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06-02-98A regular meeting of the Hopkins City Council was held on June 2, 1998, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, and Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:35 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. CONSENT AGENDA 1. May 5, 1998 Regular City Council Meeting Minutes 2. May 19, 1998 Regular City Council Meeting Minutes 3. Disbursements, Prelist 1039 4. Award bid, seal coating contract (CR98-087) 5. Farmers Market (CR98-079) Council Member Maxwell moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. IV. PRESENTATION 1. Nine Mile Creek Watershed District -Aileen Kulack, president, Board of Managers Ms. Kulack presented a check for X250,000 to the City as partial payment for the Watershed Improvement Project that was undertaken by the City and the Watershed District. Mayor Redepenning welcomed Kate Riley, the new reporter for the Sun Sailor. Mayor Redepenning presented a plaque to Eileen Harvale acknowledging her contributions to the City in her position as the Community Relations Coordinator. Eileen has accepted a position with the Hopkins School District. a Jun 2, 1998, City Council Mestlr~p Minut • Pep 1 V. NEW BUSINESS 1. Variance, side yard setback, 608 Minnetonka Mills Road (CR98-0831 Jim Kerrigan told the Council that Chris Buisman, the applicant, is proposing to demolish the existing garage and construct a new garage, measuring 21' by 24' at 608 Minnetonka Mills Road. Mr. Kerrigan said that the applicant has demonstrated hardship with the angle of the front lot line and the alley at the side of the house. The Zoning and Planning Commission approved the variances. Council Member Maxwell moved and Council Member Jensen seconded a motion to adopt Resolution 98-30, approving setback variances to construct a garage. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 2. Approve Westbrooke Patio Homes Advisory Committee, Housing Improvement Area Number 3. (CR98-0901 Jim Kerrigan said that the City has the authority to establish housing improvement areas along with the authority to create an advisory board in conjunction with the housing improvement area. This is Phase II of the project at Westbrooke. The Board plans to petition the City to create the district in the fall. The members being appointed tonight will prepare the information for the area. Dave Fischer, board member, listed the proposed maintenance items. Council Member Maxwell moved and Council Member Jensen seconded a motion to Adopt resolution 98-033, approving the establishment of a housing advisory board for the Westbrooke Patio Homes. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 3. Park and Ride Determination, Depot Coffee House (CR98-0801 Steve Mielke told the Council that at its recent Board Meeting, the Board Members made a decision to not support a Metro Transit park-and-ride at the Depot Coffee House. Their concern was that the purpose of creating the Depot, a drug free place for youth to gather, would be lost. The Board recommended that the City assist Metro Transit in finding another location. Juns 2, 1998, Chy Council Mestinp Minutiss Paps2 George Serumgard, Metro Transit, presented the plans of the lurk-and-Ride. John Dillery, Met Council, said that this will be more than aPark-and-Ride; it will be an express route collector with parking for about 200 vehicles. Council Member Maxwell moved and Council Member Jensen seconded a motion to accept the action of the Depot Coffee House Board expressing lack of support for a park-and-ride concept at the Depot Coffee house, and to direct staff to assist Metro Transit to analyze alternatives for installation of a park-and-ride lot in Hopkins. In addition, direct the Depot Coffee House Board to work with Metro Transit to look for an alternative that is acceptable to both parties. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 4. Report on AudioNisual Improvements for the Council Chambers (CR98-081) Eileen Harvala outlined several upgrades and replacements of the Cable Studio and Council Chamber audio and visual equipment. Ms. Harvale suggested that the sound system is of immediate concem and that X6,000 is available in the 1998 budget for the sound system. Ms. Harvala then listed several improvements that could be worked into the 1999 and future Equipment Replacement Funds. Council Member Maxwell moved and Council Member Johnson seconded a motion to make improvements to the current sound systems in the Council Chambers and Cable Studio and to include the replacement of the current cameras and related equipment in the 1999 Equipment Replacement Plan as prioritized. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 5. Revision of City Charter (CR98-085) Jim Genellie reviewed the process for amending the City Charter. Mr. Genellie stated the proposed changes as: • Increase the purchasing authority of the City Manager from X5,000 to ~ 10,000. • Increase the contract amount that would require formal bids from ~ 15,000 to X25,000. • Remove the requirement that the City Council pre-approve all checks and authorize the Council to adopt regulations for the safekeeping and disbursement of city funds. Mayor Redepenning asked if the policy for regulations for the safekeeping and disbursement of City funds should be passed before the ordinance is approved. Mr. Mielke said that staff would be proposing policies to be presented to Council for this purpose. Mr. Genellie added that the public hearing has to take place and the Jun 2, 1998, City Caundl Mesdnp Mtrwbss Pps3 ordinance does not go into effect until ninety days after the second reading is approv d, so there is plenty of time. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 98-031, accepting Ordinance 98-812, ordering its publication and setting a public hearing for July 7, 1998. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 6. First Reading, Ordinance Amending the City Code (CR98-089) Jim Genellie said that Section 715.19 makes reference to a specific Minnesota Statute as well as an old Hopkins resolution that has since been superseded by more recant ordinances and policy decisions. When residents question the billing policy, several documents have to be shown to document the changes. Mr. Genellie said that the procedure could be set in a policy and that Lori Yager will present a policy to Council at the next meeting. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Ordinance 98-814 for first reading. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 7. Second Reading, Ordinance Amendment, Business Park Zoning ICR98-082) Jim Kerrigan said that the purpose of this ordinance is to add a business park designation to the zoning ordinances with higher performance standards for site planning, arohitecture, signage and landscape design. Mr. Kerrigan said that staff and Zoning and Planning Commission disagree on the uses for the Business Park ordinance. Staff recommended that a building have at least 3096 office use, the Zoning and Planning Commission recommended at least 6096 of a combination of office, tech snd light manufacturing uses. The second reading document is in accordance with the wishes of the Zoning and Planning Commission. Council Member Johnson asked if the Zoning and Planning Commission had been advised that the ordinance had been brought back for second reading. Mr. Kerrigan said that they had not. Council directed staff to notify the Zoning and Planning Commission that the ordinance had been approved. Council Member Jensen moved and Mayor Redepenning seconded a motion to adopt Ordinance 97-795, adding a Business Park zoning designation to the Zoning Juns Z, 1998, City Council Mesdnp Mtnubs Pps4 Ordinance for second reading and order publication. A poll of the vote was as follows: Council Member Maxw II, aye; Council Member J nsen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. Council Member Maxwell stepped down for the following item. 8. Contract for Health Inspector (CR98-084) Tom Anderson told the Council that proposals were received from St. Louis Park and Crystal. St. Louis Park proposed eight hours, while Crystal proposed sixteen hours. Mr. Anderson recommended that the City contract with St. Louis Park for one year. Council Member Jensen moved and Council Member Johnson seconded a motion to approve contracting for health inspections with the City of St. Louis Park. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 9. Approve change order, Excelsior Boulevard Water System Improvements (CR98-091) Steve Stadler told the Council that at a recent Utility Division review of upcoming Excelsior Boulevard water system changes it was noticed that the old eight inch cast iron sy~tl..n under Excelsior Boulevard has experienced breaks and leaks in the recent past. Staff recommended abandonment of the old pipe and placement of new water pipes. Mr. Stadler said the cost would be X55,000 and that funding would be from TIF revenue bond proceeds and the ~rmanent Improvement Revolving Fund (PIR) with a repayment to the PIR from the Utility Fund next year. Mr. Stadler said that he asked the City Attorney if the change order is a legal change order, and that the Attomey answered that it was. Council Member Jensen moved and Council Member Maxwell seconded a motion to authorize the City Manager to sign an agreement with C. S. McCrossan Construction for construction of additional water distribution system improvements along Excelsior Boulevard. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VI. REPORTS -COMMITTEES/COMMISSIONS There were none. June 2, 1996, Chy CouncR M ednp M Ppe6 VI. ADJOURNMENT There being no further business, Council Member Maxwell moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:33 p.m. Respectively Sub 'tted, ~',~~~/ Terry maier, City Clerk COUNCIL MEMBERS ~ j~i,~7_t// ,_ ~. _ _ .. I A ST: ~ a~ - Charles ~. Redepenning, Mayo t' June 2, 1998, City Council Mestinp MinuaN Pape6