09-04-07A regular meeting of the Hopkins City Council was held on September 4, 2007, iri the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Youakim, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum, Harkess,
Anderson, and City Attorney Wynn Curtiss.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATIONS
1. Intercongregation Communities Association
Annette Poeschel thanked the Mayor and Council for the grant that the ICA received. Ms.
Poeschel reviewed the services that ICA offers and introduced Shirley Beuhler. Ms. Beuhler
explained the various collaborations of the organization.
2. GFOA Budget Award Presentation
Finance Director Christine Harkess announced that the City received the MCFOA
"Distinguished Budget Award" for the. sixth consecutive year. The award represents a
significant achievement by the City for producing a budget document that acts as a policy
document, a financial plan, an operations guide and a communications device.
IV. REPORTS -COMMISSIONS AND BOARDS
1. Zoning and Planning Commission
Linda Flynn reported that the Commission held public hearings for a conditional use permit and
variance for Snyder Drug Stores and a public hearing for a site plan for Hopkins Health Care.
The Commission recommended approval of the three items. The Commission also discussed
tobacco sales with a decision that tobacco sales would not be allowed within 500 feet of
sensitive sites.
V. CONSENT AGENDA
1. Minutes of August 21, 2007 City Council Meeting
2. Minutes of August 21, 2007 City Council Work Session
3. Minutes of August 28, 2007 City Council Work Session
4. Ratify Prior Month's Disbursements
September 4, 2007 City Council Meeting Minutes
Page 1
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5. Extend Shady Oak Moratorium (CR2007-92)
6. Miscellaneous License Approval (Memo)
7. Approve a Temporary Liquor License for Church of St. Joseph (Memo)
Council Member Halverson moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Youakim, aye; Council Member Thompson, aye; Council Member
Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
VI. NEW BUSINESS
1. Site Plan Review for Hopkins Care Center (CR2007-095)
Hopkins Health Care proposed an addition of 8426 square feet. The addition would be located
on the north side of the property and will consist of nine resident rooms, nurse station, dining
area and 3000 square feet of therapy space.
The project is in compliance with the Zoning Ordinance and Comprehensive Plan. The Zoning
and Planning Commission recommended approval.
Mark Pope, representing Hopkins Care Center, came forward to answer questions about
lighting, landscaping, and parking.
Council Member Brausen moved and Council Member Rowan seconded a motion to adopt
Resolution 2007-057, approving a site plan to construct an addition to the Hopkins Health Care
Facility located at 725 2nd Ave S. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Youakim, aye; Council Member Rowan, aye; Council Member
Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Conditional Use Permit for Snyder's Drive-Through (CR2007-093)
Snyder Drug Store is located at 15 9t" Ave N. They are planning to remodel the interior of the
building and would like to add adrive-through. The drive-through would be located
approximately in the middle of the north side of the building.
The drive-through with a conditional use permit is in compliance with the Zoning Ordinance
and Comprehensive Plan. The Zoning and Planning Commission recommended approval.
Dave Leonard, representing Snyder Drug Stores, Inc., came forward and went through the site
plan and answered questions.
Council Members had several concerns including safety issues with access from the parking
lot and pedestrian traffic at the egress point. Other concerns were snow removal in the
alley/parking lot area, deliveries, and the placement of trash containers.
September 4, 2007 City Council Meeting Minutes
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Mr. Leonard agreed that it might be best to continue the item to the October 2, 2007, City
Council Meeting to give the applicant a chance to address the concerns of the Council.
Council Member Rowan moved and Council Member Halverson seconded a motion to
continue this item and Item 3, Variance for Snyder's drive-through to the October 2, 2007 City
Council Meeting on the condition that the applicant is in agreement. A poll of the vote was as
follows: Council Member Brausen, aye; Council Member Youakim, aye; Council Member
Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
3. Variance for Snyder's Drive-Through (CR2007-093)
This item is to be continued to the October 2, 2007, City Council Meeting.
4. Approve Preliminary Levy & General Fund Budget (CR2007-096)
The Truth in Taxation process required the City to certify a proposed levy and set public
hearing dates in conformance with state statute. A proposed general fund budget has been
established. Adoption of the actual budget will occur in December, 2007, and at that time the
final levy may not exceed the proposed levy.
The Proposed 2008 General Fund Budget is set at $9,589,349. The Truth in Taxation Hearing
is set for December 3, 2007, at 6:30 p.m. with the continuation hearing date of December 18,
2007, at 7:30 p.m.
Council Member Youakim moved and Council Member Rowan seconded a motion to adopt
Resolution 2007-058, "Approving Proposed 2008 Tax Levy, Proposed 2008 General Fund
budget, and Setting Public Hearing Dates". A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Youakim, aye; Council Member Rowan, aye; Gouncil Member
Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
Council Member Brausen moved and Council Member Halverson seconded a motion to adopt
Resolution 2007-059, "Approving Debt Service Levies for 2008 Tax Levy at Levels Under
Those Required in the Bond Covenants." A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Youakim, aye; Council Member Rowan, aye; Council Member
Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:30 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
September 4, 2007 City Council Meeting Minutes Page 3
ATTEST:
Euge J. xwell, Mayor
September 4, 2007 City Council Meeting Minutes Page 4