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01-04-05A regular meeting of the Hopkins City Council was held on January 4, 2005, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Thompson, Johnson, and Rowan. Also, present were staff members Genellie, Stadler, Kerrigan, Anderson, Harkess, and City Attorney Jerry Steiner. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS -COMMITTEES/COMMISSIONS 1 . Zoning and Planning Commission Peter Sholtz reported that the Commission held a meeting on December 28t". The Commission discussed four items. They received an update on the Cornerstone project from Nancy Anderson. They discussed the site plan and CUP for Mini Storage at NAPCO. Commissioners felt that it is a good location and recommended approval of both items. The Commission also discussed the Comprehensive Plan. They will continue to review and discuss the Comprehensive Plan. In response to questions from Mayor Maxwell, Jim Kerrigan answered that a joint meeting of the Council and Zoning and Planning Commission is scheduled on January 25t" with the purpose of reviewing the Shady Oak Street Project. IV. CONSENT AGENDA 1 . Minutes of December 21, 2004, City Council Meeting 2. Minutes of December 14, Joint City Councils of Hopkins and Minnetonka Work Session 3. Ratify Prior Month's Disbursements 4. Approve Reappointment of Barbara Macintosh to Chemical Health Commission (Memo) 5. Designate Official Newspaper for 2005 (CR2005-002) 6. Appoint Mayor Pro Tempore (CR2005-003) 7. Authorize Call of Bond Payment Due 2/2000 on GO Redevelopment Refunding Bonds (CR2005-004) 8. Authorize Call of Bond Payment due 2/2006 on Taxable GO Housing Improvement Bond (CR2005-005) January 4, 2005 City Council Meeting Minutes Page 1 9. Second Reading of Ordinance 2004-937 (Memo) Mayor Maxwell asked the City Clerk to explain why staff is recommending the Sun Sailor as the Official Newspaper. Ms. Obermaier stated that while the Lakeshore Weekly costs less, it is not delivered to residential homes; the Sun Sailor is. Council Member Rowan stated that it is delivered to some homes, but not all, particularly not to apartments and that some people have to buy the newspaper. The Lakeshore Weekly is free to everyone. Council Members discussed the newspapers and decided that the Sun Sailor would be the official newspaper. Christine Harkess explained the bond call items. TIF district 1-1 was decertified in 2004. There is one bond payment left. It is due in 200.9. The City has collected increments faster than expected and has the funds to pay the last payment of 5695,000 plus interest. Making the payment at this time will save the City approximately 560,000. Once paid off, the City will send excess funds to Hennepin County. The County will then redistribute the funds to the taxing agencies involved. The second bond payment is for the Meadow Creek project area one. Again, funds have come in faster than expected. Last year, the City made two payments, paying the 2005 payment one year early. At this time, the payment will be made for 2006, one year early. This will cause a savings of interest in the amount of 52800. Council Member Brausen moved and Council Member Thompson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. NEW BUSINESS 1. Site Plan review for Mini Storage (CR2005-007) The applicant, Warburg StorageMart Partners LP, is proposing to remodel part of the existing NAPCO building and construct nine new storage buildings to the south of the existing building. The applicant will also have space for outside storage of boats and RVs. NAPCO will remain in 63,573 square feet. The remaining 61,573 square feet will be used as an indoor storage facility. The use complies with the Zoning Ordinances and the Comprehensive Plan. The Zoning and Planning Commission recommended approval. Nancy Anderson reviewed the site plan. January 4, 2005 City Council Meeting Minutes Page 2 Tim Burham, President of Warburg StorageMart Partners LP, came forward to answer questions. Mr. Berm stated that in 1999 they were the largest national storage company in the country. The units in the NAPCO building will be climate controlled, the separate buildings will not. There will be a 1000 square foot office with retail of related items. They will have 12 oversize and 47 regular areas for outside storage. Ingress and egress will be from a private drive, which they will obtain a permanent easement on. The Council discussed the towing and impound contract that the City has with Matt's Towing. The impound lot is supposed to remain in the City. Mr. Berham assured the Council that they will not begin building the additional buildings right away and that there will be plenty of time for the City to find a new impound area. City Attorney Jerry Steiner stated that a requirement should be placed as a condition that they demonstrate that they have a permanent easement for the access road. In response to Mayor Maxwell's questions, Steve Stadler stated that there is a 30- inch storm water pipe that goes thru the property. Mr. Stadler said that he believes that the fire hydrant is private. The building will be sprinkled. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2005-004, approving a site plan review to construct a mini storage at 1 1001 Excelsior Blvd. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. CUP for Mini Storage (CR2005-008) The Mini Storage project mentioned above is also applying for a conditional use permit. The conditional use permit is required for the outdoor storage area. The use is in compliance with the zoning ordinances and the Comprehensive Plan. The Zoning and Planning Commission recommended approval. Council Member Thompson moved and Council Member Johnson seconded a motion to adopt Resolution 2005-005, approving a conditional use permit to allow for open storage at 1 1001 Excelsior Blvd with the added condition that Warburg StorageMart Partners demonstrate that they have acquired a permanent easement on the private drive, that any easements for City utilities be maintained, that staff verifies that the fire hydrant is private, and that the impound lot stays at the site for this snow season, giving the City time to find another location. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member January 4, 2005 City Council Meeting Minutes Page 3 Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Appointment of New City Manager (CR2005-009) Steve Mielke left the City in June of 2004. The City has advertised for and interviewed five final candidates. On December 21, 2004, the City Council held a second interview with three candidates. The City Council decided to offer the position to Richard Getschow. The City's consultant has negotiated a contract with Mr. Getschow. Mr. Getschow is scheduled to begin on January 31 . Mr. Getschow came forward and stated that he is excited to begin working in Hopkins. He liked the involvement of the community in the hiring process and is looking forward to getting to know all of the employees. Council Member Rowan moved and Council Member Thompson seconded a motion to appoint Richard B. Getschow as Hopkins City Manager. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Declare City Property on Interlachen as Surplus (CR2005-006) In the 1950's, the City of Hopkins acquired a number of parcels along the old streetcar right-of-way on the south side of Interlachen Park. Over the years, various parcels were declared surplus. In the 1960's the City received a petition to dispose of this parcel as well as a small parcel immediately ease of this parcel. This parcel was not purchased. The City has no use for the parcel. There are water and sewer lines in the parcel, which the City would maintain with a permanent easement. Notices will be sent to the residents in the neighborhood and all parties that have expressed interest in the property. Notices will also be published in the newspaper and our web site. Sealed bids will be accepted. The City Council will retain the option to reject all bids. Council Member Johnson moved and Council Member Brausen seconded a motion to declare the 42-foot by 75-foot parcel at the south end of Interlachen Road as surplus property, and to direct staff to advertise for bids for the sale of the property. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Approve 2005 City Council Meeting Calendar (CR2005-001) January 4, 2005 City Council Meeting Minutes Page 4 The City Council has adopted an annual meeting calendar since 1989. It helps to identify potential conflicts with the Council Meetings and resolving them in advance. Four conflicts have been identified for 2005. The date for the town meeting has been set for February 15t" at 7:00. The Council decided that they will meet at 8:30 on February 15t". National Night Out is scheduled for August 2"d. The Council will meet on Wednesday, August 3`d. The Primary Election will be held on September 13. The work session will be held at 8:00 on September 13. The City Election will be on November 8t". The Council will meet on Wednesday, November 9t" Council Member Brausen moved and Council Member Johnson seconded a motion to adopt the year 2005 meeting calendar. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:20 p.m. Respe~ct'fully Submi erry Ober~ri~ier, City Clerk ATTEST: Eugene axwell, Mayor January 4, 2005 City Council Meeting Minutes Page 5 COUNCIL MEMBERS