07-18-06A regular meeting of the Hopkins City Council was held on July 18, 2006, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Thompson, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Kerrigan,
Harkess, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
Anne Demelsbeck, 950 Westbrooke Way, commented on the dog park and presented a
petition to the Council.
lll. REPORTS -COMMITTEES/COMMISSIONS
IV. PRESENTATION
1. Pavilion Update
The Pavilion Manager, Don Olson, explained the seasonal aspects of the Pavilion and
noted some of the events and programs taking place at the Pavilion.
V. CONSENT AGENDA
1. Minutes of July 5, 2006 City Council Meeting
2. Minutes of July 5, 2006 City Council Work Session
3. Minutes of July 1 1, 2006 City Council Work Session
4. Second Reading, Amend Zoning Ordinance, to Allow Signs in Institutional
Districts, Memo
5. Second Reading, Rezone 8600-8964 Excelsior Boulevard, Memo
Council Member Rowan moved and Council Member Halverson seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VII. NEW BUSINESS
1. Presentation of the 2005 Audit Report and Comprehensive Annual Financial
Report (CAFR) (Memo)
Raydenne Hagan, KPMG, explained the scope of the audit, the report to the State
Auditor, and gave the results of the audit. The audit found sound accounting and
July 18, 2006 City Council Meeting Minutes Page 1
financial practices in the City of Hopkins. Ms. Hagan complemented Christine Harkess,
Finance Director, and the finance staff on their professionalism and preparation for the
audit.
Christine Harkess, Finance Director, presented a condensed version of the 2005
Comprehensive Annual Financial Report.
No Action was taken.
2. 2007-201 1 Capital Improvement Plan Approval
The Capital Improvement Plan is a planning document intended to help the City anticipate
major capital items and to consider the financial impact of proceeding with those planned
improvements. Discussions were held with the Park Board and Planning Commission as
well as the City Council in detailing the proposed and necessary improvements.
Additional approvals will be needed for projects to proceed. Ms. Harkess reviewed the
highlights of the plan.
Council Member Youakim moved and Council Member Halverson seconded a motion to
adopt the 2007-201 1 Capital Improvements Plan. A poll of the vote was as follows:
Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan,
aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
3. 2007-201 1 Equipment Replacement Plan Approval
The equipment replacement plan is a detailed summary of the next five years of a twenty-
year replacement schedule for most equipment of the City of Hopkins. General and
Special Revenue fund equipment items are placed in the Equipment Replacement Fund
budget which derives its revenues from service charges to the General and Special
Revenue funds, equipment sales and interest earnings. The Enterprise fund equipment in
the plan is placed in the individual enterprise fund budgets in the year in which the
equipment is to be purchased. Additional approvals will be needed for purchases to
proceed. The Ms. Harkess presented highlights of the plan.
Council Member Halverson moved and Council Member Rowan seconded a motion to
adopt the 2007-201 1 Equipment Replacement Plan. A poll of the vote was as follows:
Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan,
aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
4. Second quarter Financial Report (memo)
Christine Harkess, Finance Director, gave the second quarter financial report.
No action was taken.
July 18, 2006 City Council Meeting Minutes Page 2
After thanking the Raspberry Festival, the Public Works Department and the Police and
__ Fire Departments for a successful Raspberry Festival, Mayor Maxwell moved the meeting
to a closed door session at 8:35 p.m.
5. Closed Door Discussion, TiF District 1-3 lawsuit. (Memo)
Mayor Maxwell opened the Regular City Council Meeting at 9:47 p.m.
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Youakim seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:48 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Eugene J. a ell, Mayor
July 18, 2006 City Council Meeting Minutes Page 3
COUNCIL MEMBERS ~~-