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04-02-96reqular~meeting of the Hopkins City Council was held on April 2, 1996 in e Council ~;'hA++~t+ers of Hopkins City Hall. Present were Mayor Redepenninq, Council Members'Maxwell, Hesch, and Johnson. Council Member Jensen was absent. Also present were staff ~~~ers Mielke, Genellie, Stadler, Kerrigan, Gessele, Harvala and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenninq called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC CO1~IIlENTS/CONCERNS Bruce Beattie, 38 18th Avenue North, addressed the Council with his concerns about problems involving area youth. Duffy Bren, 626 Park Valley Drive West, expressed concerns about the possibility of cost overruns on ttie proposed Coa~aunity Arts Facility. III. CONSENT AGENDA 1. APPROVAL OF MARCH 19, 1996 REGULAR MEETING MINDTES• ' ' 2 . APPROVAL OF MISC~'T.T.~EOUS LICENSES 3. APPROVAL OF DISBURSEMENTS, PRELIST 986 ' 4. APPROVAL OF ACTION - APPOINTMENTS TO CHARTER COMMISSION 5. APPROVAL OF ACTION - CHANGE ORDER, ENGINEERING SERVICES CONTRACT, COUNTY ROAD 3 UTILITY IMPROVEMENTS (CR96-61) 6. APPROVAL OF ACTION - TANDEM AXLE CAB AND CHASSIS BID AWARD (CR96-59) 7. APPROVAL OF ACTION - 3.2 BEER OFF SALE LICENSE'FOR'TOM THU1~ Council MQr+~~r Hesch asked for an explanation of item five on the Consent Agenda. Steve Stadler said that the water main improvements in the project are being extended to 13th Avenue changing the scope of the project and that the increase in cost is reasonable. There was a discussion about the terms and how they are set for commission, board,, and committee ~~~bers. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council M~~cr Maxwell, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepennfng, Aye. The motion was carried unanimously. • IV. PUBLIC HEARING A. CONSIDER ACTION - 1996 ALLEY RECONSTRUCTION PROJECT 96-05 (CR96-58) Jim Gessele stated that at its March sixth meeting, Council received the feasibility report and ordered a public hearing for the 1996 alley deconstruction project in the #10-#100 Block between Sixth and Seventh venues South. Notices of Public Hearing were-sent to all affected property owners. A public information meeting was held on March 20, 1996 where costs, assessment policies, and alternatives were discussed. APRIL 2, 1996 COUNCIL NETTING MINUTES, Page 2 yon Redepenninq opened the public hearinq.at 7:58 p.m. A petition mas presented to the Council from the affected businesses and residents requesting that the improvements not be made. Matt HA~erlund of HA~Arlund Manufacturing Co. spoke to the Council and stated that to him the costs out weigh the benefits. He said that many mho are on the alley are on fixed incomes. He questioned why the alley should be concrete instead of bituminous. Steve Branch, 54 6th Avenue South, stated that he owns property on the "T" of the alley and mould like the City to vacate that portion abutting his property. Helen Tatarka, 3i 7th Avenue South, asked if the 75 foot assessment cap is already determined or just proposed. Mr. Stadler said that it is proposed. Council N~~+~+~~r Maxwell moved to close the public hearing. 1~. Gessle asked if the hearing could be continued until the second meeting in April to give staff time to review the possibility of vacating a portion of the alley. Council Member Maxwell withdrew his motion. A discussion followed. 1~. Gessele stated that staff would prefer solving all the issues before plans are ordered and recommended a continuation. At 8:25 p.m. Council~Nember Maxwell moved and Council Member Hesch seconded a motion.to-continue the public hearing until the Regular Council Meeting on Apri1~16, 1996 with the directive to staff that all affected properties be notified • of the continuation. A poll of the vote mas as follows: Council Member Maxwell, Aye; Council 1K~,n~-qr Hesch, Aye;,Council Member ohnson, Aye; Mayor Redepenninq, Aye. The motion was carried unanimously. V. NEH BUSINESS - A. CONSIDER ACTION - APPROVE AGREEMENT FOR ENGINEERING SERVICES LIFT STATION #5 IMPROVffiKENTS (CR96-62) Steve Stadler reported that the 1990 City of Hopkins Hater and Sewer Utility Master Plan identified the replacement of lift station #5 as a critical sanitary seiner system project. The current Capital Improvement Plan calls for preparation of plans and specifications in 1996 and construction in 1997. The lift station has required significant maintenance this year, is old, is in disrepair and needs to be replaced. Funds are available to permit construction this year. Three companies submitted professional services proposals. Dan Boxrud was present representing Short, Slliott, Hendrickson, Inc. Staff recommended a motion to authorize the Mayor and City Manager to enter into an agreement with Short, Elliott, Hendrickson, Inc. (SEH) for professional services for sanitary seiner lift station #5 improvements. Jerre Miller, city attorney recommended that the clause limiting negligent claims to coverage provided by insurance be reviewed. He said that if the insurance limits are not satisfactory, this clause should be eliminated. ~Mr. Boxrud said that he would provide a certificate of insurance and assured Council that the limits were adequate. ouncil Maher Maxwell moved and Council Member Johnson seconded a motion o authorize the Mayor and City Manager to enter into an agreement with short, Elliott, Hendrickson, Inc. for professional services for sanitary semen lift station #5 improvements. A poll of the vote mas as follows: . APRIL 2, 1996 COUNCIL NESTING MINUTES Page 3 , ' Council Member Maxwell, Aye; 'Council Member Hesch, Aye; Council 1Kpn~-r Johnson, Aye; Mayor.Redepenning, Aye. The motion was carried unanimously. B. CONSIDffit ACTION - PRELIMINARY/FINAL PLAT, JUSTiTS LUMBER,(CR96-62) The applicant, Jim Justus, is proposing to plat his property on the southwest corner of County Road'3 and 11th~Avenue. The property consists of eleven parcels and would be combined into two lots. Lot two will have the lumber company and former Country Kitchen; lot one will have the Holiday Station.' Hennepin County was notified. The proposed plat meets the subdivision and zoning requirements. The Zoning and Planning Commission approved the preliminary/final plat unanimously. Staff recommended a motion to adopt Resolution 96-30, approving a preliminary/final plat at the southwest corner of County Road 3 and Eleventh Avenue. ' Council Member Hesch moved and•Council Member Johnson seconded a motion to adopt Resolution~96-30. A poll of the vote was as follows: Council Member Maxa~e~ll, Aye; Counci•1 Member Hesch, Aye; Council Member Johnson, Aye; Mayor 'Redepenning, Aye. The motion was, carried unanimously. C., CONSIDER ACTION - BRUSH COLLECTION PROGRAM CHANGES (CR96-57) ,, teve Stadler explained to the Council•that residents are subsidizing o~Arcial brush collection. He further explained that free brush ,collections on the first Friday in July and August ale taking time that is . •needed elsewhere. He said that there, are ample choices for residents and` 'businesses to use. Staff recommended .a motion to adopt Resolution 96-33, amending Legislative Policy #8D as outlined and authorize staff'to'implement modifications to ' the brush collection program. . Council' Member Hesch moved and Council Member Johnson seconded,a motion to ,adopt Resolution 96-33 and authorize staff 'to implement modifications to the brush collection program. A.poll of the vote was as follows: Council ,Member Maxwell, Aye; Council M~r.~r Hesch; Aye; Council M~~r Johnson, -Aye; Mayor Redepenning, Aye. The motion was carried unanimously. D. CONSIDER ACTION - NIBBLES SUBSCRIPTION (CR96-56) Eileen Harvala reported to the Council that she has received phone calls requesting copies of Nibbles, a publication of city issues, for board, commission, and committee members. She explained what would be involved in making the Nibbles available to the public on a subscription basis. Staff recommended a motion to offer the Nibbles newsletter to residents and businesses on a trial'subscription basis of $3.00 per month for the .remainder of 1996 and•evaluate the effectiveness and impacts of the service before offering the subscriptions in 1997. A discussion followed and Council Member Maxwell and Council Member Hesch complimented Eileen Harvala highly for her work and professionalism on this newsletter. APRIL 2, 1996 COUNCIL MEETING MINUTES Page •4 - Council Member Johnson moved and Council M~t~r Maxwell seconded a motion to offer the Nibbles newsletter to residents and businesses on a trial subscription basis of $15.00 for one half year, making the first publication available in,June, 1996,•and evaluate the effectiveness and ' impacts of the service before offering the subscriptions in 1997. A poll • of the vote was as follows: Council M~~r.r Maxwell, Aye;Council ~a~n~--r Hesch, Aye;. Council Member Johnson, Aye;,Mayor Redepenninq, Aye. The motion was carried unanimously. VI.~' REPORTS - COMMITTEES/COMMISSIONS Council ~M~~3r Johnson reported that, the fund raising group for the Community Arts Facility met and that another meeting is scheduled for April . 11, st ~ 7:00 ;p.m. ' . Council Member MaxwelY reported that the Zoning and Planning Commission discussed•the Justice'Plat and parking. He asked if Jim Genellie could arrange a workshop from•the cable company for the council ~~~+hers. He . ' asked'$bout'the temporary 3.2 beer sales policy and asked that a written procedure outlining those conditions previously stated be made available. Steve Mielke stated that Council M~~cr Jensen had attended a Chemical Health Commission meeting and reported that they had looked at the results of the age compliance; check on merchants selling cigarettes. She also • sported that the Commission was, disappointed•in the-success of the "Prom Tight" information meeting. They discussed youth related alcohol and tobacco 'use . .VII . ADJOURNMENT ' ~ . There being no further business, Council Member Maxwell moved and Council Member Hesch~seconded a motion to adjourn. The meeting was adjourned by unariimbus con .at 9:00 p. m. ' ~ .r - -Terry rmaier', Deputy City Clerk ' ~ ' COUNCIL MEi~ERS . A~ , ' -~ ~, ~~. •ATTEST: _ ~ - X ~ ~~ Cfiarles'D. Redepenninq, Mayor ~