be divided into two lots. The new lot will not have the required 100 feet frontage. Neighbors appeared at the hearing and voiced concerns about losing trees on the lot. A suggestion was made that the current owner of the existing home, give an easement for a driveway to save trees that would be removed if a second driveway were constructed. The Commission recommended approval. The Commission also held a hearing for a final plat on a lot division at the same address. The Commission recommended approval of the final plat. The Commission reviewed the concept plan for Hopkins Honda at the former Knox site. The plan was favorable to the Commission. The Commission reviewed the amendment to the zoning ordinance dealing with lots of record and grandfather clauses on lots of record. They recommended approval of those changes. VI. CONSENT AGENDA 1. Minutes of February 17, 2004, City Council Meeting 2. Minutes of February 24, 2004, City Council Work Session 3. Ratify Prior Month's Disbursements 4. 2003 Municipal Recycling Final Report/2004 Municipal Recycling Grant Application (CR2004-027) 5. Agreement, Liquor License Violation, Mac's Liquor (2004-043) 6. American Legion Gambling License (CR2004-044) Council Member Rowan moved and Council Member Thompson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. NEW BUSINESS 1. Variance for Lot Widths, Drillane (CR2004-029) The applicant, Lesley Ackerberg, is proposing to divide her lot at 713 Drillane into two parcels. The existing lot is 96,500 square feet. The proposed division will result in March 3, 2004 City Council Meeting Minutes Page 2 two lots, one that is 59,550 square feet and one that is 36,950 square feet. The 59,550 square foot lot has an existing home and will meet all the minimum zoning requirements. The 36,000 square foot lot is vacant and meets the square footage requirements to construct a single family home. The R-1 = D district requires a minimum width of 100 feet. The proposed lot at the setback line will not have the minimum width. The hardship is the narrowness of the lot at the street. The Zoning and Planning Commission recommended approval of the variance. Ms. Ackerberg appeared and explained that she had a surveyor look at the driveway issue. The surveyor told her that if there was one driveway, the turn to the second home would have to be very sharp and that more trees would have to be removed to make that turn than would have to be removed if a second driveway were constructed. Council ,Member Thompson moved and Council Member Johnson seconded a motion to adopt Resolution 2004-13, approving a lot width variance for the proposed new lot at 713 Drillane. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Preliminary and Final Plat, Drillane (CR2004-030) The applicant is proposing to divide the lot at 713 Drillane into two lots. The proposed division will result in two lots, one that is 59,550 square feet and one that is 36,950 square feet. The 59,550 square foot lot has an existing home and will meet all the minimum zoning requirements. The 36,000 square foot lot is vacant and meets the square footage requirements to construct a single family home. The Zoning and Planning Commission recommended approval. Council Member Johnson moved and Council Member Rowan seconded a motion to adopt Resolution 2004-14, approving a preliminary final plat at 713 Drillane. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Concept Review, Knox/Luther Honda (CR2004-31) Hopkins Honda has outgrown its current site on Mainstreet. They have purchased the former Knox Lumber site with plans to relocate the Honda facility to this site. The site at 5t" and Mainstreet will become a small franchise. The site on 6`" and 7t" and Mainstreet will become available for redevelopment. March 3, 2004 City Council Meeting Minutes Page 3 The property will have to be rezoned to PUD. Access will be from 5th Ave. A traffic study is in process. Setbacks will be determined in the PUD. At this time, there is not a detailed plan for landscaping. A remnant parcel and some excess right-of-way will be reviewed for ownership to create a uniform right-of-way along the existing 5th Ave. Some fire hydrants may have to be moved. The Watershed District will have to approve the plan. There are some environmental clean-up issues. The applicant has requested that the City request an easement over the Hennepin County Rail Road Authority to continue 8th Ave S to the Honda site. This would relieve some of the congestion from 5th Ave S. Lynn Robson ,John Bakker, and Kyle Allison appeared for Hopkins Honda. Mr. Bakker, architect for the project reviewed the site plan and elevations. The showroom area will be two-story with a height of approximately 35 feet. They will want a sign near 5th Ave S that will be visible from Highway 169. They will request a 50 square foot sign. The Three Rivers District is very supportive of the 8th Ave S access. Kyle Allison, General Manager, responded that they expect that the number of employees for the dealership will go from 130 to approximately 165. The applicant would like to do the clean-up work and begin construction in the summer of 2004. The Zoning and Planning Commission was favorable to the plan. No action was taken. 4. Zoning Amendment, Grandfather Clauses for Lots (CR2004-03) Nancy Anderson, City Planner, reviewed the moratorium and the history of building on lots that do not meet the width requirements of the Zoning Ordinances. This ordinance will set the standards for those lots that do not meet the width requirements. Ms. Anderson reviewed the changes that are being made. Council Member Rowan moved and Council Member Johnson seconded a motion to adopt Resolution 2004-15, approving Ordinance 2004-916, amending Section 520.05, regarding existing lots with less than the minimum requirements in the R-1-A zoning district. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. First reading of Ordinance Amending Section 350, Issuance of Citations (CR2004-026) At this time, Section 359.02 lists the employees that are authorized to issue citations. The Public Works Department would also like to issue citations to property owners that push snow onto the streets and alleys. Rather than periodically add March 3, 2004 City Council Meeting Minutes Page 4 employees to the list, staff decided to add language allowing the City Manager and his or her designee to issue citations. This was reviewed by the City Attorney, who found no reason not to make this change. Council Member Rowan asked if this would allow anyone who worked for the City to issue a citation and if citations will continue to be issued on a complaint bases or if staff will look for violations. Mr. Genellie explained that the engineering staff and the Street Supervisor would issue citations for sidewalks that are not shoveled and for pushing snow into streets and alleys. The current practice of issuing warnings before a citation would be followed. Council Member Johnson asked if the City Manager would have to designate for each occurrence, and if so, this will place more work on the City Manager. City Manager Mielke explained that the change in the ordinance should not make any changes to the way the ordinance is administered. The ordinance change will make it simpler to administer. Council Member Rowan suggested that the employee positions that are listed in the ordinance be left there with the added language of "City Manager or his/her designee". Mr. Mielke suggested that the ordinance be approved for first reading and that the City Council direct him to draft an administrative policy to be presented at the same time as the second reading. Council Member Rowan moved and Council Member Thompson seconded a motion to approve Ordinance 2004-917 for first reading and directed the City Manager to draft an Administrative Policy on Issuing Citations and present it to the City Council at the time of the second reading of Ordinance 2004-917. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Approve Parking Restrictions, 4"' St N (CR2004-042) On October 13, 2004, the City Council approved the installation of turn signs with advisory speed plates at the corner of 19th Ave N and 4th St N. The resident at 325 19th Ave N has requested that the issue be revisited and that a stop sign be installed at this intersection. The traffic pattern has changed with the expansion of Elder Homestead. At the time of the expansion, there was not an expectation that traffic would increase because the residents do not drive. The facility has been allowing other organizations to hold meetings there three times per week. The meetings are causing the increase in traffic. State warrants determine when stop signs should be placed. When cars are March 3, 2004 City Council Meeting Minutes Page 5 parked close to the intersection, visibility is poor. Staff recommended that parking be restricted near the intersection giving drivers better visibility. • In answer to Council Member Thompson's question, Mr. Anderson stated that a current traffic study is an option. Mr. Anderson stated that correspondence was sent to 329 and 358 19th Ave N informing them that the issue would be discussed at this meeting. Neither was in attendance. Council Member Thompson moved and Council Member Johnson seconded a motion to approve staff's recommendation to prohibit parking at the corner of 19th Ave N and 4th St N. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 7. Local 49 Union Contract (CR2004-020) The contract calls fora 1.5% wage increase effective January 1, a 1.5% wage increase effective June 27, 2004, and a 2% wage increase effective January 1, 2005. The contract also provides for an increase of 555.00 per month towards insurance for family, single plus one, or single plus children. There will be no increase of insurance premiums for employees with single coverage. Employees hired after January 1, 2004, who have single insurance will receive single health, dental, and life insurance at a cost not to exceed 5450.00. For 2005, the City's contribution for health insurance will equal %s of the average increase in family insurance. There will be no increase for employees with single coverage. The total cost of the contract is within the budget for 2004. The 2% increase for 2005 is less than what the finance department has been using for planning purposes. Employees will receive one additional vacation day per year and Call Backs will be paid at a minimum of 2.5 hours, an increase from 2 hours. Council Member Rowan moved and Council Member Thompson seconded a motion to approve the 2004-2005 Contract for Local 49 Retroactive to January 1, 2004. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 8. Non-union Wage Adjustment (CR2004-021) The proposed salary adjustment is a 1.5% wage increase effective January 1, 2004, a 1.5 % increase effective June 27, 2004, and a 2% increase effective January 1, 2005. There is no proposed insurance benefit increase in 2004 or 2005. Non-union employees will receive an additional day of vacation per year. March 3, 2004 City Council Meeting Minutes Page 6 Council Member Johnson moved and Council Member Rowan seconded a motion to approve a 1 .5% increase in the current non-union wage schedule retroactive to January 1, 2004, a 1.5% increase effective June 27, 2004, and a 2% increase effective January 1, 2005. A poll of the vote was as follows: Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Thompson moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:48 p.m. Respectfully Submitted, erry Ob aier, City Clerk ATTEST: Eug a .Maxwell, Mayor March 3, 2004 City Council Meeting Minutes Page 7 COUNCIL MEMBERS