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VII.3. Approve Construction Management Services Agreement – Hopkins City Hall Addition/Remodel Project; Stadler�,ITY OF � July 13, 2018 N O P K I N S Council Report 2018-083 Approve Construction Management Services Agreement — Hopkins City Hall Addition/Remodel Project Proposed Action Staff recommends adoption of the following motion: Move that Council approve a construction management services agreement with Kraus-Anderson Construction Company to provide construction management services related to the City Hall Addition/Remodel project and authorize the City Manager to execute the agreement in the amount of $295,265.00 Overview On June 5, City Council approved the City Hall project schematic design and authorized design development and construction documents. City staff has recently solicited proposals for construction management services for our City Hall Addition/Remodel project and received six proposals. The review committee reviewed and scored the proposals and selected Kraus-Anderson and RJM Construction as finalists for interviews. Although both firms are experienced and qualified, the committee has selected Kraus-Anderson based on a number of factors; including their experience working with the project architect on similar city hall projects; an experienced and capable project team; a reasonable cost proposal; their thoughtful, comprehensive and detailed input via their proposal and interview regarding the various elements and expected challenges of our unique project. In fact, Kraus-Anderson submitted the lowest cost proposal for CM services. Their CM fee is 1.99% of construction cost. The CM agreement will be an AIA A133-2009 document — Standard Form of Aqreement Between Owner and Construction Manaqer — At Risk. It will be the same form of agreement as reviewed and approved by the City Attorney for our Hopkins Pavilion project. Primarv Issues to Consider • Project scope, funding, schedule Supportinq Information •� K-A Proposal excerpts •, CM Servi s RFP document •� old Arch ects Schematic Design submittal Steven J. Stadler, Public Works Director Financial Impact: $ 295,265 Budgeted: Yes Sources: City bonding Project is included in the 2019-2023 CIP Council Report 2018-083 Page 2 Analvsis of Issues Project Scope: • The project scope is as shown and described on the attached Wold Architects and Engineers schematic design submittal Project funding: Proposed project funding is via City bonding, with a current total project cost = $4,500,000 Project Schedule: The preliminary schedule is as follows: Nov 2, 2018: Complete design — construction documents Nov, 2018: Advertise for bids December 2018: Award construction contracts January, 2019 — October 2019: Construction *There will be upcoming project team discussions on the most prudent schedule regarding construction phasing, cost/bidding impacts & occupancy. , KRAUS-ANDERSONo June 28, 2018 Steve Stadler, PE, Public Works Director City of Hopkins, City Hall 1010 1 st Street South Hopkins, MN 55343 Dear Mr. Stadler: Kraus-Anderson Construction Company 501 South Eighth Street, Minneapolis, MN 55404 Kraus-Anderson is e�cited for the opportunity to provide the City of Hopkins with comprehensive construction management services. We have selected a very competent management team to work from start to finish on the Hopkins City Hall Addition.and Renovations project, and look forward to building a lasting relationship beyond this project. As your CM partner, KA provides the following advantages in achieving your goa/s and objectives: • Project Team. As testified by our references — our team is solution-driven and responsive with a can-do, positive attitude. Our team will bring their experience to engage the project team in a collaborative project planning process. We will drive value, cost, and constructability to build an effective work plan for a project that is successful for all. • Relevant Project Experience. KA brings significant project experience as a company, as well as with our team we are proposing. Collectively, over the last 5 years, KA has completed over 250 projects totaling $3.2 billion delivered as CMAR or CMa. KA has completed over 115 projects with Wold Architects and Engineers. Our team has recently completed projects with the Wold team currently working with the City of Hopkins — such as the City of Cottage Grove new Central Fire Station (CMAR) and the City of Burnsville City Hall and Police Department Renovation (CMa) projects. • Preconstruction Services. Design/scope/budget alignment, estimating, scheduling, quality, safety, and a technical resources team — our team members and CM processes specifically address the needs of public office remodeling. Our team provides up-to-date and accurate cost models, cost estimates, and money-saving value engineering suggestions, saving you time and dollars. Our open book, transparent, and collaborative process will help you navigate the complexities of the construction process efficiently and make informed decisions with confidence. • Construction Services. Logistics, quality management, safety, delivering projects on time and on budget — we manage a successful project using relevant construction techniques, processes, and methods. Our team will develop a comprehensive and proactive site specific safety program that ensures our site logistics, disruption avoidance, communication plan, risk assessment, and construction process accounts for and respects the ongoing operations of the City Hall and adjacent Police Station. Our team will proactively manage your project, while utitizing our most qualified resources. Kraus-Anderson is a dedicated partner today and long into the future. We look forward to discussing our proposal further. If you have any questions or need more information, please contact me. � Sincerely, KRAUS- ERSON�CONSTRUCTION COMPANY � � Mark Kotten, Construction Executive � Public Sector � 612-747-5357 � mark.kotten@krausanderson � MK:LH � Office 612-332-7281 � www.krausanderson.com � Fax 612-332-$739 Building enduring relationships and sirong communities nterview to provide Construction Management Services C�t� Of ��k�nS Hopkins City Hall Acldition and Renovafions Hopkins, ii�ih� ""^ i+4w' 4, S}c�d+�., t^'Y'i '^^P� ..� �l i� .. � . I� � J ' � �'_'-'��,�s, �` ...p ,'�R � , � 1 � _ '`. >�. /# ;� ,'�;_ �.! � �`� �. ; � ,.,_ . ,�.._ . � ��'. r ,.� *� � ;�1i1��' " '�� 3� 1 ��"'' � .�::..�,.a�e �r , 'µ" ) � �- - � �� d _ ' ��yY,y � � . _ ''� �� r` ' � :�' � `M � u :i q" - ':�5 '�."„' ' ��}y� I�i��f� � j s .. _ `. �Fir.�.•�es n�", ... . .' _ .� � • �Ti� � ------�*� �.�y :?�*� � _ .. yr ,. �.� r.;, - ��. �� * °�� ;.$'I � � '� ,� '�. •�.�- a�+ e r y� � .� ,'� P �ti� R'.% :� 2��, �� ,". •:' ' ' � _ : ,�'. � �' � H�E1QJ5 Q?Y !'ALL �. .� �' . . < � Cy-.`��s�� ' � j -�y�� ` �' , ?` � - �4 "`;-",�yy7�ci ?Ci�i 'Ft11 ' ,.r � �� ° ��ti �t 'A. �� }'� s � '�t� �-r�� g ,,�+,�e� t,," }..,e, t.� � � . �� . .. n v � . . �. r � w � � �' f !"�1 < �" _' `s r �"v �` .',-_y ��.. � . � - � _ . . r� _ ..-. � ..a.- .. , -- � . . � •.A � .R�_.. � - -�,_,�.�,� � '�� - - ;J. :�� - R r��.r _ ..*; _ ._ :.� .��., _. _._ _ . � �vilding enduring relationships and strong communities July 12, 2018 , , KRAUS-ANDERSONo OUR TEAM IS COMMITTED TO PROVIDING THE CITY OF HOPKINS WITH UNMATCHED CUSTOMER AND CONSTRUCTION MANAGEMENT SERVICES TO MAKE THE CITY HALL ADDITION AND RENOVAT�ONS PROJECT A SUCCESS FOR EVERYONE! Team Experience Highlights ' � Government/public � Wold � � CMA/CMAR delivery , � Tight/dense site � Disruption avoidance/ongoing - operations ` � Additions/renovations � Multi-phased City Wall Additlon and Renovafiorss Mark Ko�ten Project Director ,�c�s�c�n Rec�trr�ee�s�er Senior Project Manager Nathan Theisen Project Manager Jesse Fiskewotc� Project Superintendent TECHNICAL SUPPORT TE�►IV� PRECONSTRUCTION Gary Benson Preconstruction Services Manager QUALITY MANAGEMENT �Ofl �AI'tEf, PE, Assoelate AIA Quality Manager M&E SYSTEMS Ma1t Stringfellow, LEED Green Associate M8�E Systems Manager BIM COORDINATION Heather Kossila, LEED AP BD+C, Associaie AIA BIM Manager SAFETY Jay Yander leest Director of Safety OUR TECHNICAL SUPPORT TEAM WILL WORK COLLABORATIVELY WITH HOPKINS AND WOLD. THE VALUE THEY ADD ALLEVIATES REDESIGN AND PROACTIVELY WORKS THROUGH FORESEEABLE CHALLENGES AT THE ONSET OF THE PROJECT. • Public work is a primary focus for KA , - 9 government projects starting in 2018 totaling over $77 million • 341 projects in 2017 under $2 million • 96% of KA's projects delivered in CM format • Ongoing and collaborative relationship and project history with Wold Architects and Engineers • 121-year established firm and financially stable �€ ...you were professional, responsive to our needs and showed how capable you were to manage this rebuild. It was a pleasure working with your highly competent team. Your positive attitude made a big differerice in the way our staff handled the changes..." - Eric Gieseke, Chief of Police, City of Bumsville �6The bonus for us has been the customer services your staff provides. Kraus-Anderson staff has set the bar for timely and professional responses. This makes delivering a project on-time and on-budget the enjoyable experience it should be. vs - Don Theisen, Director of Pu61ic Works, Washingfon Counfy �� We are very grateful to your team for providing guidance on the design, budget and construction of our project. Your supporf of the project...has created an end product that makes us proud..`9 - Jessica Loftus, Former CityAdministrator, C'dy of Orono � - r_., t,�� --.�,� _.� ..�: f� .�. � _� �� % •- � ---- - �� ir ��r� �._..i,� � � ��;>;��: ' , - ...� F �� - �if � - - �� " - ,] ' ..� ; �_ �� \ _ � __:.�a,+. •- l �. � � � . I I �, � �� F .. � �,� ,.. � �t, � ,�± �� rv� 8. ■ . �; ��' � . e�-�± _ _ � ` _ � q� ' ,` �� r - - ---�`� :T .T . . .,, ��,�T� �- ,� �-.- . : _ . . _ . _ _ PRECONSTRUCTION PHASE • Set the stage for a successful project - Align expectations and set project goals - Open, collaborative, and transparent communication and process - Work closely with key stakeholders for City of Hopkins and Wold • Continuous estimating • Ongoing constructability review • Quality assessment and MEP coordination • Bid/award phase • Disruption Avoidance Plan - City operations - ScheduteJphasing � - Site logistics and safety plan CONSTRUCTION PHASE • Confirm and communicate project expectations and goals • Moving — coordinate and facilitate moving • Jobsite mobilization • Full-time onsite project superintendent • Implement communication tools - Cost and change management • Schedule • Main4ain onsite contract documents • Fixtures, Furniture, and Equipment installation coordination • Quality management • Jobsite safety coordination • Substantial Completion • Start-up, commissioning, test and balance • Punchlistlissues lists tracking resolution • Final Completion POST�CONSTRUCTION PHASE P C� 5�- c:.:C7�dS1�i.lC • Were project expectations and goals achieved and what uvere the lessons-learned? � Commissioning assistance • Owner move-in and occupancy coordination � Project closeout and training • Warranty enforcement • 11-month walk-through • Ongoing client satisfaction Cffy Hall Addition and Renovations Kraus-Anderson's Quality Management Program encompasses all of the activtties necessary to ensure compliance with the project requiremerrts and the City's expectations and is centered on three strategic areas: 1. Quality Planning Defines the important quality activities and resources for the project. • Project Requirements • Key Stakeholders • Goal Alignment • Technical Support Team • Drawings Review • Risk Assessment 2. Budget and Schedule Development Comprehensive budget and schedule development process achieved through re-examining and refinirrg details throughout preconstruction as design moves forvvard. • Establish Initial Budget • Continuous Cost Estimating • Va1ue Engineering and Life Cycle s,�_�, Analysis ��t'i5°=. • Bidding Scopes 7 :�. ; =: ;:; . tu �: ��,� • Critiql Path Schedule t�-�; = �.; - -- _ , Work 3 —'�"=,-5��;�,.� �Pe 3A — Pre.�ns�llation Checklist C��e�� Be ISepion 03 3 � D00 Work Scope 3A– Pre-Installatlon Checklist Concrete Package [Section 03 3000] Project: ome ot Re�evr: �a��; .bb No.: prujec(Meneger Supermtendent Work Scoaes Included in Pre-lnspllation Conference Pre-Instaliation Conference Agenda Sehediled by KA'e SupmiMendent 2 to 3 waeks prior N(ntlNiaud su6mntrecta stertirig on-sire wak Kraus�MEermn's PreJnslalletion CheGlid Pege 1 of 6 Pre1 taIlCMchi'sl-WS3ACa�wak-31-4071 �PnmOak:YId2017431WPM1 �. R�o-7�i-3H7 IS�Dn D 3 k4st \ �Of —Fnd_ 3. Quality Control Quality control is a philosophy and process KA employs throughout all company activities and on all projects. The main principles involve educating, monitoring, inspecting, testing, and evaluating to verity that the progress steps and the end result conform to the estabtished requirements of the City. • Disruption Avoidance Plan • Pre-installation Meetings • Lean Construction Practices • Technology Tools • Field Inspections • Startup and Owner Training • VNarranty Work Scope g,4 _ pre-Instellatio_ � C� Concrefe pa�a9e �Se�fon 03 3000] ��_ �=�Peretions pYsubco�traqor. ��'724'A17�31DOP� �. � �a➢e6d3 � Re�:&1-fi17 �• Cily Hall stafl lo relacate • Upper Level remodel � • Wintlow replecemeM antl enlargemen� • Newentryvestibula � . ..----�--1 p w +�e w �� y� Pollce DeparlmeM � SXe fa'rce Ddva rc ST. S. ,W, . . .. - �.� T�� r':" -' � NEYdUPID6GIPFDAREA _ '. AND FRONf BTAIR � aer�xawl�u .,� -e –.,.r . . � i —Jj � . Ir.. 'Sr` rm. Y^+ � DunP�len � � — I . � q �f� Y—. � �- � � �� r_ '. C6y Mall y!• ,. � Mateilal � � Access on � � �_ . � / �.. doGMw � .� area i�e �„�i � � , . � ,� �� - �! D � — � F _� u�t�� 9 — [ Ctly XaW v�d � � Pofce ShMon '�' � t � � FibOc Pald . .� � - r ' . .. � w � � -.,.. ... ,t b•-- ..� , � ; o"� , ir («__ �� -- 4 yk �_.��,..,�� — t �-- � I F�iS PfM.ICE �`— PoDu � �� {_— oeparnnerd PMdnp fa � wmdnoPen � ' �— �4 � � _—`" _' — _—_�� . ��_—� DISRUPTION AVOIDANCE PLANNING � Define occupancy during construction • Phasing • Detailed scheduling • Site logistics Cify Hall Addffiors and Renovations _ � . ,. . . . _...�_• � • RaoccupyUpperLeval � • Lower Level remodel � • Landscaping SRe Fence 15T 5T. 5. �� y .. ��, . �E- :�:. ,� .� � .� .�'��' artncwn � i �� I � �' AR7 AREI� � 1�_ � i I PoDca S1aHon Pubtic Pmkh{ �Polke DeParlmerd DAva nen`a�cw..nm pW ndlemp eC�wroy to new !&W I EN[NT L, _ _, - - I } �4Y.war1�: 1 . v i .' 1 ti- ti��—� � � �� i.s�� . � � P �HaA CITV HALL s..�� r—ne � — � ��— I CRY Ma9l' � � / i ! �'m�'a ; � ,� '-.---- � � � r� � i FIOPIONS POLICE �� I� ' � � � �_ 1 \.,' ��/ '_— _ I� - i �— i po6n, I-- �� DapadmaM I Po�IdngM — ��I remalnopen �— J Hopkins City Ha(I Addition and Renovations PRELIMINARY PROJECT SCHEDUIE Conswc[ion Documents Complete - Tumover to KA 11/1/18 Council Approval of CNf Award Bids- Council Action Construction Start ��pe��Y � 7/17/18 12/11/18 3/1/19 9/30/19 �. � '�1� 1 � Cl .�Fs�--- . . _ .�—_-.e--�.�-�.--.�..,�.r+.+-�..�..n...r�..�.-w.�w1F ` - . . , . .. , . � . ... . � � 7/ll/18 • 3/1/19 r DMIgnDevelopment.�. __ ___ _ . ... _. .7/ll/is-10/31/S8 KA develop work scopes & hont end docs 11/5/18 -11/15/ie Advertlseandrequestforbids'r . ;11/12/ia-12/7/ia Award wntracts b __,_ 12/IZ/18 -12/25/18 Submittais,shopdrewings&IongleadordersF : _ __.� _ .. ._ . .1z/z6/SE-a/2/19 Steelshopdrewings&productloni __ _ _ _. 12/�5/18-3/5/ie Wfndowshopdrawings&production 4 _ _ _ _ _ _ __ _ � � - 12/26/18-a/2/19 • 3/1/19 -9/30/19 PHASE 1- Upper level remodel, windows, & vestibule ��.' _ _ -, _ . . _ _ � 3/1/19 -7/15/19 City relot2Uon - mOVe oltt Of IOwer IEVeI � 7/16/19 - 7/19/19 PHASE 2- Lower level remodel & landspping 7/22/19 - 9/30/19 SCHEDUL� NOTES • Proposed 7 month schedule • Condensed scheduling opportunities - Potential early procurement of windows and steel - Complete building turnover for construction • Schedule to leverage industry labor and material availability • Owner completion prior to November elections � Pro�ect %arn. As testified by our references — our team is solution-driven and responsive with a can- do, positive attitude. Our team will bring their experience to engage the project team in a collaborative project planning process. We will drive value, cost, and constructability to build an effective work plan for a project that is successful for all. • R�I�want Fraject Experience. KA brings significant project experience as a company, as well as with our team we are proposing. Over the last 5 years, KA has completed over 250 proje�ts totaling $3.2 billion delivered as CMAR or CMa. KA and Wold have completed over 115 projects and recently completed together the City of Cottage Grove new Central Fire Station (CMAR) and the City of Burnsville City Hall and Police Department Renovation (CMa) projects and are currently in preconstruction on the Scott County new Govemment Center and renovations project. . •�r�er�i�e�ct�an S�r�rice�. Design/scope/budget alignment, estimating, scheduling, quality, safety, and a technical resources team — our team members and CM processes speciftcally address the needs of public office remodeling. Our team provides up-to-date and accurate cost moclels, cost estimates, and money-saving value engineering suggestions, saving you time and dollars. Our open book, transparent, and collaborative process will help you navigate the complexities of the construction process efficiently and make informed decisions with confidence. •�n�tr��a�� er�Fces. Logistics, quality management, safety, and delivering projects ort time and on budget — we manage a successful project using relevant construction techniques, processes, and methods. Our team will develop a comprehensive and proactive disruption avoidance plan that ensures our site logistics, safety plan, communicafiion plan, risk assessment, and construction process accounts for and respects the ongoing operations of the City Hall and adjacent Police Station. , Hopkins City Hall Addition and Renovations Utilizing CMa Or CIiAr Delivery Pre-Construction / Bidding Services Start Date: 1-Aug-18 Finish Date: 11-Mar-19 7.3 32 158 1264 Mo. Wks Days Hours Description Quantity Unit Unit Cost Total ct Executive, Principal in Char e In Fee HRS $163.00 SO �roject Manager 40 HRS 5736.00 55,440 �ct Manager 160 HRS $118.00 518,880 iating 80 HRS $91.00 57,280 Coordinator 20 HRS 5125.00 52,500 �ct Coordinator 40 HRS 552.00 $2,080 i�v Mananor 20 HRS 5118.00 52�360 Subtotal CONSTRUCTION DISCOUNTED LUMP SUM PRECOFlSTRI Executive, Director istretive Assistant nting Departrnent in Ch� I Time Subtotal CONSTRU Potential Monthly Reimbursables Site Trailer and Set Up 2rintendent Truck :e EquipmenUComputer Equipment struction Collaboration Technoiogy TOTAL REI� 360 7.0 Mo. luantit In Fee 20 1,213 0 360 40 303 40 1,976 7 30 30 30 = 3i,�48 Lump Sum S 4,500 ion Phase I Post Const►uction Services Start Date: 1-Mar-19 Finish Date: 30Sep-19 30 152 1213 Wks Days Hours Unit Unit Cost Totai HRS b163.00 $0 HRS $125.00 52,500 HRS $775.00 $139,495 HRS $136.00 $0 HRS $118.00 $42,480 HRS $125.00 $5,000 HRS $55.00 516,665 HRS $55.00 $2,200 $ 208,340 mo $ 975.00 3 6,825 wk $ 250.00 S 7,500 wk $ 125.00 S 3,750 wk $ 155.00 $ 4,650 = 22,725 Based On A Construction Contract Amount Of: $3,000,000 G►and TOTAL S 295,YC>B Kraus Anderson is assuming a 7 month construction schedule. Once schedule and phasing are defined this may add or reduce time to our staff and potential monthly reimbursables. City Hall Addition and Renovations Section V Page 33 ' � Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 CONSTRUCTION MANAGEMENT REQUEST FOR PROPOSALS HOPKINS CITY HALL ADDITION AND RENOVATIONS City of Hopkins 1010 15t Street South Hopkins, MN 55343 Background The City of Hopkins (City) is requesting proposals from selected firms for construction management services for the renovation of the existing Hopkins City Hall. The work includes a small addition and remodeling. Work includes renovation of the City Hall portion of the facility, a small addition for a front entrance/vestibule area and a potentially a new roof (Project). The Project will add approximately 300 SF of new space. Refer to schematic floor plan attached to this RFP. The decision to bring on a Construction Manager (CM) is to assist with design development and facilitate the cost exploration and sequencing of work for the efficient and proper allocation of the available funds while maintaining citywide services. The CM will be part of an integrated team to assure that the Project scope of work and the goals of the City are properly aligned through the design process. Wold Architects and Engineers of St. Paul, MN has been selected as the Project Architects. Invitation This RFP consists of six pages and attachment documents included by reference. Four copies of the proposal are to be delivered in person or by certified/ express mail to City of Hopkins, City Hall, 101015t Street South, Hopkins, MN 55343. To be considered, all proposals must be received by 130 p.m. on June 28, 2018. Proposals submitted by fax or by electronic mail will not be considered. The City of Hopkins reserves the right to waive any technicalities and accept or reject any or all proposals at its discretion. The Services CM services to be provided to City include complicated scheduling and coordination for multiple bid packages. The attached schematic plans, schedule, and renderings define the Project scope and schedule. Project delivery must al�ow the City to maintain operations including the City's general election schedule. The preliminary budget for construction is $3mm with a Project cost of $3.5mm. The City anticipates that the plan will be modified during the design phases. The design team is currently in the design development phase. The bid package is anticipated to be ready for distribution sometime between late October and early November. The CM will assist with completion of the design development phase and the determination of which Project work will benefit from different scheduling and bid packaging opportunities. 1�Page Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 The City expects communication to be maintained through regularly scheduled meetings with written meeting minutes to keep everyone apprised of the Project activities from early planning meetings to the final punch list item. Communication skills are essential since many of the materials in the planning and implementation phases are funneled through two points of contact: the CM, manager of the construction team, and the Architect, manager of the design team. Both entities are hired as the City's representatives and will endeavor as a team to protect the City's interests. The City does not intend that the CM and Architect partner but rather that they provide independent services to the City and thereby offer checks and balances in maximizing facility improvement funds while retaining buildings of high quality. The approaches to CM services include the following concepts: • The CM offers a perspective on cost / quality/ and value to provide the City with the best information possible in the development of building programs • The CM acts as Owner's representative in the field during construction • The Project allows inclusion of smaller, local contractors since the Project is broken down into numerous small projects • Multiple bid packages can be implemented and managed to "fast-track" a work scope. • Added CM experience helps identify lead time concerns and cost control methods during the design process • The CM has primary responsibility on the budget and Project delivery schedules during the implementation phases While price is a factor, this is not solely a price competition. The City's selection will be based upon qualifications and experience with similar projects, in addition to price. The City will evaluate proposals and enter into negotiations with the highest scoring respondent based upon the combined scores of the evaluation of the proposals and reference checks. The City reserves the right to conduct interviews if desired. A tentative schedule for proposals and selection is as follows: • Publication of RFPs: June 8, 2018 • Submission of Proposals To City: June 28, 2018 • City Reviews Proposals, Forms of Agreement: July 2-6, 2018 • Committee Interviews (if City desires): July 12, 2018 2PM-3 PM • Committee Recommendation and Council Action: luly 17, 2018 The proposals should be broken down into two phases including, 1) preconstruction and bidding services and 2) construction and post construction services. The anticipated contract period will be from the date of the City-CM agreement construction is completed, provided, however, that the City will reserve its right to ruminate for cause or for convenience in the agreement. The City's lead representative for this Project is by Steve Stadler, PE, Public Works Director, City of Hopkins. Phone: 952-548-6350 and email: SStadler@HOPKINSmn.com The Architect/Engineer selected for this work is: Wold Architects, 332 Minnesota St. Suite W2000, St. Paul, MN 55101: Phone : 651-227-7773. Construction Management Goals 2�PagP Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 The following goals reflect the purposes for which the City has elected to seek CM services: o To develop, manage and complete the project within a defined time schedule. o To develop, manage and complete the project within a given budget. o To develop, manage and complete the project within quality and program guidelines. The City will consider in this RFP process whether to go forward with the CM during the construction phase as a CM at risk or a CM advisor as structured within the AIA contract documents. Contract Award The firm awarded the Project shall be a CM firm with its headquarters in the State of Minnesota or be registered to provide such services within the State of Minnesota. The selected CM firm must have demonstrated expertise in site work/design estimating, and project management without the use of additional subcontractors with such ability. The City intends to review all respondents' qualifications and proposals conscientiously and award the contract based upon selection criteria described in this RFP. The City may enter into negotiations with any of the firms until a contract sum can be finalized with the successful candidate. If the City cannot arrive at a satisfactory agreement with a candidate, the City reserves the right to end negotiations with that candidate and pursue negotiations with the City's next CM choice. The form of Contract will be an AIA Contract Document as identified in this RFP for CM at risk or CM advisor. The RFP does not commit the City to enter into an agreement with any of the proposing firms and the City reserves the right to reject all proposals and re-publish an RFP. While award of this proposal is based on stated selection criteria, the City will not consider paying any of the costs associated with develo�ing and pr�senting this proposal. Firms �re encouraged to prepare fees and cost schedules based on the criteria established and the scope of services outlined within this document because the City intends to enter into negotiations to finalize an agreement so that the recommendation for award can be presented as quickly as possible. Please provide estimated fees and cost schedules as part of the submittal package. Contract between the Owner and Construction Manager The STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER as CONSTRUCTOR (printed AIA Document A133-2009) will be used as the basic contract for construction management services. The Owner reserves the right to make modifications to this document. In the event of any conflict between the terms and conditions stated in any amendments and those in any part of AIA Document A133 - 2009, the amended document shall supersede the AIA Document A122 - 2009 and shall govern in all respects. 3�f'�ge Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 Wold Architects and Engineers has provided an agreement to the Owner (City of Hopkins) using the EJCDC Format, EJCDC E-500 Standard Form of Agreement Between Owner and Engineer for Professional Services. The CM proposal and form of agreement must be compatible to avoid conflicts in the agreements that might be cause for renegotiation of any previously approved agreements. The CM is not eligible to bid onProject construction work. Submittals and Requirements It is intended that proposals be brief. However, proposals must provide the following minimum information in all bound proposals and it is preferred that the information be provided in the following general order: Cover Page: a. Identify the name of the Project b. Company Name, Address, Phone & Fax Numbers, Contact Person, voice telephone, fax telephone, and e-mail address. Part I: Business Organization and History a. Brief history of the firm, including listing of principal officers, corporate structure, and ownership type. Identify the number of years the firm has provided similar construction management services. b. Identify other services your firm presently provides, besides construction management, under the name stated above or any other name. Identify construction services and/or other services, you provide as agency construction manager. Part II: Team Identification a. Identify key staff, consultants, and positions for each of the phases proposed for this work. Include basic and brief resume' information focusing on project experience that enhances qualifications for this work. b. Identify project availability during the work and any Project conflicts based upon other work or project commitments. Part III: Key Qualifications and Approach a. Based upon your knowledge of the proposed work, describe why the City of Hopkins should team with your firm this Project. Key reasons may include some of the essential process items listed below. b. Briefly, how do you propose to administer this project? Part V(Cost Proposal) shall include your firm's cost proposal under both 1) the CMar, including the methodology and criteria your firm uses to formulate a CM Guaranteed Maximum Price ("GMP"), which shall include the fee for CM services and all other fees, and 2) the CMad fee for services. For the CMar proposal please state whether your firm intends to bid for certain work 4�Page Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 scopes or whether the CMar services will not include bidding for work and explain why your firm intends to bid or not bid for work as the CMar. Part IV: Project Examples, Supplemental Information a. Briefly, utilize this portion of the proposal to�identify those "value-added" qualities, conditions, services, or attributes of your proposal that enhance or support the proposal docu ment. b. Letters of recommendation might also be provided as well as project examples or project data sheets. Part V: CM at risk and CM as advisor Proposals must include a discussion of the firm's experience with projects as a CM at risk with a 6uaranteed Maximum Price (CMP) as well as serving as a CM advisor. Proposals should discuss the advantages and disadvantages of each method for public projects, for both the CM and public owner. The City reserves the right to use either method and notes that the City reserves the right to defer the final decision whether to go forward with a CM at risk or CM advisor Project delivery after contractor bids are submitted to the City and the CM has submitted its GMP proposal. The proposal should also discuss the ability of the firm to continue as CM advisor if the City does not accept the firm's GMP proposal. The CM is not eligible to bid on the Project construction work or otherwise perform the work. Part V: Cost Proposal a. Please outline your firms not to exceed staff cost, not to exceed CM Fee expressed as a dollar amount, and not to exceed reimbursable expenses expressed as a dollar amount, and any City- CM as CM at risk Project cost savings proposals to which the firm is willing to commit. b. Please note the number of hours you will allocate per week toward onsite supervision during the construction phase. c. Please separate the costs as stated in V.a. above into two phases; preconstruction/bidding services and construction/post construction serv9ces. d. The City of Hopkins may select either a CMar or a CMad project delivery for this Project. Accordingly, please provide a summary of the advantages and disadvantages to the City of Hopkins each of these delivery methods provide for this Project. Selection Criteria Evaluation of the proposal and selection of interview finalists will be guided by the following criteria: 1. Submittal Review: a. Firm Capacity to support the project: b. Prior City Hall/Community Center Project Experience and Qualifications c. Experience and working history: d. Understanding of Scope, Schedule & Approach: e. References and capability to guide the project successfully: f. Price, City Project Cost Savings Options, CM at Risk: (10%) (20%) (15%) (15%) (15%) (25%) S�P�ge Construction Management Professional Services Proposal Hopkins City Hall Renovation and Addition 6/8/2018 Rights Reserved The City of Hopkins reserves the right to waive any irregularities in any proposal and to select the proposal evaluated to be most advantageous to the City. The City reserves the right to disqualify any proposal or to reject all proposals. The City and its representatives reserve the right to reject any and all proposals or to request additional information from any respondent or from all respondents. Additional Rights Reserved The City may reject all proposals or select to contract based on the CMar or CMad. END OF DOCUMENT 6�Page Wold Architects and Engineers 332 Minnesota Street, Suite W2000 Saint Paul, MN 55101 woldae.com � 651 227 7773 Schematic Design Submittal HOPKINS CITY HALL REMODEL �lTY �F HOPKINS 182027 Hopkins, MN June 5th, 2018 Comm No: 182027 Wo� TABLE OF CONTENTS Page Core Planning Group's Guiding Principles Building Program Summary Building Floor Plan Overviews Lower Level Upper Level Site Plan Elevation Renderings Project Schedule Budget 5/302018 3:03:22 PM C:1Ueera\ekieflDocumerRs\CI HOPKINS (CEN7RAL�_eltief�vroldae.com.M HWea-srv-mn.wddae.cam\StPaul\GI-Hopld�\18%XX7�,Ciry Hell Renovation102_ARCMRavihG HOPKINS �Page 1 (CEMRAL).rvt CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 Paqe 2 3 4 5 6 7 8 9 10 Comm Ido: 182027 Wo� CORE PLANNING GROUP'S GUIDING PRINCtPLES CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 - Anticipate the needs of the City for the next 20 years. The facility needs to consider the long-term build out of the City. - Achieve best function organization for the department, not just expansion. - The facilities should strive to be safe for staff, but also be open and publically welcoming. - Plan for common sense sustainable approaches for buildings and operations to create long term solutions that are fiscally responsible. - A comfortable work environment which staff and city takes pride in. - The facility salutions should showcase the City's rich history and commitment to the arts. 5/30/2016 3:0322 PM C:\Users\ekieADocumeiRs�Cl HOPKINS (CENTRAL)_ekief@xroldae.wm.M \\Waasrv•mn.woldae.wm\S[Pau�G-Hopki�re\18X)(X)(_City Hall Renovetion\02 ARCMRevitlCl HOPKINS Page 2 Comm No: 182027 (CEMRAL).M Wo� HOPKINS CITY HALL REMODEL SPACE SUMMARY Lobby/Support Spaces Council Chambers Staff Spaces Storage Breakroom Conference Rooms Work/Mail Room Collaborative Space TOTAL NET SQUARE FOOTAGE Existing 1,675 SF 1,140 SF 3,465 SF 950 SF 350 SF 1,270 SF 325 SF 0 SF 9,175SF CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 Schematic Design 1,830 SF 1,140 SF 3,352 SF 1,250 SF 285 SF 1,675 SF 165 SF 145 SF 9,842 SF 5/30/2018 3:03:22 PM C:\lAere�ekienDocumerds\CI HOPKINS (CENTRAL)_eldcR�xroldae.00m.M \lWao-srv-mn.woltlae.wm\StPauPCI-FbpltinsNeXXX�City Hall RenovetionW2 ARCFTRevittCl HOPKINS Page 3 Comm No: 182027 (CENTRAL).M Wol r� r� j I I � 1 1 1 1 �_______________ " ___ __ ___ J L ___.__. __J L_ _ ;O _ 0� O „ - Y- O�-, - --- -----� - I �' I; � ,; �� __=' �I Maintenance '' �T Oifce iiEquipment ` j; Office Etoorrp; `' �. i " �f'� C_' � ---- a, ,� __— Q � � �___ . " �� I � ; ,. .� ti ' --- __= Piursing �' I; �` � I , ;, � Weqness � � � ,}�� IT Storage i LQWER LEVEL FLOOR PLAN Lobby � CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 ---- ---- - � - Raspberry Room Storage o a : o -'� � sto�� ; ��. � �- - - o=-- Election Storage JI 5/302018 3:03:23 PM C:\Usere\ekieRDocumeirts\CI HOPKINS (CENTRAL� eltief�vroldae.com.M NWae-srv-mn.wolEae.com�StPauI1G-Hopkins\18XXX�City Hell Renovation\01_AFiCHUtevit\CI HOPKINS Page 4 Comm No: 182027 (CEMRAL).M Wo� O Vestibule 0 = � —. � ^ � City Building Engineer Chief Conference DN � ��E- � �� , - L'l . Ci��;-- _ � , I T ; Engineering ��' �� Ins� ctor .– — = � – UI � o a, r i n _'_�� . , _.. -- Lobby nt rn/ � � Inspect�ir � `�° Admin: Pla� ing 5 --� � i� �_ ` y � ,,,, w Planning � P�ar�ning and –J � Eco�omic Development �-��i� . Director � � Billing "� SF�e�la� 0 A min CI � essme,nts �� - �-,-•1 :_ Break Room � , Work Room I O � �- � ; UPPER LEVEL FLOOR PLAN C CITY OF HOPKINS o HOPKINS CITY HALL REMODEL � June 5th, 2018 City C6erk 0 � O � O Conference O O O O Council Chambers 0 � i r � a ' IT Conference � O oa i � t > - �'i on Finance � Assis4an# City Manager HR/ Payroll Finance Director O � ' � City Manager Storage a � C� � O 5/302018 3:0325 PM C:\Uears\ekiel�Documertle\CI HOPKINS (CEMRAL)_eki��wddae.cam.M UWersrv-mn.wdtlee.com\StPeW\CI-Hopld�re\78XXXxCiHHeIlRenwation102_ARCMRevitICIHOPKINS Page 5 Comm No: 182027 (CENTRAL).M OUTDOOR ART AREA NEW RAMP, STAIR, RETAINING WALL 1 ST ST. S. NEW ENTRY ' CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 NEW LANDSCAPED AREA AND FRONT STAIR CITY HALL HOPKINS POLI�E 5/302018 3:03:25 PM C:\Ueeraleki�lDocumerrts\CI HOPKINS (CENTRAL) ekief�woldea.com.M \\Wae-arv-mn.wddae.wm�StPauHq-Hopltins\18XXYJ(_City Hell Renovetion\02_ARCHU2eviflCl HOPKINS Page 6 (CENTRAL).M Comm No: 182027 Wo� CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 � .�. . ��. , � GITY HRLL NORTH ELEVATION 5/302018 3:03:26 PM C1Users\ekieMxumenls�Cl HOPKINS (CEMRAL)_elaM�vroltlae.com.M HWae-arvmn.woltlae.com\StPaWlG+bpldru118XXXX City Hall Renovation102 ARCH1Revit\CI HOPKINS Page 7 (CEMRAL).M POLIGE Comm No: 182027 _ , _; �� r i ,� I 1 }. L � �_ - r �. t �,'1 ` l: , �..�.,'.,:: :.,.,: �.�^-_._ -. r , ... � �� ,_ L 1, t f �I, ' I ..Gl, r i ; � � ' � k '; � i :_ ,` _`'-- , �,' ii � j - � � _= i:' �!�, _ ��'�.` CITY OF HOPKINS HOPKINS CITY HALL REMODEL June Sth, 2018 / � ; : Prvposed Entry View from Northeast r.,..._.._� . _ ��_ _ _ . . - _ .�=T �.. �a ��,,,` \ s♦ �w- , . ' - - _ �1��— i -- �I - __ -.� �" -_� = . - �y. � r..� I � I .. _ . _ . . r �s.-- � - � ' a? �. �:s� .. p J . -- ' � � �— -- �-- � ,- ��= f , _. a ,, - . . 1:�'. .. _ . Inner View and Exterior View through Propose�! Entry 5/302016 3:0327 PM C:\Usere\ekieflDocumeMs\CI HOPKINS (CENTRAL)_eldef�woltlae.com.M \\Wae-arv-mn.woldae.comlStPeul\CI-Hoplans\18XXXX_City Hell Renovetion\02_ARCH1Revit\CI HOPKINS Page 8 (CEMRAL).M ` �' � ,�-� �,'� �.-. a?r��"��. � � �r= �; >-_. - � 1 �. � � s:� ��.r' " -.. f I ��E. tr.�� +I I �- �`" �► '� � ` � 5: a'' j 4 � �r. � . .� I � � � u �,.^* E '� � . � � � ..;Y. -.Y � I . ; _ �� na . � ._.� _. . � �-�� A t. `-�� '1 + M, i �` E -- :: , � ' a � � � ; �. � � � ; ..i� M ' �. . � Comm No: 182027 s Wo� CITY OF HOPKINS HUPKINS CITY HALL REMODEL June 5th, 2018 2017 2018 2019 A M J J A S 0 N D J F M A M J J A S O N D J F M A M J J A S 0 N Wold Architects and Engirteers SeMcted July 2017 Faeility Needs Assesamerrt I ( Council Work Session O Schematfc Dasign Council Work Session � � Request for Construction Manager Proposals Jurte 2018 Council Approval of ConsWction Manager � I I Design Development 1 Requesf foi8ids November 2018 i i AwaM December, 2018 Coastruetion Oeeupancy November, 2019 Design 1 Construction Documents -Construction Bidding `kOccupancy 5/J0�2018 3:0320 PM � C:\Uam�ekieflDocumeMs\CI F10PKINS (CEMRAL) eldefQwdd�e.crom.M llWao-srr-mn.wolAw.wmlSlPaW�G-Hopltinn\78%X7C�Ciry FkA Rerrovtlion�O�ARCMReviflCl HOPKINS Page 9 Camm No: 182027 (CENTRPL).M Wo� HOPKINS CITY HALL REMODEL PROJECT BUDGET Base Project Costs Entry & Lobby Renovation Upper Level Renovation & Council Chambers Lower Level Renovation Window Replacement (including enlarging) Subtotal Base Project Costs Potential Additional Projects Entry Landscaping & ADA Ramping Add Skylight Roof Replacement Indoor/Outdoor Space Total Additional Projects Subtotal Project Cost Bond Issuance and Capitalized Interest TOTAL PROJECT COST 5/302018 3:03:28 PM C:\Users\ekieftDocuments\CI HOPKINS (CENTRAL)_eltiei@xroldae.com.M \\Wae-arv-mn.woldae.com\SlPaul\CI•Hopldns\18%XX�Ciry Hall Renovetion\02_PRCMRevd\CI HOPKINS Page 10 (CENTR4L�.M CITY OF HOPKINS HOPKINS CITY HALL REMODEL June 5th, 2018 Schematic Design $3,500,000 $770,000 $4,270,000 $125,000 $4,395,000 Comm No: 182027