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02-17-04A regular meeting of the Hopkins City Council was held on February 17, 2004, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Thompson, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, J. Anderson, Yager, Elverum, and City Attorney Jerry Steiner. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none IV. REPORTS -COMMITTEES/COMMISSIONS There were none. V. CONSENT AGENDA 1. Minutes of February 3, 2004 City Council Meeting 2. Minutes of February 3, 2004 City Council Work Session 3. Approve Appointment to Charter Commission (Memo) 4. Hennepin County Hazard Mitigation Plan (CR2004-019) 5. Contract Award, Audio-Video Equipment Installation, City Facilities Improvement Project (CR2004-24) Council Member Rowan moved and Council Member Brausen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member . Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. PUBLIC HEARING 1. CDBG Program (CR2004-023) Hopkins is eligible to receive $144,987 in CDBG funds from the Urban Hennepin County CDBG program. The funds will be received on July 1, 2004 and must be expended by December 31, 2005. The City is required to hold a public hearing on the proposed use of the funds. Kersten Elverum reviewed the guidelines. Staff recommended that 5139,978 of CDBG funds be used for housing rehabilitation and $5,000 be given to the Hopkins February 17, 2004 City Council Meeting Minutes Page 1 Area Family Resource Center. A request for 510,000 was received from Homeline. The request was not recommended because they did not meet the Hopkins guidelines for contributions to social service agencies. Council Member Brausen asked for a review of this policy at a future date. Mr. Brausen explained that circumstances may have changed since the policy was last reviewed. Mayor Maxwell directed staff to place the policy for CDBG funds on a future work session agenda. Mayor Maxwell opened the public hearing at 7:43 p.m. Nora Davis, Hopkins Family Resource Center, came forward to thank the City Council for the funding. The Mayor thanked Ms. Davis for the work they do. Council Member Brausen moved and Council Member Johnson seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:46 p.m. Council Member Thompson moved and Council Member Brausen seconded a motion to adopt resolution 2004-10, approving the proposed program for the 2004 Urban Hennepin County Community Development Block Grant (CDBG) Program and authorizing its submittal to Hennepin County. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. )II. PRESENTATION 1. Update from Hennepin County Commissioner, Linda Koblick Hennepin County Commissioner Linda Koblick appeared to review the services that the County provides. VII. NEW BUSINESS 1. Approve Final Plans and Order Bids, 2004 Street and Utility Improvements (CR2004-22) • A public hearing was held on December 2, 2003 about street and utility improvements on 1 s` St N. The City Council ordered the preparations of plans and specifications. Bolton & Menk has prepared the plans. A public information meeting was held on October 29, 2003. February 17, 2004 City Council Meeting Minutes Page 2 John Anderson and Marcus Thomas, Bolton & Menk, reviewed the plans and specifications and the schedule. In response to Council Member Brausen's question, John Anderson stated that the homeowner on 18th has seen the plans concerning the retaining wall and is favorable to the plans. Mr. Anderson stated that he will contact the new resident and give him the information about the improvements and the assessment. Mr. Stadler stated that they will be allowing the contractor flexibility to close the street at times. This will cause an earlier project completion and be less costly. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2004-9, Resolution Approving Plans and Specifications, 2004 Street and Utility Improvements, City Project 03-10, and Authorizing Advertisement for Bids. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Shady Oak Road Update (Memo) Shady Oak Road, between Excelsior Blvd. and St Hwy 7, is funded for reconstruction in 2006. The Consulting engineers have begun preliminary work with traffic counts. The County will bring layout options back to the two city councils. The preliminary design process will take place in 2004/2005 with final design work in 2005/2006. The construction will probably be completed in 2007/2008. The portion of Shady Oak Road south of Excelsior Blvd will be done in 2005/2006. Public input will begin in April/May of this year. No Action was taken. 3. 2003 Budget Adjustments and Carryovers (CR2004-25) The preliminary 2003 year-end figures conclude that general fund budget expenditures will be under budget and that revenues exceeded estimates. The City Charter states that the City Council may authorize the transfer of sums from unexpended balances to other purposes. The total amount of carryovers requested from the general fund are 547,396, leaving a total unspent general fund budget balance of approximately 5300.000. 5150,000 of the excess revenue funds will be transferred to the Capital Project Fund for future infrastructure or capital improvements. Virgil Arness came forward and asked if the police officer that is serving overseas in the Guard is receiving his salary. The council answered that he is receiving 5500. per month. February 17, 2004 City Council Meeting Minutes Page 3 Council Member Brausen moved and Council Member Rowan seconded a motion to approve the recommended budget adjustments in 2003, to carry over budgets into 2004 in order to complete projects originally budget in 2003, to increase expenditure and revenue budgets for specific projects in 2003 and to transfer $150,000 in excess revenues over expenditures from the general fund to the capital project fund. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Thompson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:05 p.m. Respectfully Submitte 0 erry Ob~r~iaier, City Clerk ~~ ATTEST: Euge a J. axwell, Mayor • February 17, 2004 City Council Meeting Minutes Page 4