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IV.1. Minutes of the July 17, 2018 City Council Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 17, 2018 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, July 17, 2018 at 7:03 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Director of Planning and Development Elverum, Assistant City Manager Lenz, City Planner Lindahl, Accountant Lindbery, City Attorney Riggs and Public Works Director Stadler. ADOPT AGENDA Motion by Gadd. Second by Campbell. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. CONSENT AGENDA Motion by Kuznia. Second by Gadd. Motion to Approve the Consent Agenda. 1. Minutes of the June 18, 2018 City Council Regular Meeting Proceedings. 2. Minutes of the June 18, 2018 City Council Work Session following Regular Meeting Proceedings. 3. Ratify Checks Issued in June 2018. 4. Approve Master Partnership Contract Between City of Hopkins and Minnesota Department of Transportation. 5. Special Assessment Deferral Request for 1320 Lake St. NE, PID 19-117-21- 11-0103, 2017-10 Street Improvement Project. 6. Approve Resolution 2018-062 Declaring the Official Intent of the City of Hopkins to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. NEW BUSINESS VII.1. Sanctuary at Oak Ridge Development City Planner Lindahl discussed the staff report regarding the Sanctuary at Oak Ridge development proposal. Mr. Lindahl gave an overview of the previous actions and rezoning approval process. Mr. Lindahl commented that the City Attorney recommended some technical changes to the PUD agreement and that the applicant has reviewed the agreement. The agreement is contingent on Watershed District approval. Mr. Lindahl explained that the final plat is consistent with the preliminary plat. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 17, 2018 Council asked about the ongoing discussions with the neighboring property owners. Mr. Lindahl commented that city staff has had communication with both parties and that the property owners continue to have ongoing conversations. Motion by Campbell. Second by Halverson. Motion to adopt Resolution 2018-060 approving the Second Reading of Ordinance 2018-1133 rezoning the Sanctuary at Oak Ridge development from R- 5, High Density Multiple Family to R-1-D, Single Family Low Density with a Planned Unit Development (PUD) and authorizing its publication. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. Motion by Kuznia. Second by Gadd. Motion to adopt Resolution to approve the Sanctuary at Oak Ridge Planned Unit Development Agreement and authorize the Mayor and City Manager to enter into this agreement. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. Motion by Halverson. Second by Kuznia. Motion to adopt Resolution 2018-061 approving the Final Plat for Sanctuary at Oak Ridge. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. VII.2. TIF Substandard Property Findings – 325 Blake Road Director of Planning and Development Elverum explained that in order to possibly establish a Tax Increment Financing (TIF) Redevelopment District in the future, the City needed to document the building conditions and blight findings at 325 Blake Road. Council Member Gadd commented on the through documentation of the inspection. Mayor Cummings asked about the project timeframe. Ms. Elverum commented that the project is in the early stages of conversations with the developer, Krause Anderson. Motion by Gadd. Second by Campbell. Motion to adopt Resolution 2018-063 Finding Parcels Are Occupied by a Structurally Substandard Building and Meet the Requirements of a Redevelopment TIF District Under Minnesota Statutes, Section 469.174, Subd.10. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 17, 2018 Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. VII.3. Approve Construction Management Services Agreement – Hopkins City Hall Addition/Remodel Project In addition to city staff, a representative for the item was Mr. Mark Cotton, Krause Anderson Construction Co. Public Works Director Stadler discussed the proposed 2019 City Hall remodeling project. Mr. Stadler commented that the construction management delivery method is well suited for the project. Mr. Stadler explained that the city received six Request for Proposals (RFP) and the staff committee selected Kraus Anderson. Mr. Stadler gave an overview of the construction management services agreement, project scope, funding, costs and project schedule. There was Council discussion about the benefits of the construction management style including keeping the project on schedule and budget. Mr. Stadler commented that the construction manager provides a smoother, less time intensive process with less disruption for the city staff. Mr. Cotton discussed Krause Anderson’s role. Motion by Gadd. Second by Halverson. Motion to adopt Resolution approve a construction management services agreement with Kraus- Anderson Construction Company to provide construction management services related to the City Hall Addition/ Remodel project and authorize the City Manager to execute the agreement in the amount of $295,265.00. Ayes: Kuznia, Halverson, Gadd, Campbell. Nays: Cummings. Motion carried. Mayor Cummings commented that it is not the right timing for the City Hall project. VII.4. 2017 Audit and Draft Comprehensive Annual Financial Report (CAFR) In addition to City staff, representatives present for the item were auditors, Dennis Hoogeveen, Principal and Lance Lauinger, Senior Associate of the audit firm CliftonLarsonAllen, LLC. The representatives presented the preliminary results of the audit and legal compliance findings. Mr. Hoogeveen commented that there were no legal compliance exceptions. Mr. Lauinger discussed the financial results and Mr. Hoogeveen explained the emerging issues and Governmental Accounting Standards Board Statements. Mr. Hoogeveen commented that the Finance Department monitors and plans for future impacts. Council Member Gadd asked about the General Fund reserve balance and Restricted Net Position Funds. Mr. Hoogeveen explained the fund balance. The Finance Department would update the Council on the Restricted Funds. Mayor Cummings thanked the Finance Department for their hard work and Mr. Hoogeveen and Mr. Lauinger for the report. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 17, 2018 ANNOUNCEMENTS  Hopkins Farmers’ Market at 16-9th Ave. S.: Saturdays through October, 7:30 a.m. to Noon.  The Sunset Series at Downtown Park: Thursdays through August 15 at 7 p.m.  Next City Council Regular Meeting: Monday, August 6 at 7 p.m.  National Night Out in the City of Hopkins is Tuesday, August 7. Residents still have the opportunity to register. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Campbell, second by Gadd, the meeting was unanimously adjourned at 7:58 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATTEST: ______________________________ __________________________________ Molly Cummings, Mayor Amy Domeier, City Clerk